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HomeMy WebLinkAboutContract 56033 CSC No.56033 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES This agreement ("Agreement") is between the City of Fort Worth, a Texas home-rule municipality ("City"), and IMS Infrastructure Management Services, LLC, authorized to do business in Texas ("Consultant"), for a project generally described as: Pavement Condition Survey ("Project"). Article I Scope of Services (1) Consultant hereby agrees to perform professional services as set forth in this Agreement and the Scope of Services, attached hereto as Attachment "A" ("Scope of Services"). These Services shall be performed in connection with the Project. (2)Additional services, if any, will be memorialized by an amendment to this Agreement. (3)All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of City, and shall be furnished to the City, prior to or at the time such services are completed, or upon termination or expiration of Agreement. Article II Compensation Consultant shall be compensated an amount up to $2,383,994.00 ("Contract Amount") in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Consultant shall provide monthly invoices to City. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Consultant of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. The term of this Agreement shall commence on the Effective Date and City of Fort Worth,Texas OFFICIAL RECORD Standard Agreement for Professional Services Revision Date:July 01,2021 Page 1 of CITY SECRETARY FT. WORTH, TX shall continue until the expiration of the funds or completion of the subject matter pursuant to the schedule, whichever occurs first, unless terminated in accordance with the terms of this Agreement. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondeat superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable, standards, codes, rules and/or regulations promulgated by local, state and national boards, bureaus and agencies. Approval to proceed by City of Consultant's work or work product shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its performance of the Services. Article VI Indemnification CONSULTANT,AT NO COST TO THE CITY,AGREES TO/NDEMNIFYAND HOLD CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR PERSONAL INJURY,INCLUDING DEATH, THAT MAYRELATE TO,ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITI) OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 2 of 8 Article VII Insurance Consultant shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. Article VIII Force Majeure City and Consultant shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. Article IX Transfer or Assignment Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of City. Article X Termination of Contract (1) City may terminate this Agreement for convenience by providing written notice to Consultant at least 30-days prior to the date of termination, unless Consultant agrees in writing to an earlier termination date. (2) Either City or Consultant may terminate this Agreement for cause if either party fails to substantially perform, through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days after receipt of written notice or thereafter fails to diligently pursue the correction to completion. (3) If City chooses to terminate this Agreement, upon receipt of notice of termination by Consultant, Consultant shall discontinue Services on the date such termination is effective. City shall compensate Consultant for such services rendered based upon Article II of this Agreement and in accordance with Exhibit "B". City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 3 of 8 Article XI Right to Audit (1) Consultant agrees that City shall, until the expiration of three (3) years after final payment under Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to Agreement. Consultant agrees that City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontractor agrees that City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor(s), involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any subcontractor reasonable advance notice of intended audit. (3) Consultant and subcontractor(s) agree to photocopy such documents as may be requested by City. City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article XII Business Equity Participation City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. In accordance with City's Business Equity Ordinance (Ordinance No. 24534-11-2020 as codified in Chapter 20, Article X of the City's Code of Ordinances, as amended, and any relevant policy or guidance documents), Consultant acknowledges the MBE and WBE goals established for Agreement and its execution of this Agreement is Consultant's written commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by Consultant may result in the termination of Agreement and debarment from participating in City contracts for a period of time of not less than three (3)years. