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Home My WebLink AboutContract 45121-R1 (2)NOV i 1 .;r�� n�Ty November 2, 2015 TekSystems Services Hillwood Parkway Suite 160 Fort Worth, TX 76177 Re: REQUEST TO EXERCISE RENEWAL OPTION Contract No. CSC No. 45121 (the "ContracY') Renewval Tet�rn November 6, 2015 through September 3, 2016 �� r The above referenced Contract expires on August 5, 2015. Pursuant to the Contract, renewals are at the mutual a�reement of the parties. This letter is to inform you that the City reqtiests renewal of CSC No. 45121 for an additional one year period, which will begin immediately upon the expiration of the cun�ent term and will end on November 5, 2016. All othex� terms and conditions of CSC No. 45121 remain unchanged. Please return your signed �greement letter, along with a copy of your current insurance certificate, to the address set forth below. Please ]og onto BuySpeed Online at http:Ufort�vorfhtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact rae at the telephone number listed below. Sincerely youi�s, Eryck Walket•, Senior Buyer FMS, Purchasing Division 817.392,6610 I hei•eby acknowledge receipt of the Contract Renewal Notice foi• CSC No 45121 for a one year perioe] ending oii November 5, 2016. By: Steve Prietz . ,_ � ��c:��-- �i�lm ,�� CITY OF FORT WORTH REQUEST TO EXERCISE RCN�WAL OPTION Sr. Mana�er of Printed Name and Title ��-��-- Signiture W TH: Assistant City Manager Date: < < j � Date: :t/i � � � T , �o-� �_6 , City s��—�kj- � ;� .� ,r9cs�c,� � � , - -,. .:1J M&C Na (� ``„f�%S�/ < �;�FICIAL REC��.::. ;. ' ��.:iT`f SECRE'TAR�" : �T. 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REFERENCE LOG 04TECHNOLOGY STAFFING AND DATE: 11/5/2013 ND ; C-26551 NAME: PLACEMENT SERV(CES MULTIPLE AWARD CODE: C -�ypE; NON- PUBLIC NO CONSENT HEARING: SUBJECT: Ratify Expenditures in the Amount of $7,473.00 and Authorize Execution of Professional Services Agreements for Technology Staffing and Placement Services with Apex Systems, Inc., Kforce Inc., Sentari Technologies, Inc., and TEKsystems, Inc., Using Multiple Texas Department of Information Resources Contracfs for the Information Technology Solutions Department in the Combined Aggregate Amount of $3,142,630.00 on an Annual Basis (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to ratify expenditures in the amount of $7,473.00 and authorize the execution of Professional Services Agreements for Technology Sta�ng and Placement Services, using multiple Texas Department of Information Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR- SDD-2337 with Sentari Technologies, Inc., using DlR-SDD-2385 and with TEKsystems, Inc., using DIR-SDD-2367 for the Information Technology Solufions Department in the combined aggregate amount of $3,142,630.00 on an annual basis. DiSCUSSION: The purpose of these Professional Services Agreements (Agreements) is to allow the Information Technology Solutions (ITS) Department and other City departments, to have Agreements in place for staff augmentation to assist in the development and implementation of technology projects and to use as temporary backfilis for staffing vacancies. These projects would include, but are not limited to: Public Safety Radio Communications System Upgrade; Radio Tower Replacement Project; Saftware package installation and implementation - i.e., e-maik archiving system, Windows 7, etc.; and Migrations of unsupported database versians to the rnost recent and supported v�rsiort of MS SQL Server database. Funds are included in the approved operating and capital budgets of #he specific projects. Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing Program to state agencies, public institutions of higher learning, public school districts and local governments. Pursuant to state law, a local government that purchases goods or services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements. M/WBE OFFiCE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the IT Solutions Department and approved by the M/WBE Office, in accordance with the �i3lWBE Qr BDE Ordinance, bscause the �urchas� of goods or services is from snurces wh�re http:/lapps.cfwnet.org/council�acket/me_review.asp'?II�f9039&cauncildat�l I/5/ZUt3[I 1122i2013 9:34:32 AM] �i�C Revie,v subcontracting or supplier oppor#unities are negligible. AGREEMENT TERMS - Upon Ci�y Council approval, these Agreemen#s shall be authorized for a combined aggregate amount of $3,142,630.00 annualiy. Each Agreement shall begin on November 6, 2013 and expire on the dates indicated below to coincide with the expiration dates of fhe respective cooperative DIR confracts. All of the Agreements will be non-exclusive, and services will be provided by the vendors based on the City's sta�ng needs and the availability of qualified vendor resources. No specific amount is guaranteed for either Agreement. VENDOR CONTRACT COOPERATIVE NUMBER ^^"�''�"^''' AGREEMENT -�kAl}@�+J-� END DATE Apex Systems, lnc. DIR-SDD-2274 '�--��;�88 8/28/2014 Kforce, Inc. DIR-SDD-2337 �--si �,"-, �;�a�� 8/07/2014 Sentari Technologies, Inc. DIR-SDD-2385 �898;698:�38 8/07/2014 TEKsystems, Inc. DIR-SDD-2367 �886�8$8�9 9/03/2014 RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at the City's option, in accordance with the terms established in the contracts between DIR and the individual vendor. This action does not require spec�c City Council approval provided that the City Council has appropriated sufftcient funds to satisfy the City's obligation during the renewal term. ADMINISTRATIVE AMENDMENT - An administrative amendment or increase may be made by the City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscaf Year 2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund, (nformation Systems Capital Projects Fund, General Fund, and Stormwater Uti(ity Fund. TO Fund/Account/Centers FRQM Fund/Account/Centers - .: • � ��. � � - .: • � �� - .: • � ��- � � - ,: • r ��. �� - : • � �- � - .: • � �� - .: • � ��.:�� - .: • � ��:�� . . � �� :� . ,. . � � �•�� • � � � � •. • � � � � . :� � • � � � �� - .; • � �� , •: :•� �� .•. •: �� ,. �� . �� •t ..• �� . . �� .•� �� . :. �� . �� •� �� ..�� : �� hftp://apps.efwnet.or*,,/council_packeUmc_review.asp?ID=19039&councildate=ll/5/2013[1 I/22/2(113 9.3�:32 At✓1] �i`3cC R:,vicw . -. . ..- • . Oricrinating Department Head: Additional Information Contact: ' � ' ll \ Susan Alanis (8180) Peter Anderson (8781) Mai Tran (8858) http://apps.cfivnet_org/councit_packeVmc_review.asp?ID=19039&couaciidatz=t 1/5!2013[lll22/2013 9:34:32 AM