HomeMy WebLinkAboutContract 55933CSC No. 55933
FoRTWoRTK
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Southern
Computer Warehouse ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B— BuyBoard Cooperative Contract 579-19 (e.g., NJPA, DIR, BuyBoard); and
4. Exhibit C— Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall not exceed One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional
items or services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement shall begin upon the date signed by the Assistant City Manager
below ("Effective Date") and shall expire no later than December 31, 2021 ("Expiration Date").
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY:
City of Fort Worth
Attn: Valerie Washington,
Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
To VENDOR:
Southern Computer Warehouse
Assistant City Attn: Starr Brown
1395 S Marietta Parkway Bldg 300-106
Marietta, GA
Facsimile: NA
With copy to Fort Worth City Attorney's Office
at same address
IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and
expense, including the payment of attorney's fees, any claim or action against the City for
infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual
property right arising from City's use of the Deliverable(s), or any part thereof, in accordance
with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay
shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
expense of payment for claims or actions against the City pursuant to this section 8, Vendor shall
have the right to conduct the defense of any such claim or action and all negotiations for its
settlement or compromise and to settle or compromise any such claim; however, City shall have
the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to
protect the City's interest, and City agrees to cooperate with Vendor in doing so. In the event City,
for whatever reason, assumes the responsibility for payment of costs and expenses for any claim
or action brought against the City for infringement arising under the Agreement, the City shall
have the sole right to conduct the defense of any such claitn or action and all negotiations for its
settlement or compromise and to settle or compromise any such claim; however, Vendor shall fully
participate and cooperate with the City in defense of such claim or action. City agrees to give
Vendor timely written notice of any such claim or action, with copies of all papers City may receive
relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemnify the City under the Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained
or, if as a result of a settlement or compromise, such use is materially adversely restricted,
Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to
continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing,
provided that such modification does not materially adversely affect City's authorized use of the
Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally
equivalent non-infringing Deliverable(s) at no additional charge to City; or (d) if none of the
foregoing alternatives is reasonably available to Vendor, terminate the Agreement, and refund all
amounts paid to Vendor by the City, subsequent to which termination City may seek any and all
remedies available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE
SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY.
Data Breach. Vendor further agrees that it will monitor and test its data safeguards from
time to time, and further agrees to adjust its data safeguards from time to time in light of relevant
circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes
aware of any unauthorized access to any financial or personal identifiable information ("Personal
Data") by any unauthorized person or third party, or becomes aware of any other security breach
relating to Personal Data held or stored by Vendor under the Agreement or in connection with the
performance of any services performed under the Agreement or any Statement(s) of Work ("Data
Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at
Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor
shall fully and immediately comply with applicable laws, and shall take the appropriate steps to
remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their
respective officers, directors, employees and agents, harmless from and against any and all claims,
suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising
out of or relating to any third party claim arising from breach by Vendor of its obligations
contained in this Section, except to the extent resulting from the acts or omissions of City. All
Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will
remain the property of City. City hereby consents to the use, processing and/or disclosure of
Personal Data only for the purposes described herein and to the extent such use or processing is
necessary for Vendor to carry out its duties and responsibilities under the Agreement, any
applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to
third parties other than through its underlying network provider to perform its obligations under
the Agreement, unless authorized in writing by City. Vendor's obligation to defend, hold harmless
and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a
third party. All Personal Data delivered to Vendor shall be stored in the United States or other
jurisdictions approved by City in writing and shall not be transferred to any other countries or
jurisdictions without the prior written consent of City.
[Signature Page Follows]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
�G��� (�f/�����
By:
Valerie Washington (Jun 3Q 20211339 C
Name: Valerie Washington
Title: Assistant City Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Date:
J u n 30, 2021
APPROVAL RECOIVIMENDED:
�� y-�
By:
Name: Kevin Gunn
Title: Director, IT Solutions
�4�p.'d�U���
ATTEST: �ppFo��Rj ��
00000 �0��
� �•o ° � �'
l� °
o �
�vg �_
������� ° �
00
� �c <
o �
BY� �d�, � °_�0000a� �
Name: Mary J Kayser
Title: City Secretary
,.n.. - ���
.
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
� '
By: � •,�—� r*�`�'
me: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: NA
I ►1�;
Southern Computer Warehouse, Inc.
By: V �i�'�i� ���
Name: Valerie State
Title: President
Date: June 17, 2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
Seller's Quote, Scope of Service or Purchase Order
L
�
�
0
�
�
i
�a
��
U �
•� v
v
��
(/� c
� o
� �
V �
� o
� —
O ��
a�
� �
� o
C o
� o
fl. �
�� '� o
m� W �
��
� Q �
� y
= a=.�
s�
U �
� �
�
H �
1 �
�
�
�
� E
Q1 �
^ �
� U
G �
Z �
�
= o
O �
}� U
� "
C
1-1
�
�
�
fl.
O
L
a
� � c c
L � O O O O
O
y V y++ � O O O O
� � � � � �
O = � p � cB c6 c6 c6
o � a� �� o 0 0 0
w
Q Q Q Q
� � k � � O O O O
_ � {L� � Q Q Q Q
O — N � N N
�
� � � � � �
R (=A �+
E = p.� Q N � N N
O N G7 d � cn c� c� tA
c � E •� � � a�i � �
� � a� °1 0`� o 0 0 0
� fp �� U� U U U U
� �� iA U U� U O U O U O U O
vJ C i (n d (n . _ (n . _ (n . _ (n . _
a�
.,
� �= o� N o 0 0 0 0
� � V � � U
i •(A y = _ •
�i a� � � � a
C 7 O � V \
� *'' = a•� O O O O O O
R w �p +�-+ � fG � -I � -I .� � -I .�
v = � +�+ � �
.`� _ (/� U
� � O
�a �
cn � a �; L �, v, a,
f0 : � � o = �L � 'a
� d VJ Gl � � . C O 'o Y � � f0 � 'o
Q � L a'A Q' 3 i' m i L N � � a--� �7
a �' 'a °- � C +� � � � :� � � " '� � �
*' � °' ' = v~, � u � 3 . a� � o '�,
y�,, � � > V � � a � � � v Z "' a V � c°�
= y� L � VI L� � � G1 � L\ i� G7
O N fC � � � � `� H � a a+ � � p O � �
� .L L (n a+ � V (JI � C In � y (n N C
Q� � � 0 — Q Yl — L — � � — 0 � — i
=w� 3� LL u o d u a v to '3 u�; � v�'3
•y� U wi C C L Q.V L O% �L �L L . �L
= fC (A 0 0 � (6 a Q" O � � fe � � � � � V�1
•L � v�i � a o vi O1 o m O� a o��� o.� a
y C �7 O U C O � N O
a ,� aRi ;� � r�a o� a °� L �"-a L r��o a�
G�7 �=.aUi Gyi � Y 16 c�.� � u �► a U� 0� � Q a
L � � in U Ip O � V Q" 'rn ��n O
i C. � � N �� � L w�� C �
_ R yvl _ o-�� o�� o a� � o-a °� $ °��
� �+�+ v�i �i o c�� o i a��i o� � o a�a�i a o� �
'O �o v� 0 �. y -6 y " a � `. U c `-' � � � a c
i +' � o � � ° � c 'G = c '''' � c y � °c � �� �d
L C L L � Q. Q{/1 � Gi O ��� �+� 7 6�
°' �� o a o• = o+� � o� o ra `� = o a; �
� 'a o� c� 3'� o c� tC � u� v~i � vi 3 v rn
_ ° v� c++ � �� � �_ �,� � �i � � �' � � �i
o � � =a w � � � o � =a oC •Q �a =o
� � a� a +�' �p, � _ � o � 'a � � p � � C �- °. � � �
w 1� vl c) R p, �' �0 � � +' C - +� ` � +� � � O �+ p N
c �+ = � � °; y �_ � � 3 � L.i � a� � °' � a �
� u � uf � � 3 ;° � f° `,�° o a � L� o � a
� L � G1 O .a �n � vi � v� y p �n ++ � �n � � � cn 'Q �
E ai°.0 c� 3.��, a� ca � va+ � 3 Ea� a�*;a+
y �++ �n 'G o �n C o �n � o v� .G a� v, o
� ��— R � ra L�- a � rC `e, ra p'�° ra �'� 3 r° �'�°
O C�' ul �+ y N fC �- Oi � V L � L� N fC � U � d�
'i ��� a� � a 2 �n a a Nf o a d c� a 2 a� .5 a OG c�
01 � � � i � � C �
_ . ._ a a = o �o -a
+� �
�(� _ � � O = � a L � L � L � � L � L �
0 0 � � *' •- e, � o � o �, o � � o � o +;
C. V - O (�/1 � �L = � +-+ � � +-+ � +�-+ ``� �+ 7 N � +-+ �6 y� � a--+ (6
L�� a..� C L �% y O.� � O.� C � O.� � OC O.� � U O.� N
p, � t �n p �+ �n � a� ro ^ a� � � .-. � vi o � .-. � -� � .. � �
�,, v�- �,i d E�.�_ �.� f°� �.��� c �.� �o� �.��
O L IA i � L � � L � L L � L= L L
� C� �' i 3 ++ �7 + a N� + a V� + a 0 L v�i �n � a Y� +�� v�
�C i� L � �IIJ G�i O � O1 � � � O1 � �O � 01 m � � U � O1 L 'p � p1 ZT �'j
y��� i fC t W p� Q Q p O�� � O i��� � O O� p r6 .c �
v a� p w � � c�o � co co u ra ra •r, �-a � co �
> ,� L .� � '� � co o � `� o •� a� �' a E o o v� � +� � +� � o
,:� �`� o== C p U U w 0 U a oC � U cn a U a � U z o�C � U U a
� a� � > E � �
°°�a�� �Z � ,� N M � �
za �a � cn
in
�
w
0
0
�
N
�
a
�
0
a
0
d
�
3
�
�
E
�
�
�
�
�
0
�
�
.�
6
N
�
�
�
W �
� U
Z ��
J �
��
O
a °
O f6
ce �
a .�
L
�
�
O
�
'�
C
�
� ,�
U �
•� v
a�
��
� �
� o
,N °'
��
� o
'a _
o ��
a�
.�
� o
C o
� a`
fl. �
�� '� o
m� W` �
a
^ �
� O �
O �
C �
s�
U �
� �
�
� �
1 �
01 �
�
� E
Q1 v�
n �
� U
O L
a
Z �
�
= o
� �
� �
�
.>
C
1�1
�
�
O
C.