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 4 of 8 Article XIII Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its subcontractor(s). Article XIV Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees and employees of all subcontractor(s)who perform work under Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate Agreement for violations of this provision by Consultant. Article XV Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. Agreement shall be construed in accordance with the laws of the State of Texas. Article XVI Contract Construction The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 5 of 8 interpretation of Agreement or any amendments or exhibits hereto. The failure of City or Consultant to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Consultant's respective right to insist upon appropriate performance or to assert any such right on any future occasion Article XVII Severability The provisions of Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other persons or circumstances shall not be affected thereby and Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVIII Notices Notices regarding Articles IX or X are to be provided to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Elizabeth Young Transportation/Public Works 200 Texas Street Fort Worth, Texas 76102 Consultant: IMS Infrastructure Management Services, LLC Attn: Derek Turner, M.B.A., CEO 8380 S Kyrene Rd, Ste 101 Tempe, AZ 85284 All other notices may be provided as described above or via electronic means. Article XIX Prohibition On Contracts With Companies Boycotting Israel Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if Consultant has 10 or more full time-employees and the City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 6 of 8 contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel' and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Article XX Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of Agreement. Article XXI Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of Agreement: Attachment A- Scope of Services Attachment B— Price Schedule Attachment C - Changes to Agreement Attachment D - Project Schedule Attachment E - Location Map Attachment F— Insurance Requirements REMAINDER OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE AND ATTACHMENTS TO FOLLOW City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 Page 7 of 8 Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT IMS Infrastructure Management Services, LLC Dana Burghdoff(Jul 16,20 9:04CDT) Dana Burghdoff ai�:- Assistant City Manager Derek Turner, M.B.A. CEO Date:J u 116,2021 Date: July 7, 2021 APPROVAL RECOMMENDED: . Q By:Wj(JuL13,2021 9:26 CDT) William Johnson Director, TPW Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting Form 1295 No.2021-727905 requirements. M&C No.: 21-0479 Elizabeth rroung(Jul 9,202112:44 CDT) Elizabeth Young M&C Date: 06/22/2021 Business Process Manager APPROVED AS TO FORM AND ATTEST: O, FORro��""as p. 0000000- LEGALITY a�I pO��d �0 O �i R��G P. �� 0vo 0_� By:DBlack(Jul 15,2021 22:53 CDT) Ronald P.Gonzales(Jul 16,202111:43 CDT) 01 o O Y �d T Doug Black Ronald P. Gonzales 4�DDDDDDD Do 000 a Assistant City Attorney Acting City Secretary �a�nEXAS�ap City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:July 01,2021 OFFICIAL RECORD Page 8 of 8 CITY SECRETARY FT. WORTH, TX Attachment A: Imm Scope of Services Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 DETAILED PROJECT SCOPE: GIS/Network Inventory Scope Details: - Project Initiation - Confirm scope, extent and content of surveys, set milestones, and confirm deliverables. - Confirm key contacts, roles and responsibilities, and project documentation. - Confirm communication cadence, including regular updates with details and narrative around progress and any expected delays. - Provide monthly progress report on milestones and changes in anticipated schedule. - Identify location of key data elements such as traffic data, GIS, existing roadway inventories, and pavement management data. - Identify deficient data and the means to obtain it. - Confirm phases of the work and invoicing methodology. - Network Referencing &GIS Linkage - Gather existing centerline topology for data collection preparation. - Obtain/confirm roadway attributes from GIS for functional class, traffic(if available), width, length, pavement type, etc. If not available, devise plan to obtain them. - Review existing segmentation, recommend updates, and apply updates as necessary. Develop coordinated data collection plan for review and approval prior to beginning data collection. Review and audit the City's roadway inventory(PMS/GIS linkage, functional class, surface type, length, width, and number of lanes). - Split, combine or add new sections as necessary. To preserve historical information, new fields may be required. - Ensure each segment is linked to its appropriate