HomeMy WebLinkAboutContract 56006 li
CSC No.56006
DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391D
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT j
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES"or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
CONTRACT NO. 70300001006
CFDA: 14.228 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Awarding Federal Agency: U.S. Department of Housing and Urban Development
Federal Award Number(s): B-20-DW-48-0001
Federal Award Year: 2020
Pass Through Entity:Texas Department of Housing and Community Affairs
HUD Entity Type: Subrecipient
Unique Entity Identifier Number: 084646327
SECTION 1. PARTIES TO THE CONTRACT
This 2020 CDBG-CV Contract Number 70300001006_("Contract") is made and entered into by and between the
Texas Department of Housing and Community Affairs,a public and official of the State of Texas, ("Department"
or"TDHCA")and City of Fort Worth, a political subdivision in the State of Texas("Su brecipient")and hereinafter,
collectively, the "Parties".
SECTION 2. CONTRACT TERM
This Contract shall commence on 6/15/2021, and shall terminate on 6/14/2022, unless extended and agreed to
by written agreement or terminated earlier ("Contract Term").
SECTION 3. SUBRECIPIENT PERFORMANCE, SCHEDULE,AND SERVICE AREA
A. Purpose. Subrecipient shall utilize federal CDBG-CV funds to implement a Texas Emergency Mortgage
Assistance Program("TEMAP") as further outlined herein and as administered by the Department.
B. ,Program Design. Subrecipient shall utilize CDBG-CV funds to provide mortgage assistance to income-
eligible Households economically impacted by the Coronavirus Disease 2019 ("COVID-19") to help '
provide housing stability during the pandemic by paying for up to six months of mortgage, including
arrears, with at least one of those months covering a current or future month of mortgage payment.
Current and future months of mortgage must be consecutive.
C. Program Requirements.Subrecipient must comply with the all applicable statutes, regulations,and U.S.
Department of Housing and Urban Development ("HUD") guidance, including, but not limited to the
following:the Coronavirus Aid, Relief, and Economic Security Act (Public Law 116-136) ("CARES Act");
Chapter 2105 of the Texas Government Code;Administration of Block Grants, Housing and Community
Development Act of 1974, as amended and codified at 42 U.S.C. § 5301;the Federal CDBG Regulations,
found at Title 24 Code of Federal Regulations(CFR)Subpart I;and the CDBG-CV notice found at FR-6218-
N-01("Notice")and FAQs:Program Rules,Waivers,and Alternative Requirements Under the CARES Act
for CDBG-CV Grants, FY 2019 and 2020 CDBG Grants, and for Other Formula Programs"); 24 CFR Parts
58, and 75; 2 CFR Part 200, Uniform Grant Management Standards ("UGMS"), Texas Department of
Housing and Community Affairs 2019 Annual Action Plan, as amended, the Department's CDBG-CV
TEMAP Program Guidelines ("Program Guidelines"), the Notice of Funding Availability ("NOFA") and
Chapters 1 and 2 of Title 10, Part 1 of the Texas Administrative Code. Subrecipient further agrees to
comply with the Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative
Agreements attached hereto as Addendum A. Certification Regarding Drug-Free Workplace
Requirements attached hereto as Addendum B, Certification Regarding Debarment, Suspension and
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Other Responsibility Matter attached hereto as Addendum C,the Contract Benchmarks attached hereto
as Exhibit A; the Performance Statement and Benchmarks attached hereto as Exhibit B; the Budget
attached hereto as Exhibit C; all such addendums and exhibits incorporated herein for all relevant
purposes;the assurances,certifications,and all other statements made by Subrecipient in its application
for CDBG-CV, as defined in Section 4,funding under this Contract; and with all other terms, provisions,
and requirements herein set forth. All such addendums and exhibits are incorporated herein for all
relevant purposes.
D. Service Area. Subrecipient's service area consists of: City of Fort Worth,TX.
E. Performance.,The Subrecipient shall perform all activities in accordance with the Program Requirements
in Section 3 C of this Contract "Program Requirements", "Contract Benchmarks" attached hereto as
Exhibit "A" and incorporated herein for all relevant purposes; the "Performance Statement and
Benchmarks" attached hereto as Exhibit "B" and incorporated herein for all relevant purposes; the
"Budget" attached hereto as Exhibit "C" and incorporated herein for all relevant purposes; the
"Certification Regarding Lobbying for Contracts, Grants, Loans and Cooperative Agreements" attached
hereto as Addendum A and incorporated herein for all relevant purposes; Certification Regarding Drug-
Free Workplace Requirements attached hereto as Addendum B,the Certification Regarding Debarment,
Suspension and Other Responsibility Matter attached hereto as Addendum C. the assurances,
certifications,and all otherstatements made bythe Subrecipient in its application for the activityfunded
under this Contract; and with all other terms, provisions, and requirements set forth in this Contract.
The Subrecipient shall ensure that the persons to benefit from the activities described in the
"Performance Statement and Benchmarks" attached as Exhibit B to this Contract are receiving the
service or a benefit and activities for the Contract obligations to be fulfilled and before submitting the
"Project Completion Report", as described in the Program Guidelines to TDHCA.
F. Implementation Schedule., All funds must be fully expended within the Contract Term and must be
expended at a reasonable rate acceptable to the Department and as indicated in the "Contract
Benchmarks" and "Budget" attached hereto as Exhibits "A" and"C." As further detailed in Exhibits "A"
and"C,"once General Administration expenditures reach 40%of the budgeted amount,the Department
will only reimburse Subrecipient for additional General Administration costs at a rate such that the
percentage of budgeted General Administration funds reimbursed is no more than 20 percentage points
higher than the percentage of budgeted Emergency Payments expended.
G. Income and Household Qualification.
1. Definitions. For purposes of this Contract,the following definitions apply:
i. "Gross Annual Income"is defined as annual income before any deductions have been taken.
ii. "Homeowner"is defined as a person who owns a housing unit that the person occupies as
his/her primary residence.
iii. "Household" or "Households" is defined as all persons occupying the same housing unit,
regardless of their relationship to each other.The occupants could consist of a single family,
two or more families livingtogether,or any other group of related or unrelated persons who
share living arrangements. Live-in aides are not part of the Household.
iv. "Lender" is defined as the entity that holds the note and mortgage lien or the entity that is
authorized by the holder of the note and mortgage lien to accept payments under the note.
2. Homeowner Certification. The Household must complete a Homeowner Certification Form, as
described in the Program Guidelines.
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3. Statements of COVID-19 Economic Impact. Subrecipient must collect statements from Households �
attesting to having been economically impacted by COVID-19 such as a disease pandemic related
unemployment, lost wages, or increased Household costs.
4. Household Income Certification. Unless otherwise noted, Subrecipient must complete a
Household Income Certification form ("HIC") or a similar tool, as described in the Program
Guidelines.
5. Household income. Household income is based on Part 5 of HUD's Handbook 4350.3, as modified
for TEMAP and defined in the Department's CDBG-CV TEMAP Program Guidelines found here:
https://www.tdhca.state.tx.us/pdf/covidl9/cdbg/TEMAP-Guidelines.pdf
6. Household Qualifications. Households can qualify as follows:
i. Subrecipient is not required to further determine Household income if the Household
consists of 6 or fewer individuals and signs a self-certification that its income does not
currently exceed 80% of HUD's Area Median Income ("AMI"), and the Household provides
documentation that it is currently receiving benefits from Supplemental Security Income
("SSI") for the Head or Co-Head of household„ Low-Income Energy Assistance Program
("LIHEAP"), or the Supplemental Nutrition Program ("SNAP").
ii. If income is from 0%to 60% AMI, a Household self-certification of income is required.
iii. For Household income 61% to 80% of AMI, see page 12 of the Program Guidelines. For
TEMAP, Subrecipient must qualify all Households using the 4350.5 modified income
qualification process explained on the Program Guidelines.
7. Duplication of Benefits. Under no circumstances shall a Homeowner receive a duplication of
benefits ("DOB"). A DOB occurs when a beneficiary receives assistance from multiple sources during
the same time forthe same purpose,and the total assistance received for that purpose is more than
the total need for assistance.Any excess from a DOB must be returned to the Department within 10
(ten) days.
8. Subaward Agreements. This subsection G of Section 3 of the Contract must be incorporated into
any and all subaward agreements.