O
L
a
� � � � �
.� .� .� .� .�
p i i i L i L
N C � � � � � �
�
� � � � � � �
a.d
�- vvi °Q °Q Q Q Q Q
u G
0 0 0 0 0 0
�k Q Q Q Q Q Q
� N � N � N
N � � � � � �
�
p•N cn u� cn cn cn cn
cB c� cB c6 cB c6
�,� a� a� a� a� a� a�
� L � � � � � �
za
� o o � � � � �
� p �� O O O O O
fC �
� � � �� � o � o � o � o � o
U � o � ,� � ,� � ,� � ,� � ,�
^ o 0 0 0 0 0
o�� o 0 0 0 0 0
� O �
� U
C•
L o a
a� �
a . n °'
� � O O O O O O O
v� � v
a� o
�+ �: � � o d
c � � a � o d � �
�-� 'O Q� u O C L 7 V{A � N
C7 v �C � O
O �
� Q� � � � 3 � c O � � _
o� ��c u� c�i y �� �'c u i
Q � v H � � a ~ W � � �
c6 � � p Q � �
� � � � � L a � � L a � '-y
O�� �O � �O L O� O p� O U
��JI � C � d � O � � � i6 � `
�6 _ U _ 'O - - - y - a
•� y 47 � 01
u�•3 u a u�° v.L v v v_°
c •� ._ •� � •� � •� a •� •� yo,
O �- Q R �- c �- � �- � �- V1 �- a
� Q y U
�. o�a o+� o� o,-°a o,�� o�
'U � � i � � � � � m �p � � � � �
� U� a U pj V� c�J � V�.a V�.a
� �
� o Q� o� o y o� o �o 0 0� o
3 0� 3 0� o'� o= o o d o� d
� �� � � O a�i � u �� y � p,� � p��
� C
C O ul �+ �+
� v,'y ca� � a ca� �� °c �a °c
7 U� 7 � Vl 7 �1 �.a Vl �.� _ 7 V�
� � � � 0 8 � ;; � *� °v � � 3 ° � 3
� O � � G� � 'o cj '� � � 'o �v�, 'o � �v�,
� a n t� o � � O�C o � G�i a � C a
� � •- +� � � +J � +� � +� � o � . o
a� C +.' �. L fp �-
� � � � tp - � L � p� _ � O a � C a
L �G V L L L
� ya � a�'i 3 � a° � p 3 � c�G� �'a.�
v�i �� v�i •�- o v�i �� � v�i t o v�i �� v�i *' �
co 'O � �a �. a co �. 'h ta V a co y 3 co � 3
N�� �� � N G) p � y O N{/� u N G7 c�
a toc� aVf a aOGv aHa aQ� aOG�
� � �
c r�a � - � a�i
O � � Q cn �
a o� � o•°� o.L � o T o n o� �
'u o.� �� o.� �� o.� � o.� o� o.� �o o.� �Q
� 7 7 7 �
� � U � � � .V � � � .V � � U O � � .V � � � U � �
C `/ L C O� O`� L i` OL O`� L i` O`� L� OL `� L � (6 O`� L � C
� +� �� � +� � o � +� a o +� � a"i � +� a •`-' � �, +� a o �o
p � a� -a � a� p-a � a� o � a� �-a c a, � c c
� o°�� p o�� o o c o o �� o o°> u o o°�
u r�a }' ra u� � ra u r�a � u r�a � ra c� � u°'� c� c�o �.�
�' ra p1 a� �' ra a� a� � ra a� `� ra � a� �' ra � a� � �' co a� �
� U �� � U�� � U� � U O� � U w� cn � U��
� Z �o � oo rn � ,�
� �
ry
in
�
0
v
N
�
a
�
0
a
O
d
L
3
�
�
E
�
�
�
�
�
0
�
�
.�
�
a�
v
�a
�
W �
� U
Z 'i
J �
� o'
0
O °
GC U
a .�
c � �
.� .� .�
L
�
�
O
�
'a
C
�
� ,�
U �
•� v
v
� �
��
c
� o
+� �
��
� o
� -
� ��
a�
� �
� o
C o
� o
fl. �
�� '� o
m� W �
a
� �
� O �
� �
C �
s�
U �
� �
�
� �
1 �
r�i �
�
� �
Q1 �
^ �
� U
O �
Z �
= O
� �
� �
�
C
w
�
�
�
fl.
O
L
a
0 L i L
� � � �
� �'A � � �
_ �
� � O � � � �
�� �a vi 'a a� o 0 0
c
Q Q Q
a� �
y°� a+� '� �'p' o 0 0
� ul i V� i W Q Q Q
3 �w�C� �C N � N
'G w � � V1 �r .i (n (n (n
i C O V� w(�N
3 a�
3� a� a� � c a�i �a� � � �
� i�� ?r p � U N N N
�3���� �a � a �
�'a � R c, u Z �
� �C �+_.+ � Q. a�+ O O O O
y=-a cn a a �a � � U U
s o a=i +� ° vi uf � � o � o � o
�'� � rn— �e U �•� �•� �•�
++ d
�0 = � *, �
+' R �► �C 'fA � ^p ~ o 0 0 0 0
� i� t Vf 3 p�� o 0 0 0 0
^ +.+ � y � p _
c 3 � Q � �' = c .�
N
� O n C� �? V 3 d
� � �j .� �+ � y V �
.3 U V1 fC 3'C a
� p \ O O O
���= E � �;� r� z z � � �
._ +� o+ � ,� = f° o a
- t0 N tC O a+
� � � � p � � V
fNA d N � N �
N � 'a M 1A G7 �
GV7 +�+ = I� N i �� f0
� � � ,�.i = � Cp o `o `0 3 a O �
�o 'a o ,r
�£ v�i = n � �v► a�°i >` � �o O a v c
o a� �a *' �_ `-" ; a' = e o` L=
w a�
*' �° ni o�+ 1e � � = c c �� te �3
� o *a '++ c c a � m � L � � ' ~ o
__,� � y O o� o� o� o� o a
O� p y�= cn . o
V i �+ N = Q. � � � � � � � � � a
d� Q t y� v� v� v� v� v o
�O � C �' 0 a"� C L '- �L �Gi � Gi �L � �L N
3� ov�a� o a� �� av ag �.a
�^ a; o L c Q. o a` o a o a o� o�
t �� IA �_ �i f6 � f6 01 f0 01 f0 y f0 .
i N � C 'a V {UN � � � � � � � � � �
� R V � U � V � U U
� Q y'� � � C � �C � � w � `� � � v�i
= V�� L K � O U O O O � O�
� 3 t ��� � o i a�i o 01 a�i � � a�i � m � �
R � � 0�1 � � +� � d +� � d +� � d +� V +�
� N o � � a � 3 � � _ � � 3 � � ai � •L
N pp a o$ � o � o p� o L o a
�� 0 I� � V vVi �% v cui� V v cvi� Vl u cvi� � y cun m
_ 1A yr y vl "O y "O G7 y "O y a� =p �� � o
V� p 7 Gl � {A N C a� 41 ~ a� N V a, 41 �'O 41 a�.+
y'3 �+ � � V � ��.+ �G � +�-+ C c ��-' � c +�-+ (/1 C +�-+ U
7 i= V V_ 0_ o
� Q � �= N N p� N
� � � ' � � _ � +-+ \ - +-+ v +-+
s�' �^'° � a�i `��° H 3 �� 3 `��° v�i 3 � t� � L d
°�+' � � N N � '�G v�i � o v�i 3 o v�i .� o v�i •� ° °v�' � �
�a rn � N � _ �a Y a �p w a co uf a ra �� �a �'h
� y L�.a L � � u O a� p i a� � o a� �= a� p c
_ � v�� i= � aH a aVf a ao0 a aa 3 a�°v
� Q� J U� = i� Ol
w0i C{�n�C.� O p m � � N
V a% G% L L L L � L � L �O
.a +� y ao a• u �, a o 0 0 0 0� o�
3 O � 0�1 O = •i Gi � � � � `� � � `� � � � � � � � �
O U._ ,� � c� L O.� Y 0.� r� O.� a� O.� a O,� O
r � � � � ^ a� � � ^ a� a� •-. � � .-. � � cn
i G� � O t � C 3 ��L ~� ��L �6 %' O •� � o CJ N O�v C
o3��+.+ v O �' c � O� 0 �
u a� c � o �a o a, �� � �a � �a�� �a °
'a cn a+.' s p (!f ��'�n c � a� 4-- p ���n c� a � c o, �
_ �, = u � o � � o o c � o � � o o � � o �
�
� � •— C O � e � �;,� ° �p '� U ° �p � L ° � •C o° � Y � $ co +
i 7 � � � � � ~ � f6 "� � � f�6 f�6 � � (�6 7 � � � p � � C
ni o•N ����; o o c� a� o c� a� o c� m o c� o cn o c� �
�
p p u C� w d a�+ Z y � .M-� � ,�n-� �
ZU tC�.EQ � � Nf
f
�
0
�
z
0
a
U
�
U
W
a
�
Q
�
0
a
O
�
a
�
�
w
0
N
�
a�
�
a
�
0
a
0
d
�
-3a
�
�
�
�
�
�
0
�
�
.�
6
N
v
�a
�
W �
H �
Z U
J �
� �'
O f6
� U
a .�
� � � � � �
.� .� .� .� .� .�
�
L
�
�
O
�
�
C
�
� ,�
U �
•� v
a�
��
� �
� o
+� �
��
� o
'a _
o ��
a�
. �
� o
C o
� o
fl. �
�� �� o
m � u.�i �
a
��
� � �
O �
C �
s�
U �
� �
H �
� �
�
�
�
1 �
� �
^ �
� U
O L
a
Z �
�
= O
� �-�'
}� U
� "
i
C
1�1
�
�
O
C.
