HomeMy WebLinkAboutContract 55937CSC No. 55937
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between SHI
Government Solutions, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Proposal Initiation No. 579-19 pricing document; and
3. Exhibit B — BuyBoard Cooperative Contract No. 579-19
Exhibits A, and B which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement per year by City shall not
exceed One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional items or
services or bill for expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement shall begin January 1, 2021 and ending on December 31, 2021. This
Agreement may be renewed in accordance with the Cooperative Contract 579-19.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement. Vendor agrees that City shall have access during normal working hours to all necessary
Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits
in compliance with the provisions of this section. City shall give Vendor 30 days' advance notice of
intended audits. Audits may be conducted at a maximum of one time during any twelve (12) month
period. However, in the event there is, or is reasonably suspected, fraudulent or non -compliant activity
within a 12-month period of any previous audit, the parties agree the City may conduct additional audits
as necessary.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
Is] 11W&IXN:I=11 kiMA
FT. WORTH, TX
To CITY:
City of Fort Worth
Attn: Valerie Washington
Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
To VENDOR:
SHI Government Solutions, Inc.
Assistant City Attn: Victoria Publyski
1301 S. MoPac Expressway, Suite 375
Austin, TX 78746
Facsimile: (512) 732-0232
With copy to Fort Worth City Attorney's Office
at same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
Ya,C�ce- Wa��f�
By: Valerie Washington (Jun 30, 201116:54 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Jun 30, 2021
Vendor:
By:
q'C'6d4h' 6t-ln��Ck—
Name:
Elisabeth Arnold
Title:
Lead Contracts Specialist
Date: 06/16/2021
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
By:
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&C: NA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Steven Vandever Jun 18,20211531 CD-0
Name:
Steven Vandever
Title:
Sr. IT Solutions Manager
City Secretary:
By:
�""p
Name: Mary Kayser
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
NOTE 1: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or
proposal may not be considered:
Manufacturers shall be listed in alphabetical order
13/endor's must list one specific percentage discount for each Manufacturer listed.
If a vendor's response to Proposal Specification Form states "please see attachment sheet," all manufacturers listed on the attachment sheet must indicate
per manufacturer the line item that correlates to Proposal Specification Form or Vendor's proposal may not be considered.
Item
No.
I Short Description
Full Description
Section I: Equipment, Products, and Supplies
Discount (%) Off
Please state the discount (%) off catalog/pricelist for Computer
1
Catalog/Pricelist for
Hardware and Equipment (desktops, laptops, tablets, equipment,
Computer Hardware and
supplies, and related products). Catalog/Pricelist MUST be included or
Equipment
proposal will not be considered.
Discount (%) Off
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for Printers,
Z
Printers, Scanners and
Scanners and Related Products. Catalog/Pricelist MUST be included
Related Products
or proposal will not be considered.
Discount (%) Off
Catalog/Pricelist for
Smart Boards,
Please state the discount (%) off catalog/pricelist for Smart Boards,
3
Projectors, Document
Projectors, Document Cameras and Related Products.
Cameras and Related
Catalog/Pricelist MUST be included or proposal will not be considered.
Products
Discount (%) Off
Please state the discount (%) off catalog/pricelist for Network
4
Catalog/Pricelist for
Hardware and Related Products (servers, routers, switches,
Network Hardware and
equipment, supplies, and related products). catalog/Pricelist MUST be
Related Products
included or proposal will not be considered.
Discount (%) Off Please state the discount (%) off catalog/pricelist for Cabling and
5 Catalog/Pricelist for Related Products (equipment, supplies, and related products).
Cabling and Related Catal /Pricelist MUST be included or
Products °9 Pro Posal will not be considered.
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal Page 40 of 65
State Percent (%)
of Discount off State Name of Exceptions to
Catalog/Pricelist' Catalog/Pricelist' Discount
BuyBoard 579-19
0 (private catalog)
BuyBoard 579-19
(private catalog)
0
BuyBoard 579-19
(private catalog)
0
BuyBoard 579-19
(private catalog)
0
BuyBoard 579-19
0 (private catalog)
PROPOSAL SPECIFICATION FORM
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
State Percent (%)
Item
of Discount off
State Name of Exceptions to
No. Short Description
Full Description
Catalog/Pricelist'
Catalog/Pricelist' Discount
BuyBoard 579-19
Discount (%) Off
Catalog/Pricelist for
o
Please state the discount (/o) off catalog/pricelist for Digital Signage
(private catalog)
6
Digital Signage and
and Related Products (equipment, supplies, and related products).
0 %
Related Products
Catalog/Pricelist MUST be included or proposal will not be considered.
BuyBoard 579-19
Discount (%) Off Please state the discount (%) off catalog/pricelist for Technology (private catalog)
7 Catalog/Pricelist for Supplies and Related Products. catalog/Pricelist MUST be included or 0 %
Technology Supplies and
Proposal will not be considered.
Related Products
BuyBoard 579-19
Discount (%) Off Please state the discount (%) off catalog/pricelist for Technology (private catalog)
8 Catalog/Pricelist for Repair Parts. Catalog/Pricelist MUST be included or proposal will not be 0 %
Technology Repair Parts considered.