SECTION4. DEPARTMENT FINANCIAL OBLIGATIONS
A. Financial Obligations. In consideration of Subrecipient's satisfactory performance of this Contract,
Department shall reimburse the actual allowable costs incurred by Subrecipient in an amount up to
$500,000 and in accordance with the terms of this Contract.
B. Availability of Funds.. Department's obligations under this Contract are contingent upon the actual
receipt and availability by the Department of adequate CDBG-CV funds from the U.S. Department of
Housing and Urban Development ("HUD"). If sufficient funds are not available to make payments under
this Contract, Department shall notify Subrecipient in writing within a reasonable time after such fact is
determined. Department shall then terminate this Contract, and will not be liable forthe failure to make
any payment to Subrecipient under this Contract. Department acknowledges that it has received
obligations from those sources which, if paid, will be sufficient to pay the allowable costs incurred by
Subrecipient underthis Contract.
C. Ineligible Costs.,Department shall not be liable to Subrecipient for certain costs,including but not limited
to costs which:
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1. have been reimbursed to Subrecipient or are subject to reimbursement to Subrecipient by any
source other than Department;
2. are not allowable costs, as set forth in the CDBG-CV Notice and the CARES Act and in Section 8 of
this Contract;
3. are not strictly in accordance with the terms of this Contract,including the addendums and exhibits
attached hereto;
4. have not been reported to Department within forty-five(45)calendar days following termination of
this Contract;
5. are not used to prevent, prepare for,or respond to the Coronavirus Disease 2019 pandemic"COVID-
19");or
6. are not incurred during the Contract Term, except for mortgage arrears payments between April 1,
2020, and June 14,2021, and eligible pre-award administrative costs incurred after April 1,2020,as
further detailed in Section 5 C of this Contract.
D. Deobligation of Funds. Failure to meet an expenditure benchmark as reported in the Monthly
Expenditure and Performance Report as identified in Exhibit "A". Contract Benchmarks, may result in
the Department (in its sole discretion) deobligating the unreported amount of expended funds for the
benchmark and deobligating an equivalent proportion of administrative funds. Funds obligated to
specific homeowners by 12/31/2021, but not paid to those homeowners may be reobligated by the
Subrecipient in accordance with the terms of this Contract.
SECTION 5. PAYMENT/CASH BALANCES
A. One-Time Request for Advance of Funds.
1. Per 2 CFR §200.305, the Subrecipient may request a one-time advance of funds (no more than 30
days cash need) by submitting to TDHCA a properly completed planned expenditure report that
includes a request for advance funds, in a format specified by TDHCA.TDHCA shall determine the
reasonableness of each amount requested and shall not make disbursement of any such payment
until TDHCA has reviewed and approved such request. TDHCA may request Subrecipient to make
modifications to the disbursement request and is authorized to modify the disbursement
procedures set forth herein as may be necessary or advisable for compliance with Program
Requirements.
2. Subrecipient's requests for the advance of funds shall be limited to the minimum amounts needed
for effective operation of programs, and shall be timed as closely as possible to be in accord with
actual cash requirements. Subrecipient shall establish procedures to minimize the time elapsing
between the transfer of funds from TDHCA to the Subrecipient and the spending of such funds and
shall ensure that such funds are disbursed as soon as administratively possible. If Subrecipient
subcontracts or subawards any part of its award, it must have financial management systems in
place to pay the subcontractor or subawardee for expenses under the agreement, generally within
thirty(30) days.
B. Disbursement Procedures. Subrecipient shall establish procedures to minimize the time between the
disbursement of CDBG-CVD funds from Department to Subrecipient and the expenditure of such funds
by Subrecipient.
1. Allowable Expenses., All funds paid to Subrecipient pursuant to this Contract are for the payment
of allowable expenditures to be used for the exclusive benefit of low-to moderate- income
Households with Gross Annual Income at or below 80 percent of HUD's AMI, applicable per each
Household's size, Household zip code, and the Texas county where the Household is located.
Subrecipient may incur administrative costs to deliver emergency assistance: salaries and related
costs;supplies and equipment(with Department approval and as limited by 10 TAC§1.10),overhead
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(utilities, maintenance, etc.), transportation, and mileage. Preparation of the CDBG-CV application
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and staff time to attend or participate in pre-contract training are eligible pre-award administrative
costs. Subrecipient may incur costs for activities associated with the closeout of the Contract for a
period not to exceed forty-five(45)calendar days from the end of the Contract Term. Payment of
late fees for mortgage arrears payments, insurance, and taxes are allowable under the TEMAP
project activity for expenses incurred on or after April 1, 2020, if the costs are incurred as part of a
monthly escrow payment.The late fees for mortgage arrears must be outlined in the loan terms.
2. Refund. Subrecipient shall refund to Department any sum of money which has been paid to
Subrecipient by Department, which Department determines has resulted in an overpayment.
Subrecipient shall make such refund within ten (10)calendar days after the Department's request.
C. Repayment., Subrecipient shall repay funds that the Department determines has not been spent strictly
in accordance with the terms of this Contract and by which the period of obligation has expired.
Subrecipient shall make such repayment within ten (10) calendar days after the Department's request.
SECTION 6. ADMINISTRATIVE REQUIREMENTS,COST PRINCIPLES AND AUDIT REQUIREMENTS
A. Administrative Requirements and Cost Principles.,Except as expressly modified by law or the terms of
this Contract, Subrecipient shall comply with the cost principles and uniform administrative
requirements set forth in UGMS,in effect on the effective date of this Contract. If funds are added to
this Contract, UGMS in effect on the effective date of this Contract will continue to apply.
B. Indirect Cost Rate. Subrecipient has an approved indirect cost rate of Indirect costs are only allowable
if Subrecipient has an approved federal indirect cost rate or is using the de minimis rate on all its
federal contracts per 2 CFR §200.414(f).
C. Financial Management and Audit Requirements. Subrecipient must demonstrate to the satisfaction
of the Department that they are in compliance with the financial management requirements at 2 CFR
Part 200,including the single audit requirements of 2 CFR§200.501.Audit requirements are set forth in
the Texas Single Audit Act and 2 CFR Part 200,Subpart F. The expenditure threshold requiring an audit
is$750,000 of Federal and/or state funds. If an audit is required under the Texas State Single Audit Act,
this audit must be submitted to the Department pursuant to 10 TAC §1.403, but CDBG-CV funds may
not be used to pay for the audit. Subawardees of the Subrecipient must comply with financial
management systems in accordance with 10 TAC §1.402. Subrecipient shall ensure compliance by
subawardee,if applicable.
D. Audit Review., Department reserves the right to conduct additional audits of funds received and
performances rendered under this Contract. Subrecipient agrees to permit Department, or its
authorized representative,to audit Subrecipient's records and to obtain any documents, materials, or
information necessary to facilitate such audit.
E. Subcontracts and Subawards. The Subrecipient shall include language in any subcontract or subaward
that provides the Department the ability to directly review, monitor, and/or audit the operational and
financial performance and/or records of work performed under this Contract.
F. Certification Form. For any fiscal year ending within or one year after the Contract Term,Subrecipient
must submit an "Audit Certification Form" (available from the Department) within sixty(60) days after
the Subrecipient's fiscal year end. If the Subrecipient's Single Audit is required by 2 CFR Part 200,Subpart
F, the report must be submitted to the Federal Audit Clearinghouse ("FAC") the earlier of thirty (30)
calendar days after receipt of the auditor's report or nine(9) months after the end of its respective fiscal
year.As noted in 10 TAC§1.403(f),Subrecipient is required to submit a notification to Department within
five (5) business days of submission to the FAC. Along with the notice, indicate if the auditor issued a
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management letter. If there is a management letter,a copy of the letter must be sent to the Department.
Both the notice and the copy of the management letter, if applicable, must be submitted by electronic
mail to:SAandACF@tdhca.state.tx.us
SECTION 7. TERMINATION AND SUSPENSION
A. Termination. Upon adequate notice, and as per 10 TAC §2.202, Department may terminate this
Contract, in whole or in part, at any time Department determines that there is cause for termination.
