HomeMy WebLinkAboutContract 55929CSC N o. 55929
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Professional
Turf Products, LP ("Seller") and the City of Fort Worth, ("Buyer"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
L This Cooperative Purchase Agreement;
2. EXhibit A— City's Terms and Conditions;
3. Exhibit B— Seller's Quote, Scope of Services or Purchase Order;
5. EXhibit C— Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and
6. EXhibit D— Conflict of Interest Questionnaire.
Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. Seller agrees to provide Buyer with the services and goods included in
Exhibit B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
eXhibits thereto. In the event of a conflict between EXhibit A— City's Terms and Conditions and EXhibit
C—[Cooperative Agency Contract], then EXhibit A— City's Terms and Conditions shall control, but
only to the extent allowable under the [Cooperative Agency Contract].
Buyer shall pay Seller in accordance with the fee schedule in Exhibit B and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by Buyer
shall be in the amount of One Hundred and Fifty-Five Thousand Dollars ($155,000.00). Seller shall
not provide any additional items or services or bill for expenses incurred for Buyer not specified by this
Agreement unless Buyer requests and approves in writing the additional costs for such services. Buyer
shall not be liable for any additional expenses of Seller not specified by this Agreement unless Buyer
first approves such expenses in writing.
The term of this Agreement shall be for one year beginning on June 1, 2021 and ending on May
31, 2022. Buyer shall be able to renew this agreement for one (1) one-year renewal options by written
agreement of the parties.
The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective Vendor.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY OF FORT WORTH:
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By:
Valerie Washington (Jun 29, 202116:03 C
Name: Valerie Washington
Title: Assistant City Manager
�ate: J u Il 29, 2021
APPROVAL RECOMMENDED:
:
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Richard Zavala (Jun 24, 202116:49 CDT)
Name: Richard Zavala
Title: Director
Park & Recreation Department
Sandra Youn o d(Jun 18, 20211014 CDT)
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Name: Sandra Youngblood
Title: Assistant Director,
Park & Recreation Department
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Dave Lewis (Jun 18, 2021 1223 CDT)
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Name: Dave Lewis
Title: Assistant Director
Park & Recreation Department
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Name: Mary J. Kayser ��'� °°00000000°°° *.�
Title: City Secretary ��� i�EXps,o,.o-�
SELLER:
Professional Turf Products, LP
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Date:
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David Lau (Jun 23, 20212035 CDT)
Name: David Lau
Title: Chief Financial Officer
J u n 23, 2021
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
:
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Name: Matt Quinn
Title: Management Analyst II
Park & Recreation Department
APPROVED AS TO FORM AND LEGALITY:
:
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Nlco Arias (Jun 29, 2021 08:33 CDT)
Name: Nico Arias
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 20-0777
Form 1295: 2020-640675
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
CITY OF FORT WORTH, TEXAS
STANDARD PURCHASING TERMS AND CONDITIONS
1.0 DEFINITION OF BUYER
The City of Fort Worth, its officers, agents, servants, authorized employees, vendors and
subcontractors who act on behalf of various City departments, bodies or agencies.
2.0 DEFINITION OF SELLER
The Vendor(s), consultant, supplier, its officers, agents, servants, employees, vendors and
subcontractors, or other provider of goods and/or services who act on behalf of the entity under
a contract with the City of Fort Worth.
3.0 TERM
The term of this Agreement shall be for one year beginning on June 1, 2021 ("Effective Date")
and shall eXpire on May 31, 2022 (`Bxpiration Date"), unless terminated earlier in accordance with
this Agreement ("Initial Term"). Buyer shall be able to renew this agreement for one (1) one-year
renewal options by written agreement of the parties.
4.0 PUBLIC INFORMATION
Buyer is a government entity under the laws of the State of Texas and all documents held or
maintained by Buyer are subject to disclosure under the Texas Public Information Act. In the
event there is a request for information marked Confidential or Proprietary, Buyer shall promptly
notify Seller. It will be the responsibility of Seller to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by Buyer, but by the
Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The
Parties agree that nothing contained within this Agreement is considered proprietary or trade
secret information and this agreement may be released in the event that it is requested.
5.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer or employee of Buyer shall have a financial interest, direct or indirect, in any contract
with Buyer or be financially interested, directly or indirectly, in the sale to Buyer of any land,
materials, supplies or services, except on behalf of Buyer as an officer or employee. Any willful
violation of this section shall constitute malfeasance in office, and any officer or employee found
guilty thereof shall thereby forfeit his office or position
Any violation of this section with the knowledge, eXpressed or implied, of the person or
corporation contracting with the City Council shall render the contract invalid by the City
Manager or the City CounciL (Chapter XXVII, Section 16, City of Fort Worth Charter).
6.0 ORDERS
6.1 No employees of the Buyer or its officers, agents, servants, vendors or subvendors who
act on behalf of various City departments, bodies or agencies are authorized to place
orders for goods and/or services without providing approved contract numbers, purchase
order numbers, or release numbers issued by the Buyer. The only exceptions are
Purchasing Card orders and emergencies pursuant to Texas Local Government Code
Section 252.022(a)(1), (2), or (3). In the case of emergencies, the Buyer's Purchasing
Division will place such orders.
6.2 Acceptance of an order and delivery on the part of the Seller without an approved contract
number, purchase order number, or release number issued by the Buyer may result in
rejection of delivery, return of goods at the Seller's cost and/or non-payment.
7.0 SELLER TO PACKAGE GOODS
Seller will package goods in accordance with good commercial practice. Each shipping container
shall be clearly and permanently marked as follows: (a) Seller's name and address: (b)
Consignee's name, address and purchase order or purchase change order number; (c) Container
number and total number of containers, e.g., boX 1 of 4 boXes; and (d) Number of the container
bearing the packing slip. Seller shall bear the cost of packaging unless otherwise provided. Goods
shall be suitably packed to secure lowest transportation costs and to conform to requirements of
common carriers and any applicable specifications. Buyer's count or weight shall be final and
conclusive on shipments not accompanied by packing lists.
8.0 SHIPMENT UNDER RESERVATION PROHIBITED
Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will
operate as a tender of goods.
9.0 TITLE AND RISK OF LOSS
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and
takes possession of the goods at the point or points of delivery after inspection and acceptance of
the goods.
10.0 DELIVERY TERMS AND TRANSPORTATION CHARGES
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed.
11.0 PLACE OF DELIVERY
The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase
change order, or release order.
12.0 RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller shall
be responsible for all charges for the return to Seller of any goods rejected as being
nonconforming under the specifications.
13.0 INVOICES
13.1 Seller shall submit separate invoices in duplicate, on each purchase order or purchase
change order after each delivery. Invoices shall indicate the purchase order or purchase
change order number. Invoices shall be itemized and transportation charges, if any, shall
be listed separately. A copy of the bill of lading and the freight waybill, when applicable,
should be attached to the invoice. Seller shall mail or deliver invoices to Buyer's
Department and address as set forth in the block of the purchase order, purchase change
order or release order entitled "Ship to." Payment shall not be made until the above
instruments have been submitted after delivery and acceptance of the goods and/or
services.
13.2 Seller shall not include Federal EXcise, State or City Sales TaX in its invoices. The Buyer
shall furnish a tax exemption certificate upon Seller's request.
12.3 Payment. All payment terms shall be "Net 30 Days" unless otherwise agreed to in
writing. Before the lst payment is due to Seller, Seller shall register for direct deposit
payments prior to providing goods and/or services using the forms posted on the City's
website".
14.0 PRICE WARRANTY
14.1 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller
warrants to be no higher than Seller's current prices on orders by others for products and
services of the kind and specification covered by this agreement for similar quantities
under like conditions and methods of purchase. In the event Seller breaches this warranty,
the prices of the items shall be reduced to the prices contained in Seller's proposals, or in
the alternative upon Buyer's option, Buyer shall have the right to cancel this contract
without any liability to Seller for breach or for Seller's actual expense. Such remedies are
in addition to and not in lieu of any other remedies which Buyer may have in law or
equity.
14.2 Seller warrants that no person or selling agency has been employed or retained to solicit
or secure this contract upon an agreement or understanding for commission, percentage,
brokerage or contingent fee, excepting employees of an established commercial or selling
agency that is maintained by Seller for the purpose of securing business. For breach or
violation of this warranty, Buyer shall have the right, in addition to any other right or
rights arising pursuant to said purchase(s), to cancel this contract without liability and to
deduct from the contract price such commission percentage, brokerage or contingent fee,
or otherwise to recover the full amount thereof.
15.0 PRODUCT WARRANTY
Seller shall not limit or exclude any express or implied warranties and any attempt to do so shall
render this contract voidable at the option of Buyer. Seller warrants that the goods furnished will
conform to Buyer's specifications, drawings and descriptions listed in the proposal invitation,
and the sample(s) furnished by Seller, if any. In the event of a conflict between Buyer's
specifications, drawings, and descriptions, Buyer's specifications shall govern.
16.0 SAFETY WARRANTY
Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the
U.S. Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970, as
amended. In the event the product does not conform to OSHA standards, Buyer may return the
product for correction or replacement at Seller's expense. In the event Seller fails to make
appropriate correction within a reasonable time, any correction made by Buyer will be at Seller's
expense. Where no correction is or can be made, Seller shall refund all monies received for such
goods within thirty (30) days after request is made by Buyer in writing and received by Seller.
