HomeMy WebLinkAboutContract 55936CSC No. 55936
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between SHI
Government Solutions, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — DIR-TSO-4092 Appendix C Pricing Index; and
3. Exhibit B — Texas Department of Information Resources Cooperative Contract No. DIR-
TSO-4092
Exhibits A, and B which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement per year by City shall not
exceed One Million, Four Hundred Thousand Dollars ($1,400,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The term of this Agreement shall begin February 22, 2021 and end on February 21, 2022. This
Agreement may be renewed in accordance with the Cooperative Contract DIR-TSO-4092.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement. Vendor agrees that City shall have access during normal working hours to all necessary
Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits
in compliance with the provisions of this section. City shall give Vendor 30 days' advance notice of
intended audits. Audits may be conducted at a maximum of one time during any twelve (12) month
period. However, in the event there is, or is reasonably suspected, fraudulent or non -compliant activity
within a 12-month period of any previous audit, the parties agree the City may conduct additional audits
as necessary.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY:
City of Fort Worth
Attn: Valerie Washington
Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
To VENDOR:
SHI Government Solutions, Inc.
Assistant City Attn: Victoria Pubylski
1301 S. MoPac Expressway, Suite 375
Austin, TX 78746
Facsimile: (512) 732-0232
With copy to Fort Worth City Attorney's Office
at same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
UalBriB washiheon
By. Valerie Washington (Jun 3
Name: Valerie Washington
Title: Assistant City Manager
Date: Jun 30, 2021
Vendor:
By: f l;dth- j)—n 0 (' k--
Name: Elisabeth Arnold
Title: Lead Contracts Specialist
Date: 06/16/2021
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: /
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&C: NA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By. Steven vanaever (jun 18, 2021 15:32 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
,?"P C
Name: Mary Kayser
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
DIR-TSO-4092
SHI Government Solutions
APPENDIX C PRICING INDEX
Enterprise Agreement (comprised of subcategories as listed below)
Office Professional/Standard Level D less 7.5%
Windows Pro Desktop Operating System Level D less 7.5%
Core CAL/Enterprise CAL Suite (to include Level D less 6%
stand alone components)
All other or additional EA licensing Level D
18.75%
Enterprise Subscription Agreement Level D less 2% 18.75%
Select Plus Academic
Level D
18.75%
This Contract covers the entire Microsoft Catalogue of
products and Related Services plus any and all government 18.75% Depending on the
Type of Software License
and education volume licensing MSRP special Discount negotiated
programs.
Software Related Services, such as installation, Configuration, training etc., will be provided upon request based
on the following unit cost.
Description UNIT COST COST
Technical Review Level I Hourly $165.00
Technical Solutions Level I Hourly $220.00
Technical Solutions Level II Hourly $250.00
Project Management Hourly $119.00
PLEASE NOTE: All prices quoted to Customers shall include the administrative fee. The administrative fee = .75% x
Customer Price
Page 1 of 1
Exhibit B
Cooperative Contract
Texas Department of Information Resources
DIR-TSO-4092
Initial Term: February 21, 2018 — February 21, 2024
htti3s://dir.texas.eov/View-Search/Contracts-Detail.asr)x?contractnumber=Dl R-TSO-4092&kevword=4092
Texas Department of
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SHI Government Solutions, Inc.
Vendor ID
1223695478500
DIR Contract Number DIR-TSO-4092
URL
Vendor Website
Contract Term End
2/21J2022
HUB Type
Asian/Female
Date
Contract Exp Date
2/21/2024
Contact SHI Government Solutions. Inc.
Contact DIR
Contact
TX SHI Team
Contact
Mario Gutierrez
Phone
(900) 870-6079
Phone
(512) 463-8989
Fax
(512) 732-0232
Fax
(512) 475-4759
Contract Overview
SHI Government Solutions as a Value -Added Reseller (VAR) for DIR offers Microsoft software products
and related services through this contract for AUTHORIZED CUSTOMER BASE AS SET FORTH IN THIS
CONTRACT SECTION 8. Authorized Customers must enter into an Enterprise Agreement (EA) or have
a current EL A with Microsoft. Authorized Customers can purchase directly through this DIR contract.
This Contract covers the entire Microsoft Catalogue of products and Related Services plus any and all
government and education volume licensing MSRP special Discount programs. Resellers are not
available for this contract. DIR has exercised the automatic renewal option for this Contract. This
renewal extends the contract through 212112022
How To Order
1. For product and pricing information, visit the
SH I Government Solutions. Inc. website or
contact TX SHI Team at (300) 870-6079
2. Generate a purchase order made payable to
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Available Brands Iltotal)
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Available Products & SerVICe5 (a total}
Miscellaneous
Software
Software as a Service
Technical Services
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Comm adIty Codes (4S total)
208-10-AccountinE/Financial: Bookkeeping,
Billing and Invoicing, Budgeting, Payroll, Taxes,
etc.
208-11 -Application Software, Microcomputer