HomeMy WebLinkAboutContract 44798 (2). � °�,
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Tllis PROF�SSIONAL S1;RVICES AGREEMENT ("Agreement") is made and entei•ed iuto
by and between the CITY OT FORT WORTII (the "City"), a Teaas home rule municipal corporation,
actiilg by and tl�rough Charles Daniels, its dl�ly authorized Assistant City Manager, and SCIENCE
APPLICATION INTERNATIONAL CORYOI2ATION ("Consultant or SAIC"), a DELAWARE
Corporation and acting by aud tllrol�gh Betty I<amaca, its duly authorized Conti�acts Administrator.
1. SCOPE OF SERVICES.
(a) Consultant hereby agrees to provide the City with professional services to develop,
deliver, and evaluate a customized an Emergency Operatioiis Center ("EOC") training worl<sl�op foi-
City staff and outside agencies. Attaclled hei-eto and incorporated for all purposes incidei�t to this
Agreement is �Yhibit "A," Scope of Se�•vices, more specifically describing the services to be provided
hereunder.
(b) Tl�e initial on-site meeting referenced in Tasl< 1 iu E�hibit "A", Scope of Services, shall
occ�n� no later than ten (10) business days after the beginning date of the Term.
2. HGAC COORPERATIVE PURCHASING PROGRAM
TI1is Contract is ei�tered ii�to in accordance �vith the cooperative purchasing program (HGAGBuy)
betweeu the Houston-Galvestoil Area Council (HGAC) and Science Applications International
Corporation, Contcact No. HP07-13 dated J��ne 1, 2013, attached hereto as E�hibit "B".
3. T�RM.
This Contract sllall be effective as of tl�e date written on tlle notice to proceed issued by the City
a��d shall end upon final payment by the City, uuless terminated earlier in accordance with the provisions
of tl�is Agreement. Tl�is project is estimated to be completed �vithiu 3 months.
4. COMP�NSATION.
The City shall pay Consultant a fiaed fee of $46,315.00 ("Fee") for all services pecfocmed in
accordance �vith the provisions of tl�is Agreement. The Fee shall constitute fiill compensation for all
services performed and matel•ials furnished by Cons�iltant under tl�is Agreen�ent, inclusive of incidental
costs and all ti•avel expenses. Consultant shall invoice the City upon completion of each Tasl< as
described in Exhibit "A", Scope of Services. Within 30 business days after receipt by City of the invoice
from Consultant, City shall pay Cousultai�t the Fee. If City disp��tes any portion of the invoice, the
undisputed portion �vill be paid and Consultant will be notified in writing witl�in ten (10) days of receipt
of tl�e invoice of the eYception taken. Consultant and City will attempt to i•esolve the payment dispute
within thirj� (30) days. Prior to the initiation of ai�y legal action or pcoceedii�g uncier this Agree�nent, the
pai�ties shall ���alce a good faith effoi-t to ►-esolve any sucl� disputes by negotiations between tl�eir
respective representatives having decision-mal<ing power. If the dispute cannot be resolved by such
respective representatives having decision-malcing power, tl�en eithec pa►-ty may initiate forn�al
proceedings.
A�reement between City and SAIC
for EOC Training
Page 1 of l0
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Consultant shall not perfo��m any additional services for the City not specified by this Agreement
unless tlle City requests aud approves ii1 writing the additio»al costs for sucll seivices. The City shall �1ot
be liable for any additional expenses of Consultant not specified by tl�is Agreement unless the City fiist
approves such eXpenses in wi-iting.
5. TERMINATION.
S.l . Written Notice.
The City or Consultant inay tei-minate this Ag►-eement at auy time and for any reason by
providing the other pai-ty with 30 days written notice of termination.
5.2 Non-a�propriation of Funds.
In tl�e event no funds or insufficient fin�ds are appropriated by the City in any fiscal
period for any payments due hereundec, City will notify Consultant of such occurrence and this
Agreement shall terminate on tl�e last day of the fiscal period for �vhich appropriations were
received without penalty or expense to the City of any 1<ind wl�atsoever, eacept as to the portions
of tl�e payments l�erein agreed upon for whicli funds shall l�ave been appi•opriated.
5.3 Duties and Obli�atioi�s of the Parties.
In the eveut that tl�is Agreement is termi��ated prior to tl�e Expiration Date, tl�e City
shall pay Cons��ltant for services actually rendered up to the effective date of termination and
Coi�sultaut shall continue to provide tl�e City witl� services requested by the City and in
accordance with this Agreement up to the effective date of termination.
6. DISCLOSURE OF CONFLICTS AND CONTIDENTIAL INFORMATION.
Consultant llei•eby warrants to the City tl�at Consulta�rt has made full disclosure in writing of
any existing or potential conflicts of interest related to Consultant's services under this Agreement. In
the event that any conflicts of interest arise aftei• the Effective Date of this Agreement, Consultant
hereby agrees immediately to malce full disclosure to the City in writing. Consultaat, for itself and its
officers, agents and employees, fi�rtl�er agrees tl�at it shall treat all information provided to it by tl�e City
as confidential and shall not disc(ose any sucl� information to a third pai-ty without the prior writte�l
approval of the City. Consultai�t shall store ai�d mai��tain City iuformation in a secure manner and shall
not allow unauthorized users to access, modify, delete or otherwise corrupt City information in any way.
Consultaut sl�all �lotify the City immediately if tl�e security or integrity of ai�y City infornlation has been
compromised or is believed to have been compromised.
7. RIGHT TO AUDIT.
Co�lsultant agrees that the City shall, until the expiration of tl�ree (3) yeats afte►- fii�al payment
undec this conh-act, have access to aud tl�e right to eYamine at reasonable times any directly pertinent
technica) records and documents associated witl� the deliverables (eYcluding any finaucial information)
of Consultant i»volving transactions relating to this Co��tract at no additional cost to the City.
Consultai�t a�rees that the City shall have access during �1orn1al worlcing hours to all necessa�y
Consultant facilities and shall be provided adequate ancl approp►•iate worl< space in order to conduct
audits in compliance with the pi•ovisions of this section. The City shall give Consultant 1•easonable
advance notice of intended audits.
Agreement between City and SAIC
for EOC Training
Page 2 of 10
Consultant further agrees to include in all its subcont►•actor agreenle��ts he►•eunder a provision to
tlle effect tl�at the subconti•actoi• agrees that the City shall, uutil expiratio» of thi•ee (3) years after final
payment of the st�bcontcact, liave access to and tl�e right to exami��e at i-easonable times any directly
pertineut bool<s, documents, papers and records of sl�ch subcontractor involvil�g transactions related to the
subco��tract, and fui•tl�er that City shall have access during normal worlcing houis to all s��bco►�tractor
facilities and sl�all be provided adequate and appropriate wol•I< space in ol•der to conduct audits in
compliai�ce witl� tl�e p►•ovisions of this paragraph. City sl�all give subcontractor reasonable notice of
inteuded a�idits.
8. IND�PENDENT CON'I'RACTOR.
It is eYpressly undeistood and agreed that Consultant shall operate as an independent contractor
as to all rights and privileges granted l�erei�i, and not as agent, representative or employee of tlle City.
Siibject to and in accordance with tl�e conditions and provisions of tl�is Agreenlent, Consultant shall
have the eaclusive right to conh�ol the details of its operations and activities and be solely responsible
for the acts and oinissions of its officers, agents, servants, e�uployees, contractors aud subcont�-actors.
Coilsultant acknowledges that the doctrine of t�espo»deat sz�perior� shall not apply as betweei� the City,
its officers, agents, seivants and employees, and Consultant, its officers, agents, employees, servants,
contractors and subcontractors. Consultant further agrees that nothing herein shall be construed as the
creation of a partnersllip or joint eilte►prise bet�veen City and Consultant.
9. LIABILITY AND INDEMNIFICATION.
CONSULTANT SIIALL I3E LIABLE AND RESPONSII3L� FOR ANY AND AI.I.
PROP�RTY LOSS, PROPERTY DAMAGE AND/OR PIsRSONAI_ INJURY, WCLUDING DTATII,
TO ANY AND AI.I. PERSONS, OF f1NY I�IND OR CII�IRACTI:R, WH�THF.R REAL OR
ASS�RTLD, TO THT EXTENT CAUSED ]3Y TIIT NTGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR WTTNTIONAL MISCONDUCT OF Ci�NSUI.Tf1NT, ITS OTTIC�RS,
AGL'NTS, S�RVANTS OR �MPI.OYETS.
CONSULTANT COVENANTS AND AGREES TO, AND DOBS IIEREI3Y, INDEMNII'Y,
HOLD HARMLESS AND DEF�ND THE CITY, ITS OFFICERS, AGENTS, SL'RVf1NTS AND
EMPLOYEES, FROM AND AGAINST ANY AND ALL CI.AIMS OR LAWSZIITS FOR �ITH�R
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGF.D DAMAGB OR I.OSS TO
CONSUI.TANT'S I3USINTSS AND f1NI' RTSUI.TING I.OST PROI�'ITS) AND/OR PERSONf1I.
INJURY, INCLUDINGDTATI�', TOANYANDf1I.L PERSONS, OFf1NYI�IND OR CHARACT�R,
GT'I��THL'R REAL OR ASSERTED, ARISING OUT OT OR IN CONNECTION ii'ITII TfIIS
AGREEMENT, TO THF BXTENT CAUSED I3Y THE N�GLIGTNT f1CTS OR OMISSIONS OR
MALF�ASANC� OF CONSUI,T�NT, ITS OTFIC�RS, AG�NTS, SER i�ANTS OR L'MPLDY�ES.
10. ASSIGNMENT AND SUBCONTRACTING.
Const�ltant shall not assign or subcontract a»y of its duties, obligations or rigl�ts under this
Agreement witl�out the prioi- ���I•itten consent of the City. If the City gi-ants consent to ai� assignnleut, tl�e
assignee shall e�ecute a written agreement with tl�e City and tlle Consultant ui�der which the assiguee
agrees to be bound by tl�e duties and obligations of Consultant under this Agreement. The Consultant and
Assignee sllall be jointly liable foi• all obligations Linder this Agi•eement pi•ior to the assigi�ment. If the
City grauts consei�t to a subcontract, tl�e subcontractor shall execute a written agreement with the
Agreement between City and SAIC
for EOC Training
Page 3 of 10
Consultaot referencing tl�is Agreement under wl�icl� the subcontractor sliall agree to be bound by the
dirties and obligations of the Consultant under this Agreement as such duties and obligations may apply.
Tlle Const�ltant shall provide the City with a fiilly executed copy of any such subconh�act.
ll. INSURANCE.
Coi�sl�ltaut sl�all pl-ovide tl�e City with certificate(s) of insui•ance doc��menti»g policies of the
following �ninimum coverage liinits that are to be i�1 effect prior to co�l�mencement of a►ry worl< pursuant
to this Agreement:
ll.l Coverage and Limits
(a) Commercial General Liability
$1,000,000 Each Occurt•ence
$2,000,000 Aggregate
(b) Automobile Liability
$1,000,000 Each accident on a combined single limit basis or
$250,000 Bodily injury per person
$500,000 Bodily inju�y per occurrence
$100,000 Property datnage
Coverage sl�all be on any vehicle used by tl�e Consultai�t, its employees, agents,
representatives in the couise of the pr�oviding services under this Agree�nent.
"Any vehicle" shall be any vehicle owned, hired and non-owned
(c) Worlcer's Compensation
Statutory limits
Employer's liability
$100,000 Eacl� accident/occurrence
$100,000 Disease - per eacli employee
$500,000 Disease - policy limit
This coverage may be written as follows:
Wori<ers' Compensation and Employers' Liability coverage ���ith limits consistent with
statutory benefits outlined in the Texas wockers' Compensation Act (Art. 8308 — 1.01 et
seq. Te�. Rev. Civ. Stat.) and minimum policy limits for Employei•s' Liability of
$100,000 each accident/occ�u-rence, $500,000 bodily injury disease policy limit and
$100,000 per disease per employee
(d) Professional Liability (Errors & Omissions)
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
P►•ofessional Liabilit�� coverage may be provided tl�ro��gh an ei�dorsement to the
Commercial General Liability (CGL) policy, oi• a sepai•ate policy specific to
Professioilal E&O. Eithe►• is acceptabie if coverage meets all other requirements.