parent GIS section. - Develop field survey maps and detailed network inventory for use by the RST and client review. Deliverable Details: - Completed survey map approved by the City. Pavement Assessment Scope Details: - Data Collection - Mobilize LCMS-2 RST testing equipment to project. - Demonstrate the equipment to City personnel. - Calibrate equipment regularly throughout the project. - Complete single lane testing on all residential roadways, and two-lane testing (outside lanes)on all collector, arterial, and divided roadways. - Collect data for approximately 3,785 test miles including the"Base"streets and "PARD" streets. IMS Infrastructure Management Services Attachment A: Scope of Services page 1 Attachment A: IMN Scope of Services Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 - Collect modified ASTM D6433 distresses and attributes delivered in block-to-block segmentation basis. Distresses to include: - Asphalt Pavement: Cracking (Longitudinal, Transverse, Alligator, Block, and Edge), Distortions (groups Bumps and Sags, Corrugations, Approximate Base Failure Based Upon Observed Structural Defects, Depressions, Swells, and Shoving), Raveling, Bleeding, Rutting, Patching, and Potholes. - Concrete Pavement: Divided Slabs, Percent Panel Replacement, Corner Breaks, Faulting, Linear Cracks, Patching, Polished Aggregate, Spalling (groups Corner and Joint), and Scaling. - Curb survey will capture % curb per street segment(left and right)and %curb replacement required per segment. - All streets assessed for per-segment count of existing speed bumps and cushions. - Pavement Condition Index(PCI)and Overall Condition Index(OCI)will be calculated on a per-segment basis. - Distress data and PCl/OCI data will be included on a per-segment basis in an Excel-based Client Review Spreadsheet. - Data collection will be continuous/linear, meaning data will be collected for the entire length of the street segment. - Provision of Digital Images - Process four(4)views of digital video at 15-20 ft intervals. - Add banner to images with City logo and street information. - Link images to the City's existing GIS centerline. Data Processing and QC - Develop exceptions report for lengths that do not match GIS within 15% or 50 ft. - For each data stream (surface distress, roughness, GPS), aggregate and process the data at the segment level. - Develop individual index scores for surface distress, and roughness as appropriate. - Develop a pavement condition index for each section. - Produce shapefiles of the processed data. - Complete quality review of data. - Correction of any error and omissions from what was agreed upon found by City of Fort Worth. Pavement Assessment Pilot Area - Work collaboratively with the City to select a pilot area, ensuring it represents an accurate sample of conditions, functional classes, and materials for the network. - Conduct data collection, processing, and QA for a single area to be reviewed in detail by City personnel. - While results and review are pending, IMS equipment will continue testing to minimize downtime. - Pilot area to include a variety of functional classes, material, and condition. - Within 15 business days of pilot data delivery, City will provide acceptance of pilot data or will provide clear feedback to IMS to rework the data for a second review. IMS Infrastructure Management Services Attachment A:Scope of Services page Attachment A: Imm Scope of Services Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 Deliverable Details: - External hard drive with personal geodatabase and archive of images collected from the network. Images provided at 15-25 foot intervals. Four image views will be provided (Left Front: LF; Right Front: RF; Rear Downward: DW; Left Rear: LR). - Depending on City's preference, IMS can deliver hard drives by zone or as a completed set on a single hard drive. - Archived images provided on the external hard drive contain a banner with inventory information (on street, from street, to street, segment number)and City of Fort Worth logo. - Normalized data to be loaded into City's VUEWorks software - Client Review Spreadsheet with distress data and PCl/OCI information by segment and an image deliverable hard drive per each pavement zone, unless specified otherwise by the City. - City deliverables will be aggregated into and delivered as four"quadrants"defined by the I-30 and 1-35. Right-of-Way Asset Inventory(Excl. Sidewalks/Ramps) Scope Details: - Extract right-of-way assets from imagery. - Match existing asset IDs as part of verification process for all asset categories. - See attached spreadsheet for details related to attributes. - Pilot program for all ROW data will be delivered to Client as an ESRI Geodatabase for review. Geodatabase will include individual feature classes for each asset data deliverable and will mirror what can be expected for the final asset data deliverable. - QA/QC process will