Notice is considered to have been received upon hand delivery, or otherwise in accordance with
Section 29.0 of these terms and conditions. Failure to make such refund shall constitute breach
and cause this contract to terminate immediately
17.0 SOFTWARE LICENSE TO SELLER
If this purchase is for the license of software products and/or services, and unless otherwise
agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive, nontransferable,
royalty free license to use the software. This software is "proprietary" to Seller, and is licensed
and provided to the Buyer for its sole use for purposes under this Agreement and any attached
work orders or invoices. The Buyer may not use or share this software without permission of the
Seller; however Buyer may make copies of the software expressly for backup purposes.
18.0 WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY
18.1 The SELLER warrants that all Deliverables, or any part thereof, furnished
hereunder, including but not limited to: programs, documentation, software,
analyses, applications, methods, ways, and processes (in this Section each
individually referred to as a"Deliverable" and collectively as the "Deliverables,")
do not infringe upon or violate any patent, copyrights, trademarks, service marks,
trade secrets, or any intellectual property rights or other third party proprietary
rights, in the performance of services under this Agreement.
18.2 SELLER shall be liable and responsible for any and all claims made against the
Buyer for infringement of any patent, copyright, trademark, service mark, trade
secret, or other intellectual property rights by the use of or supplying of any
Deliverable(s) in the course of performance or completion of, or in any way
connected with providing the services, or the Buyer's continued use of the
Deliverable(s) hereunder;
18.3 SELLER agrees to defend, settle, or pay, at its own cost and expense, any claim or
action against Buyer for infringement of any patent, copyright, trade mark, trade
secret, or similar property right arising from Buyer's use of the software and/or
documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if Buyer modifies or misuses the
software and/or documentation. So long as SELLER bears the cost and expense of
payment for claims or actions against Buyer pursuant to this section, SELLER shall
have the right to conduct the defense of any such claim or action and all negotiations
for its settlement or compromise and to settle or compromise any such claim;
however, Buyer shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect Buyer's interest, and
Buyer agrees to cooperate with SELLER in doing so. In the event Buyer, for
whatever reason, assumes the responsibility for payment of costs and expenses for
any claim or action brought against Buyer for infringement arising under this
Agreement, Buyer shall have the sole right to conduct the defense of any such claim
or action and all negotiations for its settlement or compromise and to settle or
compromise any such claim; however, SELLER shall fully participate and
cooperate with Buyer in defense of such claim or action. Buyer agrees to give
SELLER timely written notice of any such claim or action, with copies of all papers
Buyer may receive relating thereto. Notwithstanding the foregoing, Buyer's
assumption of payment of costs or expenses shall not eliminate SELLER's duty to
indemnify Buyer under this Agreement. If the software and/or documentation or
any part thereof is held to infringe and the use thereof is enjoined or restrained or,
if as a result of a settlement or compromise, such use is materially adversely
restricted, SELLER shall, at its own expense and as Buyer's sole remedy, either: (a)
procure for Buyer the right to continue to use the software and/or documentation;
or (b) modify the software and/or documentation to make it non-infringing,
provided that such modification does not materially adversely affect
Buyer's authorized use of the software and/or documentation; or (c) replace the
software and/or documentation with equally suitable, compatible, and functionally
equivalent non-infringing software and/or documentation at no additional charge to
Buyer; or (d) if none of the foregoing alternatives is reasonably available to SELLER
terminate this Agreement, and refund all amounts paid to SELLER by Buyer,
subsequent to which termination Buyer may seek any and all remedies available to
Buyer under law; and
18.4 The representations, warranties, and covenants of the parties contained in section
13 through 17 of this Agreement will survive the termination and/or expiration of
this Agreement.
19.0 OWNERSHIP OF WORK PRODUCT
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas, processes,
methods, programs, and manuals that were developed, prepared, conceived, made or suggested
by the Seller for the Buyer pursuant to a Work Order, including all such developments as are
originated or conceived during the term of the Contract and that are completed or reduced to
writing thereafter (the "Work Product") and Seller acknowledges that such Work Product may
be considered "work(s) made for hire" and will be and remain the exclusive property of the
Buyer. To the extent that the Work Product, under applicable law, may not be considered work(s)
made for hire, Seller hereby agrees that this Agreement effectively transfers, grants, conveys,
and assigns eXclusively to Buyer, all rights, title and ownership interests, including copyright,
which Seller may have in any Work Product or any tangible media embodying such Work
Product, without the necessity of any further consideration, and Buyer shall be entitled to obtain
and hold in its own name, all Intellectual Property rights in and to the Work Product. Seller for
itself and on behalf of its vendors hereby waives any property interest in such Work Product.
20.0 CANCELLATION
Buyer shall have the right to cancel this contract immediately for default on all or any part of the
undelivered portion of this order if Seller breaches any of the terms hereof, including warranties
of Seller. Such right of cancellation is in addition to and not in lieu of any other remedies, which
Buyer may have in law or equity.
21.0 TERMINATION
20.1 Written Notice. The purchase of goods under this order may be terminated in whole or
in part by Buyer, with or without cause, at any time upon the delivery to Seller of a written
"Notice of Termination" specifying the extent to which the goods to be purchased under
the order is terminated and the date upon which such termination becomes effective. Such
right of termination is in addition to and not in lieu of any other termination rights of
Buyer as set forth herein.
20.2 Non-a�ropriation of Funds. In the event no funds or insufficient funds are appropriated
by Buyer in any fiscal period for any payments due hereunder, Buyer will notify Seller
of such occurrence and this Agreement shall terminate on the last day of the fiscal period
for which appropriations were received without penalty or expense to Buyer of any kind
whatsoever, except as to the portions of the payments herein agreed upon for which funds
have been appropriated.
20.3 Duties and Obli�ations of the Parties. Upon termination of this Agreement for any reason,
Seller shall only be compensated for items requested by the Buyer and delivered prior to
the effective date of termination, and Buyer shall not be liable for any other costs,
including any claims for lost profits or incidental damages. Seller shall provide Buyer
with copies of all completed or partially completed documents prepared under this
Agreement. In the event Seller has received access to Buyer Information or data as a
requirement to perform services hereunder, Seller shall return all Buyer provided data to
Buyer in a machine readable format or other format deemed acceptable to Buyer.
22.0 ASSIGNMENT / DELEGATION
No interest, obligation or right of Seller, including the right to receive payment, under this
contract shall be assigned or delegated to another entity without the express written consent of
Buyer. Any attempted assignment or delegation of Seller shall be wholly void and totally
ineffective for all purposes unless made in conformity with this paragraph. Prior to Buyer giving
its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all documents,
as determined by Buyer, that are reasonable and necessary to verify Seller's legal status and
transfer of rights, interests, or obligations to another entity. The documents that may be requested
include, but are not limited to, Articles of Incorporation and related amendments, Certificate of
Merger, IRS Form W-9 to verify tax identification number, etc. Buyer reserves the right to
withhold all payments to any entity other than Seller, if Seller is not in compliance with this
provision. If Seller fails to provide necessary information in accordance with this section, Buyer
shall not be liable for any penalties, fees or interest resulting therefrom.
23.0 WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in part by
a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideration in writing and is signed by the aggrieved party.
24A MODIFICATIONS
This contract can be modified or rescinded only by a written agreement signed by both parties.
25.0 THE AGREEMENT
In the absence of an otherwise negotiated contract, or unless stated otherwise, the Agreement
between Buyer and Seller shall consist of these Standard Terms and Conditions together with
any attachments and exhibits. This Agreement is intended by the parties as a final expression of
their agreement and is intended also as a complete and exclusive statement of the terms of their
agreement. No course of prior dealings between the parties and no usage of trade shall be relevant
to supplement or explain any term used in this Agreement. Acceptance of or acquiescence in a
course of performance under this Agreement shall not be relevant to determine the meaning of
this Agreement even though the accepting or acquiescing party has knowledge of the
performance and opportunity for objection. Whenever a term defined by the Uniform
Commercial Code (UCC) is used in this Agreement, the definition contained in the UCC shall
control. In the event of a conflict between the contract documents, the order of precedence shall
be these Standard Terms and Conditions, and the Seller's Quote.
26.0 APPLICABLE LAW / VENUE
This agreement shall be governed by the Uniform Commercial Code wherever the term "Uniform
Commercial Code" or "UCC" is used. It shall be construed as meaning the Uniform Commercial
Code as adopted and amended in the State of Texas. Both parties agree that venue for any
litigation arising from this contract shall be in Fort Worth, Tarrant County, TeXas. This contract
shall be governed, construed and enforced under the laws of the State of Texas.
27.0 INDEPENDENT CONTRACTOR(S)
Seller shall operate hereunder as an independent contractor and not as an officer, agent, servant
or employee of Buyer. Seller shall have eXclusive control of, and the eXclusive right to control,
the details of its operations hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, vendors and
subcontractors. The doctrine of respondent superior shall not apply as between Buyer and Seller,
its officers, agents, employees, vendors and subcontractors. Nothing herein shall be construed as
creating a partnership or joint enterprise between Buyer and Seller, its officers, agents,
employees, vendors and subcontractors.