O
L
a
� i i i i L i
� � � � � � �
N C � � � � � �
_
O � � � � � � �
� N � � � � � �
Q Q Q Q Q Q
G� G
W Q Q Q Q Q Q
a� a� a� a� a� a�
.i (n (n (n (n (n (n
� � � � � � � �
��U N � N N N N
� L � � � � � �
za
� p O O O O O O
� U U U U U U
Vi � � O � O � O � O � O � O
V U� U� U� U� U� U�
(n .- (n .- (n .- (n .- (n .- (n .-
�
o�� o 0 0 0 0 0
� O �
� U
C•
L o a
a� �
a . n °'
� � O O O O O O O
v� � v
� � � a � _.
-� = c� L v�i E a -a
f0 � O � � � � �
�' � 3 p� c �+ i W v~i L� � ra
�
TO a� o � � � = > i � t~i� � � �
� � ° � v~i p � U `� � f � � =
a� � � ��, o� r� 3
� O a � i V a a � �`� � m
L �%% O L L a1 L � L d L O � Y)
o a, � o� o 0 o a o` o Q E a
v � 'a � � c�i� ;' v�i � � a � " � �
3 - •� - v - ^ a
� a�.� � W v�i �
v° � a� a a� a� a� o a�
c c� � v c� V ,L � c� c/f � o
p a� d a o a� � � m � a o y
o �
U U �
� � � � N � � i
�- o� v~i o� o'� � o �� o�� o� a� '
i +� U
.L � 7 � U � � � • � � � � � _ � �
� GJ � GJ � GJ
� u fl" N v Vf c�.� �'a c�.� �? c�.� d�° � � � s
�7 '� � '�
� O�:v O V� O� U O� U O� U O U O�
3 o a o�� o G7 0� N o L N y o� n i
� � O � � � 'G � � � � �p � o� G1 � � � � N +'
c�� c� c �� c° c� c° � a7 °c c a O �
O N R O� V O y O'G O� � O=�'i
v�i+�v �3� v�i++3 �c3 ��3 v�i� na
+� �o
� U ' � o o � d vi � � vf0, � � v, _ � � c o
aJ 'O � N(/� c aJ � o �� o �+� o � N. V O ia
��., � � +�.+ ++ = +�-+ � O ��.+ � O ��.+ •� O Vl +�-+ = Q �
� a o y �� 3 � C a � i a �� a v�� � v
�O L L L (a
c�o d Q � c�o � � ° o' ° c�o C� ° � � ° 'C � � E n a�°i
� � -p �m � �' Q � C y � � y � p y O � O � u a`�
v�i 3�� v�i ° o v�i '++ �o v�i f0 'a v�i �- 'a a � U a��
(p w� V (a �. a f6 fA 3 (6 ++ 7 (6 �. 7 � Q% �"� Yl
N Q y � G7 L N O u � f0 u N� c� C N y p O C
a� �� aC o a2.=_ aC � aVf � O aH> nc°,
�
�
�
� � v
c � �' � -a a� •c .-.
O L L T L � (a L � � L � � L (Jj
u O o� O o� � O o o O o� o�C p o o� � p o�_
�
� — � • — — — — Q Q `n v U
� � .� o � .� � a�i � .� °' � � .� �Ca � � ,� � � ��1' � � 'c �
C `� L U� �� L � V� `� L L N �� L C � `� L V� U W O � � a
� � w C � �
� �' a �, N �' a � � a ° � � � \ o � � a � � � � a � �
�o ° •`� � o ° 'a� � o ° � o°�c .� o � > a .� o � � °3 ,:.; o o $ �
v�i `},° � o � `},° fO � in � o � � � `},° u 6� � ,Un `+�° � '� N " a °� �
�Uv�ia �U �v�i �UU r�acn �U¢�cn �Uv�i� p �U�a
� Z .� oo rn O N � N
ry {n
f
�
0
Z
O
a
U
N
LL
U
a
�
�
O
a
O
�
a
�
�
w
O
M
�
a�
�
a
�
O
a
0
d
�
3
�
i
�
�
�
�
�
O
�
�
.�
�
�
v
�
�
W �
H �
O �
Z ��
J �
a�
� o
O °
� U
a .�
�
L
�
�
O
�
'�
_
�a
Y, r�
U �
•� a�
��
� �
� o
+� �
��
� o
.a c
O ��
a�
.�
� �
c o
� o
fl. �
�� '� o
m � u.�i �
a
��
� � �
O �
C �
s�
U �
G7 �
H �
� �
ri �
1 �
� �
^ �
� U
O L
a
Z �
�
= o
� �
� �
i
C
w
�
�
O
C.
O
L
a
� � o
N c � �
� � � J a�+
0
�-vvi �.�o�C
u G � _
0
W W =
.i y
O = O �
� V 'a C L
� 'i 4% � �
'� a '�a a �
�o °���
fC � � w i
� � i-=i O
v =
�` L L
� � � � � � � �
O W,� O O O ,G �C O O
� O � � � S =
U
L
�oa ux.i�
a.� o Q Q \ a�+ � Q Q
a�o� z z o� z z
m o }' z Z '
fp O
� U = � t�
� � � ol *�'
_ � z -� �
�� � � ��� z°-�
o °' � �,
> � �' � � •3 r=a � � � o
� � H � ++ +' � �' N
� +�' •C � (% u�i d �% �- 0 � �
� o ��
� o
, � �
„ � a� � v�
� � U L a
a v�i-o� o`� o� a D�Q .� � co
d �
� � � c v�i � � f�p � > 3 w �A G��7 �
'N t vi - 'N a '� d� � p� vi i 7 Q
o� � � �cn�j '��'
�� E' � � � � a a o �
_ '� v � 3 '� ° 'L ' � � w
c
° � W >, � � � � _ .� a; 'a oa� �o � a
�- o� `� a o � o� d �� o a �� �
'L io a�° io ia =� �. c = a� o
o a C1 d �� O� o
� c�.� � � o v�' u� j O� v ra �+ ��
N 10 � � � �G v
C o U �� o a� o,� S =� o� � OG �
3 0 3 7 0'L � o+�,+ 'rn U O� �0 `y�/1 ��
� � � N U � �. � � � V � � � � � � �
� H }+ � H *' N
c � �
+, L +, G7 '� +, d G1 O
�a�� �OG c �� a � c c�� o a�i o
= Q � � � � o+ '� ,� G� o � � � �
�� �� ��� �� � � � Q� � � �.o`
� v o i � v o � v v i �•� L Q �� r�o
N . � � t' � �' �fG i � � � L W �
� � � •� +.+ � = +-+ � � � W � w 0 � i
� � w � 7
� � O C � � ia � � G7 � � J � � O J O �
`�oQm `�oQ `�o�� c �.��o' �°�o�
� v� o � u o � v y;a �0 i c K�c L t d�
co � co � tp � a ra � i� = 3'� W'� 7 V V O
a H v�i U a H o` a H Q c°� � 2 H+�.i � = H W a
�
_ � � � �
� L � L � L � U = � N � � O �O
O O O C N � �� � i �
C. � o ,� � � o � � o � � o ,� � n ° o 'co ° a
•L � [�i� f6 w � [�i� f6 � � f6 � _ `� � ' d = Q �
U U U a--+ � C a--' � � � V
y O �'c w O �'c � O�'c c.� a�i w� � w c ��� ��
Q o •L 7 J o •L 7 L o •L � f6 � +�-+ • � � %` � w (6 N � C � +�
� � a E`.' � a E a � a E�� a�i .i X� o�� ai x o° o� v�
p � a�� � a� L � a, E-� � E � w oC o o c' rLa w oc co a� ��'i
s � r�a � � � r�a � �� � r�a � }' � a�i > � o � a� '� � ° o � •`-' �- �
(A in }, O in }, N �- vUi �, N r6 -� i hy +-+ � u > •� �' +-+ � � � 7 0
� U� d � U�� � U�� f6 Q O Z J� ��(� Z J H UI W d
� Z N N N � N N
1�1 (n
i
�
0
z
0
a
U
N
LL
..
U
a
�
�
0
a
O
�
a
�
�
0
v
a�
�
a
�
O
a
0
d
�
3
�
�
�
�
�
�
0
�
�
.�
�
�
�
�
�
W �
H �
Z U
J �
�o'
0
a °
� �
� U
a .�
�
L
R
�
rOw
YI
�
C
�
Y, r�
U=o
•� v
v
� �
��
c
� o
+� �
��
�o
�a �
o ��
a�
\ �
� O
C O
� a`
fl. �
�� '� o
m� W �
a
��
� O �
� �
C �
s�
U �
� �
�
� �
� �
G1 �
�
� E
Q1 �n
� �
� U
G �
Z �
= o
O �
��
�
i
c
N
�
�
O
C.
