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Home My WebLink AboutContract 46343-CO2 (2)� ��, City of Fort Worth Change Order Request ORIGINAL CONTRACT AMOUNT ................................................................ EXTRASTO DATE ..................... ..................... ........................... CREDITS TO DATE .................................................................... Cd 580 Date � _�. Date %� � �.� Stanford Date Gi�'!/ / `/' Date CONTRACT COST TO DATE ................................................................................................. AMOUNT OF PROPOSED CHANGE ORDER REVISED CONTRACT AMOUNT .......................................................................................... ORIGINAL FUNDS AVAILABLE FOR CHANGE ORDERS ............................................................ REMAINING FUNDS AVAILABLE FOR CHANGE ORDERS ......................................................... ADDITIONAL FUNDING (IF NECESSARY) ................................................................................ �' IN ACCORDANCE WITH THIS CHANGE ORDER, THE CONTRACTOR SHALL: Authorize a change in scope to increase the Owners General Contingency Allowance by $1,800,000 — a 11.27% increase to the contract amount of $15,972,738. M&C C-27536 was approved by council on 11-17-2015. ADD $1,800,000.00 TOTAL ADD $1,800,000.00 It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in fiill (both time and money) for all costs arising out of, or incideutal to, the above Cl�ange Order Contractor's Name; Imperial Construction Original Contract Time Cd 407 Cont�a�tor - Imperial r Ar t ctural Se ice • � (r' Project Architect/ Ha t City Att6rney �� Disiribu�ion: S/ File Construction Mana9er Pmject Manager Contrador _11'f . ; Additional Approved Time To Date � Approved Contract Time To Date Cd 173 �truction �-�i�a�: nager Id � � i � i� • ;�, /� �' Addilional Time For This Change Order Cd 0 Date i.� � -r ►�iFii $ 15,872,750.00 •• •:: 11 $ 0.00 Department $ 15, 972, 738.00 $ 1, 800, 000.00 $ 17,772,738.00 $ 0.00 $ 0.00 $ 0.00 C�� Tp�' -v . �i ,��r. , Council Action (If Required) Approved S Disapproved ( �-�j� r �� ❑ Other `"� `� ` � � �., � � D F� Division/Architectural Services �a Order Form�A2/19/01) � \ �- � ,�; • . � » a l ,� � � • -{ ,� � ��, ��.� s �f�� - � . � � ,�Z T� •� Date ll"l�" I � �,�'______ - � r (r�f'�I�//41� �T�_ ��I�Y ��RETq RD �� R'�'�p T.� � r' __ _ � ---- _. . ---- _,-__, Official siie of ihe City of Fort Worth, iexas • �� er� COUNCIL ACTION: Approved on 11/17/2015 - Ordinance No. 21975-11-2015 DATE: CODE: SUBJECT: 11 /17/2015 REFERENCE NO.. 55FTW C-27536 LOG NAME: ADMIN BLDG FUNDING 2 NON- PUBLIC C TYPE: CONSENT HEARING: NO Authorize a Change in Scope for the Meacham Administration Building Renovation Project to Include a Customs Facility, Enhancements to Tenant Spaces and Additional Temporary Trailer Facility Costs, Authorize Use of Revenue Derived from Mineral Leases on Airport Property in an Amount Up to $2,300,000.00 to Fund Costs Associated with this Project at Fort Worth Meacham International Airport for a Revised Total Project Amount of $21,435,898.50, Authorize Execution of Change Order No. 2 to City Secretary Contract No. 46343 with lmperial Construction, Inc., to Increase the Owner's General Contingency Allowance in an Arnount Up to $1,800,000.00 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2) :-_ •111 �' •► It is recommended that the City Council: 1. Authorize the use of unappropriated revenue derived from mineral leases on City-owned airports in the amount of $2,300,000.00 to fund project costs associated with the Meacham Administration Building Renovation Project at Fort Worth Meacham International Airport; 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Airports Gas Lease Capital Project Fund in the amount of $2,300,000.00 from available funds; and 3. Authorize execution of Change Order No. 2 to City Secretary Contract No. 46343 with Imperial Construction, Inc., to increase the Owner's General Contingency Allowance in an amount up to $1,800,000.00. DISCUSSION: On May 11, 2010 (Mayor and Council Communication [M&C] C-24215), the City Council authorized an Architectural Services Agreement (City Secretary Contract [CSC] No. 40243) with Hahnfeld, Hoffer and Stanford in the amount of $247,875.00 for the initial programming and schematic design to renovate and . exp�nd the Meacham Administration Building at Fort Worth Meacham International Airport (Meacham). Once a basic design was selected, amendments to the contract in the amount of $1,723,178.00 were executed to fully develop the design, bringing the total contract amount to $1,998,548.00. On December 9, 2014 (M&C C-27131), the City Council authorized a Construction Contract (CSC No. 46343) in an amount not to exceed $15,872,750.00 with Imperial Construction, Inc., for the construction of the Meacham Administration Building Renovation Project (Project). This M&C also rescinded M&C C-27061, which authorized a Construction Contract with Williams Scotsman, Inc., in an amount up to $680,000.00, to provide site work for the placement of temporary modular buildings. Change Order