Cause for termination includes, but is not limited to, Subrecipient's failure to comply with any term of
this Contract or reasonable belief that Subrecipient cannot or will not complywith the requirements of
this Contract. If the Department determines that a Subrecipient has failed to comply with the terms of
the Contract, or to provide services that meet appropriate standards, goals, or other requirements
established by the Department, the Department will notify Subrecipient of the deficiencies to be
corrected and may require the deficiencies be corrected. Repeated instances of not meeting the
Contract Benchmarks as reflected in Exhibit A will be good cause to terminate the Contract, in the
Department's sole discretion.
B. Suspension. As per 10 TAC§2.202, Department may suspend this Contract, in whole or in part, at any
time Department determines that there is cause for suspension. Nothing in this Section 7 shall be
construed to limit Department's authority to withhold payment and immediately suspend this Contract
if Department identifies possible instances of fraud, abuse, waste, fiscal mismanagement, or other
deficiencies in Subrecipient's performance.
C. Liability. Department shall not be liable for any costs incurred by Subrecipient after termination or
during suspension of this Contract.
D. Withholding of Payment. Notwithstanding any exercise by Department of its right of termination or
suspension, Subrecipient shall not be relieved of any liability to Department for damages by virtue of
any breach of this Contract by Subrecipient.Department may withhold any payment due to Subrecipient
until such time as the exact amount of damages due to Department or other liability is agreed upon or
is otherwise determined in writing between the Parties.
SECTION 8. PROHIBITED USE OF FUNDS
A. Budget. Subrecipient may not use funds under this Contract for any activity or in any manner not
reflected in Exhibit"C",Budget.
B. Mortgage Payment Restrictions., Subrecipient may not use funds under this Contract to assist a
Household where 1/12(one twelfth)of the annual mortgage payment for its residence exceeds 150% of
the Small Area Fair Market Rent("SAFMR"), orwhere no SAFMR exists,the Fair Market Rent("FMR").
C. Primary Residence., Subrecipient shall not use funds under this Contract to assist a Household for a
home that is not the primary residence.
D. Lender., Subrecipient may not use funds under this Contract to assist a Household whose Lender is
ineligible underthe Program Guidelines.
E. Assistance Period. Subrecipient may not assist a Household with funds under this Contract,for payment
periods of more than a total of six(6) months(mortgage arrears payment+current or future mortgage
payment).
F. Government Mortgages. Subrecipient may not use funds under this Contract to assist a Household
whose first lien mortgage utilized federal, state or local funds. A homeowner with both a first and
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second lien mortgage where the second lien mortgage was funded with Federal,state or local funds may
still receive a payment for the first lien mortgage so long as the first lien mortgage did not utilize federal,
state, or local funds..
SECTION 9. RECORDKEEPING REQUIREMENTS
A. General., For purposes of compliance,all associated documentation must be readily available,whether
stored electronically or hard copy to justify compliance with program rules and regulations. Subrecipient
shall maintain fiscal and programmatic records and supporting documentation for all expenditures made
under this Contract in accordance with the UGMS.
B. Open Records. Subrecipient acknowledges that all information collected, assembled, or maintained by
Subrecipient pertaining to this Contract,except records made confidential by law,is subject to the Texas
Public Information Act (Chapter 552 of Texas Government Code) and must provide citizens, public
agencies, and other interested parties with reasonable access to all records pertaining to this Contract
subject to and in accordance with the Texas Public Information Act.
C. Access to Records. Subrecipient shall give HUD, the U.S. General Accounting Office, the Texas
Comptroller,the State Auditor's Office,and Department,or any of their duly authorized representatives,
access to and the right to examine and copy,on or off the premises of Subrecipient,all records pertaining
to this Contract. Such right to access shall continue as long as the records are retained by Subrecipient.
Subrecipient agrees to cooperate with any examination conducted pursuant to this Subsection C.
D. Record Retention. Subrecipient agrees to maintain such records in an accessible location for the greater
of: (i)the time period described in the state Uniform Grant Management Standards, Chapter III,"State
Uniform Administrative Requirements for Grants and Cooperative Agreements",Subpart C—Post Award
Requirements, §85.42; (ii) if notified by the Department in writing, the date that the final audit is
accepted with all audit issues resolved to the Department's satisfaction; (iii) if any litigation claim,
negotiation, inspection, or other action has started before the expiration of the required retention
period records must be retained until completion of the action and resolution of all issues which arise
under it; (iv) a date consistent with any other period required by the performed activity reflected in
federal or state law or regulation. Upon termination of this Contract, all records are property of the
Department.
E. CARES Act Funds. Subrecipient shall track, account for, and report on this CDBG-CV Act funding
separate from other funds. Upon request,Subrecipient shall report to the Department to extent these
funds were used as match for other programs.
SECTION 10. REPORTING REQUIREMENTS
A. General. Subrecipient shall submit to Department such reports on the performance of this Contract as
may be required by Department including,but not limited to,the reports specified in this Section.
B. Expenditure and Performance Reports. By the fifteenth (15th) day of each month, Subrecipient shall
electronically submit an Expenditure and Performance Report to the Department of all expenditures of
funds and clients served under this Contract during the previous month (including a partial month),
regardless of whether Subrecipient makes a fund request. Subrecipient must file a monthly Expenditure
and Performance Report in a timely manner, prior to accessing funds. The failure of Subrecipient to
provide a full accounting of all funds expended under this Contract shall result in the automatic
suspension of the ability of Subrecipient to request reimbursements and shall be identified as a finding
in any monitoring review.
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C. Final Reports. Subrecipient shall submit a final Expenditure and Performance Report to the
Department after the end of the Contract Term. Subrecipient must file a final Expenditure and
Performance Report within forty-five (45) calendar days after the end of the Contract.
D. Inventory. Subrecipient shall submit to Department no later than forty five(45)calendar days after the
end of the Contract Term an inventory of all vehicles,and equipment(as defined federally and by UGMS)
with a unit acquisition cost of$5,000.00 or more and/or a useful life of more than one year, if purchased
in whole or in part with funds received under this Contract. The inventory shall reflect the equipment
on hand as of the last day of the Contract Term Upon the termination of this Contract,Department may
transfer title to any equipment to the Department or to any other entity receiving federal funds from
the Department.
E. Default. If Subrecipient fails to submit within forty-five(45)calendar days of its due date,any report or
response required by this Contract, including responses to monitoring reports, Department may, in its
sole discretion, suspend payments, place Subrecipient on cost reimbursement method of payment, and
initiate proceedings to terminate the Contract.
F. Entity Identifier Number. Subrecipient shall provide the Department with a Data Universal Numbering
System ("DUNS") number to be used as the Unique Entity Identifier Number on all contracts and
agreements. The DUNS number must be provided in a document from Dun and Bradstreet must be
submitted from a document retrieved from the https://www.sam.gov website. These documents must
be provided to the Department prior to the processing first payment to Subrecipient. Subrecipient shall
maintain a current DUNS number for the entire Contract Term.
G. Mortgage Assistance. During the Contract Term,reimbursements from mortgage arrears or mortgage
assistance payments must be reported to the Department in the next monthly Expenditure and
Performance Report and spent on qualifying mortgage arrears or mortgage assistance payments.
SECTION 11. CHANGES AND AMENDMENTS
A. Amendments and Required Changes by law., Any change, addition, or deletion to the terms of this
Contract required by a change in state or federal law or regulation is automatically incorporated herein
and is effective on the date designated by such law or regulations without the requirement of a written
amendment hereto. Said changes, additions, or deletions referenced under this Section 11 of this
Contract may be further evidenced in a written amendment.
B. General. Except as specifically provided otherwise in this Contract, any changes, additions, or
deletions to the terms of this Contract not required by a change in state orfederal law or regulation shall
be amended in writing and executed by both Parties to this Contract.
C. Electronic Signatures. If any Party returns an executed copy by electronic transmission, the signing
party intends the copy of its authorized signature,to be its original signature.
D. Amendment Recluests.,The Department must receive any Contract amendment requests in writing.
SECTION 12. PROGRAM INCOME
A. General. Subrecipient shall account for and expend program income derived from activities financed
in whole or in part with funds provided under this Contract in accordance with the state Uniform Grant
Management Standards, more specifically Chapter III, "State Uniform Administrative Requirements For
Grants and Cooperative Agreements", Subpart C — Post-Award Requirements--Financial
Administration, §85.25, Program Income, 2 CFR§200.80, and 10 TAC§6.205(c).