be performed at various stages of the collection, processing, and extraction process. Deliverable Details: - Final deliverable will be an ESRI Geodatabase with individual feature classes for each asset data deliverable along with images as collected by the RST. - Deliverable Geodatabase will include linked references to photos. - City deliverables will be aggregated into and delivered as four"quadrants" defined by the 1-30 and 1-35. Sidewalk and Pedestrian Curb Ramp Assessment Scope Details: - Add Iinework for all existing sidewalks and missing sidewalks. - Collect UDAR data on approximately 2806 sidewalk miles - Pilot program for all sidewalk and curb data will be delivered to Client as a geodatabase for review. - To accelerate the project timeline, the UDAR data collection system will be mobilized twice. The initial mobilization will collect data only in zones with a very high density of known sidewalks. Specific zones, as determined by the City and IMS, will be selected. Because the sidewalk IMS Infrastructure Management Services Attachment A:Scope of Services page 3 Attachment A: IMN Scope of Services Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 inventory will not be complete at this point in the process, all roads in a selected zone will be tested. - A second mobilization will be targeted exclusively on confirmed sidewalk mileage after the sidewalk inventory is complete. - Cross-slope measurements will be taken via UDAR point cloud at a rate of once per block-to- block segment. Measurements will occur at least 20 ft from intersection. - Ramp measurements taken via 3D point cloud. See attached spreadsheet for details on which measurements taken per ramp. - Raw point cloud data will be processed and prepared for extraction. - Relevant attributes as listed in the spreadsheet below will be extracted from point cloud and converted to tabular data format. - Sidewalk condition attribute will be defined to match the City's existing categories of"Good", "Fair', "Poor', "Failed", with the understanding that these ratings apply only to overall condition, and not to ADA compliance. - QA/QC process will be performed at various stages of the collection, processing, and extraction process. Deliverable Details: - Excel spreadsheet with all ramp and sidewalk data by segment and Ramp ID. - Geodatabase with asset attributes, relevant Iinework, and links to photos. - City deliverables will be aggregated into and delivered as four"quadrants"defined by the 1-30 and 1-35. Project-Related Scope Assumptions - Assume quick turnaround for maps, pilot data, interim deliverables - Assume clean GIS centerline, no major GIS cleanup work - Assume that as deliverables are provided to City, City will review and, if acceptable, approve the data within 30 days. Thank you for your interest and confidence in Infrastructure Management Services as your pavement and asset management specialists. We will strive to be an asset and extension of the City of Fort Worth staff and team. If any questions arise please do not hesitate to contact me at (417) 372-7021 or imyers(@-imsanalysis.com. Regards, IMS Infrastructure Management Services Jeff Myers, M.S.A., Central Region Manager of Client Services IMS Infrastructure Management Services Attachment A: Scope of Services page 4 Attachment A: IMN Scope of Services Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 Fort Worth TX 2021 1 RFP -Add Alt J Itemization -Allowance for Additional Streets Task Discipline Units Unit Rate 1 Project Manager HR $175.00 2 Senior Project Engineer HR $165.00 3 Project Engineer HR $130.00 4 Junior Project Engineer HR $110.00 5 Engineering Technician HR $80.00 6 Junior Engineering Technician HR $65.00 7 GIS Analyst HR $90.00 8 Jr. GIS Analyst HR $70.00 9 Project Coordinator HR $85.00 10 Clerical/Administrative/Data Processing HR $55.00 11 RST/Pavement Data Collection T-Mi $100.00 12 SST/Sidewalk Surface Tester T-Mi $442.00 IMS Infrastructure Management Services Attachment A: Scope of Services page 5 C� 0 N u 'a u +� L Cp 00 c $ K O N J li Id ` Q d -0 O u o c O + N ` E 7 N N 'O N � C C ` _ E > N X w H N j G. u OEp X y O O N y a d c - N o .� E > > •N 0. 0 m Q c Ln m > = EE aci F - Ma c E ar Ln C 0 > E c m o a y •E ! -Q s• ai m L c -, c v v a v m L o .Q v Q �« o- .3 ba y O H 00 ' E a u -Q uu -Q J v ; ai a ` N •• N L -a C ` �C M d m c ` ' 9 � o O v � am0 Di i a3i m O N c N C in in in L N Q N m F .a u C u 0 E w c00 ` G. > o m o °y K 3 .E 00) O Q ` Q N -Q N -` N N d 0 N O N d Vl E y 2d 0 in - w L m y N C C tko N C N - w L U o o a Q m y .N p ai -pcQ Lc ' Ly= �v u c Q c caa , c L O O' m- 5 - X aa cE0 vO 3 E u m v u Eov O 0 . 