BuyBoard 579-19
Discount (%) Off
Catalog/Pricelist for All
°
Please state the discount (/o) off catalog/pricelist for All Other
(private catalog)
9
Other Technology
Technology Related Products. Catalog/Pricelist MUST be included or
°
0 /o
Related Products
Proposal will not be considered.
Discount (%) Off
BuyBoard 579-19
(private catalog)
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for Electronic
10 Electronic Asset
Asset Recovery and Disposal Services. Catalog/Pricelist MUST be
0 %
Recovery and Disposal
included or proposal will not be considered.
Services
BuyBoard 579-19
Discount (%) Off
(private catalog)
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for Technology
11 Technology Related
Related Maintenance Agreements. Catalog/Pricelist MUST be
0 %
Maintenance Agreements
included or proposal will not be considered.
PROPOSAL NOTE PROPOSAL SPECIFICATION FORM
1. Catalogs/Pricelists are required to be submitted with Proposal Page 41 of 65
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
NOTE 2: Vendor should demonstrate that each software and/or hardware confirms to the accessibility guidelines established by the World Wide Web
Consortium's Web Content Accessibility Guidelines 2.0 (WCAG 2.0). Vendor should demonstrate that each software and/or hardware confirms to the
accessibility guidelines established by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C.794d), as amended by the Workforce
Investment Act of 1998 (P.L. 105-220), August 7, 1998. Section 508 is the section of the 1973 Rehabilitation Act that states that all electronic and
information technology procured, used, or developed by the federal government after June 25, 2001, must beaccessible to people with disabilities.
Affected technology includes hardware such as copiers, fax machines, telephones, and other electronic devices as well as application software and
websites."
State Percent (%)
Item of Discount off State Name of Exceptions to
No. Short Description Full Description Cataloq/Pricelist' Cataloq/Pricelist' Discount
action II: Software Products and Services
Discount (%) Off
Catalog/Pricelist for Please state the discount (%) off catalog/pricelist for Admission
12 Admission Ticket Ticket Tracking Software. Catalog/Pricelist MUST be included or
proposal will not be considered.
Tracking Software
Discount (%) Off Please state the discount (%) off catalog/pricelist for Bill Pay
13 Catalog/Pricelist for Bill Software and Technology. Catalog/Pricelist MUST be included or
Pay Software and
Proposal will not be considered.
Technology
Discount (%) Off Please state the discount (%) off catalog/pricelist for
14 Catalog/Pricelist for Business/Office Software. Catalog/Pricelist MUST be included or
Business/Office Software proposal will not be considered.
Discount (%) Off Please state the discount (%) off catalog/pricelist for Desktop/Web
15 Catalog/Pricelist for Publishing Software. Catalog/Pricelist MUST be included or proposal
Desktop/Web Publishing will not be considered.
Software
Discount (%) Off Please state the discount (%) off catalog/pricelist for Instructional
16 Catalog/Pricelist for Software. Catalog/Pricelist MUST be included or proposal will not be
Instructional Software considered.
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal Page 42 of 65
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
PROPOSAL SPECIFICATION FORM
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
State Percent (%)
Item of Discount off I State Name of Exceptions to
No. I Short Description Full Description Catalog/Pricelist' I Catalog/Pricelist' Discount
Discount (%) Off Please state the discount (%) off catalog/pricelist for Specialty
17 Catalog/Pricelist for Software Products (school transportation routing software, and
Specialty Software related products). Catalog/Pricelist MUST be included or proposal will not
Products be considered.
Discount (%) Off Please state the discount (%) off catalog/pricelist for Imaging and
18 Catalog/Pricelist for Deployment Software Services. Catalog/Pricelist MUST be included
Imaging and Deployment or proposal will not be considered.
Software Services
Discount (%) Off
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for Cloud Storage,
19 Cloud Storage, Hosting
Hosting and Related Software Services. cataiog/Pricelist MUST be
and Related Software
included or proposal will not be considered.
Services
Discount (%) Off
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for Archive, Email,
20 Archive, Email, Data
Data Migration and Related Services. Catalog/Pricelist MUST be
Migration and Related
included or proposal will not be considered.
Services
Discount (%) Off Please state the discount (%) off catalog/pricelist for Software
21 Catalog/Pricelist for Support Maintenance Agreements. Catalog/Pricelist MUST be
Software Support included or proposal will not be considered.
Maintenance Agreements
Section III: Telecommunication Products, and Supplies
Discount (%) Off Please state the discount (%) off catalog/pricelist for
Catalog/Pricelist for Telecommunication Products (PURCHASE) (phone systems,
22 Telecommunication VOIP, smartphones/mobile phones, intercom systems, and related
Products (PURCHASE) products). Catalog/Pricelist MUST be included or proposal will not be
considered.
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal Page 43 of 65
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0
BuyBoard 579-19
(private catalog)
0 %
BuyBoard 579-19
(private catalog)
0 %
PROPOSAL SPECIFICATION FORM
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
Item
No.