28.0 LIABILITY AND INDEMNIFICATION.
27.1 LIABILITY - SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
27.2 GENERAL INDEMNIFICATION - SELLER HEREBY COVENANTS AND AGREES TO
INDEMNIFY, HOLD HARMLESS AND DEFEND BUYER, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR
LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDINGALLEGED DAMAGE OR LOSS
TO SELLER'S B USINESS AND ANYRESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANYAND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF SELLER, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
27.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Seller agrees to defend, settle, or pay,
at its own cost and expense, any claim or action against Buyer for infringement of any patent,
copyright, trade mark, trade secret, or similar property right arising from Buyer's use of the
software and/or documentation in accordance with this Agreement, it being understood that
this agreement to defend, settle or pay shall not apply if Buyer modifies or misuses the software
and/or documentation. So long as Seller bears the cost and expense of payment for claims or
actions against Buyer pursuant to this section, Seller shall have the right to conduct the defense
of any such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however, Buyer shall have the right to fully participate in any
and all such settlement, negotiations, or lawsuit as necessary to protect Buyer's interest, and
Buyer agrees to cooperate with Seller in doing so. In the event Buyer, for whatever reason,
assumes the responsibility for payment of costs and expenses for any claim or action brought
against Buyer for infringement arising under this Agreement, Buyer shall have the sole right
to conduct the defense of any such claim or action and all negotiations for its settlement or
compromise and to settle or compromise any such claim; however, Seller shall fully participate
and cooperate with Buyer in defense of such claim or action. Buyer agrees to give Seller timely
written notice of any such claim or action, with copies of all papers Buyer may receive relating
thereto. Notwithstanding the foregoing, Buyer's assumption of payment of costs or expenses
shall not eliminate Seller's duty to indemnify Buyer under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted, Seller shall, at its own expense and as Buyer's sole remedy, either: (a) procure for
Buyer the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification does
not materially adversely affect Buyer's authorized use of the software and/or documentation;
or (c) replace the software and/or documentation with equally suitable, compatible, and
functionally equivalent non-infringing software and/or documentation at no additional charge
to Buyer; or (d) if none of the foregoing alternatives is reasonably available to Seller terminate
this Agreement, and refund all amounts paid to Seller by Buyer, subsequent to which
termination Buyer may seek any and all remedies available to Buyer under law.
28 SEVERABILITY
In case any one or more of the provisions contained in this agreement shall for any reason, be
held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision of this agreement, which agreement shall be
construed as if such invalid, illegal or unenforceable provision had never been contained herein.
29 FISCAL FUNDING LIMITATION
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for
payments due under this contract, then Buyer will immediately notify Seller of such occurrence
and this contract shall be terminated on the last day of the fiscal period for which funds have
been appropriated without penalty or expense to Buyer of any kind whatsoever, except to the
portions of annual payments herein agreed upon for which funds shall have been appropriated
and budgeted or are otherwise available.
30 NOTICES TO PARTIES
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees,
servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To BUYER:
City of Fort Worth
Attn: Valerie Washington,
Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
To SELLER:
Professional Turf Products, LP
Assistant City Attn: Bid Department
1010 N Industrial Blvd
Euless, TX 76039
Facsimile: (682) 235-8636
With copy to Fort Worth City Attorney's
Office at same address
31 NON-DISCRIMINATION
Seller, for itself, its personal representatives, assigns, subVendors and successors in interest, as
part of the consideration herein, agrees that in the performance of Seller's duties and obligations
hereunder, it shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED
VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY SELLER, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORS OR SUCCESSORS IN
INTEREST, SELLER AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY
AND DEFEND BUYER AND HOLD BUYER HARMLESS FROM SUCH CLAIM.
32 IMMIGRATION NATIONALITY ACT
Seller shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-
9). Upon request by Buyer, Seller shall provide Buyer with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Seller
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Seller employee who is not legally eligible to
perform such services. SELLER SHALL INDEMNIFY BUYER AND HOLD BUYER
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY SELLER, SELLER'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. Buyer, upon written notice to Seller,
shall have the right to immediately terminate this Agreement for violations of this provision by
Seller.
33 HEALTH, SAFETY, AND ENVIRONMENTAL REQUIREMENTS
Services, products, materials, and supplies provided by the Seller must meet or eXceed all
applicable health, safety, and the environmental laws, requirements, and standards. In addition,
Seller agrees to obtain and pay, at its own eXpense, for all licenses, permits, certificates, and
inspections necessary to provide the products or to perform the services hereunder. Seller shall
indemnify Buyer from any penalties or liabilities due to violations of this provision. Buyer shall
have the right to immediately terminate this Agreement for violations of this provision by Seller.
34 RIGHT TO AUDIT
Seller agrees that Buyer shall, until the eXpiration of three (3) years after final payment under
this contract, or the final conclusion of any audit commenced during the said three years, have
access to and the right to eXamine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Seller involving
transactions relating to this Agreement at no additional cost to Buyer. Seller agrees that Buyer
shall have access during normal working hours to all necessary Seller facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. Buyer shall give Seller reasonable advance notice of intended audits.
The Buyer's right to audit, as described herein, shall survive the termination and/or expiration of
this Agreement.
35 DISABILITY
In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Seller
warrants that it and any and all of its subcontractors will not unlawfully discriminate on the basis
of disability in the provision of services to general public, nor in the availability, terms and/or
conditions of employment for applicants for employment with, or employees of Seller or any of
its subcontractors. Seller warrants it will fully comply with ADA's provisions and any other
applicable federal, state and local laws concerning disability and will defend, indemnify and hold
Buyer harmless against any claims or allegations asserted by third parties or subcontractors
against Buyer arising out of Seller's and/or its subcontractor's alleged failure to comply with the
above-referenced laws concerning disability discrimination in the performance of this agreement.
36 DISPUTE RESOLUTION
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty,
obligations, services rendered or any warranty that arises under this Agreement, the parties shall
first attempt to resolve the matter through this dispute resolution process. The disputing party
shall notify the other party in writing as soon as practicable after discovering the claim, dispute,
or breach. The notice shall state the nature of the dispute and list the party's specific reasons for
such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a
good faith effort, either through email, mail, phone conference, in person meetings, or other
reasonable means to resolve any claim, dispute, breach or other matter in question that may arise
out of, or in connection with this Agreement. If the parties fail to resolve the dispute within siXty
(60) days of the date of receipt of the notice of the dispute, then the parties may submit the matter
to non-binding mediation upon written consent of authorized representatives of both parties in
accordance with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect. If the parties submit the dispute to non-
binding mediation and cannot resolve the dispute through mediation, then either party shall have
the right to exercise any and all remedies available under law regarding the dispute.
37 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, the Buyer is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those terms in Section
808.001 of the Texas Government Code. By signing this contract, Seller certifies that Seller's
signature provides written verification to the Buyer that Seller: (1) does not boycott Israel;
and (2) will not boycott Israel during the term of the contract.
38 INSURANCE REQUIREMENTS
38.1 Covera�e and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Seller, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to Buyer to evidence coverage.
38.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name Buyer as an additional insured thereon, as its interests may appear. The term
Buyer shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of Buyer.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to Buyer. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to the
Risk Manager, Buyer of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the
rating is below that required, written approval of Risk Management is required.
(e) Any failure on the part of Buyer to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
( fl Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the Buyer prior to Vendor proceeding with any
work pursuant to this Agreement.
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EXHIBIT C
�u ' °
� 1 1 1 1
r=�
P.O. 6ox 0.aa, Austin, Texas 78767
800.895.2919 • infa@buyboard.com • bwyhoard.com
April 26, 2021
David Lau
Professional Turf Products, LP
1010 N. Industrial Blvd.
Euless TX 76039
Sent via email to: salesCa�proturf.com
Re: Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installations
BuyBoard Contract 611-20
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under
Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installations, Contract 611-20 effective
June 1, 2020 through May 31, 2021, with two possible one-year renewals. At this time, the BuvBoard is
renewinq your contract through Mav 31, 2022.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
lisa.maraden c(D.tasb.orq prior to the start of the renewal term.
Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually
or they may not be offered a contract renewal.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
lisa.maraden(c�tasb.orq. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
�rn9- ►v] G- ��--
Lisa Maraden
Contract Administrator
15t renewal v.02.13.2020
A� TASAr �r� �
Endorsed 6y �
&.t�' �'
� Board �
Cooperafive Purchasing
P. Q. Baz 400
Austin, tX 78787-040U
800.695.2919 j 5T2.467.U222 � Fax: SOU.211.5454
huybvard.com
April 29, 2020
Sent Via Email: sales@proturf.com
David Lau
Professional Turf Products, LP
1010 N. Industrial Blvd.
Euless, TX 76039
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installation, Proposal No.
611-20
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoardO
contract based on the above-referenced Proposal. The contract is effective 6/1/2020 through 5/31/2021, with two possible
one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the
specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 611-20 on the following
web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard
contract. In addition, on this website you will find the membership list which will provide you with the names of all entities
with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within the
guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation
of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all
purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to
info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase
order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD
ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to
the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking
forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff
at 800-695-2919.
Sincerely,
`i 1
Y �� s=��'�, -
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
*�t— Tf1e Local G'overnmerit Purchasrrrg Coaperative is eRdvrsed by tfte Texas Assocratron of Schov! Boards,
����� T� Texas Mc�nicipa! Leagc�e, Texas Assoc�ation of Cauntres, and the rexas Associati�n af Schoo! Arlminisfrators.
�.