Agreement between City and SAIC
for EOC Training
Page 4 of 10
Coverage sl�all be claiins-made, and nlaiutained for tl�e duration of tlie
contractual agceement.
12.
Certifcates.
Certificates of Ii�surance evidencing that the Cousultant has obtained all required
ins�u-ance shall be delivered to the City prior to Coi�sultai�t pl•oceedi�lg with any woi•1<
pursuant to this Agreeir�ent All policies eacept Worl<ers' Compeusatio�� sha(1 be
endorsed to name the City as an additional insured thereon, as its interests may appear.
All policies shall contain a Waiver of Subrogation for the benefit of the City of Fort
Wortl�. The tei•m City shall include its employees, officers, officials, agent, and
volui�teers i❑ respect to the couti•acted services. Auy faill�re on the part of the City to
f•equest requii-ed insurauce docuinentation shall not constitute a waiver of the insura»ce
requirement. A minimtuil of thii-ty (30) days notice of canceilation or reduction in limits
of coverage shall be provided to the City. Ten (10) days notice shall be acceptable in the
event of non-payi��ent of pre�nium. S�ich terms shall be endorsed onto Consultant's
insurance policies. Notice sl�all be sent to the Rislc Manager, City of Fort Wo►-th, 1000
Tl�rocl:nlorton, Fort Worth, TeYas 76102, with copies to the City Attorney at the same
address.
regulations, Cons��ltant shall imnlediately desist from and correct the violation�
11.2
COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Consultant agrees to comply with all applicable federal, state ai�d local laws, ordinances, rules
and regulations. If the City notifies Consultant of any violation of such laws, ordinances, rules oc
13. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its persoual representatives, assigns, subcontcactors and successors in
interest, as part of the co��sideration herein, agrees that i�� the performa�lce of Consultant's duties and
obligations hereunder, it sl�all not disci•iminate in tl�e ti•eattnent or employment of auy individual or group
of individuals on ai�y basis prohibited by law. If ai�y claim arises fi�om au alleged violatiou of this non-
discrimination covenant by Co»sultant, its personal representatives, assigns, subcontractors or successors
in interest, Consultant agrees to assume such liability and to indemnify and defenc3 the City and hold
the City hat•mless from such claim.
14. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, seivants or
representatives or (2) received by tlle other party by United States Mail, i•egister-ed, return receipt
requested, addressed as follows:
To T11e CITY:
City of Fort Worth
Att�l: Chai•les Daniels
1000 Throcl<morton
Fort Worth TX 76102-6311
To CONSULTANT:
Science Applications International Corporation
Attl�: Betty Kan�ara
2301 Lucien Way, S��ite 120
Maitland, FL 32751
Agceement between City and SAIC
for EOC Training
Page 5 of 10
Witl� a copy to:
City of Foi-t Worth
Attn: City Attoi•ney
1000 Throclanorton
Fort Worth, TX 76102
15. SOLICITATION OF ENIl'LOYEES.
Neither tl�e City nor Consultant shall, duri��g the tern� of this agreement and additionally for �
period of oue year after its terminatioi�, solicit for employment or e���ploy, whetl�er as employee or
independent contractor, any person who is or has been employed by the other during the term of this
agreemei�t, without the prior written consent of the person's etnployer. This restriction shall not apply to
any individual employed by the other who voluntarily seel<s employment with the other party on their
own initiative or in response to employment advertisements in the newspapers, trade publications or
other public commercial �r►edia or as an unsolicited wallc-i�� candidate.
16. GOV�RNMENTAL POWERS.
It is understood and agreecl that by eYecution of tl�is Agreement, the City does i�ot waive oc
surrender any of its govel-nineutal po�vers.
17. NO WAIVI;R.
The failure of the City or Consultant to insist upon tlle perfoi•ma»ce of any term ol- provision of
tl�is Agreement or to exercise any right grauted I�ereiu shall not constit��te a waiver of the City's oi•
Consultant's 1-espective cight to insist upon appropriate performance oi• to assert any such ►•ight on any
firture occasion.
18. GOV�RNING LAW / V�NUE.
Tl�is Agreement shall be consti•ued in accordance with the internal laws of the State of Texas. If
any actiou, whether real or asserted, at la�v or in equity, is brought o�� the basis of tl�is Agreement, venue
for such action sl�all lie i�� state courts located in Tarrai�t County, Texas or the U»ited States District Cotu-t
for the Northern District of TeYas, Fort Worth Division.
19. SEVERABILITY.
If any provision of this Ag1•eement is lleld to be invalid, illegal o►• �menforceable, the validity,
legality a�ld enforceability of the remai�ling provisions sl�all not in any �vay be affected oi• impaired.
20. FORCE MAJ�URE.
The City and Consultant shall e�ercise tlleir best efforts to uleet their respective duties and
obligatio�Is as set forth in this Agreement, but shall not be held liable for airy delay oc omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
Il1CIUCIIIIg, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fres, stcilces, locl<outs, natural disasters, wars, riots, mate�•ial oi• labor
resh�ictions by any governmental autl�ority, transportation problems and/or ai�y otl�er similar causes.
Agreement between City and SAIC
for EOC Training
Page 6 of 10
21. II�ADINGS NOT CONTROLLING.
Headings and titles used in this Agreemei�t ace fo►- ►-eference pui-poses only and shall not be
deemed a part of this Agi•eement.
22. R�VIEW OF COUNSEL.
The pai-ties acl<nowledge that each party and, if desired, its counsel have reviewed and revised
tl�is Agceement and that the nornlal rules of consti•uctiou to the effect that any ambiguities ai•e to be
resolved against tl�e drafting party sl�all uot be employed in the interpretation of this Agreement or
eahibits hereto.
23. AMENDMENTS / MODITICATIONS / LXT�NSIONS.
No extensioi�, modification or a�nendment of tl�is Agreeinent shall be binding upon a party hereto
unless slich extensio��, modification, oc amendment is set forth in a written instrument, wl�ich is executed
by an authoi•ized representative and delivered on behalf of such pai-ty.
24. �NTIRETY OF AGREEMENT.
This Agreement, i��cluding the e�hibits attached hereto and any docume��ts incorporated herein
by reference, contains tl�e entire understandi��g and agreement between tl�e City ai�d Consultaut, their
assigns ai�d successors in ii�terest, as to the mattecs contaii�ed herein. Any prior or contemporaneous
oral or written agreei��ent is hereby declared n�ill and void to the extent in conflict with any provision of
this Agreement.
25. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to eYecute
this Agreement on behalf of the cespective party, and that such binding atrthority has been granted by
propei• order, ►-esolution, ordi�la��ce oi• other authorization of the entity. The othei• party is fully entitled to
rely on this warranty and representation ii� entering into this Agr•eement.
[SIGNATURE PAGE FOLLOWS)
Agreement between City and SAIC
for EOC Training
Page 7 of 10
IN WITN�SS WII�RLOI+, tlle parties hereto have eaec ted this Prqfe�'s�sional Services Agreement for a
clistomized EOC tcaining �vorl<shop in multiples tl�is�� day of ,`�''�t.l��i' . f.�, 2013.
CITY OF FORT WORTIL•
SCILNC� APPLICATIONS
IN'I'LRNATIONAL CORP012ATION
By:
A�stant City Mauager
Date: D 9 /3 . / 3
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Agreement between City and SAIC
for EOC Training
Page 8 of 10
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Nan�e: Betty I<ainara
Title: Contracts Administrator
Date: Atigust 30, 2013
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Shana Zajdel,�gi�t�cs Coordinator
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EXIIIBIT B
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EXHIBIT A
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July 2, 2013
Mr. Juan Ortiz
Emergency Management Coordinator
City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102
Subject: Consulting Services to Develop, Deliver, and Evaluate the Emergency Operations Center
Training Workshop
Dear Mr. Ortiz,
Science Applications International Corporation (SAIC) is pleased to offer our consulting services to the
City of Fort Worth to develop, deliver, and evaluate a customized EOC training workshop for City of
Fort Worth staff and outside agencies.
SAIC is one of the nation's premier emergency management and disaster readiness and recovery firms.
SAIC maintains a full-time staff of planning and disaster recovery experts throughout the United States.
SAIC is a leader in disaster readiness planning for state and local government, having performed
numerous local and state governmental planning, training, and exercise projects across the counhy.
Collaborative Approach
SAIC uses a collaborative approach when conducting planning and training projects. We know that in
order to produce the most thorough curriculum and staff training possible, City of Fort Warth Emergency
Management Offce (EMO) personnel must be engaged throughout the planning process. We will
provide project materials and technical support to assist the City of Fort Worth with the development and
facilitation of customized training. SAIC proposes the following team structure:
■ City of Fort Worth Project Sponsor. The City of Fort Worth project sponsor will be the primary
point of contact far SAIC and will coordinate activities between SAIC and the City of Fort Worth,
and the depai•tments and outside agencies involved in or affected by the project.
■ SAIC Project Manager. The SAIC project manager will provide overall direction and oversee the
quality of service and delivery of work products associated with the EOC training project. The SAIC
project manager will have day-to-day responsibility for the project so that the City of Fort Worth's
needs are met within the guidelines established under this proposal. The SAIC project manager will
be available for rapid response if urgent matters arise.
■ SAIC Emergency Management Planners. SAIC emergency management planners will support
day-to-day requirements of the EOC training project and will assist the SAIC project manager as
needed.
■ SAIC Publications Team. The SAIC Publications Team will conduct a thorough editorial and
formatting review of project deliverables provided to the City of Fort Worth.
2301 LUCIEN WAY, SUITE 120, MAITLAND, FL 32751 t321.441.8500 f321.441.8501
July 2, 2013
Page 2 of 11
Proposed Scope of Services
SAIC is pleased to provide the City of Fort Worth with a proposal for customized EOC curriculum
development and the delivery and evaluation of a EOC training workshop. This project has been broken
down into two separate project task as described below.
Exhibit 1: Project Tasks
Task 1� Customized EOC Course Curriculum Development
Task 2� EOC Training Workshop Delivery antl Evaluation
Task 1: Customized Emergency Operations Center Course Curriculum Development
Using the Systems Approach to Training (SAT), SAIC will develop a practical and customized training
workshop that will translate the guidance in the EOC Manual into pi•actice, by training City of Fort
Worth staff and outside agency representatives to operate in the EOC during activation. The SAT is a
time-tested process used by the military to develop effective training programs and is the Federal
Emergency Management Agency's (FEMA) preferred curriculum development model. It provides a
stepwise process for developing or revising a training curriculum with five phases:
■ Analyze Phase
■ Design Phase
■ Develop Phase
■ Implement Phase
■ Evaluate Phase
These five phases are referred to as the ADDIE model, created to manage the instructional process for
analyzing, designing, developing, implementing, and evaluating instruction. The ADDIE model is a set
of comprehensive guidelines, tools, and techniques needed to close the gap between current and desired
job performance tlu•ough instructional intervention. The final result is a master lesson file (MLF) that will
include all training curriculum and support documents that the EMO will need to routinely train the EOC
staff with or without outside support from SAIC.
An« It'�e Pkuse
Taslc Planning Meeting. SAIC will conduct up to a three-hour onsite meeting with the EMO to review
the SAT, including the inputs and outputs of each phase that SAIC will use to develop to the EOC
training workshop curriculum and materials. During the meeting, the team will finalize the schedule to
conduct each phase of the ADDIE model and set conference call dates to review the outputs of each
phase. Following the meeting, SAIC will develop and provide the EMO with a task work plan specific to
task 2 of the project.
Training Analysis Meeting. Following the task planning meeting, SAIC will remain onsite with the
EMO to conduct up to a three-hour h•aining analysis meeting. During this meeting, SAIC and the EMO
will work together to perform the three processes of the Analyze Phase, which include: job analysis, task
analysis, and determining the instructional setting.
2301 LUCIEN WAY, SUITE 120, MAITLAND, FL 32751 t321.441.8500 f321.441.8501
July 2, 2013
Page 3 of 11
At the completion of the Analyze Phase, the EMO will be provided a task sheet that will later be used to
develop the training workshop. The flowchart below demonstrates the process of identifying a new
training need and how the job analysis translates the demands of this new training need into the specified
task sheet. SAIC will conduct up to a two-hour conference call with the EMO to finalize the task sheet.
New Plans, Polices or
Procedures.
New Equipment
New Capability.