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IMS is proposing to utilize our Laser Road Surface Tester for the acquisition of pavement condition and imagery along with LiDAR testing for sidewalk and ramps. Proposed Project Budget The detailed budget presented below is based on the IMS work plan and deliverables. Task Activity Quant Units Unit Rate Total Project Initiation 1 Project Initiation 1 LS $3,500.00 $3,500.00 2 Network Referencing&GIS Linkage 3,785 T-Mi $8.00 $30,280.00 3 Network Inventory Checks&Survey Map Development 3,785 T-Mi $6.00 $22,710.00 Field Surveys 4 RST Mobilization/Calibration 1 LS $3,500.00 $3,500.00 5 RST Field Data Collection-Pavements 3,785 T-Mi $90.00 $340,650.00 6 Rightof-Way,Asset Data Collection(GPS&ROW Imagery) 3,785 T-Mi $7.00 $26,495.00 6a Curb ROW Attributes(Location,%Existing Curb,%Replacement needed) 3,785 T-Mi $35.00 $132,475.00 Data Management 7 Data QA/QC,Processing,Format,&Supply(Excel;Shapefile;KM_) 3,785 T-Mi $18.00 $68,130.00 8 Provision of Digital Images at 15-1oot Intervals Four Views) 3,785 T-Mi $12.00 $45,420.00 9 Condition Data Delivery(ExcellGeodatabase/Formatted for VueWorks) 1 LS $7,000.00 $7,000.00 10 Project Management 1 LS $20,405.00 $20,405.00 Total Base Scope $700,565.00 Add Alternates 11 Add Alt A(a&b)LiDAR Ramp Survey/Imagery Based Sidewalk Inventory (Intl.adding 250 additional sldwalk miles not Included In existing Ilnework) a. Pmject Initiation and Setup 1 LS $3,000.00 $3,000.00 b. Mobilization 2 LS $3,000.00 $6,000.00 c. RST Sidewalk ROW database development 4105 T-Mi $24.30 $99,751.50 d.LiDAR Curb Ramp/Sidewalk Data Collection 2806 T-Mi $200.00 $561,200.00 e.QA/QC and Geodatabase Development 2806 T-Mi $33.00 $92,598.00 f. LiDAR Ramp Extraction Processing 2806 T-Mi $48.00 $134,688.00 g.LiDAR Sidewalk Cross Slope Measurement(one/segment) 2806 T-Mi $27.25 $76,463.50 h. Project Management and Segmented mobilization 1 LS $22,391.00 $22,391.00 Total Add Alt A(a&b) $996,092.00 12 Add Alt B-Signs ROW database 4105 T-Mi $47.00 $192,935.00 13 Add Alt C-Streetlight ROW database 4808 T-Mi $27.00 $129,816.00 14 Add Alt G-Poles ROW database 4808 T-Mi $27.00 $129,816.00 15 Add Alt H-Option b-Pavement Striping Database 4105 T-Mi $14.00 $57,470.00 16 Additional miles(If ROW selected,additional miles must be driven for selected assets) 1023 T-Mi $100.00 $102,300.00 These assets include sidewalks(blue),ramps(blue),street lights(blue/red),poles(blue/red),stripings,symbols(blue). 17 Add Alt -Allowance for Additional Services(see itemization in Scope of Services 1 LS $75,000.00 $75,000.00 Project Total: $2,383,994.00 IMS Infrastructure Management Services Attachment B:Price Schedule page 1 Attachment C : Changes Imm to Agreement Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 No changes to proposed agreement. IMS Infrastructure Management Services Attachment 0 Changes to Agreement page 1 Attachment D: Project Imm Schedule Infrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 The following is a representative timeline from initiation to completion of the Scope of Work presented in Attachment A: Scope of Work. Project Kickoff 9 Schedule Asset 9 Post Survey Data '� • E. • • + • _O • G. NetworkO 9 DatadJ Data Analysis V bb G7Inventory Check M • •n/Survey M Reporting and O N M Results d N N aJ N Q M s M a M s *, a � 0 a� s a *Please see Attachment A for a detailed itemization of individual tasks *This is a representative timeline only, and can be impacted by scope adjustment, weather, timeliness of Client responses, Client approval and other factors. IMS Infrastructure Management Services Attachment D:Project Schedule page 1 Attachment E: Location Imm MapInfrastructure Management Services 8380 S.Kyrene Rd.Suite 101 Tempe,AZ 85284 THIS IS A CITYWIDE PROJECT, AND WILL ENCOMPASS THE FORT WORTH GIS CENTERLINE FILES. IMS Infrastructure Management Services Attachment E:Location Map page 1 EXHIBIT F CITY OF FORT WORTH STANDARD INSURANCE REQUIREMENTS (1) INSURANCE LIMITS a. Commercial General Liability — Insured shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Project or location. i. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered bythe commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. b. Business Auto — Insured shall maintain business auto liability and, if necessary, commercial umbrella liability insurance as follows: $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos,when said vehicle is used in the course of Insured's business and/or the Project. If Insured owns no vehicles, coverage for hired or non-owned autos is acceptable. Insured waives all rights against City and its agents,officers,directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Insured pursuant to this Agreement or under any applicable auto physical damage coverage. CFW Standard Insurance Requirements Page 1 of 3 Rev. 5.04.21 Policy Number: 711-01-70-64-0001 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BROAD FORM GENERAL LIABILITY ENDORSEMENT - TECHNOLOGY COMPANIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART This endorsement extends certain coverages.The following listing and the headers in this endorsement are only for convenience. Provisions in this endorsement might be modified