O
L
a
� o
c �
� J �
� L �
V =
�
W =
�
C �
O �
� C L
0l � O
�� R �
� � �
� L
3
H G
2
w' L L
� � �
= Z
d�
k �
W �
� J
Q Q
oL z z
z o
_ � �-
�
�
� L
� �
� L L
O� � 'a
�
c
� �
f�p � � W
�
o, �� � o
a� " ++
a � o 0
,� +, Z
C � V1 N
fp � O �
a �
c � � �,
�
.� o � � �--
�
Q � � (n O
�
d � G% C 0
*' L a ra a
� � � :u �
� `6 — � o
3 � a �
U L � L � Q
W � W U ��
� ia a% ra u� Q
L CG al OC � —
�a L� ���o
o�C � o �� � � `°
.� J +� � J O �
c �o� ����
�a L Z � � a�
� p a� o p�- �
*, 2�a 2cn �
� �
� � •� a�
� � '� � T L�
� � � � L r
� _�� _
�
� _ � o = Q �
� ° � N w �
.= U � � U � O
� w � � w � O
O L � O L �
,� o� +�
� �,�°'�n +,�°H
O Z J 0 Z J O
y N N
�
�
�
0
�
�
a�
�
a
�
0
a
0
d
�
�
3
�
�
.�
�
�
�
�
0
�
�
.�
�
�
�
�
�
W �
� ��
O �
Z '-
J �
� �
� �
a �
��
a .�
Exhibit B
Cooperative Agency Contract
BuyBoard Cooperative Contract No. 579-19 � Technology Equipment, Products, Services and
Software
Initial Term: January 1, 2019 through December 31, 2021
https://apu.buyboard.com/Shop/Vendors/Details?Id=2561 #ContractDocuments
� Shop ^ �
H Producis t�/ Fauorites � Recents CfJ Vendors
C3
� �
Contact
CA,LEB PO!RRIER
Enl3��
td=asr.�scvr_com
Phone
+877i458-5725
Fax
�705758937
'lJe6
:r:.�vscr:.ca^�
OFflce
1355 5 Ma!ietta Farkvvay Building 30G-
1v6
4laiiet.a GA. 3G0&7
Tax I�
5E-2244585
RI Summary
Soulhem Compuler LVarehouse Information Pags.
G H.L..1_B. Certiiications
�L5 Active Consacts
I� 579-19 I Technalagy Equipment, Produc[s, Services and 5oftware
Shop
Vie��v Pro6ucts For Canlraci�Vendor
7ccuments
UIE4'1 COf1tf3Ct �OCLRI9/1�5
Expiration
12�36!2�21
Felic'd � Vendor Conlraci Infomtietion Summary
Accepts Requests for Quates Freights
Yes FOB Qestination
Accepts Requestsfor 4ua�es Returns
^; 9-14 3� day hassEe free retums
Psyments Shipping
Net 30 da�{s Pre-paid and added t¢ invoics
Handlings Delivery
Cemrnen Carrier 5 �ays
�
� 199�2L'21 TaxasAssociafion of School 8oards, Inc. ivl Riahis Resen,�=_d
P.6. 6ox 100. Austin. Texas 7E757-0400 � 800.6952914 I inio�6uyboard cam
Privacy Pnlicy I Terms & Con6itions o41�se
� Bo�rd �
Coaperativc Purchasing
P.O. 8ax 400
Austin, TX 78767-D400
800.895.2919 f 512.987.0222 j Fax: 80U.211.5454
buyboard. com
October 24, 2018
Welcome to BuyBoard!
Re: Notice of The Local Government Purchasing Cooperative Award
Proposal Name and Number: Technology Equipment, Products, Services and Software,
Proposal No. 579-19
Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a
BuyBoardO contract based on the above-referenced Proposal. The contract is effective 1/1/2019 through
12/31/2019, with two possible one-year renewals. The contract documents are those identified in Section 3 of
the General Terms and Conditions of the specifications.
To view the items your company has been awarded, please review the proposal tabulation No. 579-19 on the
following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold
through the BuyBoard contract. In addition, on this website you will find the membership list which will provide
you with the names of all entities with membership in our purchasing cooperative.
Enclosed with this letter you will find the following documents:
1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards
You are advised that receipt of a purchase order directly from a Cooperative member is not within
the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may
result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard
contract. Therefore, all purchase orders must be processed through the BuyBoard in order to
comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative
member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please
fax the order to the above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we
are looking forward to your participation in the program. If you have any questions, please contact
Cooperative Procurement Staff at 800-695-2919.
Sincerely,
r;Y I I
- ��y, f�' � i�
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
*�+•— The Coca! GovemmeRt Purchasing Cooperative is endorserf by the Texas Assocratrvn of School Boards.
�� :Q� T�a Texas Municipa! 1eagUe, Texas Assoaation of Counhes, and the Tsxas Assacration of Schao! Adminrstrators.
�.
r � e 1
� �
6EQ��.
'-��' ti.iu��n:i] S.hual
Er7cru:�Se3^.LV li�.,:�rii� As:c�[ia[ivn
November 13, 2018
Welcome to BuyBoard!
Re: Notice ofNationalPurchasing Cooperative Piggy-BackAward
Proposal Name and Number: Technology Equipment, Products, Services, and Software, Proposal No. 579-19
Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardO
contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing
Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to
National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 1/1/2019
through 12/31/2019, with two possible one-year renewals.
The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the
current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract.
You are advised that receipt of a purchase order directly from a National Cooperative member is not within
BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of
applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all
purchase orders from National Cooperative members must be processed through the BuyBoard. Please
forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you
inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the
above number and note it as RECORD ONLY to prevent duplication.
As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business
days prior to the start of your contract.
On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any
questions, please contact Cooperative Procurement Staff at 800-695-2919.
Sincerely,
r'l ' �
... --':.=�'�~ ,_
�L
Arturo Salinas
Department Director, Cooperative Procurement
v.6.5
��
P0. Box 4DD. Austin, Texas 78767-D400
8�0.695.2919 • bt�y6aard.�Q�n �
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
PROPOSER'S AGREEMENT AND SIGNATURE
Proposal Name: Technology Equipment, Products, Proposal Due Date/Openinq Date and Time:
Services and Software May 17, 2018 at 4:00 PM
Proposal Number: 579-19
Location of Proposal Openinq:
Texas Association of School Boards, Inc.
BuyBoard Department
1Z007 Research Blvd.
Austin, TX 78759
Anticipated Cooperative Board Meetinq Date:
Contract Time Period: January 1, 2019 through October 2018
December 31, 2020 with two (2) possible one-year
renewals.
Southern Computer Warehouse 5/10/18
Name of Proposing Company Date
1395 S Marietta Parkway Building 300-106
N
�I � � ' rl
Street Address
Marietta, GA 30067
City, State, Zip
Signature of Authorized Company Official
Starr Brown
Printed Name of Authorized Company Official
877-468-6729 President
Telephone Number of Authorized Company Official Position or Title of Authorized Company Official
770-579-8937 58-2214685
Fax Number of Authorized Company Official Federal ID Number
Page 8 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
The proposing company ("you" or "your") hereby acknowledges and agrees as follows:
1. You have carefully examined and understand all Cooperative information and documentation associated with this
Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments/forms, item
specifications, and line items (collectively "Requirements");
2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at
the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or
exceptions are noted in the Proposal;
3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be
claimed;
4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furnish all awarded products
or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in
the Proposal and accepted by the Cooperative), including without limitation the Requirements related to:
a. conducting business with Cooperative members, including offering pricing to members that is the best you offer
compared to similar customers;
b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation;
c. the possible award of a piggy-back contract by another governmental entity or nonprofit entity, in which event
you will offer the awarded goods and services in accordance with the Requirements; and
d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to
activation of your contract;
You have clearly identified on the included form any information in your Proposal that you believe to be confidential or
proprietary or that you do not consider to be public information subject to public disclosure under a Texas Public
Information Act request or similar public information law;
6. The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this
Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a
form) is authorized and has the requisite knowledge to provide the information and make the representations and
certifications required in the Requirements;
You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate,
and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and
8. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, may disqualify you
from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other
remedy or action provided for in the General Terms and Conditions or by law.
Page 9 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
VENDOR CONTACT INFORMATION
Company: Southern Computer Warehouse
Vendor Contact Name and Mailing Address for Notices: Valerie State, 1395 S Marietta Parkway Bldg 300-106 Marietta GA 30067
Company Website: WWW•SCW.COi11
Purchase Orders: Purchase orders from Cooperative members will be available through the Internet or by facsimile.
Option 1: Internet. Vendors need Internet access and at least one e-mail address so that notification of new
orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be
provided to vendors that choose this option to assist them with retrieving their orders.
Option 2: Fax. Vendors need a designated fax line available at all times to receive purchase orders.
Please choose onlv one (1) of the following options for receipt of purchase orders and provide the requested
information:
0
�
I will use the INTERNET to receive purchase orders.
E-mail Address; tXt@af'Tl q�SCW.COf71
Internet Contact: Ca�eb POII"I"I@1'
Alternate E-mail Address: n�a
Alternate Internet Contact: Julia Stewart
I will receive purchase orders via FAX.
Fax Number:
Fax Contact:
Phone: $77-468-6729
Phone: 877-468-6729
Phone:
❑ Purchase orders may be received by any Designated Dealer identified on my company's Dealer Designation
form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the
Contract and the performance of all Designated Dealers under and in accordance with the Contract.