U('.�[yll ��l(ISC'
JobAnalysis
TaskAnalysis
Determine
Instructional Setting
Task
Sheet
Curriculum Design. The outputs of the Analyze Phase become the inputs for the Design Phase. During
the Design Phase, SAIC will take the tasks designated to be taught and will attempt to simulate, as
closely as possible, the real-world EOC conditions within the training workshop environment.
During the Design Phase, SAIC will:
■ Write a Target Population Description (TPD). The TPD defines the student population entering
the EOC training workshop.
■ Conduct Learning Analysis. SAIC will conduct a learning analysis to develop the learning
objectives that describes what the students will do during the training workshop.
■ Write Learning Objectives. The learning objectives describe the precise tasks that the students
perform in the EOC environment, in accordance with National Incident Management System (NIMS)
doctrine, Incident Command System (ICS) principles, and the EOC Manual.
■ Write Test Items. SAIC will derive test items from the learning objectives and use them to
determine if the students have mastered the learning objectives during the training workshop.
■ Select a Delivery System. The delivery system is the primary means by which methods and media
will be used to deliver the instruction and hands-on activity during the practical training warkshop.
Given the EOC environment, this will range fi•om handouts and an overhead presentation to practical
learning using EOC workstations.
■ Sequence Learning Objectives. Learning objectives are sequenced to allow students to make logical
transitions from one subject to the next. The sequenced learning objectives will provide effcient
instruction and practical activity and will serve as a draft course structure.
The flowchart below demonstrates the order of operations to move from the task sheet to the end of the
Design Phase. SAIC will conduct a conference call with the EMO to finalize the six outputs from the
Design Phase.
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Task
Sheet
Develop Plr�rse
N/rite TPD
Conductleaming
Analysis
SequenceLOs
TPD
Learning Objectives
Test Rems
MethodstMedia
SequencedLOs
Curriculum Development. The Develop Phase of the ADDIE model builds on the outcomes of the
Analyze Phase and Design Phase. During the Develop Phase, SAIC will identify the incident
management tasks to be instructed during the course and the desired standard to which each task must be
performed. Then SAIC will convert job tasks to tasks taught in the instructional environment, and will
furthei• build the foundation for instruction.
During the Develop Phase, SAIC will:
■ Develop a Course Structure. SAIC will develop a detailed implementation plan for the training
workshop. It is at this point in the process that SAIC will work with the EMO to determine the actual
schedule and layout for the workshop, determine the type of instruction that will be utilized (e.g.
lecture, facilitated discussion, practical application, etc.), determine the type of inedia that will be
used, and the select the preferred form of evaluation, if any, that will be used to determine the
effectiveness of the instruction.
■ Develop Concept Cards. SAIC will create academic and administrative concept cards to assign
resources within the training workshop environment to lessons, evaluation, and events.
■ Conduct an Operational Rislc Assessment (ORA). SAIC will conduct an ORA on each
lesson/event within the training workshop and incorporate the associated ORA tools into the MLF.
■ Develop Course Materials. SAIC will develop lesson plans, student outlines, supplemental student
materials (optional), media, and the instructor preparation guide to be used during the training
workshop.
■ Construct Tests. SAIC will construct an appropriate test using the appropriate items from the
learning objective worksheet. While constructing the test (academic or practical), SAIC will develop
ample instructions for the student, the evaluators, and the grading criteria for each test given in the
course.
■ Validate Instruction. SAIC will develop a method for validation to determine the effectiveness of
instructional material prior to implementation.
■ Develop the Program of Instruction (POn. SAIC will develop a POI that summarizes the
resources required to administer the training workshop and provides a detailed description of the
training workshop.
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■ Assemble a Master Lesson File. To provide continuity of instruction, SAIC will compile one MLF
for the training workshop.
The flowchart below demonstrates the progession from the outcomes of the Design Phase to the
outcomes of the Develop Phase. SAIC will develop each element and meet with the EMO to finalize the
course materials.
TPD
Learning Objectives
Test Items
MethodstMedia
SequencedLOs
Develop Course Structure
Develop ConceptCards
ConduetORA
Develop Lesson Materials
ConstructTest
Validate Instruction �
Develop P01
Develop MLF
P01
MLF
Training Workshop Review Meeting. After developing the training workshop materials, SAIC will
conduct up to a ttu•ee-hour onsite meeting with the EMO at the EOC to review and finalize the course
materials.
While the ADDIE model includes an Implementation Phase and an Evaluation Phase, SAIC understands
that the EMO may choose to implement and evaluate the course without SAIC's support. To provide the
EMO with as much flexibility as possible in executing tasks, SAIC is providing course delivery and
evaluation through task 3 of the proposal.
Exhibit 2: Task 1 Deliverables
Deliverable
Task Planning Meeting
Description
SAIC and the EMO will meet at the EOC to finalize the project steps, deliverables,
and time line for Task 2 of the project.
Training Analysis SAIC conduct up to a three-hour training analysis meeting with the EMO to perform
Meeting the three processes of the Analyze Phase, which include: job analysis, task analysis,
and determining the instructional setting,
Design Phase Outputs
Develop Phase
Outputs
SAIC will develop the six outputs of the Design Phase, then contluct a conference
call with the EMO to finalize the outputs.
SAIC will use the Analyze Phase and Design Phase outputs to tlevelop the course
materials and forward them to the EMO for review.
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Training Workshop After developing the training workshop materials, SAIC will conduct up to a three-
Review Meeting hour onsite meeting with the EMO at the EOC to review antl finalize the course
materials.
Final Master Lesson SAIC will make the identified changes to the course materials and provide the EMO
File with an MLF for the tlelivery of the course.
Task 2: Emergency Operations Center Training Workshop Delivery and Evaluation
I��tple�rrent Phase
Deliver the EOC Training Worlcshop. During the Implement Phase, SAIC's qualified instructors will
review the course materials, prepare for instruction, conduct the training workshop, administer student
tests, and perform after-lesson management based on outcomes fi•om task 1. If the City of Fort Worth
EMO desires for technology modules to be incorporated into the EOC training workshop, SAIC highly
recommends that the EMO provide the technology instructor for this course. This approach will allow
SAIC to cover the introduction and allow the more knowledgeable EMO staff inembers to train students
on the local systems. During the training workshop, the EMO staff may also participate in the training to
practice their activation roles and to provide a more realistic look to the course.
The Implement Phase is made up of six sections:
■ Review Course Materials. The SAIC instructors will review the h•aining workshop schedule, the
MLF, and tests. By reviewing these items, the instructor can identify any conflicts, questions, or
potential problems before the training begins. More importantly, the instructor can make required
adjustments prior to conducting each training workshop.
■ Time-Critical Operational Rislc Assessment. The instructor will review the ORA for safety issues
pertaining to the course prior to the conduct of the course. It is imperative that this information is
reviewed for accuracy to ensure the safety of the students.
■ Prepare for Instruction. Prior to delivering instruction, SAIC instructors will prepare the
instructional environment, including the instructional setting (classroom), media/equipment, support
personnel, student materials, and the administrative functions the instructor must perform. The goal is
to have an organized and smooth presentation to maximize the transfer of knowledge and skills.
SAIC will provide a logistics coordinator to support the instructors, with the goal of maximizing the
interaction between the instructors and the students.
■ Conduct Instruction. SAIC will deliver effective and efficient instruction to maximize the transfer
of learning during the training workshop.
■ Administer Student Tests. SAIC will administer tests to determine if the learning objectives have
been met, improve instruction, and thereby increase student learning.
■ After-Lesson Management. SAIC will conduct after-lesson management to ensure the effective and
effcient use of resources and to capture specific lesson-related data for use in the evaluation
program.
SAIC will work with the EMO to integrate standard training workshop aids (such as nametags and table
tents) with existing EOC equipment. For example, instead of providing nametags with shirt clips or
lanyards, the nametags will be inserted into the students' EOC color-coded vest and the standard course
sign-in sheet will be replaced by the EOC check-in process on each day of the training workshop. By
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conducting these small, repetitive actions, students are subtly reinforcing their understanding of the EOC
systems. For example, by the end of the training workshop, students will have checked in and checked
out of the EOC up to eight times. This immersive and repetitive learning process is key because many
staff will actually report to the EOC very infrequently in the periods between activations and exercises.
SAIC will provide two instructors for the training workshop. SAIC is assuming there will be a maximum
of 50 students for the training workshop delivery. The EMO should plan to provide staff to fill key EOC
management and support positions during the training workshop modules. SAIC can provide additional
staff inembers (at an additional cost) to support the course upon request based on EMO staff availability.
SAIC also recommends that the EMO consider opening the training workshop modules up to all trained
EOC staff to provide existing staff with ongoing oppartunities to (1) integate existing EOC staff with the
newly trained EOC staff, and (2) regularly refresh their EOC operations capabilities.
SAIC recommends that the City of Fort Worth EMO consider conducting the EOC training workshop in
one of two manners: 1) as one 32-hour workshop, over a four day period; or 2) broken down into two
16-hour workshops, over two separate two day periods. SAIC provides the price breakdown for each
option in exhibits 5 and 6.
P01
MLF
Revtew Lesson Materials
Prepare for Instruction
Canduct Instruction
AdministerTests
Afterlesson Management
Delivery of Instruction
Course (3raduates
Course Data
Evulucrte Phase
Workshop Evaluation and Review. The Evaluate Phase of the ADDIE model measures instructional
progam effectiveness and efficiency and drives future improvement in EOC training workshop design
and delivery. SAIC will conduct formative evaluation on an ongoing basis, both within and between each
phase of the ADDIE model. Summative evaluation is conducted after a course has been implemented.
During the evaluation process, SAIC will assess the effectiveness of student performance, course
materials, instructor performance, and/or the instructional environment. There are iive parts to
evaluation:
■ Plan Evaluation. Thorough and systematic planning is key to a successful evaluation. SAIC will
work with the EMO to identify the critical evaluation issues and topics influencing the program and
evaluate those issues and topics.
■ Conduct Evaluation. The revision of courses is paramount to meeting the changing needs of
emergency services. Whether it is affected by new equipment or new technology, how a task is
performed in the jurisdiction can change. SAIC will gather feedback and seek to improve the training
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workshop using the data/information compiled fi•om different phases of the practical training
workshop creation process.
■ Analyze Data. Using the data gathered during the evaluation, SAIC will analyze and assess the
effectiveness of the instructional program and present information supporting changes to the City of
Fort Worth.
■ Manage Data. The next step in the evaluation process is to manage the documentation of evaluation
results and provide recommendations for revising or refning an instructional progam. SAIC will
prepare these documents and reports to serve as a historical record of the evaluation, provide an audit
trail for the continuing development and improvement of instruction, and direct the activities for
implementing changes to the instructional program.
■ Conduct a Course Content Review Board (CCRB) with the EMO. Once the training workshop
has been delivered, SAIC will convene a CCRB comprised of EMO subject matter experts to review
the efficiency and effectiveness of the training workshop. This meeting will be conducted via
conference call and SAIC will develop a record of pt•oceedings fi•om the CCRB that will provide
justification and recommended courses of action for implementing any revisions to the insh�uctional
progam. SAIC will present recommended changes to the EMO, justify changes, and develop
the time line for improvement. SAIC will make the changes to the training workshop and
present the EMO with an updated MLF.
Delivery of Instruction
Course Data
Deliverable
Description
Plan Evaluation
Conduct Evaluation
Analyze Data
Manage Data
ConductCCRB
Exhibit 3: Task 2 Deliverables
Evaluation Summary
Course Re�isfon Plan
EOC Training SAIC will conduct either one four-day/32 hour EOC training workshop or two two-
Workshop day/16 hour EOC training workshops. The EOC workshop will be taught in
accordance with the P01 developed in task 2,
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CCRB Conference Call SAIC will convene a CCRB comprisetl of EMO subject matter experts to review the
efficiency and effectiveness of the training workshop. This meeting will be conducted
via conference call and SAIC will develop a record of proceetlings from the CCRB
that will provide justification and recommentletl courses of action for implementing
any revisions to the instructional program.
Updated Master After delivering the training workshop, SAIC will review the course evaluations and
Lesson File conduct a CCRB before making changes to the uptlated MLF.
Project SchedulelTime Line
It is possible for SAIC to complete the EOC course curriculum development and the training workshop
delivery and evaluation project within three months from the date of contract execution with active
participation from the City of Fort Worth. SAIC will work with the City of Fort Worth project sponsor to
determine if the following delivery schedule or a more phased approach would be appropriate given the
City of Fort Worth's priorities and operational considerations. Exhibit 4 shows the estimated time
required for each project task.