by other endorsements. Read the entire policy carefully to determine rights, duties and what is and is not covered. A. Section I -Coverages 4. Incidental Malpractice by Employed 1. Expected or Intended Injury Physicians, Nurses, EMTs and Paramedics (Property Damage) 5. User of Covered Watercraft 2. Non-Owned Aircraft and 6. Newly Acquired or Formed Organizations Watercraft Under 55 Feet C. Section III-Limits of Insurance- 3. Broadened Property Damage- Aggregate Limit Per Location Rented Premises, Borrowed Equipment and Use of Elevators D. Section IV-Commercial General 4. Personal and Advertising Injury Exclusions Liability Conditions a. Insureds in Media and 1. Duties in Event of Occurrence, Offense, Internet Type Businesses Claim or Suit b. Electronic Chatrooms or Bulletin Boards 2. Waiver of Subrogation When Required by 5. Medical Payments- Written Contract or Agreement Increased Limits and Time Period E. Section V-Definitions 6. Product Recall Expense Coverage 7. Supplementary Payments- 1. Bodily Injury-Includes Mental Anguish Cost of Bail Bonds and Loss of Earnings 2• Coverage Territory-Worldwide 3. Mobile Equipment-Self-Propelled Snow B. Section II -Who is an Insured Removal, Road Maintenance and Street 1. Broadened Named Insured Cleaning Equipment Less than 1,000 Pounds 2. Additional Insured -Broad Form Vendor Gross Vehicle Weight 3. Additional Insured -Written Contract, Agreement, Permit or Authorization A. Section I -Coverages 1. Expected or Intended Injury(Property Damage) The following is added to Exclusion 2.a. Expected Or Intended Injury of Section I-Coverages- Coverage A-Bodily Injury and Property Damage Liability: This exclusion does not apply to "property damage" resulting from the use of reasonable force to protect persons or property. 2. Non-Owned Aircraft and Watercraft Under 55 Feet a. The following is added to Exclusion 2.g. Aircraft,Auto or Watercraft of Section I-Coverages- Coverage A-Bodily Injury and Property Damage Liability: This exclusion does not apply to an aircraft that is: (a) Hired, chartered or loaned with a paid crew; and (b) Not owned by any insured. b. The following replaces Exclusion 2.g.(2)(a) of Section I-Coverages-Coverage A-Bodily Injury and Property Damage Liability: (a) Less than 55 feet long; and VCG 207 0618 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 9 Copyright 2017,OneBeacon Insurance Group LLC E-INSURED c. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV— Commercial General Liability Conditions: This insurance is excess over any of the other valid and collectible insurance available to the insured that provides coverage for aircraft or watercraft not owned by any insured, whether such insurance is primary, excess, contingent or on any other basis. 3. Broadened Property Damage—Rented Premises, Borrowed Equipment and Use of Elevators a. The following is added to Exclusion 2.j. Damage To Property of Section I—Coverages— Coverage A—Bodily Injury and Property Damage Liability: Paragraph (1) of this exclusion does not apply to "property damage" to real property you rent or temporarily occupy with permission of the owner. Paragraph (4) of this exclusion does not apply to "property damage"to equipment you borrow while at a job site if the equipment is not being used by anyone to perform work or operations at the time of loss. Paragraphs (3), (4) and (6) of this exclusion do not apply to "property damage" arising out of the use of elevators at premises you own, rent, lease or occupy. b. The following replaces Paragraph 6. of Section III—Limits Of Insurance: 6. Subject to Paragraph 5. above, the Damage to Premises Rented to You Limit shown in the Declarations is the most we will pay under Coverage A for damages because of"property damage" to any one premises while rented to you or occupied by you with permission of the owner. If a Damage to Premises Rented to You Limit is not shown in the Declarations, that Limit will be$500,000. c. The following is added to Paragraph b.(1) of Paragraph 4. Other Insurance of Section IV— Commercial General Liability Conditions: This insurance is excess over any of the other valid and collectible insurance available to the insured that provides coverage for real property you rent or temporarily occupy with the permission of the owner, borrowed equipment or use of elevators, whether such insurance is primary, excess, contingent or on any other basis. 