Reauest for Ouotes (��RFO"): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses
for the receipt of RFQs:
E-mail Address: txteam@scw.0011"1
Alternate E-mail Address: N�A
Page 10 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal
Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they
are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee
invoices and related communications:
Please choose onlv one (1) of the following options for receipt of invoices and provide the requested
information:
❑■ Service fee invoices and related communications should be provided directly to my company at:
Mailing address: 1395 S Marietta Parkway Bldg 300-106 pepartment: Operations
�;ty; Marietta State: GA Zip Code: 30067
�ontact Name: Valerie State Phone: 770-579-8927
Fax: 770-579-8J37 E-mail Address: valerie.state@scw.com
Alternative E-mail Address: txteam@scw.0011'1
❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing
agent**:
Mailing address:
City:
Contact Name:
Fax: E-mail Address:
Alternative E-mail Address:
Department:
State: Zip Code:
Phone:
❑ In lieu of my company, I request and authorize service fee invoices to be provided to the Designated Dealer(s)
receiving the purchase order(s) to which the invoiced service fees relate at the address and contact information designated
on my company's Dealer Designation form as provided to the Cooperative administrator.**
** If Vendor authorizes a billing agent or Designated Dea/er(s) to receive and process service fee in voices,
in accordance with the Genera/ Terms and Conditions of the Contract, Vendor specifica//y acknowledges and
agrees that nothing in that designation sha// relieve Vendor of its responsibi/ities and ob/igations under the
Contract including, but not limited to, payment of a// service fees under any Contract awarded Vendor,
Page 11 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION
FELONY CONVICTION DISCLOSURE
Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor)
states: ��A person or business entity that enters into a contract with a school district must give advance notice to the district
if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the
conduct resulting in the conviction of a felony."
Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or
business entity if the district determines that the person or business entity failed to give notice as required by Subsection
(a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity
for services performed before the termination of the contract."
Please check (�/) one of the following:
❑ My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.)
❑■ My company is not owned or operated by anyone who has been convicted of a felony.
❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my
company to make this certification.
�.,�. �� .� �. ��- .
„ t , � ',
Southern Computer Warehouse
Company Name
Starr Brown
Signature of Authorized Company Official
Printed Name
DEBARMENT CERTIFICATION
Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible
for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described
in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is
currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or
declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative
and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an
owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise
excluded by agencies or declared ineligible under any statutory or regulatory authority.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
•, -
. � , ;
Southern Computer Warehouse
Company Name
Starr Brown
Signature of Authorized Company Official Printed Name
Page 12 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
RESIDENT/NONRESIDENT CERTIFICATION
Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who
are not Texas residents. Under the statute, a"resident" proposer is a person whose principal place of business is in Texas,
including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A
"nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident"
proposer or a"nonresident" proposer under these definitions.
Please check (�/) one of the following_
❑ I certify that my company is a Resident Proposer.
❑■ I certify that my company is a Nonresident Proposer.
If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in
which your company's principal place of business is located):
Southern Computer Warehouse
Company Name
Marietta
c�ry
1395 S Marietta Parkway Bldg 300-106
Address
GA
State
30067
Zip Code
A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers
whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?
❑ Yes [� No
B. What is the prescribed amount or percentage? $ or %
VENDOR EMPLOYMENT CERTIFICATION
Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when
determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's
ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in
Texas.
If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,
does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?
Please check (�/) one of the following:
❑ Yes 0 No
By signature below, I certify that the information in Sections 1(Resident/Nonresident Certification) and 2(�endor
Em,nloyment Certification) above is true, complete and accurate and that I am authorized by my company to make this
certification.
Southern Computer Warehouse
Company Name
�� � r �� ��; �� �' . , ; ; �
Starr Brown
Signature of Authorized Company Official Printed Name
Page 13 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
NO ISRAEL BOYCOTT CERTIFICATION
Effective September 1, 2017, a Texas governmental entity may not enter into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract. (TEx. Gov'T Co�E Ch. 2Z70)
��Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is
intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business
purposes. TEx. Gov�T CODE §8OH.001(1).
By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of
any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am
authorized by my company to make this certification.
Southern Computer Warehouse
�
,. .
� �t � �� 1�1 � + ;
�
Signature of Authorized Company Official
Company Name
Starr Brown
Printed Name
NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION
Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may
not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist
organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas
Government Code §§806.051, 807.051, or 225Z.153. (A company that the U.S. Government affirmatively declares to be
excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign
terrorist organization is not subject to the contract prohibition.)
By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this
certification is true, complete and accurate; and that I am authorized by my company to make this certification.
Southern Computer Warehouse
f '}if � ��' �I , f �i
��
Company Name
Sta rr B rown
Signature of Authorized Company Official
Page 14 of 65
Printed Name
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION
A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business
Enterprise or "MWBE" and all referred to in this form as a��HUB") is encouraged to indicate its HUB certification status
when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Please check (�/) all that applv:
❑ I certify that my company has been certified as a HUB in the following categories:
❑ Minority Owned Business
❑ Women Owned Business
❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a
service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating
of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of
Defense)
Certification Number:
Name of Certifying Agency:
� My company has NOT been certified as a HUB.
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my
company to make this certification.
Southern Computer Warehouse
Company Name
Starr Brown
Prjnted Name
, . �� � ,
- � , , .
Signature of Authorized Company Official
Page 15 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION
A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As
explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members
("Advisory"), Texas law prohibits the procurement of architecture or engineering services through a
purchasing cooperative. This Buy6oard contract does not include such services. Architecture or engineering
services must be procured by a Cooperative member separately, in accordance with the Professional
Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local
policy.
The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that
are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services,
including those for projects that may involve or require architecture, engineering or independent testing services. A copy
of the Advisory can also be provided upon request.
By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands
the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or
services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply
with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers
or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy
of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase
order for construction-related goods or services, whichever comes first.
Southern Computer Warehouse
1Fj�� 4� �� �._, � ;i
Company Name
Starr Brown
Signature of Authorized Company Official Printed Name
5/10/18
Date
Page 16 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
DEVIATION AND COMPLIANCE
If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements
associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed
information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any
deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted
deviation.
In the absence of any deviation identified and described in accordance with the above, your company must fully comply
with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal
Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the
Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s)
regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative
reserves the right to accept or reject a proposal based upon any submitted deviation.
Please check (�/) one of the following_
0 NO; Deviations
❑ Yes; Deviations
List and fully explain any deviations you are submitting:
PLEASE PROVIDE THE FOLLOWING INFORMATION:
1. Shipping Via: 0 Common Carrier ❑ Company Truck ❑ Prepaid and Add to Invoice ❑ Other:
2. Payment Terms: 0 Net 30 days ❑ 1% in 10/Net 30 days ❑ Other:
3. Number of Days for Delivery: 3-5 ARO
4. Vendor Reference/Quote Number:
5. stateyour return por�Y: 30-day hassle free returns
6. Are electronic payments acceptable? �Yes ❑ No
7. Are credit card payments acceptable? ❑■ Yes ❑ No
Southern Computer Warehouse
Co�npany Name
.i _ .
� � , . ,
Starr Brown
Signature of Authorized Company Official Printed Name
Page 17 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
LOCATION/AUTHORIZED SELLER LISTINGS
If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation,
please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.
NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders,
and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the
Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms
and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer
Designated Dealer form.
N/A
Company Name
Address
City
Phone Number
Contact Person
Company Name
Address
City
Phone Number
Contact Person
State Zip
Fax Number
State Zip
Fax Number
Page 18 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
MANUFACTURER DEALER DESIGNATION
If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple
dealers ("Designated Dealers") to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete
this form for each dealer you wish to designate.
Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such
designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any
obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor
or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain
responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's
Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder,
including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees.
If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard
system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor
with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process
such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to
a Designated Dealer for processing.
The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated
Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise
acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or
suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion.
If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated
Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish
to designate multiple dealers, please duplicate this form as necessary.
N/A
Designated Dealer Name
Designated Dealer Address
City
Phone Number
Email address
Designated Dealer Contact Person
Your Company Name
State Zip
Fax Number
Designated Dealer Tax ID Number* (*attach W-9)
Signature of Authorized Company Official
Page 19 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i ������
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
TEXAS REGIONAL SERVICE DESIGNATION
The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors
the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas
Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to
serve different regions for different products or services inc/uded in your proposal, you must comp/ete and
submit a separate Texas Regiona/ Service Designation form for each group of products and c%ar/y indicate
the products or services to which the designation app/ies in the space provided at the end of this form. By
designating a region or regions, you are certifying that you are authorized and wi//ing to provide the
proposed products and services in those regions. Designating regions in which you are either unab/e or
unwilling to provide the specified products and services shall be grounds for either rejection of your
proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative
members (i.e., if you will service only states other than Texas), you must so indicate on this form.
Regianal Educ�tian Ser�ice Centers
w., ,...: ��
1 � � ._..
� �
_ ,. � ,:. .. :.�_- '_�...-,�, -�_.•� . _. � �
..., ..: : � , .
�.._..,.�,;... ,..�,:,. ... .,�� ... ° i� _ _ -�.
-.,::s;; :
_ . _ ���. , ,�. i = - �� � � .,;� � .
�r: .
. , ; - • _
_.., .ri�. - . ;� I��' _ __ ---�—.:-
_ A... .
.. ,, ,. ,. ... .
. i .. , ,. -_.
� - ,.,.:,
� .,. . . _
;
..... w. , � ,: ,- � „ - � � --
,..,, ..... .. ,
,.. ,. _. �
� . � _ ��t�,,,. '. ;:;:.'.
�..,., I � ��� `,� i - ' / `.
,,
I � , s i ' c ::,,�;;,+`;:: : � ..� -
,.. .. i � ... _��,�-� ` :", ' , . . - —
.,, i ._
�� — _4..+ � --- ' -
, ,.. - , _
--� ' - ,—., l� :% :.. . _:�•::��:�;r
� .. . � , ..�
_„ � � I _ .:.��
�. . _
,. ,.
. - ,:.