Exhibit 4: Estimated Project Schedule
Task 1: Customized EOC Course Curriculum Development
Task 2: EOC Training Workshop Delivery and Evaluation
Project Cost Proposal
6 - 7 weeks
4 weeks
SAIC proposes performing the project for a firm fixed price with a payment plan based on completed
deliverables. The fixed price is based on SAIC's experience performing planning and training projects of
similar scope and complexity. The fixed price is derived fi•om estimating the number of work hours for
each task; estimating the cost of materials and printing and administrative expenses; and budgeting for
reasonable and customary travel expenses far on-site meetings and h�aining delivery. E�chibit 5 offers a
breakdown of our proposed price by project task, based on teaching this course as a one 32-hour
workshop, over a four day period. Exhibit 6 offers a breakdown of our proposed price by task, based on
teaching this course as two separate two day periods.
Exhibit 5: Cost Proposal for One 32-hour Workshop (over four day period)
(Includes labor, materials, and fravel expenses)
Task 1: Customizetl EOC Course Curriculum Development
Task 2: EOC Training Delivery and Evaluation
Total
$25,334
�, . ,,;,
$44,782
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Exhibit 6: Cost Proposal for Two 16-hour Workshops (over two separate two day periods)
(Includes labor, materials, and travel expensesJ
Task 1: Customized EOC Course Curriculum Development
Task 2: EOC Training Delivery and Evaluation
Total
$25,334
� ..
+� 1 .
$46,315
These estimates are valid for 60 days from the date of the proposal. To the extent the proposed scope and
budget does not meet the City of Fort Worth's needs, SAIC would be willing to negotiate a revised scope
and budget.
Project Assumptions and Constraints
This project is based on the following key assumptions and constraints. Deviations that arise during the
proposed project will be managed tlu�ough a standard change control process.
■ City of Fort Worth Project Sponsor. The City of Fort Worth will assign a primary point of contact
to serve as the project sponsor to address administrative and functional issues.
■ Confidentiality Policies. SAIC uses only pre-approved
nondisclosure or confidentiality statements, as required.
procedures and protocols to protect confidential materials
SAIC established these internal procedures to meet rec
governments to help protect critical infrastructure data.
designated personnel who have signed
SAIC follows its documented internal
collected from the City of Fort Worth.
uirements by federal, state, and local
■ Access to Materials. Documentation pertinent to the execution of this project should be made
available to SAIC for review in electronic format upon request. This includes instruction manuals,
documents, and log-in information for EOC technology systems that will be incorporated into
training workshop curriculum and materials.
■ Access to Key Personnel. Availability of key personnel is critical to obtaining the information
required for the overall success of this project. Information presented by key personnel will be
accepted as factual and no confirmation will be made.
■ EOC Job Aid Development. SAIC will develop up to six (6) job aids for key City of Forth
Worth EOC positions (e.g. EOC Manager, Operations Section, Planning Section, Logistics
Section, Administration Section, and Public Information Officer), and a general job aid for
all other ECO personnel).
■ Deliverables. SAIC agrees to deliver the following:
✓ Electronic copies of the interim draft deliverables during the project
✓ Training workshop materials for 50 participants.
✓ One compact disc containing the electronic files for the final EOC Manual and EOC training
workshop deliverables in Microsoft Office format
■ Training Workshop. SAIC will provide two instructors to conduct the 32 hour training
workshop regardless of which option the City of Fort Worth selects.
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■ Acceptance of Deliverables. Deliverables will be submitted to the City of Fort Worth project
sponsor in draft format. The City of Fort Warth's comments must be provided within 14 calendar
days. Upon incorporation of revisions to the draft deliverables and one final resubmittal to the City of
Fort Worth project sponsor, the deliverables will be considered accepted.
■ Payment Plan Based on Deliverables. The City of Fort Worth will be invoiced for the project upon
completion of each Phase within this scope based on acceptance of deliverables. Upon incorporation
of revisions to the draft deliverables and resubmission to the City of Fort Worth, such deliverables
will be considered accepted and payment will be due. Invoice payment terms are net 30 days.
■ Terms and Conditions. This proposal is contingent on the acceptance of mutually acceptable terms
and conditions. In addition, such services shall be provided in accordance with the Cooperative
Purchasing Program (HGACBuy) under the HGAC Invitation to Bid No. HP07-13 dated February 7,
2013.
■ Proposal. This proposal is based on SAIC's current understanding of the project. Revisions will be
subject to mutual agreement on the fnal work scope/schedule and other technical/management
requirements desired by the City of Fort Warth. The final approved proposal will be part of the
awarded contract by reference or incorporated as an exhibit.
SAIC is pleased to offer this proposal and is looking forward to the opportunity to work with the City of
Fort Worth. If you have questions concerning this letter, please contact the representatives listed below.
Contractual representative:
Technical representative:
Ms. Betty Kamara
2301 Lucien Way, Suite 120
Maitland, FL 32751
Phone: (321) 441-8518
Fax: (321) 441-8501
betty.v.kamara(n�saic.com
Sincerely,
Science Applications International Corporation
_ _,,
� / \ _—
�, ,� �
— � � -- -
Betty Kamara
Contracts Administrator
Mr. Clint Osborn
2301 Lucien Way, Suite 120
Maitland, FL 32751
Phone: (202) 577-9414
Fax: (321) 441-8501
william.c.osborn.jr�saic.com
2301 LUCIEN WAY, SUITE 120, MAITLAND, FL 32751 t321.441.8500 f321.441.8501
EXHIBIT B
_ All Hazards Prenaredness. Plannin�, Consuttin� And Recovery Services Pa�e 1 of 4
A CONTI2ACT BETWEEN
HOUSTON-GALVESTON AREA COUNCIL
Houston, Texas
AND
SCIENCE APPLICATIONS INTERNATIONAL CORPORATION
Maitland, Florida
This Contract is made and enteced into by the Houston-Gatvestmi Area Council of Governments, hereinafter referred to as H-GAC,
having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, AND, Science Applications Iniernafional
Corporation hereinafter referced to as the CONTRACTOR, having its principal place of business at 2301 Lucien Way, Suite 120,
Maitland, Florida 32751.
ARTICLE i: SCOPE OF S�RVIC�S
The parties have e�ttered iuto a All Hazards Preparedness, PI»nning, Consulting And Recove�y Services Contract to become effective
as of June 1, 2013, and to continue through May 31, 2016 (the "Contract"), subject to extension upon mutual agreement of the
CONTRACTOR and H-GAC. H-GAC enters into the Contract as Ageut for participating governmental agencies, each hereinafter
referred to as END USER, for the purchase of Alt Hazards Preparedness, Plam�ing, Consulting And Recove�y Services offered by the
CONTRAC'I'OR. The CONTRACTOR agrees to sell All Hazards Preparedness, Plamiing, Consulting And Recovery Services
throug[i the H-GAC Contract to END US�RS.
ARTICLE 2: THE COMPLETE AGREEMENT
The Contract shall consist of the documents identified below in order of precedence:
1. The text of this Contract forrn, including but uot limited to, Attachmenf A
2. General Terms aud Conditions
3. Proposal Specifications No: HP07-13, iucluding any relevant suffixes
4. CONTRACTOR's Response to Proposal No: HP07-13, includi�ig but not limited to, prices and options offered
All of which are either attached hereto or iucorporated by reference and hereby made a part of this Contract, and shall consfih�te the
compiete agreement between the parties hereto. This Contract supersedes any and atl oral or writtan agreeMnents between the parties ralating
to matters herein. Except as otlierwise provided herein, this Co�itract cannot 6e modified without the written consent of both parties.
ARTICLE 3: L�GAL AUTHORITY
CONTRACTOR and H-GAC warra��t and represent to eacl� oiher that they liave adequate legal counsel aud authority to enter into this
Contract. The governing bodies, where applicable, have authorized the signatory officials to ente►• info this ConU•act and bind ihe parties to
tl�e terms of this Contract and any subsequent amendments thereto.
ARTICLE 4: APPLICABLE LAWS
The parties agree to conduct all activities under this Contract in accordance with all applicabie rules, regulations, directives, issuances,
ordinances, and laws in effect or promulgated during the term of this Contract.
ARTICLE 5: INDEPENDENT CONTRACTOR
The execution of this Contract and the rendering of services prescribed by this Contract do noe change the independent status of H-GAC or
CONTRACTOR. No provision of tl�is Contract or act of H-GAC in performance of this Contract shall be construed as making
CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of
CONTRAC'TOR are subject to the exclusive control and supervision of CONTRACTOR. CONTRACTOR is solely responsible for
emp(oyee payrolls and claims arising therefrom.
ARTICLE 6: END USER AGREEMENTS
H-GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR through fl�is
Coutract and that the term of said Agreement may exceed the ter►n of the H-GAC Contract, However this acknowledgement is not to be
construed as H-GAC's endorsement or approval of tlie End User Agreement tenns and conditions. CONTRACTOR agrees not to offer to,
agree to or accept from END USER airy terms or conditions that conflict with or contravene those in CONTRAC'TOR's H-GAC contract.
Further, tennination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into
between CONTRACTOR and any �ND USER which shall, in each instance, continue pursuant to their stated terms and duration. The ouly
effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END
USERS pursuant to this Co�rtract. Applicable H-GAC order processing charges will be due and payable to H-GAC on any End User
Agreements surviving termination of this Confract between H-GAC and CONTRACTOR .
H:\CONTRACTS�AII Hazards Preparedness, Planning, Consulting And Recovery Services \ Science Applications International Corporation.\HP07-13.15
All Hazards Preparedness. Planning, Consultin� And Recovery Services Pa�e 2 of 4
ARTICLE 7: SUBCONTRACTS & ASSIGNMEN7'S
CONTRACTOR agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose ofthis Conh•actor any right, titte, obligatioii or
interest it may have thecein to any third pacty without prior written notice to H-GAC. R-GAC reserves the right to accept or reject any such
change. CONTRACTOR shall continue to remain responsible for all performance under this Conti-act regardless of any subcontract or
assignment. H-GAC shal) be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees.
ARTICLE 8: �XAMINATION AND RETENTION OF CONTRACTOR'S RECORDS
CONTRACTOR shall maintain during the course of ifs work, complete and accurate records ofitems that are chargeabieto END USER under
this Contract. H-GAC, through its staffor its designated public accounting firm, tlie State of Texas, or thaUnited States Government sha(1 have
the rigl�t at any reasonaUle time to inspect copy and andit those recards on or offthe premises of CONTRACTOR. Failure to provide access fo
records may be cause for termination ofthis Contract. CONTRACTOR shall maintain ali records pertinent to this Contractfor a period ofnot
less than five (5) calendaryears from the date of acceptance ofthe fival contract closeout and until any outstanding litigation, audit or ciairn has
been resolved. The right of access to cecords is not limited to the required retention period, but shall last as loug as the records are retained.
CONTRACTOR fu�thec agrees to include iu all subcontracts under this Contract, a provision to the effect that the subcontractor agrees that
H-GAC'S duly autliorized representatives, shall, until the expiration of five (5) calendar years after final paymentunderthe subcontract or until
alt audit findings have been cesolved, have access to, and the right to examine and copy any directly pei4iuent books, documents, papers,
invoices and records of such subcontractor involving any transaction relating to the subcontract.
ARTICLE 9: REPORTING REOUIREMENTS
CONTRACTOR agrees to submit reports or other documentafion in accordance with the General Terms atid Conditions of the Proposal
Specifications. If CONTRACTOR fails to submit to H-GAC i�i a timely and satisfactory manner any such report or documentation, or
otherwise fails to satisfactorily render performance herewider, such failure may be considered cause for termination of this Cotrtract.
ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE
If CONTRACTOR, at any time during this Contract , routinely enters into agreements with other governmental customers wifhin the State
of Texas, and offers the same or substantially tlie same products/seivices offered to H-GAC on a basis that provides prices, warranties,
benefits, and or terms more favorable than those provided to H-GAC, CONTRACTOR shall notify H-GAC within ten (10) business days
thereafter of thaf offering and this Contract shall be deemed to Ue automatically amended effective retroactively to the effective date of the
most favorable contract, wherein CONTRACTOR shall provida the same prices, warranties, benefits, oz• tex•ms to H-GAC and its END
USER. H-GAC shall have the rigl�t and option at any time to decline to accept any such change, in which case the amendment sha(1 be
deemed imll and void. If CONTRACTOR is of the opinion that any apparently more favorable price, warranty, benefit, or tenn charged
and/or offered a customer during the term of this Contract is not in fact �nost favored treatment, CONTRACTOR shall within ten (10)
business days notify H-GAC in writing, setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed
to be a most favored treatment, is not in faei most favored treat�nene, H-GAC, after due consideration of such written explanation, may
decliue fo accept such explanatiou and thereupon this Contract between H-GAC and CONTRACTOR shall be automatically amended,
effective retroacfively, to the effective date of the most favored agreeulent, to provide the same prices, warranties, benefits, or terms to H-
GAC.
The Parties accept ihe followiug defi►�ition of routine: A prescribed, detailed course ofaction to be followed regularly; a standard procedure.
EXCEPTION.• T/ris clar�se sl:nll not be apl�licable to prices and price adjust�nents offered by a bidder, proposer or contractor, �vliicle
nre itot within bidder's/ pro�ose�•'s control [example; a ntm:ufnclr�rer's Gid concessio�i% or fo any prices offered to tlle Federnl
Gover�a�rent a�ed its ageitcies.
ARTICLE 11: SEVERABILITY
All pa�4ies agree that should any provision of this Contraci be defermined to be invalid or unenforceable, such determination shall notaffeci any
other term ofthis Contract, which shall continue in full force and effect.
ARTICLE 12: DISPUTES
Any and all disputes concerniug questions of fact or of law arising under this Contract, which are not disposed of by agreement, shall ba decided
by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to CONTRACTOR.
The decision of the Executive Director or his designee shall be fival and conclusive unless, within thirty (30) days from the date of receipt of
such notice, CONTRACTOR requesis a rehearing from the Executive Directa• of H-GAC. Tn connection with auy rehearing undec this
Articie, CONTRACT'OR shall be affo►•ded an opportunity to be heard and offer evidence in support of its position, The decision of the
Executive Director after any such rehearing shall be final and conclusive. CONTRACTOR may, if it elects to do so, appeal the final and
conclusive decision of the Executive Director to a court of competent jurisdiction. Pending fina) decision of a dispute hereunder,
CONTRACTOR shall proceed diligentty with the perfonnance of this Contract and in accordance with H-GAC'S final decision,
H:\CONTRACTS1All Huzards Preparedness, Plemiing, Consulting Aud Recovery Services \ Science Applications International Corporatiai.\HP07-13.15
Alt Hazards Prenaredness, Planning, Consultin� And Recovej�v Services Pa�e 3 of 4
ARTICL� l3: LIMITATION OF CONTRACTOR'S LIABILITY
Except as specified in any separate writing between the CONTRACTOR and an END USER, CONTRACTOR's total liaUility under this
Contract, whether for 6reach of contract, warranty, negligence, strict liabi(ity, in tort or otheitivise, but excluding its obligation to indemnify
H-GAC descri6ed in Ai�ticie 14, is li�nited to the price ofthe pa►rticular praducts/services sold herewider, and CONTRACTOR agees eitherto
refund the purchase price or to repaic or replace product(s) that are not as wan•anted. I�i no event will CONTRACTOR be liable for any loss of
use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the fiill extent
suc}� use may be disclaimed by law. CONTRAC'I'OR understands and agi•ees that it shall be liable to repay and shall repay upon demand to
�ND USER any amounts determined by H-GAC , its independent auditors, or any agency of State or Federal government to have beeu paid in
violation of the tenns of this Conh�act.
ARTICLE 14: LIM1T OI4' H-GAC'S LIABILITY AND INDEMNIFICATION OF H-GAC
H-GAC's liability under ihis Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its
order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or
savings or other i►�cide►ital, special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees, to the
extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agenfs, officials, employees, and indemnities fi�om
any aud all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgments, and liens arising as a result of
CONTRACTOR's negiigent act or omission under this Contract. CONTRACTOR shall notify H-GAC of the th►•eat of lawsuit or of any
actuat suit filed against CONTRACTOR relating to this Contract.
ARTICLE 15: T�RMINATION FOR CAUSE
H-GAC may tei�►ninate this Contract for cause based upon the failu�•e of CONTRACTOR to comply with tlie tei-�ns and/or conditions oftlie
Contract; provided tliat H-GAC shall give CONTRACTOR written notice specifying CONTRACTOR'S failure. If within thirty (30)
days after receipt of such notice, CONTRACTOR shall not have either corrected such failure, or thereafter proceeded diligently to
complete such correctia�, then H-GAC may, at its option, place CONTRACTOR in default and the Contract shall tenninate on the date
specified in such notice. CONTKACTOR shall pay to H-GAC any order processing charges due from CONTRACI'OR on that portion of
the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR.
ARTICLE 16; TERMiNATTON FOR CONVENI�NCE
Either H-GAC or CONTRACTOR may cancel or terminate this Contract at any time Uy giving thirty (30) days written notice to the other,
CONTRAC'TOR may be entitled to payment from END USER for services actually performed; to the extent said services are satisfactoiy
to END USER. CONTRACTOR shall pay to H-GAC any order processing charges due frotn CONTRACTOR on that portion of the
Contract actually performed by CONTRACTOR and for whicli compensation is received by CONTRACTOR.
ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS
CONTRACTOR agrees that it will perform under this Contract in confonnance with safeguards against fraud and abuse as set forth by
H-GAC, the State of Texas, and the acts and regulations of any funding entity. CONTRACTOR agrees to notify H-GAC of any suspected
fraud, abuse or other criminal activity related to this Contract through filing of a written cepo��t promptly after it becomes awace ofsuch activity.
ARTICLE 18: GOVERNING LAW & VENUE
This Coutract shall be governed by ti�e laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in
connection with this Coirtract shall lie exclusively in Harris County, Texas. Disputes between END USER and CONTRACTOR are to be
resolved in accord with tlie law and venue rules of the state of purcliase. CONTRACTOR shall immediately notify H-GAC of sucl� disputes.
ARTICLE 19: PAYMENT OF H-GAC ORD�R PROCESSING CHARGE
CONTRACTOR agrees fo sell its pcoducts to END USERS based on tlie pricing and other terms of this Contract, including, but not
limited to, the payment of the applicable H-GAC order processing charge. On notification from an END USER that an order lias been
placed with CONTRACTOR, H-GAC will invoice CONTRACTOR for the applicable order processing charge. Upon delivery of any
producdservice by CONTRACTOR and acceptance by �ND USER, CONTRACTOR shall, within thirty (30) calendar days orten (10)
business days after receipt of payment, whicliever is less, pay H-GAC the full amount of tlie applicable order processing charge, wheilier or
�iot CONTRACTOR has received an invoice from N-GAC. For sa[es made by CONTRACTOR based on this contract, including sales to
entities withoue Interlocai Contracts, CONTRACTOR shall pay the applicable order processing charges to H-GAC. Further,
CONTRACTOR agrees to encoarage entities who are not members of H-GAC's Cooperative Purchasing Program to execute an H-GAC
Interlocal Contract. H-GAC reserves the right to take appropriate actions includin�, but not limited to, contract termination if
CONTRACTOR fails to promptly remit H-GAC's order processing charge. In no event shall H-GAC have any liability to
CONTRACTOR for any goods or seivices an END USER procures from CONTRACTOR.
ARTICL� 20: LIOUIDA7'ED DAMAGES
Any liquidated damages terms will be determined 6etween CONTRACTOR and END USER at the time END US�R's purchase order is
H:\CONTRACTSWiI Hazards Preparedness, Plamiing, Consulting And Recovery Services \ Science Applications Lrtemational Corporution.\HP07-13.15 .
_____ _ All Hazards Preparedness� Plannin�,_Consultin� And Recovery Scrvices PaQe 4 of 4
placed.
ARTICT�E 21: PERFORMAI�iCE. BONDS TOR INDIVXAUAL URDERS
Bxcept as described 6elow for fire apparatus, CONTRACTOR agrees to provide a Performance Bond at tha request of END USER within
tcn (10} days of reeeipt of GND US�R's purehase order.
lt shall be standard p►�ocedure for every order received for fire apparatus that a Performance Bond in the amount of the order be provided to
the �1�ID USiR, �ailure of COI�ITItACTOR fo provide such perfonnance bond within ten (10) days ofreceipt of END USER's order
may constitute a total breaeh of eontraet and shal! be cause for cancellation of tiie order at END USER's sola d'rscretion. END USER may
choose to delete the requirement for a Performance Bond at �NU US�R's sole discretion. Ifthe bond requirement is waived, ENA US�R
shall be entitled to a price reduc#ioi� coinmensurate with the cast that would have been incurred by CONTRACTOR for the bond.
ART7CI..� 22c CHANGE OF CONTItACTOR STATUS
COi�ITRACTOR shall immediately notify H-GAC, in writing, ofANY ahange in ownership, control, dealershiplffanchisee status, Motor
Vehicle license status, or name, and shAll also advise whethar or not this Contract shall be affected in any way by such change. H-GAC
shall have the right to determine whether ar nnt such change is acceptable, and to determine what action shal! be warranted, up to and
inaluding cancellation of Contract.
ARTICL� 23: LTGElVS11�jG RE�TJIRED BY TGXAS MOTOR V�N[CI,G BOARD !1'FA�'PLICABLEI '
CONTRACI'OR �vili for the duration oftliis Contract maintain current licensas tliat are required by the Texas Motor Vehicle Commission
Code, I£at Any tima during this Contract period, any CONTRACTOR'S iicense is not renewed, or is denied or revoked, CONTRA�Cx'0�2
shall be deemed to 6e in default of t};is Contract uniess the Motor Vehicle Board issues a stay or waiver. Conteactor shall promptly provide
copies of all current applicable Texas Motor Vehiele Boa�-d documentation to H-GAC upon request.
IN WITNESS WHEREOF, the parties I�ave caused this Contract to be execaked by their duly authorized representatives.
Signed for Houston-GAivoston
Aren Cauncii, xlouston,l'exas:
Attest for Houston-Gaiveston
rlrca Councii, �Iouston, Texas;
�, Director of Pubiic Services
Date: ' 20
�� � ��
Signed for Science ApplicAtions Iutern�tional
MAitlAnd, Plorida:
Printed Name &
�
Attest for Science Applieations Tnternational
Maitland, Plorida:
Printed Nmne & Tit(e: Jonathan
Date: May 22 . 2a 13
H:\CONTRACTS1A.11 tiazards Prepnredness, Planning, Ca�suiting And liecovery Servicrs 1 Science A�plicntions Intern4lional Corporation.\HY07-13.1 S
Attachment A
Science Applications International Corporation
All Hazards Preparedness, Planning Consulting and Recovery Services
Contract No. HPO'7-13
The All Hazards Preparedness, Planning Consulting and Recovery Services (for security, disaster
preparedness, and emergency response and recovery) provided under this contract, and the allowable
charges for those services, shall be per contractor's proposal submitted March 12, 2013 in response to H-
GAC Request For Proposals HP07-13.
Services Included:
Service Offerings
Science Applications International Corporation (SAIC) has access to the full range of personnel with key
expertise in relevant topic areas described in the Houston-Galveston Area Council (H-GAC) request for
proposals (RFP). Our team offers services m all areas of security, disaster preparedness, and emergency
response and recovery. This document reviews our services offerings and hourly rates on the following
��._-
Emergency Management Consulting
Unlike many emergency management firms that focus on planning, SAIC is a full-service emergency
management �rm that works in all phases of emergency management.
When a major incident occurs, the impact sends shockwaves around the globe. All eyes are on the
incident and the level of scrutiny is overwhelming. As an experienced leader in the emergency
management industry, SAIC knows what it takes to respond effectively and to initiate recovery activities
almost simultaneously, while maintaining transparency for the public and elected officials.
We are better planners because of our active involvement in response and recovery efforts. We develop
realistic plans that can be effectively implemented during a response.