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B. Reimbursement. During and after the Contract Term, Subrecipient will return refunds or
reimbursements from mortgage arrears, mortgage assistance payments,or any other program income
to the Department within ten (10) days of receipt. Program income any subcontractor,or subawardee
receives,must also be returned to the Department within ten(10)calendar days. This requirement must
be listed in the Subrecipient's agreement with subcontractor or subawardee.
SECTION 13. TECHNICAL ASSISTANCE AND MONITORING
Department may issue technical guidance to explain the rules and provide directions on terms of this Contract.
Department or its designee may conduct periodic on-site monitoring and evaluation of the efficiency,economy,
and efficacy of Subrecipient's performance of this Contract. Department will advise Subrecipient in writing of
any deficiencies noted during such monitoring. Department will provide technical assistance to Subrecipient
and will require or suggest changes in Subrecipient's program implementation or in Subrecipient's accounting,
personnel, procurement, and management procedures in order to correct any deficiencies noted. Department
may conduct follow-up visits to review and assess the efforts Subrecipient has made to correct previously noted
deficiencies. Department may place Subrecipient on a cost reimbursement method of payment, suspend or
terminate this Contract, or invoke other remedies in the event monitoring or other reliable sources reveal
material deficiencies in Subrecipient's performance or if Subrecipient fails to correct any deficiency within the
time allowed by federal or state law or regulation or by the terms of this Contract.
SECTION 14. INDEPENDENT SUBRECIPIENT
Subrecipient is an independent contractor. Subrecipient agrees to hold Department harmless and,to the extent
allowed by law, indemnify it against any disallowed costs or other claims which may be asserted by any third
party in connection with Subrecipient's performance of this Contract.
SECTION 15. PROCUREMENT STANDARDS
A. Subrecipient shall comply with UGMS and 10 TAC§1.404,this Contract, and all applicable federal,state,
and local laws, regulations,and ordinances for making procurement transactions and purchases under
this Contract.
B. Subrecipient may not use funds provided under this Contract to purchase equipment (as defined
federally or by UGMS) with a unit acquisition cost (the net invoice unit price of an item of equipment)
of more than $5,000.00, or on any vehicle purchase unless Subrecipient has received the prior written
approval from the Department for such purchase.
SECTION 16. SUBCONTRACTS
A. Subrecipient, in subcontracting for any performances described in this Contract,expressly understands
that in entering into such subcontracts,TDHCA is in no way liable to the Subrecipient's subcontractor(s).
All subcontracts must be for goods or services and paid out of administrative funds. Subcontractors
must be procured in accordance with 2 CFR Part 200 and 10 TAC§1.404.
B. Subrecipient has the responsibility for ensuring that the performances rendered under all subcontracts
are rendered so as to comply with all Contract terms and as if such performances rendered were
rendered by Subrecipient. Department maintains the right to monitor and require Subrecipient's full
compliance with the terms of this Contract.
SECTION 17. SUBAWARDS
A. Subrecipient may request to the Department to enter into a subaward to a unit of local government,
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council of government, public housing authority, or private nonprofit organization for some or all of its
program and administrative funds through a direct (non-competitive) award. The Subrecipient must
fulfil all of the requirement of a pass-through entity listed in 2 CFR §200.332, and must monitor its
subawardee at least once during the Contract Term.
B. Any subaward must contain all the applicable terms and conditions required by federal and state
requirements and as further reflected this Contract including but not limited to items specifically
identified in this Contract, 2 CFR§200.332, and 2 CFR Part 200 Appendix II (as applicable).
C. Subrecipient must provide the Department with the applicable contact information for all subawards to
ensure that accurate contact information is available relating to mortgage assistance activities to include
in a list of resources for homeowners. Subawardees may not further subaward funds.
D. Before entering into a contractor other agreement with a subawardee,Subrecipient must: 1)check the
Federal and State debarment and suspended lists of both the Department (all subawardees)and Texas
Department of Agriculture(only if the subawardee is a non-entitlement city or county)forthe entity and
for governing board members of subawardees to ensure they are not excluded from federal or state
awards; 2) ensure that the entity(if applicable) is current on its Single Audit submission to the Federal
Audit Clearinghouse;3)request a disclosure for matters under 2 CFR§200.113,2 CFR Part 200 Appendix
XII, 24 CFR Part 9, or the Fair Housing Act; and 4) provide the Department this information on the
Department's form by 7/15/2021.
E. The Subrecipient, in subawarding for any performances described in this Contract, expressly
understands that in entering into such subawards, the Department is in no way liable to the
Subrecipient's subawardee(s). Department's approval under this Section 17 does not constitute
adoption, ratification, or acceptance of Subrecipient's or subawardee's performance hereunder.
Department maintains the right to monitor and require Subrecipient's full compliance with the terms of
this Contract. Department's approval under this Section 17 does not waive any right of action which may
exist or which may subsequently accrue to Department under this Contract.
SECTION 18. TRAVEL
Subrecipient shall adhere to 2 CFR Part 200 and either its board-approved travel policy (not to exceed the
amounts established in subchapter I of Chapter 57 of Title 5, United States Code "Travel and Subsistence
Expenses; Mileage Allowances), or the State of Texas travel policies. Subrecipient's written travel policy shall
delineate the rates which Subrecipient shall use in computing the travel and per diem expenses of its board
members and employees.
SECTION 19. LITIGATION AND CLAIMS
Subrecipient shall immediately provide Department with written notice of any claim or action filed with a court
or administrative agency against Subrecipient arising out of the performance of this Contract or any subcontract
hereunder. Subrecipient shall provide Department with copies of any and all relevant papers Subrecipient
receives with respect to such action or claim.
SECTION 20. LEGAL AUTHORITY
A. Legal Authority. Subrecipient assures and guarantees that it possesses the legal authority to enter into
this Contract,to receive and manage the funds authorized by this Contract,and to perform the services
Subrecipient has obligated itself to perform hereunder. The execution, delivery, and performance of
this Contract will not violate Subrecipient's constitutive documents or any requirement to which
Subrecipient is subject and represents the legal, valid, and binding agreement of Subrecipient,
enforceable in accordance with its terms.
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B. Signature Authority. The person signing this Contract on behalf of Subrecipient hereby warrants that
he/she has been duly authorized by Subrecipient's governing body to execute this Contract on behalf of
Subrecipient and to validly and legally bind Subrecipient to the terms, provisions and performances
herein.
C. Termination; Liability. Department shall have the right to terminate this Contract if there is a dispute
as to the legal authority of either Subrecipient or the person signing this Contract on behalf of
Subrecipient to enter into this Contract or to render performances hereunder. Subrecipient is liable to
Department for any money it has received from Department for performance of the provisions of this
Contract, if the Department has terminated this Contract for reasons enumerated in this Section 20.
D. Merger; Default. Subrecipient understands that it is an event of default under this Contract if the
Subrecipient liquidates,terminates, dissolves, merges,consolidates or fails to maintain good standing
in the State of Texas, and such is not cured prior to causing material harm to Subrecipient's ability to
perform under the terms of this Contract.
SECTION 21. COMPLIANCE WITH LAWS
A. Federal, State and Local law. Subrecipient shall comply with the CARES Act, the Housing and
Community Development Act of 1974, the CDBG and CDBG-CV federal rules and regulations the
certifications attached hereto, and all federal, state, and local laws and regulations applicable to the
performance of this Contract. Subrecipient shall not violate any federal, state, or local laws, stated
herein or otherwise, nor commit any illegal activity in the performance of or associated with the
performance of this Contract. No funds underthis Contract shall be used for any illegal activity or activity
that violates any federal,state,or local laws.
B. Drug-Free Workplace Act of 1988.' The Subrecipient affirms by signing this Contract and Addendum B
that it is implementing the Drug-Free Workplace Act of 1988(41 USC§701, etseq).
C. Limited English Proficiency (LEP)., Subrecipient must ensure equal access to services by non-English
speaking residents. Subrecipient must provide program applications,forms, and educational materials
in English, Spanish, and any appropriate language, based on the needs of the service area and in
compliance with the requirements in Executive Order 13166 of August 11, 2000 reprinted at 65 F.R
50121,August 16,2000 Improving Access to Services with LEP at 67 F.R.41455. To ensure compliance,
the Subrecipient must take reasonable steps to insure that persons with LEP have meaningful access to
the program. Meaningful access may entail providing language assistance services, including oral and
written translation,where necessary.