.., . � ,:. , .,� "
_,.., �.. i `�.: -
.. ' �I_ - 1_' -
`;� , ���'-(;=..,
- �
.. _. �
_ �._ •;
_�..
Southern Computer Warehouse
Company Name
� �, - ,
. � . ; ,
Signature of Authorized Company Official
Starr Brown
Printed Name
Page 20 of 65
0 I will service Texas
Cooperative members
statewide.
❑ I will not service Texas
Cooperative members
statewide. i will only
service members in the
regions checked below:
Reaion Headpuarters
❑ 1 Edinburg
❑ 2 Corpus Christi
❑ 3 Victoria
❑ 4 Houston
❑ 5 Beaumont
❑ 6 Huntsville
❑ 7 Kilgore
❑ 8 Mount Pleasant
❑ 9 Wichita Falls
❑ 10 Richardson
❑ 11 Fort Worth
❑ 1z Waco
❑ 13 Austin
❑ 14 Abilene
❑ 15 San Angelo
❑ 16 Amarillo
❑ 17 Lubbock
❑ 18 Midland
❑ 19 EI Paso
❑ 20 San Antonio
❑ I will not service members
of the Texas Cooperative.
Proposal Forms COMM/SVCS v.01.12.2018
i Baar�d�
Caaperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by
Vendor, list the products and services to which this form applies here:
Page 21 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
STATE SERVICE DESIGNATION
The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including
intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete
this form if you plan to service the entire United States, or will service only the specific states indicated. (Note: If you plan
to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.)
If you serve different states for different products or services included in your proposal, you must complete
and submit a separate State Service Designation form for each group of products and c%arly indicate the
products or services to which the designation applies in the space provided at the end of this form. By
designating a state or states, you are certifying that you are authorized and willing to provide the proposed
products and services in those states. Designating states in which you are either unable or unwi//ing to
provide the specified products and services shall be grounds for either rejection of your proposa/ or, if
awarded, termination of your Contract.
Please check (�/) all that applv:
0 I will service all states in the United States.
❑ I will not service all states in the United States. I will service only the states checked below:
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Alabama
Alaska
Arizona
Arkansas
California (Public Contract Code 20118 & Z065Z)
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Louisiana
Maine
Maryland
Massach usetts
Michigan
Minnesota
Mississippi
Missouri
Montana
❑ Nebraska
❑ Nevada
❑ New Hampshire
❑ New Jersey
❑ New Mexico
❑ New York
❑ North Carolina
❑ North Dakota
❑ Ohio
❑ Oklahoma
❑ Oregon
❑ Pennsylvania
❑ Rhode Island
❑ South Carolina
❑ South Dakota
❑ Tennessee
❑ Texas
❑ Utah
❑ Vermont
❑ Virginia
❑ Washington
❑ West Virginia
❑ Wisconsin
❑ Wyoming
Page 22 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i Baar�d�
Caaperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
This form will be used to ensure that you can service other governmental entities throughout the United States as
indicated. Your signature below confirms that you understand your service commitments during the term of a
contract awarded under this proposal.
Southern Computer Warehouse
� Company Name
, . •i .
- �' � ' � � � Starr Brown
Signature of Authorized Company Official Printed Name
If this State Service Designation form applies to only one or some of the products and services proposed by Vendor,
list the products and services to which this form applies here:
Page 23 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT
In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this
Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an
intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members
throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing
Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states
you have indicated on the State Service Designation form, in your Proposal.
By signing this form, Proposer (referred to in this Agreement as ��Vendor") agrees as follows:
1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a
contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative")
may - but is not required to -"piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Back Award").
By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by
any such Piggy-Back Award as provided for herein.
2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator
("BuyBoard Administrator") will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the
effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as
authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of
Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no
interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are
agreed to by its BuyBoard Administrator in writing.
3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and
same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying
Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,
lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award.
4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation
Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be
approved in writing by the BuyBoard Administrator.
5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of
purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to
National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon
request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative
members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall
have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National
Cooperative members in order to verify the accuracy of service fees.
6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the
fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and
responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to
National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying
Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the
only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the
Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of
this Agreement shall control, and then only to the extent necessary to reconcile the conflict.
Proposal Forms COMM/SVCS v.01.12.2018
Page 24 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue
for any dispute shall lie in the federal district court of Alexandria, Virginia.
8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National
Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-
Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein.
WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this
Agreement.
Southern Computer Warehouse
579-19
IYame of Vendor
.i _ .
� � , . ,
Signature of Authorized Company Official
5/10/18
Proposal Invitation Number
Starr Brown
Printed Name of Authorized Company Official
Date
Page 25 of 65
Proposal Forms COMM/SVCS v.01.12.2018
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
FEDERALAND STATE/PURCHASING COOPERATNE EXPERIENCE
The Cooperative strives to provide its members with the best services and products at the best prices available from
vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions.
Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or
market price during the previous 12-month period or the last fiscal year: $ �a,000,000 .(The period of the 12
month period is 05/2017 � 04/2018 ). In the event that a dollar value is not an appropriate measure of the sales,
provide and describe your own measure of the sales of the item(s).
By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the
Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items
under equivalent circumstances.
Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in
the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing
cooperatives as required.
.. �. . ��. , .�� �
� � ��� �� • •�
•• � � ��. , �.
1. Federal General Services Administration Y 10 IT hardware & software
2. T-PASS (State of Texas) N N IT hardware & software
3. U.S. Communities Purchasing Alliance N N IT hardware & software
4. National IPA/TCPN
N N IT hardware & software
5. Houston-Galveston Area Council (H�ac)
N N IT hardware & software
6. National Joint Powers Alliance (NJPA)
N N IT hardware & software
7. E&I Cooperative
nJ 2 IT hardware & software
8. The Interlocal Purchasing System (TIPS) v Q
i V IT hardware & software
9. Other Y 6 IT hardware & software
❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS.
CURRENT BUYBOARD VENDORS
If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the
discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between
your current and proposed discounts.
Current �iscount (%): 10
Proposed Discount (%): � �
EXpianat�on: Continued discount amount from past contract 498-15
Proposal Forms COMM/SVCS v.01.12.2018
Page 26 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to
make this certification.
s ' ; Southern Computer Warehouse
•+� � � , ' { � � Company Name
� � Starr Brown
Signature of Authorized Company Official Printed Name
Proposal Forms COMM/SVCS v.01.12.2018
Page 27 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
GOVERNMENTAL REFERENCES
For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The
Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information
requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether
prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts
you offer other governmental customers. Attach additional pages if necessary.
Quantity/
Entity Name Contact Phone# Email Address Discount Volume
1 Judson ISD Alice Enfinger 210-945-5553 aenfinger@judsonisd.org No Standard Discount / QTY & Volume varies per project
2. Kennesaw State University Leah Coppola 678-915-7834 Icoppola@spsu.edu No Standard Discount / QTY & Volume varies per project
3 Del Mar College Jennifer Villarreal 361-698-2330 jaguilar@delmar.edu No Standard Discount / QTY & Volume varies per project
4 Washington USD Kathy Batson 916-375-7604 kbatson@wusd.k12.ca.us No Standard Discount / QTY & Volume varies per project
5 GA Department of Corrections Krysten Stoerkel krysten.stoerkel@gdc.ga.gov No Standard Discount / QTY & Volume varies per project
Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give
better discounts (lower prices) than indicated? YES ❑ NO ❑■ If YES, please explain:
By signature below, I certify that the above is true and correct and that I am authorized by my company to make this
certification.
Southern Computer Warehouse
Cornpany Name
�
. i .
- i . ,
Signature of Authorized Company Official
Starr Brown
Printed Name
Proposal Forms COMM/SVCS v.01.12.2018
Page 28 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
MARKETING STRATEGY
For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or
part of your Proposal. (Example: Explain how your company will initially inform Cooperative members of your BuyBoard
contract, and how you will continue to support the BuyBoard for the duration of the contract period.)
Attach additional pages if necessary.
Please see attached Marketing Plan
Southern Computer Warehouse
Company Name
Ji ,
i , � .
Signature of Authorized Company Official
Starr Brown
Printed Name
Proposal Forms COMM/SVCS v.01.12.2018
Page 29 of 65
Executive Summary
Southern Computer Warehouse (SCW) was established in 1994 and is headquartered in Atlanta, GA.
With humble beginnings and a clear idea of what he wanted to accomplish, our CEO focused all his
energies into helping his customers cut through the complexities of hardware and software technologies.
SCW's formula for success is based on creating mutual success for four linked elements - the
manufacturer, the customer, the distributor and the local partner rep.
Our logo is based on this concept and our employees back it up, exhibiting our value from initial
customer contact to the closure of each transaction. SCW's customer centric philosophy is based on
commitment, loyalty, and accountability; to our clients and to each other within the company. We believe
anyone can sell you a product. At SCW, it's about selling you the right product. This commonsense
attitude has been the cornerstone to growing from a small garage-based business to a dynamic
corporation.
We have a thorough understanding that exceptional client-care is our key differentiator in the market
place and we strive for nothing short of exceptional in all that we do. The value of customer service is not
just an approach or marketing gimmick. It is the core of who SCW is.
Additionally, we have a deep understanding of the Texas landscape — how to do business, long-standing
relationships with clients, complete prospect databases, and have a rich history of delivering contract
purchases.
Partnering with BuyBoard through cooperative purchasing is deeply understood and appreciated.
SCW Best Pricing & Inventory
In addition to outstanding personalized customer service, the Cooperative will benefit from our
established relationships with manufacturers, bringing you the best pricing programs, support, and
emerging technology information. SCW offers comprehensive online capabilities. We have the ability
to quote, review, order, and track all orders at SCW.com. Access to SCW's online store will include
setup into the Cooperative's Discount Price Profile to ensure that all members are actively purchasing
off of the contract (sign-in information below).