SAIC works with organizations across the country in jurisdictions that face a variety of threats and
hazards, from dense urban areas susceptible to security threats, to coastal communities prone to
hurricanes. For that reason, SAIC maintains a multidisciplinary staff with backgrounds and experience in
emergency management, hazardous materials (hazmat) response and recovery, public health and
healthcare planning, transportation and evacuation, all-hazards mitigation, disaster resiliency and
readiness planning, and response and recovery, among other �elds. In fact, collectively, SAIC has subject
matter expertise in 36 areas. The breadth and depth of our expertise distinguishes SAIC from other firxns
and allows us to provide the full range of planning and program execution services.
Table D-1. Emergency Management Consulting Services
Hazard Mitigation Pianning
Emergency Operations Planning
Hazard mitigation planning is the effort used to establish mitigation goals and
objectives, and to identify projects that enable the jurisdiction to prepare for
and reduce the impacts of a disaster.
Emergency operations planning is the effort consisting of a basic plan,
emergency support functions (ESFs), and incident-specific appendixes that
address direction and control, communications, public warning, emergency
public information, evacuation, mass care, health and medical, resource
management, etc. The goal is to ensure that appropriate plans are in place to
identify, prepare for, and reduce the risk of natural, technological, and
human-caused disasters, includingterrorism.
Continuity of Operations (COOP) Planning COOP planning is the effort to ensure that the capability exists to continue an
organization's mission essential functions across a wide range of
emergencies. A COOP plan is designed to plan for denial of access to a
facility, denial of service due to equipment or systems failure, and denial of
service due to a reduced workforce.
Continuity of Government (COG) Planning
COG planning is the effort to ensure continued leadership, authorities,
direction and control, and preservation of records to maintain a viable system
of government.
ESF planning is the effort used to assign roles and responsibilities of
Emergency Support Function (ESI-j Planning supporting agencies. ESFs provide a structure for managing response efforts
that involve multiple agencies at the local, state, and/or regional level.
Departmental Emergency Response
Planning
Evacuation Planning
Regional Catastrophic Planning
Many departments within an organization have primary or secondary support
roles under the ESFs. Departmental emergency response planning is the
effort used to develop standard operating guides and/or standard operating
procedures for departments with primary or support responsibilities.
Evacuation planning is the effort to provide the following:
• Clear agency roles/responsibilities for small- and large-scale and point
source evacuation scenarios
• Effective situational awareness communication protocols to determine
evacuation areas and evacuation participation rates
• Development of consistent and effective warning order evacuation/shelter-
in-place terminology designed to motivate citizens and tourists to evacuate
with a sense of urgency and along advocated routes or to shelter in place if
they are outside the impact zone
• Tailored time-phased protective action measures (such as staging and
mutual aid activation) to ensure that populations at risk can be effectively
and efficiently moved out of harm's way and sheltered as needed
• Identification of vulnerable special needs populations, transportation-
dependent communities, large animal and pet considerations, additional
behavioral assumptions, critical traffic control points, and available
intelligent traffic monitoring systems
• Easily defined evacuation zones coupled with a public awareness strategy
• Zonal evacuation clearance times and/or shelter-in-place guidance
designed for a range of possible point source, no-notice, and terrorist
phased approach
Regional catastrophic planning is the effort designed to promote regional
coordination and communications between multiple jurisdictions to help
them prepare and respond to an incident effectively as a region, and to
initiate recovery activities almost simultaneously, while maintaining
transparencyforthe public and elected officials.
Mass Care/Surge Capacity Planning
Metropolitan Medical Response System
(MMRS) Planning
Volunteer Management Planning
FamilyAssistance Center (FAC) and
Reunification Planning
Emergency ManagementAccreditation
Program (EMAP) Accreditation Support
Strategic Planning
Debris Management Planning
Using a worst-case scenario, mass care/surge capacity planning identifies a
jurisdiction's strategy and current capabilities for mass evacuation and
sheltering. The evacuation strategy is designed to take a phased approach,
emphasizing special needs groups in hospitals and nursing homes and
residents without access to transportation.
MMRS planning is the effort designed to support the local jurisdiction in
enhancing and maintaining its all-hazards response capabilities to mass
casualty incidents. MMRS planning is intended for use during the early hours
critical to life-saving and population protection during terrorist acts using
weapons of mass destruction; chemical, biological, nuclear, radiological,
and/or explosive (CBRNE) weapons; large-scale hazmat incidents; epidemic
disease outbreaks; and/or natural disasters.
Working closely with a lead volunteer agency, volunteer management
planning is the effort used to document the volunteer programs, training
strategies, and available resources already defined under the CERT through
its Citizen Corps.
FAC and reunification planning is the effort to support displaced families in
locating and reuniting with their loved ones following a crisis. It also serves to
prevent confusion and disorder by ensuring the delivery of a single, concise
message to the community and the media.
EMAP accreditation support involves assessing a jurisdiction's emergency
management program against the 64 EMAP standards to identify potential
gaps and deficiencies. This allows the jurisdiction to remedy gaps in
preparation for an assessment by an EMAP accreditation team.
Strategic planning is the effort designed to set the course and direction of a
jurisdiction or agency. It defines the vision, mission, and long-term goals,
objectives, and milestones of the jurisdiction.
Debris management planning is the effort to provide the jurisdictional
structure, guidance, and standardized procedures for the clearance, removal,
and disposal of debris caused by a major debris-generating event in the most
cost-effective and efficient manner.
Information Technology Disaster Recovery ITDR planning involves a systematic inventory and prioritization of
(ITDR) Planning communications systems, includingtelephones, voicemail, facsimile, data
lines, network access, Internet access, wireless communications and PDAs,
and application software and hardware.
Crisis Communication/Public Information Crisis communication/public information planning is the effort for media
Planning relations, through the establishment of the joint information center, to
develop templates for public information and to create a public information
guide.
Hazmat Commodity Flow Studies and Local Hazmat commodity flow studies and LEPC involves a risk assessment of the
Emergency Planning Committee (LEPC) types and amounts of hazardous materials being transported in and through
a jurisdiction via highway and rail corridors and fixed facilities located within
a jurisdiction.
Crisis Planning for Higher Education
Crisis planning for colleges and universities is the effort to assess risk, set
priorities, and develop an actionable plan that can be readily executed in the
event of an emergency in order to protect a school's students, faculty,
facilities, and research, which form the backbone of the institution.
Training, Testing, and Exercise Planning
Planning and Management
Internet/Computer-Based Training
(IBT/CB�
Asset Management
Operations Center Services
Shared/Integrated Digital Environments
(SDEs/IDEs)
Training, testing, and exercise planning involves a systematic approach to
train, test, and exercise a jurisdiction's emergency management program and
response capabilities in a non-threatening environment, and to identify the
work that needs to be done to comply with Federa� Emergency Management
Agency (FEMA), Homeland Security Exercise and Evaluation Program
(HSEEP), and other regulatory guidelines.
Integrated Planning and Management System (IPMS) incorporates functions
for baseline, schedufing, risk management, cost estimating, funds and
financial management, performance analysis and monthly reports, and what-
if analyses. An agency's business processes determine the way data is
managed and define methods for establishing budget, cost, schedule, and
technical baselines. IPMS was designed to support customized business
processes to measure performance, control changes, and report on status
through a series of functional software modules linked to a central data
repository (CDR).
As part of a full-service solution, SAIC has prepared stand-alone computer-
based training for individual customers' needs and Internet-based training to
meet the needs of on demand and geographically diverse training
requirements.
SAIC's asset management solutions help leaders integrate planning,
scheduling, and tracking of maintenance requirements, enterprise resource
planning, supply chain management, inventory management, procurement,
Radio Frequency Identification (RFID)/Unique Identification (UID) execution,
reference management, and training management. Our customized solutions
integrate external financial and resource management systems.
SAIC has e�ensive operations center services in local and federal
organizations. These services include 24/7/365 support, C41 and situational
awareness, custom emergency management system, and classified
environments.
SAIC has developed a range of customizable SDEs/IDEs to provide portals to
our project/program teams that are web-accessible and managed to provide
authorized users access to all relevant materials/data in a user-friendly
environment. In addition to being a knowledge base of programmatic
information, these tools often provide configuration data, task order
management, action tracking, user forums, deliverable tracking, financial
management, asset information, etc., in support of the program
requirements.
Debris Program Management Consulting Services
SAIC's experience in disaster field monitoring and management services dates back to 1989, when we
assisted clients in the Caribbean and South Carolina with recovering from Hurricane Hugo. In the 24
years since, SAIC has helped over 200 clients recover from the damaging effects of hurricanes, tropical
storms, floods, and ice storms across the country. SAIC has successfully managed all phases of debris
removal and associated reimbursement efforts, including the removal of and reimbursement for over 67
million cubic yards of debris, as well as the demolition of uninhabitable residential structures. We have
helped local governments obtain over $3 billion in reimbursement funds.
Table D-2. Debris Program Management Consulting Services
Comprehensive Program Management
Comprehensive program management involves providingthe resources,
personnel, and experience to manage all aspects of a disaster recovery
project, including pre-event planning, and post-event reconstruction and
reimbursement services.
Disaster Debris Removal Procurement and Disaster debris removal procurement and negotiations involves helping
Negotiations communities to develop the procurement process and contract documents to
retain debris and construction contractors, and to negotiate terms and
conditions to put enforceable agreements in place.
Collection Monitoring
Disposal Monitoring
Collection monitoring involves overseeing the debris collection process,
including truck certification, route development, ticket preparation and
documentation for FEMA-reimbursable loads.
Disposal monitoring involves overseeing debris disposal operations, including
providing the volumetric measurement of incoming loads, authorizing tickets,
and completing the documentation required for FEMA-reimbursable loads.
Hazardous Waste Collection, Disposal, and Hazardous waste collection, disposal, and monitoring involves designing
Monitoring hazardous waste removal programs that efficiently address specific
emergencies, including animal carcass removal, asbestos-ladened building
material removal, Freon unit removal, and paint and chemical segregation
and removal.
Leaner/Hanger/Stump Removal
Temporary Debris Storage and Reduction
Site (TDSRS) Environmental Support
Beach Remediation/Restoration
Right-of-Entry (R0� Administration
Waterway Debris Removal
Field Data Collection/
Management/Billing/Invoicing
Data Management
Customer Information/Citizen
Hotline/Community Relations
Leaner/hanger/stump removal involves surveying, documenting, and
monitoring the removal of leaning trees, hanging limbs, and stumps.
TDSRS environmental support involves obtaining all documentation and
assisting in the performance of all required testing by federal, state, and local
agencies to support the establishment of TDSRS locations.
Beach remediation/restoration involves monitoring services associated with
sand screening, sand recovery, beach reconstruction, and dredging
operations to restore natural beaches.
ROE administration involves reviewing ordinances and laws to ensure that
the proper steps are taken and documented in removing debris from private
property. This includes eligibility reviews, property surveys, monitoring, and
providing public information.
Waterway debris removal involves monitoring and documenting debris
removed from navigable and other inland waterways.
Data collection/management/billing/invoicing involves developing and
maintaining databases to document all field operations to ensure proper
contractor payment, maximum reimbursement, and proper purchase order
management.
Our web-enabled data management systems provide cradle-to-grave life cycle
data management for a program or specific disaster. Designed to meet all
industry standards for relational databases, our systems enable users to
easily find the right data in real time.
Customer information/citizen hotline/community relations involves advising
the public about important information regarding procedures associated with
debris collection and removal, and providing updates about the operational
progress being made to restore the community.
Emergency ResponderWebsite Services Our local information technology (IT) organization supports the full IT life cycle
and content management of many FEMA emergency responder websites,
including the Responder Knowledge Base (RKB), System Assessment and
Validation for Emergency Responders (SAVER), and the Lessons Learned
Information Sharing (LLIS).
Data Collection
SAIC has a proven track record in data acquisition from systems and sensors
and the ability to present this data in a well defined manner through a host of
application types and architectures. Once the data is acquired and housed in
a relational database, SAIC also provides the analysis and trending
capabilities that often accompany the acquisition requirements.
Grant Administration and Management Services
SAIC's Financial Recovery Services (FRS) Practice was established to provide grant funding consultation
before and after a disaster. With a keen understanding of Office of Management and Budget (OMB)
regulations, the FRS Practice seeks to establish accounting systems and internal controls for its clients to
minimize the instance of fraud, waste, abuse, and mismanagement of grant funds. The FRS Practice offers
an unprecedented team of experts, with advanced degrees in business, administration, economics, and
finance, as well as hands-on experience in the field. Funding sources include the FEMA Public Assistance
(PA) Program, Individual Assistance (IA) Program, Hazard Mitigation Grant Program (HMGP); U.S.