.�. ►
�_�
�� ti:3t��,�,:,� s�i,.,�,�
E17d0!'Sed by tiSE�I� ki��:�r�i� �-.cui:i[i��n
April 29, 2020
Sent Via Email: sales@proturf.com
David Lau
Professional Turf Products, LP
1010 N. Industrial Blvd.
Euless, TX 76039
Welcome to BuyBoard!
Re: Notice of National Purchasing Coo,oerative Award
Proposal Name and Number: Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installation, Proposal
No. 611-20
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardO
contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing
Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to
National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 6/1/2020
through 5/31/2021, with two possible one-year renewals.
The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the
current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract.
You are advised that receipt of a purchase order directly from a National Cooperative member is not within
BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of
applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all
purchase orders from National Cooperative members must be processed through the BuyBoard. Please
forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you
inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the
above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any
questions, please contact Cooperative Procurement Staff at 800-695-2919.
Sincerely,
�r� �r�,
— _,��
Arturo Salinas
Department Director, Cooperative Procurement
�.6.5
��
P. �. BQx 400, Austin, Texas 78767-D4D0
SL10.695. �9] 9 • buy6aard. com �
� ard�
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
PROPOSER'S AGREEMENT AND SIGNATURE
Proposal Name: Grounds Maintenance
Equipment, Irrigation Parts, Supplies and
Instailation
Proposal Number: 611-20
Proposal Due Date/Opening Date and Time:
December 5, 2019 at 4:00 PM
Location of Proposal Openina:
Texas Association of School Boards, Inc.
BuyBoard Department
12007 Research Blvd.
Austin, TX 78759
Contract Time Period:
)une 1, 2020 through May 31, 2021 with two (2)
possible one-year renewals.
Anticipated Cooperative Board Meetina Date:
April 2020
Professional TurF Products, LP
Name of Proposing Company
1010 N. Industrial Blvd
Street Address
Euless, Tx 76039
City, State, Zip
: : •11
Telephone Number of Authorized Company O�cial
817-785-1901
11 /25/2019
Date
C
�
Signat e of Authoriz Company Official
David Lau
Printed Name of Authorized Company Official
Chief Financial Officer
Position or Title of Authorized Company Official
06-1664252
Fax Number of Authorized Company Officia) Federal ID Number
Page 10 of 72
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• �
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
The proposing company ("you" or "your'� hereby acknowledges and agrees as follows:
You have carefully examined and understand ail Cooperative information and documentation associated with this
Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments/forms, item
specifications, and line items (collectively "Requirements'�;
2. By your response (`�Proposal'� to this Proposal Invitation, you propose to supply the products or services submitted at
the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or
exceptions are noted in the Proposal;
3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be
claimed;
4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furnish all awarded products
or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in
the Proposal and accepted by the Cooperative), including without limitation the Requirements related to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer
compared to similar customers;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c. the possible award of a piggy-back contract by another governmental entity or nonprofit entity, in which event
you will offer the awarded goods and services in accordance with the Requirements; and
d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to
activation of your contract;
5. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or
proprietary or that you do not consider to be public information subject to public disclosure under a Texas Public
Information Act request or similar public information law;
6. The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a
form) is authorized and has the requisite knowledge to provide the information and make the representations and
certifications required in the Requirements;
7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and
you authorize the Cooperative to take such action as it deems appropriate to verify such information; and
8. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, may disqualify you
from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other
remedy or action provided for in the General Terms and Conditions or by law.
Page 11 of 72
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Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
VENDOR CONTACT INFORMATION
Name of Company: Professional Turf Products, LP
Vendor ProposalJContract Contact Name: David Lau
Vendor ProposalJContract Contact E-mail Address: sales@proturF.COlil
Vendor Contact Mailing Address for Proposal/Contract Notices: � O'I O N. ICIdUStf'IaI BIVd , EUIC'SS, Tx 76039
Company Website: WWW�ProturF.001T1
Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need
Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when
a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders.
Please select options below for receipt of purchase orders and provide the requested information:
� I will use the internet to receive purchase orders at the following address:
Purchase Order E-mail Address: sales@proturF.0011'1
Purchase Order Contact: �aVld LaU
Alternate Purchase Order E-mail Address: �aUd C�piOtUl`F.COCiI
Alternate Purchase Order Contact: W��� Dutton
Phone: 817-785-1900
Phone: 817-785-1900
❑ Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer
Designation form as provided to the Cooperative administrator. I understand that my company shall
remain responsible for the Contract and the performance of all Designated Dealers under and in
accordance with the Contract.
Reauest for Ouotes ("RFO"): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses
for the receipt of RFQs:
RFQ E-mail Address: SaIE:S C�piOtUiF.COiCI
RFQ Contact: W�II Dutton
Alternate RFQ E-mail Address: dUtt011W p�piOtUl-F.COC1l
Alternate RFQ Contact: David Lau
Phone: $17-785-1900 Ext. 5410
Phone: 817-785-1900
Page 12 of 72
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Coaperative Pu�chasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 • buyboard.com
Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they
are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee
invoices and related communications:
Please choose only one (1) of the following options for receipt of invoices and provide the requested
information:
0 Service fee invoices and related communications should be provided directly to my company at:
Invoice Mailing address: P.O. Box 201349
c;ty: Dallas
�ontact Name: Miah Jackson
Department:
state: TX z�p �oae: 75320-1349
Phone: 817-785-1900
�nvoice Fax: 817-785-1901 Invoice E-mail Address: Jacksonj@proturF.com
Alternative Invoice E-mail Address:
❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing
agent**:
Billing agent Mailing address:
City:
Billing Agent Contact Name: _
Billing Agent Fax:
Department:
State:
Zip Code:
Phone:
Billing Agent E-mail Address:
Alternative Billing Agent E-mail Address:
** If Vendor authorizes a bi!ling agent to �eceive and p�ocess service fee invoices, in acco�dance with the
Genera/ Terms and Conditions of the Contract, Vendor specifica//y acknow/edges and agrees that nothing in
that designation sha/I re/ieve Vendo� of its responsibi/ities and ob/igations under the Contract including, but
not /imited to, payment of a/l service fees under any Contract awa�ded Vendor.
Page 13 of 72
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Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor)
states: "A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b): '�A school district may terminate a contract with a person or business
entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for
services performed before the termination of the contract."
Please check (,/) one of the following:
❑ My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation,)
� My company is not owned or operated by anyone who has been convicted of a felony.
❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my
company to make this certification.
Professional TurF Products, LP
Company Name
�_,� David Lau
Signature of Authorized Company Official Printed Name
DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible
for participation in Federal Assistance prograrns under Executive Order 12549, "Debarment and Suspension," as described
in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is
currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or
declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative
and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an
owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise
excluded by agencies or declared ineligible under any statutory or regulatory authority.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
Professional Turf Products,LP
� Company Name
� ,� David Lau
Signature of Authorized ompany Official Printed Name
Page 14 of 72
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Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a"resident" proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident"
proposer or a"nonresident" proposer under these definitions.
Please check f,/) one of the following_
� I certify that my company is a Resident Proposer.
❑ I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company's principal place of business is located):
Professional TurF Products, LP
Company Name
Euless
c�ty
1010 N. Industrial BLVD.
Address
Tx
State
76039
Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes � No
B. What is the prescribed amount or percentage? $ or
%
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in
Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,
does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check (✓1 one of the following:
� Yes ❑ No
By signature below, I certify that the information in Sections 1(Resident/Nonresident Certi�cation) and 2(�endor
Employment Certification) above is true, complete and accurate and that I am authorized by my company to make this
certification.
Professional TurF Products, LP
Company Name
` David Lau
�
Signature o Authorized Company O�cial Printed Name
Page 15 of 72
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Cooperative Purchasing
12007 Research Boulevard • Austin, Texas �8759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
NO ISRAEL BOYCOTT CERTIFICATION
Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter
into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company
(excluding a sole proprietorship) that has 10 or more full-time employees for goods or services uniess the contract contains
a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. (TEx. Gov'T Co�E Ch, 2270). Accordingly, this certification form is included to the extent required by law.
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. TEx. GOV'T CODE §$OS.001(l�.
By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of
any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am
authorized by my company to make this certification.
Professional TurF Products, LP
Company Name
,� � David Lau
Signature of Authorized Company Official Printed Name
Note: If �endor does not wish to make this certification, retu�n the blank form in lieu of a comp/eted
ce�tlfication.
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATI4N CERTIFICATION
Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may
not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist
organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government a�rmatively declares to be
excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign
terrorist organization is not subject to the contract prohibition.)
By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this
certification is true, complete and accurate; and that I am authorized by my company to make this certification.
Professional Turf Products, LP
Company Name
' David Lau
,-,
Signature of Authorized Company Official Printed Name
Page 16 of 72
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Cavperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 � FAX: 800-211-5454 • buyboard.com
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or "MWBE" and all referred to in this form as a"HUB'� is encouraged to indicate its HUB certification status
when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Please check (�J) all that a�plv:
❑ I certify that my company has been certified as a HUB in the following categories:
❑ Minority Owned Business
❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating
of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of
Defense)
Certification Number:
Name of Certifying Agency:
[� My company has NOT been certified as a HUB.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my
company to make this certification.
Professional Turf Products, LP
Company Name
David Lau
Printed Name
�
of Authorized Company Official
Page 17 of 72
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Caope�ative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As
explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members
("Advisory'�, Texas law prohibits the procurement of architecture or engineering services through a
purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering
services must be procured by a Cooperative member separately, in accordance with the Professional
Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local
policy.