Our offering includes over 1,000,000 technology items from 1,000+ manufacturers. Each brand offers a
unique pricing structure that may or may not be inclusive of additional discount for
Government/Education customers. The variables which effect how pricing is structured are not only many
but frequently change.
We've established a discount exclusive to Cooperative members that is a deeper discount from our
published Government/Education cataloq. This discount is substantiated by using the Cooperative's login
listed below compared to the standard Government/Education SCW catalog (login also provided).
1.� ..y
Page 1
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
Upon award of placement on contract, it is our intention to establish a process for capturing all
participating Cooperative customers in SCW's database and reassigning them to the Cooperative pricing
profile. Further, a verification process will also be implemented for all new accounts that fall within the
Cooperative's covered area.
This method will also allow us to offer state-by-state contract pricing that helps drive the best value for
Cooperative members. Each state contract is varied and therefore a login-based web store is mandatory.
SCW's catalog is available on-line onlv.
You must login to view the discounted pricing. The logins below have been set up to aid in the
evaluation of our submission:
URL: www.scw.com
Login setup to receive 10% discount
Login:
Password: password
BuyBoard employee email addresses cannot be used by
BuyBoard members to obtain discount information.
Vendor will provide updated information upon request.
Connie W Burkett, CTSBS
BuyBoard Contract Administrator
Old login without 10% discount (to illustrate the difference)
Login:
Password
1.� ..y
buyboarddefault@noemail.ez
password
Page 2
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
Free & Speedy Shipping + No-Hassle Returns
SCW offers free Ground Shipping to all Cooperative members as part of this RFP. Shipping will be same-
day on most orders; overnight requests can be shipped up to 5 p.m. We have 25+ warehouses nationwide
with a heavy concentration in Texas, Tennessee, Illinois, Nevada, Oregon, and California to serve
Cooperative members
Our service is over-the-top-customer-friendly, with a 30-day no-hassle return policy. If an issue comes up
that needs to be resolved with the manufacturer under warranty, your Texas Account Manager, Caleb
Poirrier, will help you get it resolved. He's available at Caleb.Poirrier@scw.com or 877-468-6729, as is our
back-up team should Caleb be unavailable for any reason. The manufacturer's toll free number will be
provided and SCW/Caleb will ensure the problem is satisfactorily resolved. (Warranty varies by product
and by manufacturer. If an extended warranty is purchased, it will be eligible for participation in SCW's
CARE Program.)
Complete Customer Support
What Sets Sales at SCW Apart?
• Sales Team members are empowered to make decisions, set margins and take returns...whatever
it takes to achieve customer satisfaction.
• We do not use voice mail unless by customer request or after hours. Phones are answered by the
third ring company-wide.
• We commit to an up-to-date, quick as possible response time to our customers. We used to say
"four-hours". That now seems slow. The point is to always commit to never leaving your customer
wondering where their quote, question, return, request, is at any time.
• In-house, SCW staffed IT Development team who can tailor reporting or eProcurement
integration to meet most any need.
• Customers have a dedicated Account Manager with a team in place to back them up at all times.
• Demonstrated accountability for quality of work and level of expertise proven in existing
relationship with similar clients — as represented in our repeated success with similar
Cooperatives, State Contracts, and a rapidly growing Public Sector customer base.
1.� ..y
Page 3
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
SCW offers the best customer service in the industry! As mentioned above, our customers have a
dedicated Account Manager with a full-time back-up team available at all times. Additionally, SCW has a
professional IT-qualified sales staff as well as a full IT department to assist and guide your
employees.
State of Texas Public Sector Sales and Management Team
State Contract Coordinator Samuel Kilcrease
State of Texas Senior Account Manager
Senior Account Manager, Local
Senior Account Manager, K72
Account Manager, Texas Public Sector
Sales Administrator
Sales Administrator
Technical Team Lead
VP of Sales, escalation contact
Josh Reardon
Caleb Poirrier
Eric Craig
Veronica Ortiz
Sarah Loeffler
Brian King
Julia Stewart
Ordering Your Way
SCW's quoting and ordering system supports daily live feeds on all the products in our 1,000,000+ item
catalop, giving immediate access to technical specs and information as cutting edge new products come
available.
Customers may set up an ordering process in whatever way they choose. It can be online, with an
approved filter at Account level; directly online per instructions; or by talking, emailing, or Live Chatting!
directly with their dedicated account representative (and back-up staffl, or any combination of these.
Regardless of how a client likes to shop, the Texas Account Management Team is always accessible and
happy to assist in answering any questions -- technical or otherwise.
• When a PO is placed, SCW will advise the customer of current inventory and expected delivery
time or of any out-of-stock items. SCW will offer a comparable option and other pertinent
information as required. This ha�pens immediately upon receipt of the PO as standard practice.
• SCW will provide the customer with replacement part suggestions of any end-of-life or out-of-
stock items.
• Customers are kept aware via email confirmations for order placement and shipment status.
• SCW will keep customers aware of any depleting stocks that may be within the customer's
standards list to avoid potential back order problems.
• SCW reviews backorders hourly to insure clear communication of delivery dates.
1.� ..y
Page 4
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
Contract Focused Catalog Online
Clients can get quotes, review & track orders, and print invoices at SCW.com. Each customer can create
its own catalog/standards list if desired.
SCW.com will be tailored per customer specifications including logo and content to be contract
specific
One Click: If desired, SCW will customize a user-friendly way that will allow the selection of one
item or SKU which represents the Contract customer's standards — this enables easier purchasing
for agencies or schools who often have a fixed list of particular models of items that they support
for their end users.
Beyond SCW.com
There are instances where our customers have evolved their own purchasing practices and infrastructure
beyond the use of individual web sites. SCW's content & pricing can be provided to clients via their
eProcurement portal in a myriad of ways. Examples include:
• Custom punchout (cXML) integration
• Hosted Catalog Solutions
• Previously worked with providers such as Ariba, SciQuest & ePro
• Custom tailored solutions to client ERP systems such as Oracle & Peoplesoft
SCW's Infrastructure
SCW has a firm belief in innovation through technology infrastructure as well as a commitment to make
ongoing and significant investments in our own technological infrastructure architecture. This benefits
our customers through cost effective, time-saving SCW processes as they interact with us. There are
quantifiable cost savings on both sides to having quick access to tracking information, serial numbers,
purchase order history, correspondence related to issues, etc.
SCW implemented a world-class ERP system, Microsoft AX, to further drive communication and
efficiencies through technology. AX was integrated with our customers first and foremost in mind.
SCW BuyBoard Contract Marketing Strategy
SCW has seen exponential growth with State and Cooperative Contracts nationwide. Marketing is critical
in achieving this growth.
• Telemarketing: Each potential eligible BuyBoard customer account will be contacted monthly by
either their Account Manager or the Business Development Manager.
1.� ..y
Page 5
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
Email Marketing: All eligible clients' accounts will be a part of SCW's standard email marketing
campaign. A typical contract campaign includes an introduction, a quarterly formal update,
webinar learning events, and monthly specials. A personal and relevant touch is always best with
email marketing. An example of this is "Lauren's Favorite State Contract Periphera(" for the State of
Georgia contract. This method allows our technology-savvy staff a chance to add a personal
touch to an otherwise impersonal way of marketing.
Note: Lauren of "Lauren's Favorite..."is Lauren Keene, State of GA ContractAccount Manager.
• Trade Show Presence: We are committed to a trade show schedule that maximizes our Public
Sector presence — where contracts or cooperatives are an integral part of doing business in the
state. SCW will commit to a mutually agreed upon schedule for attendance at the Texas
Education and Government tradeshows as appropriate.
Contract Brochures & Collateral: SCW will quickly make available a summary of what products
are included on Contract, who to contact for questions, quoting, or make a purchase and any
other relevant contract details. It will be co-branded with the BuyBoard logo per BuyBoard's logo
use policy.
• Webinars: Online webinars will be held to help educate end-users about the new Contract. Other
featured topics are an interactive tour of how to shop for the Contract on SCW.com, a Town Hall
style event which brings together customers, manufacturers and SCW's TX Team, and an on-
going invitation for Contract Q&A.
1.� ..y
Page 6
� � The Local Government Purchasing Cooperative (Cooperative)
Proposal #579-19: Technology Equipment, Products, Services & Software
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
CONFIDENTIAL/PROPRIETARY INFORMATION
A. Public Disclosure Laws
All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this
Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public
Information Act (Texas Government Code chapter 552.001, et. seq,) or similar disclosure law. Proposer must clearly
identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the
Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the
Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a
member of the public or other third party request access to the information under the Texas Public Information Act or
similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has
identified in this form as proprietary or confidential.
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information
which Vendor considers proprietary or confidential?
Please check l�/) one of the followinq:
� N�, I certify that none of the information included with this Proposal is considered confidential or proprietary.
� YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is
specifically identified on this form.
If you responded "YES", you must identify below the specific information you consider confidential or proprietary. List each
page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative
and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or
proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will
disclose information when required by law, even if such information has been identified herein as information the vendor
considers confidential or proprietary.
Confidential / Proprietary Information:
(Attach additional sheets if needed.)
Proposal Forms COMM/SVCS v.01.12.2018
Page 30 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
B. Copvriqht Information
Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright
information?
Please check (�/j one of the following;
� N0, Proposal (including forms, documentation, or other materials submitted with the Proposal) does not
contain copyright information.
❑ YES, Proposal (including forms, documentation, or other materials submitted with the Proposal) does
contain copyright information.
If you responded ��YES", identify below the specific documents or pages containing copyright information.
Copyright Information:
(Attach adc/itional sheets if needed.)
C. Consent to Release Confidential/Proprietarv/Copvricaht Information to BuvBoard Members
BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to
view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential,
proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract
award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such
information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be
responsible for the use or distribution of information by BuyBoard members or any other party.
