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Home My WebLink AboutContract 45120-R1��} � �� November 2, 2015 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION Date: �� — �J ` � � Sentari Technologies 1-9§6-Wes�Rsse-sar�e�aue-; 1 lA "1^� � Q �� So � �o c`� � �.� -� (,e �0 m P-J3e ' , � �a,C�\SO� � � � �j5�01 Re: REQUEST TO EXERCISE RENEWAL OPTION Contract No. CSC No. 45120 (the "Contract") Renewal Term November 6, 2015 through August 7, 2016 The above referenced Contract expires on August 5, 2015. Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City requests renewal of CSC No. 45120 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on November 5, 2016. All other terms and conditions of CSC No. 45120 remain unchanged. Please return your signed agreement letter, along with a copy of your current insurance certificate, to the address set forth below. Please log onto BuySpeed Online at http://fortworthtexas.qov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone number listed below. Sincerely yours, Eryck Walker, Senior Buyer FMS, Purchasing Division 817.392.6610 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No 45120 for a one year period ending on November 5, 2016, �`. ci � � � � By: �t`C�c�c �� e c es 5� Printed Name and Title `7�% ' � �� Signature CITY E` ��i \� lanis, Assistant City Manager Date: � ( � � � � � E �i=�;��'�r�� 5�EC0��' CITI� SECRETA�l� ' �'1� W�RTi;, T�;. � � . �'�� r,� a,.Lt' ��,, > � � I;�.+� _-_—�� . ; �� M&C No. L ;,�(,� �S� � � �. 6.� y '.-J � �t�. , �. ��, M&C Review :. ...:.., .....: _:. .... .. �. - - - - -- - - - - - - _ ... �:�� -.. .,._.,:.:-_��_,.::.,��:�:='�<';:_:;=�` �� . ;,� ,� ' ;,; - � - _. ...:. .. A�1£��1�-�: �.._, �.��.. ..� e�... e�,�:.�:�'�fi �a� 2�: 3=:::�<'::':�r:�:;�;'.�:;;��:>�_-: `::;-:>�:;:: -: . . p#?.. :��t��A ..��.. trd . .. � . �. . � 1 tt�. .,. _....,: ..�.� . . .._.. ::. ,... :.. . ,... . .: _ : - .- .. -...... .: .: ��1'+��lL. . .. . .. . � �t�� CODE: 11/5/2013 REFERENCE C-26551 NO.. C TYpE; NON- CONSENT LOG 04TECHNOLOGY STAFFING AND NAME: PLACEMENT SERVICES MULTIPLE AWARD PUBLIC HEARING;NO SUBJECT: Ratify Expenditures in the Amount of $7,473.00 and Authorize Execution of Professional Services Agreements for Technology Staffing and Placement Services with Apex Systems, Inc., Kforce Inc., Sentari 7echnologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracts for the Information Technology Solutions Department in the Combined Aggregate Amount of $3,142,630.00 on an Annuai Basis (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of $7,473.00 and authorize the execution of Professional Services Agreements for Technology Staffing and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR- SDD-2337 with Sentari Technologies, Inc., using DlR-SDD-2385 and with TEKsystems, Inc., using DIR-SDD-2367 for the Information Technology Solutions Department in the combined aggregate amount of $3,142,630.00 on an annual basis. �7-C+3fl��C�1� The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implementation of technology projects and to use as temporary backfills for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Cammunications System Upgrade; Radio Tower Replacement Project; Software package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.; and Migrations of unsupported data�ase versions to the �nost recent and supported version of MS SQL Server database. Funds are inciuded in the approved operating and capital budgets of the specific projects. Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otheiv+rise applicable competitive bidding requirements. MiWBE OFF(CE - A waiver ot the goal for MBE/SBE subcontracting requirements was requested by fhe IT Soluiions Department and approved by the M/W8E Office, in accordance with the !�alWBE or BDE �rdinar�ce, because the nurchas� of goods or services is from sources whpre http:/lapps.cfwnet.orglcouncil�ackeVmc_revietv.asp?[I�f90�9&caunci(dat�11/5/ZU13[1 (/22i2(i13 934:32 AM] 1�1&C Review subcontracting or suppfier opportunities are negligibie. AGREEMENT TERMS - Upon Cify Counci( approval, fhese Agreements shall be authorized for a combined aggregate amount of $3,142,630.00 annually. Each Agreement shail begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of fhe respective cooperative DIR contracts. All of the Agreements will be non-exciusive, and setvices will be provided by the vendors based on the City's sta�ng needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement. VENDOR CONTRACT ""��►;�E-B COOPERATIVE NUMBER ' AGREEMENT y�UF9d-A1� END DATE Apex Systems, Inc. DIR-SDD-2274 $---��;�3-1-5:88 8/28/2014 Kforce, Inc. DIR-SDD-2337 �--r�'f�3��98 8/07/2014 Sentari Technologies, Inc. D!R-5DD-2385 �;$88;998:89 8/07/2014 TEKsystems, Inc. DIR-SDD-2367 �-,$8�;888:�?8 9/03/2014 RENEWAL OPTIONS - Each Agreement may be renewed for up to two additionai one year terms at the City's option, in accordance with the terms estabiished in the co�tracts between DlR and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's ob(igation during the renewal term. ADMINISTRATIVE AMENDMENT - An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as su�cient funds have been appropriated F(SCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2014 operating budgets and capita( budgets, as appropriated, of the Information Systems Fund, Information Systems Capitaf Projects Fund, General Fund, and Stormwater Utility Fund. TO Fund/AccounfilCenters FRQM Fund/Account/Centers - .: • � ��- � � - .: • � �� ■ .: • � ��• � � - ,: • � �� • e �• � - .: � � �i- � � - .: • � ��:�� - ,: • � ��:�� • • � �• � � :� . �. . � � �•�� • � � � � •. • � � � � . :� � • � � � �� - .; � � �� •: :•� �� .�. �: �� . . � � , �� •� ..• �� . . �� .•� �� . :. � � �, �� •� �� ,•�� : �� http://apps.cfwnet.or*alceuncil._packeUmc_revieF�.asp?II�19039&councildate=ll/5/2013[ll/22/2t)13 9:34:32 ANIj Ni�4cC Ite��iew . -. . ..- • . Or�inating Department Head: Additiona# Information Contact: .L. � Susan Alanis (8180) Peter Anderson (8781) Mai Tran (8858) httg://apps.cfwnet.org/councii_packzUmc,_review.asp?Ib=140348ccouncildate=11f5!2013[I 1/22l2013 9:34:32 AM]