D. Information Security and Privacy Requirements.
1. General., Subrecipient shall comply with the information security and privacy requirements under
10 TAC§1.24 to ensure the security and privacy of Protected Information (as said term is defined
under 10 TAC§1.24).
2. ,Information Security and Privacy Agreement ("ISPA"). Prior to beginning any work under this
Contract, Subrecipient shall either (i) have an effective,fully executed ISPA, as required by 10 TAC
§1.24, on file with the Department, or (ii) will execute and submit to the Department an ISPA in
accordance with instructions found on the Department's website at the "Information Security and
Privacy Agreement" link. The requirements of the ISPA must be incorporated into an agreement
with any subcontractor or subawardee,as applicable.
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E. Prevention of Trafficking., Subrecipient and its contractors must comply with Section 106(g) of the
Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. §7104 et seq.). If Subrecipient or its j
contractor or subcontractor engages in, or uses labor recruiters,brokers or other agents who engage in
any of the prohibited activities under Section 106(g) of the Trafficking Victims Protection Act of 2000,
Department may terminate this Contract and Subrecipient hereby agrees and acknowledges that upon
termination, Subrecipient 's rights to any funds shall be terminated.
F. Section 3., If Subrecipient's project contains covered activities not paid for CDBG-CVfunds,Subrecipient
agrees to comply with HUD's regulations in 24 CFR Part 75, which implement Section 3 of the Housing
and Urban Development Act of 1968,as amended.As evidenced by their execution of this Contract,the
parties certify that they are under no contractual or other impediment that would prevent them from
complying with 24 CFR Part 75.
G. Lead-based Paint. Emergency Mortgage Assistance under TEMAP for current and future mortgage
payments covering an excess of 100 days, is subject to the Lead Safe Housing
Rule ("LSHR") requirements and Subrecipient must follow the requirements of 24 CFR Part 35 Subpart
K,whether occupied by a child less than six years or not. Subpart K requires that almost all dwelling
units built prior to January 1, 1978 that receive Federal assistance undergo a visual assessment for
deteriorated paint (inside, outside and all common areas) by a trained grantee or subrecipient. The
results of the visual assessment must be documented. Should deteriorated paint be identified,
Subrecipient must follow the compliance steps to properly address the deteriorated painted surfaces,
detailed in Subpart K. A list of exemptions to the LSHR,steps to comply with Subpart K, and associated
resources can be reviewed here: https://portalapps.hud.gov/CORVID/`HUDLBPAdvisor/`welcome.html.
SECTION 22. ENVIRONMENTAL CLEARANCE REQUIREMENTS
The Department has performed a state-wide environmental review under 24 CFR §58.35(b)(2) for this
emergency mortgage assistance activity. Subrecipient will not have to perform individual environmental
reviews.
SECTION 23. CITIZEN PARTICIPATION REQUIREMENTS and COMPLAINTS
A. Citizen Participation. In accordance with Section 2105.058 of the Texas Government Code,Subrecipient
must conduct a public meeting at least annually to seek public comment on the needs or uses of CDBG-
CV funds.
B. Complaints. Subrecipient must provide residents the address, phone number, email (if applicable) and
times for submitting complaints and grievances, and provide timely written answers to complaints and
grievances,within fifteen (15)working days where practicable.
C. Subaward Agreements. Subrecipient must incorporate the provisions of this Section 23 into its
agreement with any subawardee that receives more than$5,000 in CDBG-CV funding and of this Section
23B with any subawardee.
SECTION 24. PREVENTION OF WASTE, FRAUD,ABUSE,and DUPLICATION OF BENEFITS
A. Subrecipient shall establish,maintain,and utilize systems and procedures to prevent,detect,and correct
waste, fraud, and abuse in activities funded under this Contract. The systems and procedures shall
address possible waste, fraud, and abuse by Subrecipient, its employees, clients, vendors,
subcontractors and administering agencies.Subrecipient's internal controls systems and all transactions
and other significant events are to be clearly documented, and the documentation is to be readily
available for monitoring by Department.
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B. Subrecipient shall establish and maintain adequate procedures to prevent any duplication of benefits as
required by section 312 of the Robert T.Stafford Disaster Relief and Emergency Assistance Act(42 U.S.C.
5155), as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public
Law 115-254; 132 Stat.3442),and CDBG-CV Notice Part III.B.9.
C. Subrecipient shall give Department complete access to all of its records,employees,and agents for the
purpose of monitoring or investigating the CDBG-CV program. Subrecipient shall immediately notify
Department of any discovery of waste, fraud, or abuse. Subrecipient shall fully cooperate with
Department's efforts to detect, investigate,and prevent waste,fraud, and abuse.
D. Subrecipient shall not discriminate against any employee or other person who reports a violation of the
terms of this Contract,or of any law or regulation,to Department orto any appropriate law enforcement
authority, if the report is made in good faith.
E. Subrecipient is prohibited from selling, trading, or otherwise transferring all or any such portion of such
funds to another such entity in exchange for any otherfunds,credits or non-Federal considerations,and
must use such funds only for eligible activities, in this case, emergency mortgage assistance.
F. Subaward. Subrecipient must incorporate the provisions of this Section 24 into its agreement with any
su bawa rdee.
SECTION 25. CERTIFICATION REGARDING UNDOCUMENTED WORKERS
Pursuant to Chapter 2264 of the Texas Government Code, by execution of this Contract, Subrecipient hereby
certifies that Subrecipient,or a branch, division,or department of Subrecipient does not and will not knowingly
employ an undocumented worker, where "undocumented worker" means an individual who, at the time of
employment, is not lawfully admitted for permanent residence to the United States or authorized under law to
be employed in that manner in the United States. If, after receiving a public subsidy, Subrecipient or a branch,
division, or department of Subrecipient is convicted of a violation under 8 U.S.C. §1324a(f), Subrecipient shall
repay the public subsidy with interest, at the rate of five percent (5%) per annum, not later than the 12011 day
after the date the Department notifies Subrecipient of the violation.
SECTION 26. CONFLICT OF INTEREST/NEPOTISM
A. Subrecipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts. Failure to maintain written standards of conduct
and to follow and enforce the written standards is a condition of default under this Contract. In addition,
the written standards must meet the requirements in 2 CFR§200.318.
B. No employee,officer,or agent of Subrecipient shall participate in the selection,award,or administration
of a contract supported by federal funds if a real or apparent conflict of interest would be involved. Such
a conflict would arise when the employee,officer,or agent,any member of his or her immediate family,
his or her partner, or an organization which employs or is about to employ any of the Parties indicated
herein, has a financial or other interest in the firm selected for an award. This also applies to the
procurement of goods and services under 24 CFR§§200.317 and 200.318.
C. The officers, employees, and agents of the Subrecipient shall neither solicit nor accept gratuities,favors,
or anything of monetary value from contractors, or parties to sub-agreements. Subrecipient may set
standards forsituations in which the financial interest is not substantial or the gift is an unsolicited item
of nominal value. The standards of conduct shall provide for disciplinary actions to be applied for
violations of such standards by officers,employees,or agents of the Subrecipient
D. Failure to maintain written standards of conduct and to follow and enforce the written standards is a
condition of default under this Contract and may result in termination of the Contract or deobligation
of funds.
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E. Subrecipient must incorporate the provisions of this Section 26 with any subcontractor or subawardee.
SECTION 27. POLITICAL ACTIVITY AND LEGISLATIVE INFLUENCE PROHIBITED
A. None of the funds provided under this Contract shall be used for influencing the outcome of any election,
or the passage or defeat of any legislative measure. This prohibition shall not be construed to prevent
any state official or employee from furnishing to any member of its governing body upon request,or to
any other local or state official or employee or to any citizen, information in the hands of the employee
or official not considered under law to be confidential information.
B. No funds provided under this Contract may be used directly or indirectly to hire employees or in any
other way fund or support candidates for the legislative, executive, or judicial branches of government,
the State of Texas,or the government of the United States.