The Advisory, available at buyboard.com/Vendor/Resources.as�x, provides an overview of certain legal requirements that
are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services,
including those for projects that may involve or require architecture, engineering or independent testing services. A copy
of the Advisory can also be provided upon request.
By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands
the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or
services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply
with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers
or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy
of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase
order for construction-related goods or services, whichever comes first.
Professional Turf Products, LP
Company Name
�7 ��?� David Lau
�..'�--�
Signature of Authorized Company Official Printed Name
11 /25/2019
Date
Page 18 of 72
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Coope�ative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any
deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted
deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative may, in its sole discretion, seek clarification from andJor communicate with Proposer(s)
regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative
reserves the right to accept or reject a proposal based upon any submitted deviation.
Please check (�/) one of the following:
� No; Deviations
❑ Yes; Deviations
List and fully explain any deviations you are submitting:
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Shipping Via: ❑ Common Carrier 0■ Company Truck ❑ Prepaid and Add to Invoice ❑ Other:
2. Payment Terms: ❑ Net 30 days ❑ 1% in 10/Net 30 days ❑� Other:
Net 10
3. Number of Days for Delivery: � 5-30 ARO
4. Vendor Reference/Quote Number: DTC 1998
5. State your return oli All Sales are Final. No Merchandise returnable without prior authorization.
p �Y�
Returned goods are subject to a 25% Re handling charge.
6. Are electronic payments acceptable? �Yes ❑ No
7. Are credit card payments acceptable? ❑Yes � No
Professional Turf Products, LP
Company Name
David Lau
Signature of Authorized Company Official Printed Name
Page 19 of 72
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Cnaperafive Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com
LOCATION /AUTHORIZED SEL.LER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation,
please list each location/authorized seiler below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the
Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms
and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer
Designated Dealer form.
Please see attachement
Company Name
Address
City
Phone Number
Contact Person
Company Name
Address
City
Phone Number
Contact Person
State Zip
Fax Number
State Zip
Fax Number
Page 20 of 72
Proposal Forms COMM/SVCS v.09.12.2019
PROFESSIONAI.
TURP PRO DUC'I'S
1010 NO INDUSTRIAL BLVD.
EuLEss, TX �6039
BuslNEss 81�-785-1900
9468 SELt�v� PARICWAY
SELMA, TX 78154
BustivEss 210-666-0808
5520 BRITTMOORE ROAD
HousTON, TX 77041
BustNEss 713-983-0�00
2201 N BEECH AvErruE
BROKEN ARROW, OK �4012
Bus�lvEss 918-622-8678
10935 EICHER DRIVE
LENEXA, KS 66219
BuslNEss 913-599-1449
1010 No. Industrial Blvd. 5520 Brittmoore Rd. 9468 Selma Parkway
Euless,TX 76039 Houston, TX 77041 Selma, TX 78154
Business 817 785-1900 Business 713 983-0700 Business 210 666-0808
Fax 817 785-1901 Fax 713 896-0988 Fax 21 0 666-01 71
Main 817 785-1900 Main 817 785-1900 Main 817 785-1900
2201 N.Beech Avenue
Broken Arrow, OK 74012
Business 918 622-8676
Fax 918 663-0116
Main 817 755-1900
10935 Eicher Drive
Lenexa, KS 66219
Business 913 599-1449
Fax 913 982-4412
Main 817 785-1900
♦ �
Cnoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that selis products through a dealer network and wishes to designate a dealer or multiple
dealers ("Designated Dealers'� to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete
this form for each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such
designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any
obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor
or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain
responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's
Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder,
including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor
with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process
such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to
a Designated Dealer for processing.
The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated
Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise
acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or
suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated
Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish
to designate multiple dealers, please duplicate this form as necessary.
Not Applicable
Designated Dealer Name
Designated Dealer Address
City
Phone Number
Email address
Designated Dealer Contact Person
Your Company Name
State Zip
Fax Number
Designated Dealer Tax ID Number* (*attach W-9)
Signature of Authorized Company Official
Page 21 of 72
Proposal Forms COMM/SVCS v.09.12.2019
` � �
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH; 800-695-2919 • FAX: 800-211-5454 • buvboard.com
TEXAS REGIONAL SERVICE DESIGNATION
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors
the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you will service on this form. If you p�opose fo
serve different regions for different p�oducts or services included in you� proposal, you must comp/ete and
submit a separate Texas Regional Service Designation fo�m fo� each g�oup of products and dear/y indicate
the p�oducts or se�vices to which the designation applies in the space p�ovided at the end of this form, By
designating a �egion or �egions, you are certifying that you a�e authorized and wi//ing to provide the
proposed products and se�vices in those regions. Designating regions in which you are either unab/e o�
unwi//ing to provide the specified products and services sha// be grounds for either rejection of your
proposal or, if awarded, te�mination of your Contract, Additionally, if you do not plan to service Texas Cooperative
members (i.e., if you will service only states other than Texas), you must so indicate on this form.
❑ I will service Texas
Cooperative members
statewide.
Professional Turf Products, LP
Company Name .
/ � F��i'���
Signature of Authorized Company Official
David Lau
Printed Name
Page 22 of 72
� I will not service Texas
Cooperative members
statewide. I will only
service members in the
regions checked below:
� Region
�� 1
�d,,,___,,,/// 3
U/ 4
�/ 5
0/ 6
� 7
� 9
� 10
�11
_/ 12
� 13
/ 14
0/ 15
r� % 16
�/ 17
(� is
� 19
20
Headquarters
Edinburg
Corpus Christi
Victoria
Houston
Beaumont
Huntsville
Kilgore
Mount Pleasant
Wichita Falls
Richardson
Fort Worth
Waco
Austin
Abilene
San Angelo
Amarillo
Lubbock
Midland
EI Paso
San Antonio
❑ I will not service members
of the Texas Cooperative.
Proposal Forms COMM/SVCS v.09.12.2019
Regic�r��l �d��ation Servie� Centers
; � �
Cooperative Pu�chasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by
Vendor, list the products and services to which this form applies here:
Page 23 of 72
Proposal Forms COMMJSVCS v.09.12.2019
� r�
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
STATE SERVICE DESIGNATION
The Cooperative offers vendors the opportunity to service other governmentai entities in the United States, including
intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete
this form if you plan to service the entire United States, or will service only the specific states indicated. (Note: If you plan
to ser�ice Texas Cooperative membe�s, be sure that you complete the Texas Regronal Service Designation form.)
If you serve different states for different products or services included in your proposa/, you must complete
and submit a separate State Service Designation form for each group of p�oducts and c%ar/y indicate the
p�oducts or services to which the designation app/ies in the space provided at the end of this form, By
designating a state o� states, you a�e certifying that you are authorized and wi/ling to p�ovide the proposed
products and services in those states. Designating states in which you are either unab/e or unwil/ing to
provide the specified products and services sha// be grounds for elthe� �ejection of your proposa/ or, if
awarded, termination of your Cont�act.
Please check (�/ all that applv:
❑ I wil) service all states in the United States.
0 I will not service all states in the United States. I will service only the states checked below:
■
■
■
❑
■
■
■
■
■
■
■
■
■
■
■
■
❑
■
❑
■
■
■
■
■
■
❑
■
Alabama
Alaska
Arizona
Arkansas
California (Public Contract Code 20118 & 20652)
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
❑ Nebraska
❑ Nevada
❑ New Hampshire
❑ New Jersey
❑ New Mexico
❑ New Yark
❑ North Carolina
❑ North Dakota
❑ Ohio
� Oklahoma
❑ Oregon
❑ Pennsylvania
❑ Rhode Island
❑ South Carolina
❑ South Dakota
❑ Tennessee
� Texas
❑ Utah
❑ Vermont
❑ Virginia
❑ Washington
❑ West Virginia
❑ Wisconsin
❑ Wyoming
Page 24 of 72
Proposal Forms COMM/SVCS v.09.12.2019
• �
Caope�ative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
This form wili be used to ensure that you can service other governmental entities throughout the United States as
indicated. Your signature below confirms that you understand your service commitments during the term of a
contract awarded under this proposal.
N/A
Company Name
Signature of Authorized Company Official Printed Name
If this State Service Designation form applies to only one or some of the products and services proposed by Vendor,
list the products and services to which this form applies here:
Page 25 of 72
Proposal Forms COMM/SVCS v.09.12.2019
; � �
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • bu�board.com
NAIZONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this
Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members
throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing
Cooperative, you agree to the following terrns and agree to serve National Purchasing Cooperative members in the states
you have indicated on the State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative'� awards Vendor a
contract under this Proposal Invitation ("Underlying Award'�, the National Purchasing Cooperative ("National Cooperative'�
may - but is not required to -"piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award'�.
By signing this National Cooperative Vendor Award Agreement ("Agreement'�, Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator
("BuyBoard Administrator'� will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the
effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as
authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of
Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no
interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are
agreed to by its BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying
Award. However, nothing in this Agreement prevents Vendor from ofFering National Cooperative members better (i.e.,
lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation
Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be
approved in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon
request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative
members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall
have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National
Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and
responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to
National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying
Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the
only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the
Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of
this Agreement shall control, and then only to the extent necessary to reconcile the conflict.