No. 1 was on implemented August 28, 2015, to revise glazing specification and associated details as a no cost change. The purpose of this M&C is to appropriate revenue to fund additional project costs, which include, but are not limited to, costs associated with the construction of a new U.S. Customs facility, modification of tenant space to realize a more efficient layout, and an increased demand for tenant space not previously programmed to be finished-out, as well as to increase the Owner's General Contingency Allowance (Allowance). The Allowance will be used to pay Imperial Construction Inc., to construct a new U.S. Customs facility and finish-out tenant spaces that were added to the Project after the construction bid. The Allowance is also used to offset the cost of construction issues associated with the Project. For example, this Project is adjacent to a TxDOT and Aviation Department funded Taxilane project, which serves new hangars north of the Administration Building. Modifications to the Project are required due to underground utilities and other infrastructure within the Taxilane project, that touch the Administration Building project, not being located as anticipated at the time of the design of these projects. The expansions, improvements and additional finish-outs will improve leasable space at the airport and increase the revenue of the Administration Building. Meacham Airport is also in the process of becoming a Customs User Fee Airport, which would allow international private flights to clear Customs at 24 hours a day, 7 days a week. After the Project went to bid, it was determined that Meacham would see a significant cost reduction in total construction costs of a new Customs facility if it could be integrated into the Meacham Administration Building and become part of the Project. Recent stand-alone Customs facilities at other airports have cost up to $1.4 million. The current construction estimate to have the Customs facility integrated into the Project is anticipated to cost $500,000.00. The Customs facility will serve all airport tenants and increase business opportunities for the City of Fort Worth. The amount of $1,800,000.00 will be added to the Allowance by executing Change Order No. 2 to City Secretary Contract No. 46343 with Imperial Construction, Inc. The additional $500,000.00 will be used to cover material testing, utilities, Information Technology Services (ITS), furniture, fixtures and equipment (FF&E), Property Management Staff, Art and other contingency costs. Any remaining funds in the Allowance at the conclusion of the Project will be retained by the City. This M&C, in an amount up to $2,300,000.00, will bring the total Project amount to $21,435,898.50. The construction began on March 2, 2015 and the estimated completion date is � August 17, 2016. The operating impact for Fiscal Year 2016 will be $25,000.00 and for Fiscal Year 2017 is approximately $300,000.00. Subject to approval of this M&C, appropriations for this Project will consist of the following: Desi n $ 1, 971, 593.00 Design Administration � 26, 955.00 Design Total $ 1,998,548.00 Construction (Including General Contingency $ Allowance 15,872,750.00 Addition to General Contingency Allowance: Customs and Tenant Finish-Out Construction (Included in Change Order No. 2 $ 1,800,000.00 Material Testing, Utilities, ITS, FF&E, Staff, Art, Contin enc $ 1,764,600.50 Construction Total � 19,437,350.50 PROJECT TOTAL � 21,435,898.50 This Project is funded from the Airports Gas Lease Project Fund: Fund Total Airports Gas Lease Capital Project $21,435,898.50 Fund Below is the Total Cost of Ownership for Administration Building at Fort Worth Meacham International Airport: Design and $21,435,898.50 Construction Operations $13,236,750.00 Maintenance Reserves $7,936,125.00 S stem U rades $6,348,900.00 Total Cost of $48,957,673.50 Ownershi M/WBE OFFICE — Imperial Construction, Inc., is in compliance with the City's BDE Ordinance by committing to an additional 10 percent MBE participation on this Change Order No. 2. This Project is located in COUNCIL DISTRICT 2 at Fort Worth Meacham International Airport (Mapsco 48T) but will serve Fort Worth residents of ALL COUNCIL DISTRICTS. � •' � • ' � •`. The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Airports Gas Lease Capital Project Fund. The Airports Gas Lease Capital Project Fund has unappropriated receipts in the amount of $4,164,130.00. After appropriations for this Project, remaining unappropriated receipts will be $1,864,130.00. TO Fund Departmen AccountProjectProgram ctivityBudge Reference Amount ID ID Year # (Chartfield 2 2&3 59302 0550435 4623001 C01527 C08180 $2,300,000.00 3) 59302 0550435 5330201 C01527 C08180 $2,300,000.00 Fund epartmen ID ccountlProjE ID 9302 0550435 4623001C0152 9302 0550435 5740010 C0152 Submitted for City Manager's Office � Originating Department Head: Additional Information Contact: ATTACHMENTS rogram�Activi N92 �: :1 �udgE Year Fernando Costa (6122) Bill Welstead (5402) Ruseena Johnson (5407) 55FTW ADMIN BLDG FUNDING 2 59302 A016.docx Reference # Chartfield 2' Amount 2,300,000. 1, 800, 000. ADMIN BLDG MAP2.pdf