Short Description
Full Description
State Percent (a/o)
of Discount off
Catalog/Pricelist'
State Name of
Catalog/Pricelist'
Exceptions to
Discount
BuyBoard 579-19
Discount (%) Off
Please state the discount (%) off catalog/pricelist for
(private catalog)
23
Catalog/Pricelist for
Telecommunication Products (LEASE) (phone systems, VOIP,
0 %
Telecommunication
smartphones/mobile phones, intercom systems, and related products).
Products (LEASE)
Catalog/Pricelist MUST be included or proposal will not be considered.
BuyBoard 579-19
Discount (%) Off
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for
(private catalog)
24
Telecommunication
Telecommunication Repair Parts. Catalog/Pricelist MUST be included
0 %
Repair Paps
or proposal will not be considered.
Discount (%) Off
BuyBoard 579-19
Catalog/Pricelist for
Please state the discount (%) off catalog/pricelist for
(private catalog)
25
Telecommunication
Telecommunication Related Maintenance and/or Service
0 %
Related Maintenance
Agreements. Catalog/Pricelist MUST be included or proposal will not be
and/or Service
considered.
Agreements
action IV: Training, Installation and Repair Service
Not to Exceed
Hourly Labor Rate
Detailed
Information on
Hourly Labor Rate
Exceptions to
Hourly Labor
Rate
Not to Exceed Hourly
Hours are defined as
Requests for
Labor Rate for
Hourly Labor Rate for Technology Staff Development and
8am to 5pm
Monday - Friday
service outside
standard hours
Technology Staff
26
Training of Equipment;, Software, and Products -- State the Not
$ 500 /Hour
will be billed at
Development and
to Exceed hourly labor rate for Technology Staff Development and
time and a half
Training of Equipment,
Training of Equipment, Software, and Products.
Software, and Products
Not to Exceed Hourly Hours are defined as Requests for
Labor Rate for HourlyLabor Rate for Installation/Re air Service of 8am to 5pm service outside
P Monday -Friday standard hours will
27 Installation/Repair Technology Equipment and Related Products -- State the Not to 85 /Hour be billed at time
Service of Technology Exceed hourly labor rate for Technology Equipment and Related $ and a half
Equipment and Related Products. Printers not
Products included. Major
OEMs only.
PROPOSAL NOTE PROPOSAL SPECIFICATION FORM
1. Catalogs/Pricelists are required to be submitted with Proposal Page 44 of 65
Board
Proposal Invitation No. 579-19-Technology Equipment, Products, Services and Software
(Catalogs/Pricelists must be submitted with Proposal or Proposal will not be considered'.)
Detailed Exceptions to
Not to Exceed Information on Hourly Labor
Section IV: Training, Installation and Repair Service Hourly Labor Rate Hourly Labor Rate Rate
Hours are defined as Requests for
8am to 5pm service outside
Not to Exceed Hourly Hourly Labor Rate for Website Design and Programming - State Monday - Friday standard hours
28 Labor Rate for Website the Not to Exceed hourly labor rate for Website Design and $ 250 /Hour will be billed at
Design and Programming Programming. time and a half
Not to Exceed Hourly Hourly Labor Rate for All Types of IT Position(s) (Manager,
29 Labor Rate for All Types Supervisor and Service Technician) - State the Not to Exceed hourly $ 295
of IT Position(s) labor rate for all All Types of IT Position(s).
PROPOSAL NOTE
1. Catalogs/Pricelists are required to be submitted with Proposal Page 45 of 65
Hours are defined as
CTO expert -level
8am to 5pm
resource $795/
Monday - Friday
hour
/Hour
Requests for
service outside
standard hours
will be billed at
time and a half
PROPOSAL SPECIFICATION FORM
Exhibit B
Cooperative Contract
BuyBoard Cooperative Purchasing
Technology Equipment, Products, Services and Software Contract Number: 579-19
Initial Term: January 1, 2019 to December 31, 2021
httDs://aDD.buvboard.com/Shov Vendors/Details?id=2647#HUBCertifications
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8 Products V Favorites 0 Recents 1 Vendors By Name m Vendors By Cc
Contact
VICTORIA PIJBLYSKI
Email
texas@shi.com
Phone
(800) 870-6079
Fax
5127320232
Web
www.texas. gsshidi rest. oom
Office
1301 S. MoPac Expressway
Austin TX 78746
Tax ID
22-3695478
m Summary
SHI Government Solutions Information Page.
Ov HUB Certifications
................
V Active Contracts
RD 579-19 1 Technology Equipment, Products,
Services and Software ^
Shop
View Products For ContracWendor
Documents
View Contract Documents
Expiration
1213012021
Policy
Vendor Contract Information Summary
Accepts Requests for Quotes
Freights
Yes
FOB Destination
Accepts Requests for Quotes
Returns
579-19
SHI will accept a return if the product does not conform to
Payments
what was ordered. Any other defects are subject to the
Net 30 days
Original Equipment Manufacturer (OEM) warranty policy. Any
returns are subject to OEM's return policy.
Handlings
Shipping
ppIn g
Common Carrier
Pre -paid and added to invoice
Delivery
5 Days
0D 534-19 1 Furniture for School, Office, Science, Library and Dormitory
v