Proposal Forms COMM/SVCS v.09.12.2019
Page 26 of 72
i �
Cooperative Purchasing
12007 Research Boulevard � Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue
for any dispute shall lie in the federal district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take efFect unless and until National Cooperative awards Vendor a Piggy-
Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
Professional Turf Products, LP
Name of Vendor
Sig ure of Authorized Company O�cial
611-20
Proposal Invitation Number
David Lau
Printed Name of Authorized Company Official
11 /25/2019
Date
Proposal Forms COMM/SVCS v.09.12.2019
Page 27 of 72
� �
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
FEDERAL AND STATE/PURCHASING COOPERATNE EXPERIENCE
The Cooperative strives to provide its members with the best services and products at the best prices available from
vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or
market price during the previous 12-month period or the last fiscal year: $ .(The period of the 12
month period is / ). In the event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s).
2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items
under equivalent circumstances.
3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in
the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing
cooperatives as required.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between
your current and proposed discounts.
Current Discount (o�o�; varies from 0%-30%
Explanation:
Proposed Discount (o�o�; varies from 0%-30%
Page 28 of 72
Proposal Forms COMM/SVCS v.09.12.2019
0■ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
♦ �
Cooperative Purchasiag
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
Professional TurF Products, LP
Company Name
�� �%� David Lau
Signature of Authorized Company O�cial Printed Name
Proposal Forms COMM/SVCS v.09.12.2019
Page 29 of 72
� �
Conperative Parchasing
12007 Research Boulevard � Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individuai governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information
requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether
prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entitv Name Contact Phone# Email Address Discount Volume
Please see attached page
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts (lower prices) than indicated? YES ❑ NO � If YES, please explain:
By signature below, I certify that the above is true and correct and that I am authorized by my company to make this
certification.
Professional Turf Products, LP
Company Name
�
Signature of Authorized Company Official
David Lau
Printed Name
Proposal Forms COMM/SVCS v.09.12.2019
Page 30 of 72
Enitity name
City of Richardson
City of La Port
City of Odessa
City of Dalias'
City of Grand Prairie
Contact Phone # Email address
Alex Casebolt 972-744-4137 AIex.Casebolt@cor.gov
Cherell Daeumer 281-470-5123 DAEUMERC@LAPORTET;
Scott Anderson 432/335-3253 parksrec@odessa-tx.gov
Dan Hoffman 214/671-0133 daniel.hoffman@dallascityh
Jayson Ramirez (972) 237-8501 Jrramirez@gptx.org
Discount Quantitylvolume
21 % $242.983.00
21% $11,791
21 % $35,253.72
21% $59,760
21 % $267,323
• �
Cooperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 � buyboard.com
MARKETING STRATEGY
For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or
qart of vour Proqosal. fExamnle: Exniain how vour comnan� wil/ initialJv,infnrm't"�dnPratiuP memhPrs nf unr�r RnvRnarri
Attach additional pages if necessary.
Please see attached
Professional Turf Products, LP
Company Name
� `�---
Signature of Authorized mpany Official
David Lau
. -•n.Fr;ra
Proposal Forms COMM/SVCS v.09.12.2019
Page 31 of 72
�"Rt�FESS�C�Nr�L
-- ---- --��wa� -�
,�oaE� i�aoi�uc,�s
Professional Turf Products is the sole distributor in Texas, Kansas, Oklahoma
and a portion of Missouri, Arkansas and Louisiana for Toro and other brands
associated with Professional Turfgrass Management. Within the Commercial
and Irrigation Sales Division are 25 individuals committed to the Professional Turf
Products brand. Our primary focus is servicing all customer types who engage in
Professional Turfgrass Management, through proven landscape and irrigation
products. One specific strategy has been to establish a specialized group of
sales professionals whose primary focus is on Grounds and Sports Fields. The
customer categories served by this unique group of sales professionals are
cities, counties, and school districts located throughout our selling territory.
Trade shows where we typically are a part of include The Texas Turgrass
Association, TASB, Sports TurF Managers, Texas Parks and Recreation, various
TEA Regional shows.
• Web site: http://www.proturf.com/
• Our "Clippings" Newsletter
http:/Iwww. protu rf. com/clippingsnewsletter. s htm I
• Follow Professional Turf Products via Facebook
• �
Coope�ative Purchasing
12007 Research Boulevard � Austin, Texas 78759-2439 • PH: 800-695-2919 � FAX: 800-211-5454 • buyboard.com
CONFIDENTIALIPROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this
Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public
Information Act (Texas Government Code chapter 552.001, et, seq.) or similar disclosure law. Proposer must ciearly
identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the
Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the
Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a
member of the public or other third party request access to the information under the Texas Public Information Act or
similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has
identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information
which Vendor considers proprietary or confidential?
Please check (�/� one of the followinq:
QNO, I certify that none of the information included with this Proposal is considered confidential or proprietary.
� YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is
specifically identified on this form.
If you responded "YES", you must identify below the specific information you consider confidential or proprietary. List each
page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative
and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or
proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will
disclose information when required by law, even if such information has been identified herein as information the vendor
considers confidential or proprietary.
Confidential / Proprietary Information:
(Attach additional sheets if needed.)
Proposal Forms COMM/SVCS v.09.12.2019
Page 32 of 72
i �
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
B. Copvripht Information
Does your Proposal (inciuding forms, documentation, or other materials submitted with the Proposal) contain copyright
information?
Please check (�) one of the following_
QN�, Proposal (including forms, documentation, or other materials submitted with the Proposal) does not
contain copyright information.
❑ YES, Proposal (including forms, documentation, or other materials submitted with the Proposai) does
contain copyright information.
If you responded "YES", identify below the specific documents or pages containing copyright information.
Copyright Information:
(Attach additional sheets if needed,)
C. Consent to Release Confidential/Proprietary/COpyright Information to BuvBoard Members
BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential,
proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such
information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be
responsible for the use or distribution of information by BuyBoard members or any other party.
D. Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal,
Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the
public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed
catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor
award or non-award information.
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Professional TurF Products, LP
Com any Name
°�--�_
Signature of Authorized Company Official
David Lau
Printed Name
11 /25/2019
Date
Proposal Forms COMM/SVCS v.09.12.2019
Page 33 of 72
• �
Cnoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
VENDOR BUSINESS NAME
By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must
be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and
accurately provide the information requested below or your Proposal may be deemed non-responsive.
Name of Proposing Company:
(List the /eoal name of the company seeking to contract wilh the Cooperative. Do NOT /ist an assumed name, dba, aka, etc. here. Such inFo�mation may
be provided befow. If you a�e submitting a joint proposal with another entity to provide the same proposed goods or seivices, each submitting entity
shou/d complete a sepa�ate vendor information form. Separately ope�ating /egal business entities, even if a�liated entities, which propose to provide
goods or services sepa�ately must submit their own Proposals.J
Please check (� one of the following;
Tyae of Business:
Individual/Sole Proprietor
Corporation
Limited Liabiliry Company
Partnership x
Other If other, identify
State of Incorporation (if applicable): Delaware
Federal Employer ldentification Number: 06-1664252
(�endor must inc/ude a comp/eted ILZ�l�/-2 form with their proposal)
List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If dit�erent than the Name of
Proposing Company listed above, only vaJid t�ade names (dba, aka, etc.) of the Proposing Company may be used and a copy of you� Assumed Name
CertiFcate(s), if applicable, must be altached.)
Professional Turf Products, LP
Proposal Forms COMM/SVCS v.09.12.2019
Page 34 of 72
�
Fo�, 9
(Rev. October 2018)
Deparlment of the Traasury
Internal Revanue Service
Request for Taxpayer
Identification Number and Certification
► Go to www.lrs.gavlFormW9 for instructions and the latest information.
Give Form to the
requester. Da not
send to the IRS.
ci
m
rn
m
a
0
H
�c
O
'� U
0 2
a+ y
c �
a o
�i
u
�
N
w
m
�
1 Name (as shown on your income tax retum). Name is required on this lins; do not leave this lina
Professional Turf Products, LP
3 Check appropriate 6ox Tor federal tax classification of the person whose name is entered on Ilne 1. Check only one of the
following seven boxas.
❑ Individuallsole proprietor or
single-member LLC
name, if diffareni trom above
❑ C Corporailon ❑ S Corporation � Partnership
❑ TrusVestate
4 Exemptlons (codas apply only to
certain eniities, not individuais; see
instructions on page 3):
Exempt payee code ('d any)
❑ llmlied (iabillty company. Enter the tax classiflcailon {C=G corporation, S=S corporation, P=Partnershlp) ►
Nota: Check the approprfate box in the line above for tha tax classification of the single-mamber owner. Do not check Exemption from FATCA reporfing
LLC ll the LLC is classified as a sing�e-member LLC that is disregarded from ihe owner untess the owner of the LLC is code Qf any)
another LLC ihat is npt disregarded irom the owner for U.S. federal tau purposes. Oihenvise, a single-member LLC that
is disregarded from the owner should check the appropriate box for ihe tax classiflcation of its owner.
� Other (see instructions) ► (nco�ras ro xc«rnrs ��m;nodoun;da rno us.�
5 Address {number, strset, and apt. or suite no.) See Instructlons. Requester's name and addrsss (optiona�
1d10 No. industrfal Blvd.
state, and ZfP code
Euless, TX 76039
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withhoiding. For individuais, this is generally your social security number (SSNj. However, for a
resident alien, sole proprietor, or disregarded entiry, see the instructions for Part 1, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see Mow io get a
TIN, later.