Department of Housing and Urban Development (HUD) Community Development Block Grant Program
(CDBG); U.S. Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS); and
many others. We guide our clients through the complexities of program procedures and requirements,
which often are not consistently interpreted by local, state, and federal government agencies.
Table D-3. GrantAdministration and Management Services
FEMA Reimbursement Support
FEMA reimbursement support involves administering and managing project
applications and programs for disaster reimbursement related to response
and recovery efforts.
FEMA Compliance Monitoring and Audit FEMA guidance requires that applicants monitor the expenditure of funds
Oversight and document such expenditures in a manner that will satisfy regulatory
audits in the future. SAIC's grant administrators document eligible work in the
field and organize such documentation in an audit-readyformat for future
review.
Individual Assistance (IA) Services
PublicAssistance (PA) Services
GrantApplication Developmentand
Administration
(CDBG, HMGP, PA, IA)
Administering an IA program is burdensome and time consuming. SAIC
assists its clients with application intake, case management, grant
administration, expenditure monitoring, etc., in order to minimize the burdens
associated with IA programs.
The Public Assistance program is designed to fund costs associated with
temporary and permanent work in eligible FEMA categories. SAIC's team of
PA consultants assists our clients with documenting and accounting for such
costs on project worksheets.
Grant application development and administration involves providing grant
program specialists to assist with the time-consuming process of gathering
data and information required to develop grant applications to various
agencies and programs.
Damage Assessment
Eligibility Consultation
Project Ranking
Financial Advisory
Cash Flow Management
Procurement Assistance
Benefit Cost Analysis
Feasibility and Effectiveness Studies
Site Survey and Legal Description Review
Appraisal and Valuation Services
Title Due Diligence
Public Outreach Program
Public Meeting Facilitation
Homeowner Consultation
Relocation Assistance
Property Management
Damage assessment involves deploying a team of experienced grant
administrators to document damage sustained during a disaster in a format
that is acceptable for requesting FEMA PA funds.
Eligibility consultation involves providing grant recipients with an
understanding of funding options and preferences for repairs as they relate
to various grant program eligibility considerations.
Project ranking involves providing grant recipient constituents with a
prioritized plan of action for reconstruction and mitigation projects to achieve
recovery objectives.
Financial advisory services involve developing program budgets to provide
transparency to grant recipients relating to the local cost share, the financial
burden, and obligations for program participation.
Cash flow management involves developing program budgets to allow grant
recipients to meet current obligations with minimum reliance upon bridge
financing.
Procurement assistance involves providing procurement experts to provide
disaster contracting guidance to ensure comprehensive scopes, strict
adherence to grant funding requirements, and satisfactory project
completion.
Benefit cost analysis involves formalizing a schedule of anticipated project
costs to projected future benefits to establish a quantifiable means for
understanding project value.
Feasibility and effectiveness studies involve documenting that projects being
considered are financially sound, reasonable to implement, and effective at
mitigating future damage.
Site survey and legal description review involve providing grant recipients
with assurances that private property access is carried out legally without
exposing it to unnecessary liability.
Appraisal and valuation services involve utilizing industry best practices to
develop property appraisal and valuation documentation for acquisition
programs.
Title due diligence involves ensuring that oniy the legal property owner is
consulted for program acquisition program participation.
The public outreach program provides citizens with an outlet to ask
questions, state concerns, and applyfor program participation without
burdening grant recipient staff and facilities.
Public meeting facilitation involves documenting meeting notices and
participation, while garnering program participation.
Homeowner consultation involves providing a high level of service to citizens
without burdening grant recipient staff with after-hours and weekend
meetings.
Relocation assistance involves ensuring that acquisition or relocation
program participants are satisfactorily relocated without burdening grant
recipient staff.
Property management involves assisting grant recipients with program
management to ensure that properties do not degrade to cause blight during
the interim purpose phase.
Negotiations
Closing
Data Management
Document Management
Contractor Invoice Reconciliation
Regulatory Compliance Monitoring
Project Scoping
Insurance Adjusting/Subrogation
EligibilityAppeals
GrantCloseout
Negotiations provide a systematic, third-party approach for reaching amicable
terms between citizens and the grant recipient.
Closing involves dedicating consultant resources to ensure a timely and
efficient closing process.
Data management involves storing grant-related data in a manner that
provides efficient recall and review during closeout and auditing.
Document management involves organizing documents in an efficient
manner for easy access by the grant recipient and project stakeholders.
Contractor invoice reconciliation involves ensuring accurate payment to
contractors and assigning incurred costs to funding sources to minimize local
cost share.
Regulatory compliance monitoring involves documenting proper regulatory
compliance to ensure maximum reimbursement and to avoid fines and site
shutdowns, which slow the recovery process.
Project scoping involves developing scopes of work for grant funding projects,
using key terminology, and highlighting awareness of historical precedence,
which maximizes grant funding opportunity.
Insurance adjusting/subrogation involves providing insurance specialists to
proactively resolve insurance issues prior to a grant de-obligation.
Eligibility appeals involve assisting clients with developing strategies and
documentation to overturn a de-obligation ruling.
Grant closeout involves providing the grant recipient with a closeout package
that is organized to satisfy grant closeout and auditing.
Vulnerability/Hazard Identi�cation/Risk Assessment Services
SAIC has a multidisciplinary team of toxicologists, chemists, ecologists, biologists, geologists, modelers,
data managers, and environmental scientists that provide environmental risk expertise to the public and
private sectors. Many of our scientists have graduate-level degrees and contribute to the scientific
community by publishing in peer-reviewed journals and participating in presentations at national
conferences of technical and professional organizations.
Table D-4. Vulnerability/Hazard Identification/RiskAssessmentServices
Hazardous Identification and Incident
Response
Ecological RiskAssessments
SAIC's Security & Infrastructure Protection (S&IP) Division is capable of
providingturnkey planning, design, construction interface, and trainingfor
infrastructure security enhancement projects. Initiating the security solution
is an objective vulnerability assessment (VA) against industry and
government standards, incorporating threat assessment, facility prioritization,
consequence determination, systems effectiveness, risk reduction and
mitigation, and limitations.
SAIC has risk assessment staff in offices throughout the nation that provide
retrospective and predictive ecological risk assessments (ERAs) for federal,
state, and commercial clients in aquatic and terrestrial environments. These
ERAs span the range of desktop screening-level evaluations versus baseline
ERAs that incorporate site-specific biological data. Key aspects of SAIC's
ERAs include use of the latest plant and animal toxicity data, correct use of
exposure assumptions, adherence to current guidance, public
comprehension and credibility, and significant cost savings.
SAIC has completed CERCLA risk assessments and RCRA Tier 2 and 3 risk-
based evaluations to support contaminant characterization and cleanup
efforts at several military, industrial, and commercial sites. Staff includes
chemists, biologists, health physicists, and industrial hygienists. SAIC has
conducted risk assessments to evaluate chemical and radiological exposures
to humans and to various aquatic and terrestrial species of fauna and flora.
Services include statistical analysis, development of conceptual site models,
risk calculations, modeling, and derivation of site-specific cleanup objectives
for soil, groundwater, air, surface water, and sediment.
SAIC has completed 500+ risk assessments, including screening-level and
baseline ecological and human health assessments, as well as direct health
effects measurement studies of biological receptor populations. We
recognize the importance of cleariy quantifying risk to select the most
appropriate level of investigation and remediation to fully protect potential
receptors while minimizing project schedule and cost. We specialize in
partnering with the US Army Corps of Engineers (USACE), customer
installations, and regulators in developing risk-based approaches to
investigations that satisfy the requirements of all stakeholders. We also excel
in developing, recommending, and receiving regulatory approval for toxicity
levels and cleanup goals for contaminants for which no toxicity reference
value exists.
FEMA Compliance Monitoring and Audit FEMA guidance requires that applicants monitor the expenditure of funds
Oversight and document such expenditures in a manner that will satisfy regulatory
audits in the future. SAIC's grant administrators document eligible work in the
fieid and organize such documentation in an audit-ready format for future
review.
VulnerabilityAssessments (VAs) SAIC's S&IP Division has completed municipal water system VAs that utilize a
pair-wise comparison approach to identify critical facilities and critical assets
needed to maintain safe drinkingwater supplies. SAIC's S&IP Division also
has implemented security enhancements that reduce the likelihood that a
water system could be severely compromised as a result of a malevolent act.
The terrorist response scenarios developed during VAs can be incorporated
into the emergency contingency plan for incident response using a"rip and
run" philosophy for easy use.
Security and Surveillance Services
Through a combination of in-house capabilities and existing network relationships, SAIC's S&IP
Division is capable of providing turnkey planning, design, construction interface, and training for
infrastructure security enhancement projects. Following a VA, strategic security planning is paramount to
ensure local security enhancements are rolled up into regional and geographic enhancements, providing a
comprehensive, layered solution. SAIC's S&IP Division, through in-house expertise, may integrate
administrative enhancements, physical enhancements, digital security systems, and IT (cyber)
enhancements as necessary to mitigate risks. SAIC's S&IP Division maintains subject matter experts to
plan and conduct VAs, strategic planning, and follow-on program or project management. Integral to the
security work is the long-standing network of professionals to design physical security enhancements and
security specialists to design digital security specialists.
Table D-5. Security and Surveillance Services
Security Assessments
Risk Assessments
Security Design
Vulnerability Assessments (VAs)
Case Management
SecuritySystem Design
Integrated Security Systems
Mobile and Portable Security Systems
Assess security vulnerabilities and develop requirements for all types of
physical security, including ports, airports, transportation, and oil and gas.
Similar to security assessments SAIC's S&IP Division has completed risk
assessments in several ways. First, as an integral part of a more
comprehensive VA. Second, as a risk mitigation measure, evaluatingthe
need for a municipal-wide central alarm station and associated security
force. Finally, on a case-by-case basis to address the immediate need of the
client. Direct S&IP Division experience includes municipal infrastructure and
agricultural security challenges. Generally, SAIC experience includes port,
aviation, and transportation security.
SAIC's S&IP Division maintains a network of internal design capabilities,
including digital security systems, and IT. SAIC design services include the
potential for incorporating Department of Defense (DoD) Unified Facilities
Criteria (UFC), National Institute of Standards and Technology (NIST)
standards, and best management practices.
SAIC's S&IP Division has completed municipal water system VAs, utilizing
pair-wise comparison approaches to identify critical facilities and assets for
maintaining safe drinking water source, treatment, and distribution. SAIC's
S&IP Division also has integrated security enhancements design with
administrative and IT assessments to reduce the likelihood that a water
system is compromised due to a malevolent act.
SAIC's case management solution is a secure, web-enabled database
application to support national service organizations in representingveterans
for claims to the VA. Our solution uses role-based security to provide service
officers Internet-accessible data entry and collection, and outputs the
necessary forms for submission to the VA for obtaining benefits due to our
nation's veterans. All information, data, and VA forms are managed under
strict Health Insurance Portability and Accountability Act (HIPAA) guidelines
and are only available to authorized users for updates as necessary—creating
a complete case history—and it is Internet accessible from anywhere.
Provide design services for physical security systems, including conceptual
and detailed design. Use various design tools to develop optimized solutions.
Provide integrated security solutions using COTS hardware and software.
Systems include video, access control, CBRNE, radar, sonar, and command
and control applications.
Provide mobile and transportable surveillance systems on trucks, trailers, or
tripods. Sensors include video, radar, infrared sensor, and other with wireless
connectivity. Provide quick response and gap filling security.
Security Information Management Systems Provide integration of COTs physical security information management (PSIM)
systems that allow one platform to cover the security enterprise for operator
assessment, control, and incident management.
Logistics, Training, and Support Services
The Logistics, Training, and Response Support (LTRS) Division provides multifunctional life cycle
logistics support and industry-leading training and response support to government and commercial
clients, partners, and internal customers. Our highly skilled teams enhance client capabilities in the areas
of acquisition logistics, operational logistics, training programs, and response support.
J
We have developed and implemented a full suite of customer-focused logistics, training, and CBRNE
response support services at the retail and user level. This includes life cycle product development,
fielding, operations, and CBRNE incident planning and response.