D. Consent to Release Proposal Tabulation
Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal,
Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the
public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed
catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor
award or non-award information.
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Southern Computer Warehouse
Company Name � ,
- � , ,
Signature of Authorized Company Official
Starr Brown
Printed Name
5/10/18
Date
Proposal Forms COMM/SVCS v.01.12.2018
Page 31 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
VENDOR BUSINESS NAME
By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must
be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and
accurately provide the information requested below or your Proposal may be deemed non-responsive.
Name of Proposing Company: SDuthern COmNuter Wareh�use
(List the le4a/ name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may
be prouided be%w. If you are submitting a joint proposal with another entity to pro�ide the same proposed goods or services, each submitting entity
should complete a separate vendor inFormation form. Separately operating legal business entities, even if a�liated entities, which propose to provide
goods or services separately must submit their own Proposals )
Please check (�/) one of the followinq:
Tvne of Business:
Individual/Sole Proprietor
Corporation X X
Limited Liability Company
Partnership
Other If other, identify
State of incorporation (if applicable): GA
Federal Employer identification Number: 5$-2214685
(�endor must include a completed IRS W-9 form with their proposal)
List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: rfdi�erent tnan tne Name of
Proposing Company listed above, only ualid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name
Certificate(s), if applicable, must be attached.)
Proposal Forms COMM/SVCS v.01.12.2018
Page 32 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
EDGAR VENDOR CERTIFICATION
(2 CFR Part 200 and Appendix II)
When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific
federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited
to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting
proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain
requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This
completed form will be made available to Cooperative members for their use while considering their purchasing options
when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in
addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs,
including contract requirements for a procurement using federal grants or contracts.
For each of the items be%w, Vendor shou/d certify Vendor's agreement and abi/ity to comp/y, where
applicab/e, by having Vendor's authorized representative comp/ete and initia/ the app/icab/e boxes and sign
the acknowledgment at the end of this form. If you fai/ to complete any item in this form, the Cooperative
will consider and may /ist the Vendor's response on the BuyBoard as "IVO,"the Vendor is unab/e or unwilling
to comp/y, A"NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to
purchase from the Vendor using federal funds.
1. Vendor Violation or Breach of Contract Terms:
Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)
as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18,
Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms
and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary
contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent
with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.
The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By
submitting a Proposal, you agree to these Vendor violation and breach of contract terms.
2. Termination for Cause or Convenience:
For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the
following term and condition shall apply:
The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without
cause, by providing seven (7) business days advance written notice to the l/endor. If this Agreement is terminated in
accordance with this Paragraph, the Cooperative member shall only be required to pay l/endor for goods or services
delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with �endor's
return policy. If the Cooperative member has paid l/endor for goods or services not yet provided as of the date of
termination, �endor shall immediately refund such payment(s),
If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the
manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order,
ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall
control.
Proposal Forms COMM/SVCS v.01.12.2018
Page 33 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
3. Equal Employment Opportunity:
Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the
definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal
opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, ��Equal Employment
Opportunity" (30 FR 1Z319, 1Z935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
��Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR
Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that
such provision applies to any Cooperative member purchase or contract that meets the definition of `�federally assisted
construction contract" in 41 CFR Part 60-1.3 and Vendor aqrees that it shall comply with such provision.
4. Davis-Bacon Act:
When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction
contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-
3148) as supplemented by Department of Labor regulations (29 CFR Part 5, ��Labor Standards Provisions Applicable to
Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to
pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by
the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week.
Current prevailing wage determinations issued by the Department of Labor are available at wdol.aov. Vendor agrees that,
for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's
acceptance of the wage determination.
Vendor further agrees that it shall also comply with the Copeland ��Anti-Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, ��Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
reqair of qublic work, to aive uq anv part of the compensation to which he or she is otherwise entitled.
5. Contract Work Hours and Safety Standards Act:
Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of
mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor
regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
6. Right to Inventions Made Under a Contract or Agreement:
If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance or experimental, developmental, or research work under that ��funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
Vendor agrees to comply with the above requirements when applicable.
Proposal Forms COMM/SVCS v.01.12.2018
Page 34 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
7. Clean Air Act and Federal Water Pollution Control Act:
Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended —
Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to
agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-
7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1Z51-1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean
Air Act and the Federal Water Pollution Control Act.
8. Debarment and Suspension:
Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with
the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3
CFR Part 1989 Comp. p. 235), ��Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authoriry
other than Executive Order 12549.
Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended,
or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order
12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases
or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred,
suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
9. Byrd Anti-Lobbying Amendment:
Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member
of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and
otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352).
10. Procurement of Recovered Materials:
For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste
Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information
and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of
Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
11. Profit as a Separate Element of Price:
For purchases using federal funds in excess of $150,000, a Cooperative member may be required to negotiate profit as a
separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member, Vendor agrees to
provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a
particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative
member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract.
Proposal Forms COMM/SVCS v.01.12.2018
Page 35 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
12. General Compliance and Cooperation with Cooperative Members:
In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative
member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy
such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to,
aoolicable recordkeepin4 and record retention reauirements.
Vendor Certification:
YES, I agree or
Vendor Certification Item No. NO I do NOT a ree Initial
1. Vendor Violation or Breach of Contract Terms YES, I ag ree S B
2. Termination for Cause or Convenience YES, I agree SB
3. Equal Employment Opportunity YES, I agree SB
4. Davis-Bacon Act YES, I agree JB
5. Contract Work Hours and Safety Standards Act YES, I agree SB
6. Right to Inventions Made Under a Contract or Agreement YES, I agree SB
7. Clean Air Act and Federal Water Pollution Control Act YES, I agree SB
8. Debarment and Suspension YES, I agree SB
9. Byrd Anti-Lobbying Amendment YES, I agree SB
10. Procurement of Recovered Materials YES, I agree SB
11. Profit as a Separate Element of Price YES, I agree SB
12. General Compliance and Cooperation with Cooperative Members YES, I agree SB
By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by
my company to make this certification and all consents and agreements contained herein.
Southern Computer Warehouse
Company Name
Signature of Authorized Company Official
Sta rr B rown
Printed Name
Proposal Forms COMM/SVCS v.01.12.2018
Page 36 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
PROPOSAL INVITATION QUESTIONNAIRE
The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial
resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this
Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to
the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where
indicated below, and submit the signed questionnaire and your responses to all questions in one document with your
Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will
not be considered.
1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your
company is currently for sale or involved in any transaction that would significantly alter its business or result in
acquisition by another entity.
Established 1994; formerly Southern Computer Supplies Inc.
2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this
Contract. State the number and summarize the experience of company personnel who may be utilized for the Work,
including those who will be available to Cooperative members for assistance with project development, technical issues,
and product selection for Work associated with this Contract.
Please see attached qrobosal
Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and
rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present
owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or
insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position
with your firm.
SCW has never been a part of anv financial bankruptcv. receivershia or insolvencv aroceedin
Our DUNS number for verification is 87-977-6532
Proposal Forms COMM/SVCS v.01.12.2018
Page 37 of 65
i Baard�
Caoperative Purchasing
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing
agreement? If so, provide detailed information on the nature of such items and prospects for resolution.
No
5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or
that have been terminated for any reason. For each such contract, provide the project name, scope, value and date
and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the
work, or termination.
None
List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought
against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or
employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this
Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of
the claim, and resolution or current status.
None
By signature below, I certify that the information contained in and/or attached to this Proposal Invitation
Questionnaire in response to the above questions is true and correct and that i am authorized by my
company to make this certification.
Southern Computer Warehouse
Company Name
, . ,i .
- � . , ;
Signature of Authorized Company Official
Proposal Forms COMM/SVCS v.01.12.2018
Page 38 of 65
i Baard�
Caoperative Purchasing
x❑
0
0
0
0
0
0
0
0
0
0
0
0
�
0
0
0
0
0
0
0
0
0
12007 Research Boulevard • Austin, Texas 78759-2439 • PH: 800-695-2919 • buyboard.com
REQUIRED FORMS CHECKLIST
(Please check (J) the following)
Completed: Proposer's Agreement and Signature
Completed: Vendor Contact Information
Completed: Felony Conviction Disclosure and Debarment Certification
Completed: Resident/Nonresident Certification
Completed: No Israel Boycott Certification
Completed: No Excluded Nation or Foreign Terrorist Organization Certification
Completed: Historically Underutilized Business (HUB) Certification)
Completed: Construction Related Goods and Services Affirmation
Completed: Deviation/Compliance
Completed: Location/Authorized Seller Listings
Completed: Manufacturer Dealer Designation
Completed: Texas Regional Service Designation
Completed: State Service Designation
Completed: National Purchasing Cooperative Vendor Award Agreement
Completed: Federal and State/Purchasing Cooperative Experience
Completed: Governmental References
Completed: Marketing Strategy
Completed: Confidential/Proprietary information
Completed: Vendor Business Name with IRS Form W-9
Completed: EDGAR Vendor Certification
Completed: Proposal Invitation Questionnaire
Completed: Required Forms Checklist
Completed: Proposal Specification Form with Catalogs/Pricelists
*Catalogs/Pricelists must be submitted with proposal response or response will not be considered.
Page 39 of 65
Proposal Forms COMM/SVCS v.01.12.2018
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
Southern Computer Warehouse, Inc.
z
� Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
None
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
� Yes � No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
June 23, 2021
Signature o ven o g business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
���
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code � 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Signature: �G�� u.� l�[/G�2l�:n�� Signature:
Valerie Washington (hn 29, 202116:31 C )
Email: Valerie.Washington@fortworthtexas.gov Email: Mary.Kayser@fortworthtexas.gov