C. None of the funds provided under this Contract shall be used to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress,
officer or employee of Congress,or an employee of a member of Congress in connection with obtaining
any Federal contract, grant or any other award governed by the Byrd Anti-Lobbying Amendment (31
U.S.C. §1352) as the Subrecipient and each of its tiers have certified by their execution of the
"Certification Regarding Lobbying for Contracts,Grants,Loans,and Cooperative Agreements"attached
hereto as Addendum A and incorporated herein for all relevant purposes.
SECTION 28. NON-DISCRIMINATION, EQUAL ACCESS AND EQUAL OPPORTUNITY
A. Non-Discrimination. A person shall not be excluded from participation in, be denied the benefits of, be
subjected to discrimination under, or be denied employment in the administration of or in connection
with any program or activity funded in whole or in part with funds made available under this Contract,
on the grounds of race, color, religion, sex, national origin, age, familial status, disability, or political
affiliation or belief.
B. Equal Opportunity., Subrecipient agrees to carry out an Equal Employment Opportunity Program in
keeping with the principles as provided in President's Executive Order 11246 of September 24, 1965,as
amended,and its implementing regulations at 41 CFR Part 60 .
C. Affirmatively Further Fair Housing. Subrecipient must affirmatively further fair housing to include but is
not limited to marketing the program to those least likely to apply.
D. Accessibility., Subrecipient must meet the standards under (i) Section 504 of the Rehabilitation Act of
1973 (5 U.S.C. §794) Titles II and III of the Americans with Disabilities Act(42 U.S.C. §§12131-12189; 47
U.S.C. §§155, 201, 218 and 255) as implemented by U. S. Department of Justice at 28 CFR Parts 35 and
36. Subrecipient shall follow the Department's accessibility rules in 10 TAC Chapter 1, Subchapter B.
Subrecipient shall operate each program or activity receiving financial assistance so that the program or
activity, when viewed in its entirety, is readily accessible and usable by individuals with
disabilities. Subrecipient is also required to provide reasonable accommodations for persons with
disabilities.
SECTION 29. MAINTENANCE OF EFFORT
Funds provided to Subrecipient under this Contract may not be substituted for funds or resources from any other
source or in any way serve to reduce the funds or resources which would have been available to or provided
through Subrecipient had this Contract never been executed.
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SECTION 30. PREVIOUS PARTICIPATION REVIEW DEBARRED AND SUSPENDED PARTIES 1
A. All entities will be subject to a Previous Participation Review by the Department, as outlined in 10 TAC
§1.302. Pursuant to 24 CFR Part 5, all CDBG-CV applicants are required to verify that they and their
principals, or any/all persons, contractors, consultants, businesses, subawardees, etc., that will be
conducting business with the applicant as part of the mortgage assistance activity are not presently
debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from
participation in the covered transaction or in any proposal submitted in connection with the covered
transaction.
B. The Department will not award any CDBG-CV funds to organizations that are debarred, suspended,
proposed for debarment,and declared ineligible orvoluntarily excluded from participation from federal
or state assisted programs, or that are proposing to partner, contract, or otherwise fund mortgage
assistance activities through an organization that is debarred, suspended, proposed for debarment, or
otherwise ineligible from participation in federally assisted programs. If an organization has a member
of its governing body that has this status, the Department will allow the member to resign so that the
organization can enter into a Contract with the Department.
C. By signing this Contract, Subrecipient certifies that its principal employees,board members, agents, or
contractors are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any federal department or agency as provided in the Certification Regarding
Debarment, Suspension and Other Responsibility Matters attached hereto as Addendum C and
incorporated herein for all relevant purposes. The terms "covered transaction", "debarred",
"suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered
transaction","principal', "proposal', and"voluntarily excluded", as used in the certification attached as
Addendum C, have the meaning set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549.
D. Subrecipient also certifies that it will not knowingly award any funds provided by this Contract to any
person who is proposed for debarment under 48 CFR Part 9,Subpart 9.4 orthat is debarred,suspended,
or otherwise excluded from or ineligible for participation in federal assistance programs under Executive
Order 12549. Subrecipient agrees that prior to entering into any agreement with a potential
subcontractor that the verification process to comply with this requirement will be accomplished by
checking the System for Award Management ("SAM") at www.sam.gov and including a copy of the
results in its project files. After said verification, Subrecipient may decide the frequency by which it
determines the eligibility of its subcontractors during the term of subcontractor's agreement.
Subrecipient may subsequently rely upon a certification of a prospective subcontractor that is not
proposed for debarment under48 CFR Part 9,Subpart 9.4,debarred,suspended,ineligible,orvoluntarily
excluded from the covered transaction, unless Subrecipient knows that the certification is erroneous.
E. Failure of Subrecipient to furnish the certification attached hereto as Addendum C or an explanation of
why it cannot provide said certification shall disqualify Subrecipient from participation under this
Contract. The certification or explanation will be considered in connection with the Department's
determination whether to continue with this Contract. Subrecipient shall provide immediate written
notice to Department if at any time Subrecipient learns that the certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.Subrecipient further agrees
by executing this Contract that it will include the certification provision titled "Certification Regarding
Debarment,Suspension, Ineligibility and Voluntary Exclusive-Subcontracts," as set out in Addendum C,
without modification,and this language underthis Section 30, in all its subcontracts.
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SECTION 31. FAITH BASED AND SECTARIAN ACTIVITY I
Funds provided under this Contract may not be used for explicitly religious activities, such as worship, religious
instruction, or proselytization, as part of the programs or services funded with direct financial assistance from
the Department. If an organization conducts such activities,the activities must be offered separately, in time or
location, from the programs or services funded with direct financial assistance from the Department, and
participation must be voluntary for beneficiaries of the programs or services funded with such assistance
Subrecipient shall comply with the regulations in 24 CFR §5.109 .
SECTION 32. COPYRIGHT
Subrecipient may copyright materials developed in the performance of this Contract or with funds expended
under this Contract. If copyrighted materials are developed in the under this Contract,the Department and HUD
shall each have a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, and
to authorize others to use,the copyrighted work for government purposes.
SECTION 33. NO WAIVER
Any right or remedy given to Department by this Contract shall not preclude the existence of any other right or
remedy,nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other right
or remedy. The failure of Department to exercise any right or remedy on any occasion shall not constitute a
waiver of Department's right to exercise that or any other right or remedy at a later time.
SECTION 34. SEVERABILITY
If any section or provision of this Contract is held to be invalid or unenforceable by a court or an administrative
tribunal of competent jurisdiction,the remainder shall remain valid and binding.
SECTION 35. ORAL AND WRITTEN AGREEMENTS
A. All oral and written agreements between the parties to this Contract relating to the subject matter of
this Contract have been reduced to writing and are contained in this Contract.
B. The attachments enumerated and denominated below are a part of this Contract and constitute
promised performances under this Contract:
1. Addendum A — Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative
Agreements
2. Addendum B—Certification Regarding Drug-Free Workplace Requirements
3. Addendum C—Certification Regarding Debarment,Suspension and Other Responsibility Matters
4. Exhibit A—Contract Benchmarks
5. Exhibit B—Performance Statement and Benchmarks
6. Exhibit C—Budget
SECTION 36. USE OF ALCOHOLIC BEVERAGES
Funds provided under this Contract may not be used forthe payment of salaries to any Subrecipient's employees
who use alcoholic beverages while on active duty,for travel expenses expended for alcoholic beverages, or for
the purchase of alcoholic beverages.
SECTION 37. FORCE MAJURE
If the obligations are delayed by the following, an equitable adjustment will be made for delay or failure to
perform hereunder:
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A. Any of the following events: (i) catastrophic weather conditions or other extraordinary elements of
nature or acts of God; (ii) acts of war(declared or undeclared),(iii)acts of terrorism,insurrection, riots,
civil disorders, rebellion or sabotage; and (iv) quarantines, disease pandemics, embargoes and other
similar unusual actions of federal, provincial, local or foreign Governmental Authorities; and
B. The non-performing party is without fault in causing or failing to prevent the occurrence of such event,
and such occurrence could not have been circumvented by reasonable precautions and could not have
been prevented or circumvented through the use of commercially reasonable alternative sources,
workaround plans or other means.