Note: lf the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester tor guidelines on whose number to enter.
or
�0�����00�
Under penalties of perjury, i certify that:
1. The number shown on this form is my correct taupayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) ! am exempt irom backup withholding, or (b) I have not bean notified by the Internal Revenue
Service (IRS) that 1 am subject to backup withholding as a result of a faiiure to repoR al{ interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form Qf any) indicating that 1 am exempt from FATCA reporting is correct.
Certificatlon instructions. You must cross out item 2 above if you have been notified by the IRS that you are currentiy subject to backup withholding because
you have tailed to report al� interest and dividends on your tax return. For reai estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation ot debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the�rtiflcation, but you must provide your correct TIN. See the instructions for Part II, later.
���J�� I Stgnatureof
Here U.S, person ►
General Instructions
Section references are to the internal Revenue Code unless otherwise
noted.
Future devetopments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were pubiished, go to www.irs.gov/FormW9.
Purpose of Form
An individuai or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an informatlon return. F�camples of information
returns inciude, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
Date► ��Z` `//
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds) '
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form t Q99-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
lf you do not retum Form W-9 to the requester wrth a TIN, you might
be subjeci to backup wifhhoiding. See What is backup withholding,
laier.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
� r�
Cooperative Purchasing
12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' buUboard.com
EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific
federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited
to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR'�. All Vendors submitting
proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain
requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This
completed form will be made available to Cooperative members for their use while considering their purchasing options
when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in
addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs,
including contract requirements for a procurement using federal grants or contracts.
For each of the items be%w, I/endor should ce�tlfy I/endor's agreement and abi/ity io comp/y, where
app/icab/e, by having Vendor's authorized �ep�esentative comp/ete and initia! the app/icab/e boxes and sJgn
the acknowledgment at the end of this form. If you fai/ to complete any ftem in this form, the Coope�ative
wi/J consider and may list the Vendar's response on the BuyBoard as "NO, n the Vendo� Is unab/e o� un wi//ing
to comply, A"NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to
purchase from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the Simplified Acquisition Threshold, which is the inflation adjusted amount determined by the
Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC
1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract
terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms
and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary
contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent
with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.
The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By
submitting a Proposal, you agree to these Vendor violation and breach of contract terms.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the
following term and condition shall apply:
The Cooperative member may terminate or cancel any purchase o�der under this Cont�act at any time, with or without
cause, by providing seven (7) business days advance written notice to the �endor. If this Agreement is terminated in
accordance with fhis Parag�aph, the Cooperative member shal/ only be required to pay l/endor for goods or services
delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with I/endor's
return policy. If the Cooperative member has paid �endor for goods or services not yet provided as of the date of
termination, �endor shall immediately refund such payment(s).
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the
manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order,
ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall
control.
Proposal Forms COMM/SVCS v.09.121019
Page 35 of 72
; � �
Cvaperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
3. Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the
definition of '�federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment
Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR
Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that
such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted
construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision.
4, Davis-Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-
3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction'�. In accordance with the statute, Vendor is required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by
the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at wdol.gov. Vendor agrees that,
for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's
acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland '�Anti-Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States'�. The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of
mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor
regulations (Z9 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases af supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
Page 36 of 72
Proposal Forms COMM/SVCS v.09.12.2019
• �
Covperative Parchasing
12007 Research Boulevard • Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended —
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to
agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-
7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
8. Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with
the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3
CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended,
or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order
12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases
or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred,
suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
9. Byrd Anti-Lobbying Amendment:
Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member
of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and
otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352).
10. Procurement of Recovered Materials:
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste
Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information
and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of
Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
Part 247 that contain the highest percentage of recovered materials practicabte, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
11. Profit as a Separate Element of Price:
For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required
to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member,
Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element
of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to
the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's
Cooperative Contract.
Proposal Forms COMMJSVCS v.09.121019
Page 37 of 72
• �
Cooperative Purchasing
12007 Research Boulevard � Austin, Texas 78759-2439 • PH: 800-695-2919 � FAX: 800-211-5454 • buyboard.com
12. General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy
such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to,
applicabie recordkeepin and record retention requirements.
Vendor Certificatian:
YES, I agree or
Vendor Certification Item'Na NO I do NOT a ree Initial
1. Vendor Violation or Breach of Contract Terms YeS �L
2. Termination for Cause or Convenience �/E;S DL
3. Equal Employment Opportunity YeS DL
4. Davis-Bacon Act YeS DL
5. Contract Work Hours and Safety Standards Act YeS DL
6. Right to Inventions Made Under a Contract or Agreement YeS DL
7. Clean Air Act and Federal Water Pollution Control Act YeS DL
8. Debarment and Suspension �/gS DL
9. Byrd Anti-Lobbying Amendment YeS DL
10. Procurement of Recovered Materials Yes DL
11. Profit as a Separate Element of Price YeS DL
12. General Compliance and Cooperation with Cooperative Members YeS DL
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Professional Turf Products, LP
Company Name
//'�-~� "`"'.---
Sig�re of Authorized Company Official
David Lau
Printed Name
Proposal Forms COMM/SVCS v.09.iZ.2019
Page 38 of 72
� Bvard �
Coaperative Purchasing
12007 Research Boulevard � Austin, Texas 78759-2439 � PH; 800-695-2919 • FAX: 800-211-5954 • buyboard.com
PROPt)SAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and flnancial
resources to provide the goods and perform the services ('�Work") under the BuyBoard contract contemplated Uy this
Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to
the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where
indicated below, and submit the signed questionnaire and your responses to all questions in one document with your
Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will
not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or resuit in
acquisition by another entity.
20+ YEARS IN BUSINESS
2. Describe the resources Proposer has to manage stafF and successfully perform the Worl< contempiated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development, technical issues,
and product selection for Work associated with this Contract.
Professional Turf Products, LP is the sole source supplier for Toro commercial mowing and large turf irrigation equipment,
Club Car, Foley Reel Grinding Equipment, Harper equipment, Salsco, Otterbine and Irritroi for the states of Texas,
Oklahoma, Kansas and certain west�}-��,�#���f Missouri, Arkansas and Louisiana. _
Professional Turf Products, LP is also the authorized service and parts supplier for the above mentioned products:
3. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and
rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present
owners, principal shareholders or stockholders, or o�cers, have been a debtor party to a bankruptcy, receivership, or
insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position
with your firm.
No bankrupcty, receivership or insolvency in company history. Capable of obtainin� bonds without issue.
See attached certificate of insurance.
Proposal Forms COMM/SVCS v.09.12.7_019
Page 39 of 72
� Board�
Goaperative Purchasing
12007 Research Boulevard � Austin, Texas 78759-2439 � PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com
4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
No
5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or
that have been terminated for any reason. For each such contract, provide the project name, scope, value and date
and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the
work, or termination.
None
6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought
against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or
employees, that relates to or arises from a contract similar to this Contract or the wori< contempiated under this
Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of
the claim, and resolution or current status.
None . __ _
By signature below, I certify that the information contained in and/or attached to this Proposal Invitation
Questionnaire in response to the above questions is true and correct and that I am authorized by my
company to make this certification.
Professional Turf Products, LP
Company Name
Signature of Authorized Company Official
f'roposal Forms COMM/SVCS v.09.12."1.019
Page 40 of 72
• �
Coope�ative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com
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REQUIRED FORMS CHECKLIST
(Piease check (�) the following)
Completed: Proposer's Agreement and Signature
Completed: Vendor Contact Information
Completed: Felony Conviction Disclosure and Debarment Certification
Completed: Resident/Nonresident Certification
Completed: No Israel Boycott Certification
Completed: No Excluded Nation or Foreign Terrorist Organization Certi�cation
Completed: Historically Underutilized Business (HUB) Certi�cation)
Completed: Construction Related Goods and Services Affirmation
Completed: Deviation/Compliance
Completed: Location/Authorized Seller Listings
Completed: Manufacturer Dealer Designation
Comnleted: Texas Regional Service Designation
Completed: State Service Designation
Completed: National Purchasing Cooperative Vendor Award Agreement
Completed: Federal and StateJPurchasing Cooperative Experience
Completed: Governmental References
Completed: Marketing Strategy
Completed: Confidential/Proprietary Information
Comaleted: Vendor Business Name with IRS Form W-9
Completed: EDGAR Vendor Certification
Completed: Proposal Invitation Questionnaire
Completed: Required Forms Checklist
Completed: Proposal Specification Form with Catalogs/Pricelists and Manufacturer Letters
*Catalogs/Prlcelfsts mustbe submrtted wflfi propasal respanse or�sponse wt!! not be consldered.
Proposal Forms COMM/SVCS v.09.12.2019
Page 41 of 72
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The Toro Company
8111 Lyndale Avenue South, Bloomington, Minnesota 55420-1196
Phone 952/888-8801 www. toro. com Fax 952/887-8258
November 19, 2019
BuyBoard Proposal #611-20
Grounds Maintenance Equipment, Ii-rigation Parts, Supplies and Installation
Re: Authorized Toro Distributor
To Whom It May Concern,
This letter is to inform you that Professional Turf Products headquarters
located at 101 No. Industrial Bivd., Euless, TX 76039 and their branches are
the only authorized distributor for Toro commercial turf equipment and Toro
golf course irrigation products and related Toro accessories and parts, and
the only authorized service provider for Toro commercial products, for TX,
KS, OK, and parts of AR, LA and MO.