Table D-6. Logistics
Demand ForeCasting SAIC is working to make fuel shortages a thing of the past by developing new
concepts and solutions in "sense and respond" logistics. For the U.S. Army Logistics
Transformation Agency, we are implementing sensors on 5,000-gallon fuel tankers
and the 10,000-gallon fuel storage "bladders" and integratingthose sensors into a
prototype "sense and respond" system. Adaptive agents (actually sophisticated
software codes) review sensor data, compare it with data from command and control
systems and other sources, and decide what supplies should be ordered and when.
Total AssetVisibility RFID technology can help fulfill the promises of total asset visibility and in-transit
visibility. At the Fleet Industrial Supply Center Norfolk, SAIC implemented one of DoD's
first fully integrated passive RFID installations. The system provides real-time visibility
for the more than 150,000 tagged pieces of material that flow through this ocean
terminal annually.
As a leading supplier and installer of equipment for the Air Force, we have performed
over 100 installations at Air Force bases worldwide. As part of this work, we also
perform other depot-level functions, such as upgrading and maintaining these
systems.
Just-in-Time Inventory SAIC provides logistical support for Mine Resistant Ambush Protected (MRAP) vehicle
for the Joint Program Office (JPO). We support interoperability testing, orchestrate
transportation of the vehicles to theater, and deprocess in theater. We also support
the MRAP Joint Logistics Integration (JLI) Program, providing in-theater fielding and
sustainment of the entire MRAP fleet of vehicles. The MRAP programs require a strict
delivery schedule on a high volume of vehicles while maintaining configuration
management across multiple vehicle variants.
Praduct Development Support
• Supportabilitystrategies
• Logistics policy development
• Supportability analyses
• Technical data development
Enterprise Operational Support
• Logistics demonstration integration
• Fielding planning
• Total package fielding
• Configuration management
• Automated logistics tool development
� UID
• RFID implementation
• Warehouse and asset planning/operation
• Propertyaccountability
• Equipment maintenance
• Transportation planning
• Knowledge management
• Reset, planning, and management
�
Supply Chain Integration Supply SAIC provides integrated supply, procurement, and material handling/physical
Chaln IntegYation logistics services, including pre-expended bin, kitting, and storefront management for
the federal government. We purchase and deliver a wide variety of material, ranging
from commercial products (facility maintenance repair and operations goods; defense
equipment for hazardous materials, including CBRNE) to weapon system parts
(aircraft, tactical/non-tactical/combat vehicles, and ships/submarines). We currently
complete approximately one million purchase order line item transactions per year for
our customers and are especially adept at locating sources of hard-to-obtain parts.
Interoperability, Situational Awareness, and Command and Control
The availability of real-time data is key to the decision-making process where information collected and
transmitted by a wide variety of applications and infrastructure is gathered and presented in a way that
can be easily accessed by the people and processes that it can benefit the most. Real-time systems utilize
this data, which is collected, transmitted, validated, cleansed, and processed through real-time analysis
and visualization techniques to extract infortnation in order to derive maximum business value from a sea
of streaming data.
When real-time data is incorporated into the mainstream enterprise, it can provide valuable trending and
key performance indicator (KPI) information that can support operational, financial, and other strategic
decision-making. Real-time data is critical to many regulatory reporting requirements and processes used
in energy, utility, and other industries.
Table D-7. Interoperability, Situational Awareness, and Command and Control
Interoperability (Comms and Data)
Situational Awareness
Wireless Networking (Design and
Implementation)
Radio Communication (Design and
Implementation)
Regional Response (that is,
Emergency Control Centers, Fusion
Center)
i�
• Operational expertise in public safety communications
• Assessment, infrastructure system design and implementation of secure voice,
VOIP, video and high-speed data and other communication
• Coordination across disciplines memorandums of understanding (MOUs) mutual
aid agreements (MAAs) and other methods for cross Jurisdictional and
interagency interoperability
> Incident management for security, surveillance, safety, and emergency services
• Subject matter experts and first responder tools to assess in real time
emergency and incident awareness
• Experience working with agencies to implement technical solutions across the
agency to manage emergencies
• Assessment, infrastructure system design and implementation of secure voice,
VOIP, video and high-speed data
• Operational expertise in public safety communications
• Provide assessment, infrastructure system design and implementation of secure
LMR systems
• Coordination across disciplines MOUs MAAs and other methods for cross-
jurisdictional and interagency interoperability
• SAIC provides subject matter experts to set up the organizational structure and
communications to establish emergency control centers
• Experienced in tactical operations systems, firsthand experience with centers
with the National Guard
• SAIC provides senior program management with intimate knowledge and
experience with command and control equipment, software, and other command
center operations
r '
Environmental Services
SAIC is passionate about mitigating global climate change. Customers seelc our deep domain expertise in
subjects as diverse as environmental, solid waste, water resources and atmospheric sciences, policy
analysis, IT, and energy-efficient design-build services.
Table D-8. Environmental Services
Decontamination
Climate Change Adaptation
Restoration and Remediation
Solid Waste Management and
Water Resources
Hourly Rates
• Technical oversight
• Characterization and disposal of radioactive residues
a Radiation safety program management
• Documentation of site conditions
• Radiological surveys
• Internal dose assessment calculations to document the risk and dose to
personnel from the contamination
• Development of climate action plans and sustainability strategies
• General reporting and verification
• Comprehensive climate change response
• Technical guidelines on transportation emissions, industrial process emissions,
and indirect emissions
• Solutions and services
+ Environmental site investigations
• Risk assessment
• Fate and transport modeling
• Performance-based remediation
• Radiological decontamination and decommissioning
• Ecosystem restoration
• Geographic information systems (GIS)
• Site restoration and remediation
• Due diligence assessments
• Remedial system design/construction
• Remedial process optimization
• Construction management
• Environmental compliance
• Chemical/fuels and waste management
• Regulatory support/expert witness services
• Liability transfer model
• Third-party review - remedial strategies
• Geophysical services
• Comprehensive and master planning
• Facilities planning
• Program design
• Procurement and alternative project delivery
• Operations and performance enhancement
• Rates, financial analyses, and appraisals
• Program management and capital project planning
To the extent that HGAC or any of its end users request SAIC's assistance, the following positions and
hourly rates shall apply. The fees for these services can be provided on a fixed fee or time and materials
basis plus reasonable non-labor expenses. Such non-labor expenses shall be invoiced as follows: 1) travel
expenses including airfare and car rental shall be invoiced at cost, without mark-up; 2) lodging shall be
invoiced up to the per diem rate according to the GSA rates established at www.gsa.gov; 3) meals and
incidentals shall be invoiced at the GSA per diem rate; 4) mileage shall be invoiced at the federally
published rate; 5) feld documents and other equipment/supplies shall be invoiced at cost, without mark-
up and 6) other required non-labor expenses as may be applicable to the project and pre-approved by
SAIC and the client shall be invoiced at cost, without mark-up.
Table D-9. Debris Program Management Hourly Rates
Field Project Manager
Deputy Field Project Manager/Technical Support
Operations Manager
Health and Safety Officer
Data Manager
Billing/Invoice Manager
GIS Operator
Field Supervisor
Billing/Invoice Analyst
Disposal Site Monitor
Collection Monitor
Citizen Drop-Off Site Monitor
Project Coordinator
Load Ticket Data Entry Clerk
Call CenterStaff
$75.00
$65.00
$59.00
$59.00
$55.00
$49.00
$49.00
$42.00
$39.00
$33.00
$33.00
$33.00
$34.00
$32.00
$32.00
Electronic Ticketing Device: As an optional service, SAIC can provide electronic ticketing devices for
an additional $4.00 per hour to specific labor categories to cover the costs associated with using SAIC's
automated debris management system (ADMS). The specific labor categories include operations
manager, data manager, field supervisor, disposal site monitor, and collection monitor. The use of SAIC's
ADMS is at the discretion of the client.
Special costs such as boat rental and marine expenses shall be billed at cost without mark-up.
Table D-10. Homeland Security and Emergency Management Consulting/Planning Hourly Rates
Administrative Specialist I
Administrative Specialist I I
Research Assistant
Proposal Coordinator
$44.00
$48.00
$51.00
$53.00
Comm. Technician $57.00
,
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,
Help Desk Operator
Administrative Specialist III
Research Assistant II
Service Center/Logistics Specialist
Analytical Aide
PlanningAide
Project Control Specialist
Oracle Database Administrator
Consulting Aide
Assistant Planner/ Scientist/Assessor/Analyst
Program Planner/ Scientist/Assessor/Analyst
System Administrator
Law Enforcement Subject Matter Expert/Trainer
Consultant/Planner/ Scientist/Assessor/Analyst I
Fire/HAZMAT Subject Matter Eupert/Trainer
Project Manager/Consuitant/Planner/ Scientist/Assessor/Analyst II
Public Assistance/Grant Management Consuitant
Project Manager/Consultant/Planner/ Scientist/Assessor/ Analyst III
Senior Oracle DBA
Senior Planner/ Assessor/Scientist/Analyst
Senior Consultant/Planner/ Scientist/Assessor/Analyst
Superoising Consultant/Planner/ Scientist/Assessor/Analyst
Senior Public Assistance/Grant Management Consultant
Project/Program Manager/Supervising Public Assistance Consultant
SeniorProgram Manager
Principal Consultant/Planner/ Scientist/Assessor/Analyst
Principal in Charge/Executive Consultant/Planner/ Scientist/Assessor
Subject Matter Expert
$62.00
$64.00
$66.00
$68.00
$75.00
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$90.00
$95.00
$100.00
$105.00
$110.00
$115.00
$122.00
$125.00
$125.00
$135.00
$138.00
$145.00
$150.00
$158.00
$145.00
$175.00
$192.00
$210.00
$225.00
$244.00
Note: Specialized seruires such ns thase provrded by the renoruned Senior FEMA Attorney, Mr. Ernie Abbott, zuill be billed
nt the Senior FEMAAppenls Specinlist rnte of,�350.00 per hour.
City of Fort Worth, Texas
Mayor and Council Communication
DATE:
LOG NAME:
i ID�_
COUNCIL ACTION:
Tuesday, August 20, 2013
36SAIC CONSULT
REFERENCE
Authorize Execution of a Professional Services Agreement with Science Applications International
Corparation in the Amount of $53,315.00 to Provide Homeland Security and Emergency Management
Consulting Services Using a Cooperative Contract (ALL COiTNCIL DISTRICTS)
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It is recommended that the City Council authorize the execution of a Professional Services Agreement with
Science Applications International Corporation, Inc., in the amount of $53,315.00 to provide homeland
security and emergency management consulting services using Houston—Galveston Area Council Contract
No. HP07-13.
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On January 10, 2012, (M&C C-25401) and November 12, 2012 (M&C G25968), the City Council
approved the acceptance of the Fiscal Year (FY) 2011 and FY 2012 Homeland Security Grant Program funds
to strengthen local and regional preparedness planning and readiness. On December 12, 2012, the Fire
Department, Office of Emergency Management (OEM) issued a professional services contract to Science
Applications International Corporation, Inc. (SAIC), in the amount of $22,570.00 for consulting services to
update the Fort Worth Emergency Operations Center (EOC) user manual and develop job aids for personnel
assigned to the EOC. The EOC manual and job aids were completed and presented to OEM on February 8,
2013.
This Mayor and Council Communication will provide for the development, delivery and evaluation of a
customized EOC training workshop for Staff and partner agencies. The training workshop will expose Staff
to the recently completed EOC users manual and provide an opportunity for both new and veteran EOC staff
to become familiar with EOC tools, functions and responsibilities.
SAIC currently has a contract through the Houston-Galveston Area Council Cooperative Purchasing
Program (HGACBuy) to develop, deliver and evaluate homeland security and/or emergency management
training, exercises and plans. SAIC was selected for this project in part due to its prior success in service to
the City.
Additional funds in the amount of $7,000.00 are being reserved for contingencies for a total project cost in
the amount of $53,315.00.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive
bids for the purchase of the item. HGACBuy contracts have been competitively bid to increase and simplify
the power of government entities.
M/WBE OFFICE - A waiver of the goal for MBE\SBE subcontracting requirements was requested by the
Fire Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS — Upon City Council's approval, the Agreement with SAIC will be effective upon
execution and will expire on May 31, 2016, to coincide with the close out of the HGACBuy contract.
�CAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
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�53.315.00
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Additional Information Contact:
Charles Daniels (6199)
Rudy Jackson (6805)
Pat Vasquez (6525)
Juan Ortiz (6173)
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