SECTION 38. ALTERNATIVE DISPUTE RESOLUTION
In accordance with Section 2306.082 of the Texas Government Code, it is the Department's policy to encourage
the use of appropriate alternative dispute resolution procedures ("ADR") under the Governmental Dispute
Resolution Act and the Negotiated Rulemaking Act (Chapters 2009 and 2006 respectively, Texas Government
Code),to assist in the fair and expeditious resolution of internal and external disputes involving the Department
and the use of negotiated rulemaking procedures for the adoption of Department rules. As described in Chapter
154, Civil Practices and Remedies Code, ADR procedures include mediation. Except as prohibited by
Department's ex parte communications policy, Department encourages informal communications between
Department staff and the Subrecipient, to exchange information and informally resolve disputes. Department
also has administrative appeals processes to fairly and expeditiously resolve disputes. If at any time the
Subrecipient would like to engage Department in an ADR procedure, the Subrecipient may send a proposal to
Department's Dispute Resolution Coordinator. For additional information on Department's ADR policy, see
Department's Alternative Dispute Resolution and Negotiated Rulemaking at 10 TAC§1.17.
SECTION 39. TIME IS OF THE ESSENCE
Time is of the essence with respect to Subrecipient's compliance with all covenants, agreements, terms and
conditions of this Contract.
SECTION 40. COUNTERPARTS AND FACSIMILE SIGNATURES
This Contract may be executed in one or more counterparts each of which shall be deemed an original but all of
which together shall constitute one and the same instrument. Signed signature pages may be transmitted by
facsimile or other electronic transmission,and any such signature shall have the same legal effect as an original.
SECTION 41. NUMBER,GENDER
Unless the context requires otherwise, the words of the masculine gender shall include the feminine, and
singular words shall include the plural.
SECTION 42. NOTICE
A. If a notice is provided concerning this Contract, notice may be given at the following ("Notice
Address"):
As to Department:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
P. 0. Box 13941
Austin,Texas 78711-3941
Attention: Rudy Bentancourt, Director of CDBG CARES
Telephone: (361) 232-3020
rudy.bentancourt@tdhca.state.tx.us
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As to Subrecipient:
City of Fort Worth
6969 Pastor Bailey Drive,Suite 110
Dallas,TX 75237
Attention: Fernando Costa,Assistant City Manager
Telephone: (817) 392-6122 Email: Fernando.Costa@fortworthtexas.gov
B. All notices or other communications hereunder shall be deemed given when delivered, mailed by
overnight service, or five (5) days after mailing by certified or registered mail, postage prepaid, return
receipt requested,addressed to the appropriate Notice Address as defined in the above Subsection A of
this Section 42.
C. Subrecipient shall provide contact information to the Department in accordance with 10 TAC§6.6.
SECTION 43. VENUE AND JURISDICTION
This Contract is delivered and intended to be performed in the State of Texas. For purposes of litigation pursuant
to this Contract,venue shall lie in Travis County,Texas.
SECTION 44. DENIAL OF SERVICE APPEALS PROCESS FOR HOUSEHOLDS
A. Subrecipient must establish a written denial of service complaint procedure to address written
complaints (or an oral complaint if a person with a disability requests a reasonable accommodation
based on their disability)from a Household/Homeowner r.This appeal procedure is not applicable to a
Homeowner if the Lender declines to participate in the program.
B. If a Household's denial is solely based on income eligibility, this complaint procedure would not apply,
but the Household may request a recertification of income eligibility based on initial documentation
provided at the time of the original application. The recertification will be an analysis of the initial
calculation based on the documentation received with the initial application for services and must be
performed by an individual other than the person who performed the initial determination. If the
recertification upholds the Household's income as ineligible,the Household must be notified in writing.
C. If the Household is not satisfied with the Subrecipient's decision under the service complaint procedure,
the Household may appeal the decision in writing(or telephonically if a person with a disability requests
a reasonable accommodation based on their disability)to the Department within ten (10)calendar days
of notification of an adverse decision.
D. Households who allege that the Subrecipient has denied all or part of a service or benefit in a manner
that is unjust, violates discrimination laws, or without reasonable basis in law or fact, may request a
contested hearing under Tex. Gov't Code, Chapter 2001. The hearing shall be conducted by the State
Office of Administrative Hearings on behalf of the Department in the locality served by the Subrecipient,
for which the procedures are further described in 10 TAC §1.13 (relating to Contested Case Hearing
Procedures). If the Household appeals to the Department,Subrecipient's CDBG-CV funds that could be
pledged to that Household should remain unencumbered until the Department completes the appeal
process.
SECTION 45. ASSIGNMENT
This Contract is made by Department to Subrecipient only. Accordingly, it is not assignable without the written
consent and agreement of Department,which consent may be withheld in Department's sole discretion.
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SECTION 46. LIMITATION ON ABORTION FUNDING
A. Pursuant to Chapter 2272 of the Texas Government Code, to the extent allowed by federal and state
law,the Department may not enter into this Contract with an "abortion provider" or an "affiliate" of an
abortion provider, as said terms are defined thereunder, if funds under this Contract are appropriated
from state or local tax revenue.
B. By execution of this Contract, the Subrecipient hereby certifies that, as a condition of receipt of any
funds under this Contract from state or local tax revenue, it is eligible to receive said funds, and that it
will not utilize said funds in any way contrary to this Section 46 during the Contract Term.
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EXECUTED to be effective on June 15, 2021.
SUBRECIPIENT:
City of Fort Worth,
a political sl AA&Ay�Ajpp in the State of Texas
�tis.�.�.Ao Coyt<
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: 5/27/2021 1 10:09:37 PM CDT
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
igned by:
By: r�-U�
InAAn LbltiV{
Name: Rudy Bentancourt
Title: CDBG CARES Director
Date: 5/28/2021 1 8:12:13 AM CDT
Contract Compliance Manager:
By signing,I acknowledge that I am the person responsible for the monitoring and administration
of this contract,including ensuring all performance and reporting requirements.
Barbara Asbury(Jul 13,202115:49 CDT)
Barbara Asbury, Compliance & Planning Manager
Neighborhood Services Department
Approved as to form and legality:
Taylor Paris,Assistant City Attorney ddo�u�
p�OFORT���
Attest: PA, G���
�D`IGZGG� GD�IZGZGG I 000
o=d
Ronald P.Gonzales(Jul 13,202116:45 CDT)
O P
Ronald P. Gonzales,Acting City Secretary �a'� �000Opp0000 �`� OFFICIAL RECORD
�a4 nExAsa�� CITY SECRETARY
FT. WORTH, TX
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391 D
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES"or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
ADDENDUM A
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS, GRANTS, LOANS,AND COOPERATIVE AGREEMENTS
The undersigned certifies,to the best of its knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to
any person for influencing or attempting to influence an officer or employee of an agency,a Member
of Congress,an officer or employee of Congress,or an employee of a Member of Congress in
connection with the awarding of any Federal contract,the making of any Federal grant,the making of
any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,
renewal,amendment, or modification of any Federal contract,grant, loan,or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract,grant, loan, or cooperative agreement,the undersigned shall complete and submit
Standard Form-LLL,"Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants,and contracts under grants,
loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly.
This certification is material representation of fact on which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31,U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for
each such failure.
STATEMENT FOR LOAN GUARANTEES AND LOAN INSURANCE
The undersigned states,to the best of its knowledge and belief,that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency,a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this commitment providing for the United States to insure or
guarantee a loan,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report
Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or
entering into this transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file the
required statement shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for
each such failure.
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391 D
SUBRECIPIENT:
City of Fort Worth,
a politic Mbj WAjgp in the State of Texas
FcM.wr•�Co C'o�X�c
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: 5/27/2021 1 10:09:37 PM CDT
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AF B391 D
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES" or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
ADDENDUM B
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988:45 CFR Part 76,Subpart F.Sections
76.630(c)and(d)(2)and 76.645(a)(1)and(b)provide that a Federal agency may designate a central receipt point forSTATE-WIDE AND
STATE AGENCY-WIDE certifications,and for notification of criminal drug convictions.For the Department of Health and Human Services,
the central point is:Division of Grants Management and Oversight,Office of Management and Acquisition,Department of Health and
Human Services,Room 517-0,200 Independence Avenue,SW Washington,DC20201.