If you have any questions regarding this, please contact me.
Sincerely,
go�ol R.. Mowtgnwc,er�
Boyd R. Montgomery
Regional Business Manager
Commercial Products Division
The Toro Company
Tel: 952-887-7906
cc: PTP
Turfline, Inc.
712 Jefferson Street, Suite A
Moscow Mills, MO 63362
Phone: +1-636-356-1210 Fax: +1-636-35b-1218
www.true-surface.com
November 19, 2419
To Whom It May Concern,
This letter is to serve as notiiication that Professional Turf Products of Texas, PTP, is an
authorized vendor of the complete line of Turfline, Inc. dba True-Surface products
including whole goods, parts and service.
The area of coverage for this agreement is all of the area serviced by PTP including but
not limited ta Texas, Qk�ahoma, Kansas, and the Western half of both Arkansas and
Missouri and the Western most parishes of the State of Louisiana.
Thank you and Best Regards,
Terry L. Plemons
� -
`q¢ "ar�'`��'`�p � E c�' �;� �'� �.� `�!�ai�'
Director of Worldwide Sales
Turfline, Inc. dba True-Surface
314-803-9325
www.true-surface. com
` ° �
. . , makes #rue ,gr+�ens�
csa/sca
LEADER BY DES/GN
105 School House Road
Cheshire, CT 06410
U.S.A.
MANUFACTURER OF OUTDOOR POWER EQUIPMENT
Products for Turf & Lawncare, Rental, Construction, Nursery, Tree Care, Wood Processing & Farm Industries
To: Whom It May Concern
From: Salsco Inc.
Date: November 20, 2019
Re: Authorized Dealer
This letter is being submitted to confirm that Professional Turf Products is the
authorized Dealer/Distributor with the ability to offer products and services in Euless,
Houston, Selma Texas and Bxoken Arrow Oklahorna. Also, Professional Turf Products
is in good standing with Salsco Inc.
Respectfully submitted,
i > ,1
i ��
-,�� ( �ti.; =='=�
' `Salva�ore��: I`iizzo
President, Salsco Inc.
105 School House Rd
Cheshire, CT 06410
sal e,salsco.com
sc
203-271-1682
1-800-872-5726
203-271-2596 (Fax)
sales a,salsco.com
wunu salsco.com
�.#..
����g
K � � j �r► r►` �
525 E. Industrial Drive Hartland, WI 53029
p: 262.367.5000 � 800.356.6686
11/19/2019
To Whom it may concern:
Professional Turf Products, headquartered at 101Q N Industrial Blvd, Euless, TX
76039 is an authorized distributor to sell, install and service Watertronics
branded golf pumping equipment. This authorization is extended to the
geographic regions shown below:
Sincerely,
Boyd Rose - Director of Marketing -Watertronics - Hartland Wisconsin
wwwv.�a#ertro n i cs. corra
� ���
�V �
-_ ��
. � ������
t��'vr�tti� , �-rt;;ct;�acrr rr� �.�rs�trl fh� �'fr�t'i,�.;� �ie�l�!"
Date: November 20, 2019
From: Rahn Industries, Inc.
PO Box 533
Prior Lake, MN 55372
Re: Authorized Dealer
To Whom It May Concern,
This letter serves as manufacturer's certification that Professional Turf Products, Inc.,
headquartered in Euless, TX, is an authorized dealer for products manufactured by Rahn
Industries, Inc. These products include the Rahn Infield Groomer, the Rahn Lip Broom, and the
Rahn FlexSteel Turf Brush.
Professional Turf Products represents our products in the states of Texas, Oklahoma
and Kansas. We have had a long and very satisfactory relationship with the staff at PTP. We
hope to continue our affiliation for many years in the future.
Please contact us at any of the numbers below if you have further questions.
Sincerely,
Thea Curtis, Accounts Manager
800-298-1707 toll free
952-440-4185 office
952-445-0606 fax
rahnind@nuveramail.net
RAHN INDUSTRIES, IIVC PO BOX 533 PR/OR LAKE, MN 55372
phone: 800-298-1707 fax: 952-445-0606 email: rahnind@nuveramail.net
November 20, 2019
To Whom It May Concern,
We're pleased to inform that Professional Turf Products is an Authorized Otterbine Distributor, installer,
and a current Certified Otterbine Service Center. Their areas of responsibility inciudes Texas, Oklahoma,
Kansas, Western Arkansas, Western Missouri, and Western Louisiana.
You are welcome to contact me if additional information is needed.
Sincerely,
"G . _
�
Mike Murphy
Midwest Region Ma er
Otterbine Bareba, inc.
(847) 790-6218
mmurphy@otterbine.com
x � �.
� � � ��I� t ����
� , ;� � �
<
� ��.,,4�.
393 Trov Street, River Falis. WI. 54022
To Whom It May Concern
November 19th, 2019
Please accept this letter as recognition to confirm that Professional Turf
Products is our exclusive, authorized distributor for Foley Company product
in Missouri, Kansas, Oklahoma and Texas.
We are very pleased to have been their partner over the last 20 plus years as
they are the market leader in the Golf & Turf Industry. Their service and
support to the customer reflects the same strong commitment to excellence
that Foley Company strives for as we supply the premium products in our
respective product groups.
If you require any further information, please do not hesitate to contact me.
Kind Regards,
-, . �, ,
Ron Blodgett
Senior Regional Manger
Foley Company
Phone: 612-308-6936
ron blodqett(a�folevco. com
www.folevco. com
HARFE/�'�'INDUSTRIES, IN�
S�ecialized Agricultural, fndtlstr•iat & Turf Pr�odt�cts
�
Wednesday, November 20, 2olg
To Whom It May Concern:
Harper Industries has named Professional Turf Products, based out of Euless, TX, as a certified sales and
servicing dealer for Harper Turf maintenance products. Their territory includes Texas, Oklahoma, Kansas,
western Missouri, and western Arkansas.
Please feel free to contact me if you have any questions.
Sincerely,
��`��'`."
Byron Riesen
Harper Turf Equipment Sales Manager
Harper Industries, Inc.
EXHIBIT D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Locai Government Code, by a vendor who Date Received -_
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmeniai entity not later
than ihe 7th business day after the daie the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-i}, Local Govemment Code.
A vendor commits an offense if the vendor knowingly violaies Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name af vendor who has a business relationship with local governmental entity.
�� C1 F�;- .i S fUN /.�-L- �%1 �� /�/� tJ �0 c.tc.7`� L.,p
s
� Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
/r�i! �lc''�"
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each empioyment or business relationship described. Attach additional pages to this Form
CI� as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
�Yes �No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxabie income is not received from the
local governmental entity?
� Yes � No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2}(B), excluding gifts described in Section 176.003(a-1).
7 r
..o--.. S " �- 7 '^'Z- �
Signature of vendor doing business wiih the governmentai entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
6/15/2021
CITY COUNCIL AGENDA
DATE: 10/20/2020 REFERENCE **M&C 20- LOG NAME: 13P611-20 GROUNDS
NO.: 0777 MAINTENANCE EQUIP CC PARD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
FC1 RT �4�'U RT H
_��_
SUBJECT: (ALL) Authorize Purchase Agreements with Multiple Vendors for Grounds Maintenance
Equipment, Irrigation Parts, Supplies and Installations Using a Cooperative Contract for
City Departments in the Combined Annual Amount Up to $725,000.00 and Authorize Two
Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with the vendors listed below
for grounds maintenance equipment, irrigation parts, supplies and installations using Texas
Association of School Boards (BuyBoard) Contract No. 611-20 for City Departments in the combined
annual amount up to $725,000.00 and authorize two annual renewal options.
DISCUSSION:
The Purchasing Division contacted all City departments to participate in a cooperative agreement for
grounds maintenance equipment, irrigation parts, supplies and installations; five departments
responded. Departments will purchase new equipment and replacement pieces from multiple vendors.
Staff recommends awarding multiple vendors offering a variety of products offered through BuyBoard
Contract No. 611-20. Recommended vendors and award amounts are listed below:
Vendor Award
Amount
BWI Companies, Inc. $135,000.00
Professional Turf Products, LP $155,000.00
SiteOne Landscape Supply $130,000.00
WinField United $56,000.00
Ewing Irrigation Products, Inc $56,000.00
Kinloch Equipment & Supply, Inc. $43,000.00
LSM Outdoor Power $22,000.00
KBW Supply, Inc. $5,200.00
JHouston Holdings, LLC, dba, JRC �$ 500.00
Associates, LLC
MasterTurf Products and Services,
Inc. $1,400.00
Hill Country Outdoor Power $6,000.00
Kubota Tractor Corporation $55,000.00
Austin Turf & Tractor $25,000.00
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28345&cou ncildate=10/20/2020 1/2
6/15/2021
M&C Review
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing
power of government entities.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This agreement will commence upon City Council approval, and end May 31, 2021 to coincide with
BuyBoard contract No. 611-20.
The BuyBoard Agreement may be renewed at the City's option for two additional one-year terms if
BuyBoard renews its contract. This action does not require specific City Council approval provided that
the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' Operating and Capital Funds to support
the approval of the above recommendation and purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Cynthia Garcia (8525)
Cristina Camarillo (8355)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28345&cou ncildate=10/20/2020 2/2