The undersigned certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession,or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation,and employee assistance programs;and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph(a);
(d)Notifyingthe employee in the statement required by paragraph(a)that, as a condition of
employment under the grant,the employee will-
(1)Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five (5) calendar days after such conviction;
(e) Notifying the agency in writing,within ten (10)calendar days after receiving notice under
paragraph (d)(2)from an employee or otherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position title,to every grant officer or other
designee on whose grant activity the convicted employee was working,unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
(f)Taking one of the following actions,within thirty(30) calendar days of receiving notice under
paragraph (d)(2),with respect to any employee who is so convicted-
(1)Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended;
or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal,State,or local health, law
enforcement, or other appropriate agency;
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(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs(a), (b), (c), (d), (e) and (f).
Place(s) of Performance [site(s)for the performance of work done in connection with the specific grant]
(include street address, city, county,state, zip code):
1.
2.
3.
4.
Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites
where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State employees in each local
unemployment office, performers in concert halls or radio studios). If Subrecipient does not identify the
workplaces at the time of application, or upon award,if there is no application,the Subrecipient must keep
the identity of the workplace(s)on file in its office and make the information available for Federal
inspection. Failure to identify all known workplaces constitutes a violation of the Subrecipient's drug-free
workplace requirements.
This certification is a material representation of fact upon which reliance is placed when the Department
awards the grant. If it is later determined that Subrecipient knowingly rendered a false certification,or
otherwise violates the requirements of the Drug-Free Workplace Act, Department, in addition to any other
remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace
Act.
SUBRECIPIENT:
City of Fort Worth,
a political sbogiXIgip in the State of Texas
E
"014 Costs
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: 5/27/2021 1 10:09:37 PM CDT
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391D
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES" or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
CONTRACT NO. 70300001006
ADDENDUM C
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
The undersigned certifies,to the best of its knowledge and belief,that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction;violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in section (b) of this
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal,State or local)terminated for cause or default.
(e) Will submit to the Department information about each proceeding that occurs during this Contract
Term or during the recordkeeping period that:
(1) Is in connection with this award;
(2) Reached its final disposition during the most recent five year period; and
(3) Is one of the following:
i. A criminal proceeding that resulted in a conviction, as defined below;
ii. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine,
penalty, reimbursement, restitution,or damages of$5,000 or more;
iii. An administrative proceeding, as defined below, that resulted in a finding of fault and liability
and your payment of either a monetary fine or penalty of$5,000 or more or reimbursement,
restitution, or damage in excess of$100,000;or
iv. Any other criminal,civil, or administrative proceeding if:
1. It could have led to an outcome described in this section (e) paragraph (3) items (i) — (iii) of
this award term and condition;
2. It had a different disposition arrived at by consent or compromise with an acknowledgment
of fault on your part;and
3. The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
(4) For purposes of section (e) of this certification the following definitions apply:
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i. An "administrative proceeding" means a non-judicial process that is adjudicatory in nature in
order to make a determination of fault or liability (e.g., Securities and Exchange Commission
Administrative proceedings,Civilian Board of Contract Appeals proceedings,and Armed Services
Board of Contract Appeals proceedings).This includes proceedings at the Federal and State level
but only in connection with performance of a Federal contract or grant. It does not include
audits,site visits,corrective plans,or inspection of deliverables.
ii. A"conviction",for purposes of this award term and condition, means a judgment or conviction
of a criminal offense by any court of competent jurisdiction,whether entered upon a verdict or
a plea, and includes a conviction entered upon a plea of nolo contendere.
Where the undersigned Subrecipient is unable to certify to any of the statements in this certification, such
Subrecipient shall attach an explanation of why it cannot provide said certification to this Contract.
The undersigned Subrecipientfurther agrees and certifiesthat itwill includethe below clause titled"Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Subcontracts/Lower Tier Covered
Transaction,"without modification,in all subcontracts and in all solicitations for subcontracts:
"CERTIFICATION REGARDING DEBARMENT,SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
—SUBCONTRACTS/LOWER TIER COVERED TRANSACTIONS
(1) The prospective lower tier participant/subcontractor certifies, by submission of this proposal, that
neither it nor its principals is presently debarred,suspended,proposed for debarment,declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant/subcontractor is unable to certify to any of the
statements in this certification,such prospective participant shall attach an explanation to this proposal.
LOWER TIER PARTICIPANT/SUBCONTRACTOR:
[Signature]
Printed Name:
Title:
Date:
This certification is a material representation of fact upon which reliance is placed when the Department
awards the grant. If it is later determined that Subrecipient knowingly rendered an erroneous certification, in
addition to any other remedies available to the Federal Government,the Department may terminate this
Contract for cause or default.
SUBRECIPIENT:
City of Fort Worth,
a politic gh&AW qn in the State of Texas
By:
FM44. Otd Carta
Name: Fernando Costa
Title: Assistant City Manager
Date: 5/27/2021 1 10:09:37 PM CDT
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391D
I
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES"or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
CONTRACT NO. 70300001006
EXHIBIT"A"
CONTRACT BENCHMARKS
City of Fort Worth,
a political subdivision in the State of Texas
CONTRACT BENCHMARKS'AS REFLECTED THROUGH THE MONTHLY EXPENDITURE AND PEFORMANCE
REPORT:
1. All subawardee information provided to the Department by 7/15/2021.
2. Contract 20%expended, as provided in the Budget, by fourth month reporting.
3. Contract 40%expended, as provided in the Budget, by sixth month reporting.
4. Contract funds 100%obligated, by 12/31/2021.
5. Contract 70%expended,as provided in the Budget,by ninth month reporting.
6. Contract 100%expended, as provided in the Budget, by thirteenth month reporting.
' The Department may recapture the unexpended funding up to the expenditure benchmark funding, as further
detailed in Section 4 D. of this Contract. The Department may recapture all or a portion of funding not obligated
by the Contract benchmark.
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391D
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES" or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
CONTRACT NO. 70300001006
EXHIBIT B
PERFORMANCE STATEMENT AND BENCHMARKS
City of Fort Worth,
a political subdivision in the State of Texas
CONTRACT TERM:_6/15/2021—6/14/2022^
SERVICE AREA: City of Fort Worth
ACTIVITIES DESCRIPTION:
A. Estimated number of Households to be assisted:35
B. Activities:
1. To provide emergency mortgage assistance to low-to moderate-income
homeowners impacted by the Coronavirus pandemic,to help provide housing stability
during the pandemic.
2. To assist eligible homeowners with emergency mortgage assistance made directly to the
Lender, on behalf of the eligible homeowner.The Mortgage Lender and the Mortgage
Loan must meet definitions outlined in Program Guidelines.
3. To provide up to six months of mortgage assistance with at least one month's worth of
current or future mortgage and not to exceed five months of mortgage in arrears.
4. To provide up to six months of mortgage assistancewith at least one month's worth of
current or future mortgage and not to exceed five months of mortgage in arrears.
C. Reporting:. By the 15th of each month,Subrecipient shall report:
Aggregate-level data to be reported via the Housing Contract System:
1. Summary data for households served by race, ethnicity, and household income level, and
other demographic data as required by HUD.
2. Number of Households that received emergency mortgage assistance.
3. Total number of Households served.
4. Number of pending Households to receive assistance in the following thirty(30)days.
Subrecipient must also report household-level data,including demographic data,as described on TDHCA's Excel
Monthly Performance Report spreadsheet.
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DocuSign Envelope ID:6ED44969-3104-4927-AAAC-4E919AFB391 D
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT
Coronavirus Aid, Relief, and Economic Security Act ("CDBG CARES" or"CDBG-CV")
Texas Emergency Mortgage Assistance Program ("TEMAP")
CONTRACT NO.70300001006
EXHIBIT C
BUDGET
City of Fort Worth,
a political subdivision in the State of Texas
LINE CATEGORIES CDBG-CV CONTRACT TOTAL
FUNDS
105Q Emergency Payments
Mortgage Assistance $435,000.001 $435,000,0
121A General Administration' $65,000.001 $65,000.001
1 1 1
I
TOTAL $500,000.001 $500,000.001
2 After reaching 40%of expenditure reporting of its General Administration funding under this
Contract, Subrecipient will not be reimbursed for General Administration funding that is greater than
20%of its reported expenditure of Emergency Payments,
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