4. Personal and Advertising Injury Exclusions a. Insureds in Media and Internet Type Businesses The following replaces Exclusion 2.j. Insureds In Media And Internet Type Businesses of Section I —Coverages—Coverage B—Personal and Advertising Injury Liability: "Personal and advertising injury" committed by an insured whose business is: (1) Advertising, broadcasting, publishing or telecasting; or (2) Designing or determining content of web sites for others. However,this exclusion does not apply to Paragraphs 14.a., b. and c. of"personal and advertising injury"under the Definitions section. For the purposes of this exclusion,the placing of frames, borders or links,or advertising for you, is not by itself considered the business of advertising, broadcasting, publishing or telecasting. b. Electronic Chatrooms or Bulletin Boards The following replaces Exclusion 2.k. Electronic Chatrooms Or Bulletin Boards of Section I— Coverages—Coverage B—Personal and Advertising Injury Liability: "Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns or maintains for others. 5. Medical Payments—Increased Limits and Time Period The following provisions are modified only if Coverage C is not otherwise excluded by the provisions of this Coverage Part or any endorsement. a. The following replaces Paragraph a.(3)(b) in Paragraph 1. Insuring Agreement of Section I— Coverage C—Medical Payments: (b) The expenses are incurred and reported to us within three years of the date of the accident; and VCG 207 0618 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 9 Copyright 2017,OneBeacon Insurance Group LLC b. The following is added to Paragraph 7. of Section III—Limits Of Insurance: The Medical Expenses Limit for Coverage C is the greater of$15,000 per person or the amount shown in the Declarations. 6. Product Recall Expense Coverage a. The following is added to Section I—Coverages: Product Recall Expense Schedule Product Recall Aggregate Limit $ 50,000 Each Product Recall Limit $25,000 Each Product Recall Deductible $1,000 The limits and deductible in this Schedule apply to Product Recall Expense Coverage unless other amounts are shown in the Declarations. PRODUCT RECALL EXPENSE COVERAGE We will pay"product recall expense" incurred by you or on your behalf for a "covered recall"to which this insurance applies. This insurance applies to "product recall expense"for a"covered recall"that takes place in the "coverage territory" and during the policy period. The amount we will pay for"product recall expense" is limited as described in Section III—Limits Of Insurance. We will only pay the amount of"product recall expense" in excess of the Each Product Recall Deductible shown in the Schedule above. You must pay the Each Product Recall Deductible for each "covered recall"that is initiated. b. The following is added to Section III —Limits Of Insurance: The Product Recall Aggregate Limit shown in the Schedule above is the most we will pay for the sum of all "product recall expense" incurred for all "covered recalls" initiated during the policy period. Subject to the Product Recall Aggregate Limit, the Each Product Recall Limit shown in the Schedule above is the most we will pay for all "product recall expenses" arising out of any one "covered recall" for the same defect or deficiency. c. The following is added Section IV—Commercial General Liability Conditions: Duties In The Event Of"Covered Recall" 1. You must report a "covered recall"to us as soon as practicable and no later than 30 days after you discover or are made aware of such recall. 2. No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. 3. You must see to it that the following are done as soon as practicable after an actual or anticipated "covered recall"that may result in "product recall expense": (a) Give us notice of any discovery or notification that "your product" must be withdrawn or recalled, including a description of"your product" and the reason for the withdrawal or recall; (b) Cease any further release, shipment, consignment or any other method of distribution of such product, as well as any similar products, until it has been determined that all such products are free from defects that could result in "product recall expense"; (c) As often as may be reasonably required, permit us to: (1) Inspect"your product" and take damaged and undamaged samples of "your products" for inspection, testing and analysis; and (2) Examine and make copies from your books and records; (d) Within 60 days of our request and providing you the necessary forms, send us a signed, sworn proof of loss containing the information we request to settle the claim; and VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 3 of 9 Copyright 2017,OneBeacon Insurance Group LLC (e) Permit us to examine any insured under oath, while not in the presence of any other insured, at such times as may reasonably be required, about any matter relating to this insurance or your claim, including an insured's books and records. An insured's answers to the examination must be signed. d. The following are added to Section V—Definitions: "Covered recall" means a recall of"your product" made necessary because the insured or a government entity has determined that a known or suspected defect, deficiency, inadequacy or dangerous condition in "your product" has resulted in, or will result in, "bodily injury" or"property damage". "Product recall expense": a. Means the following necessary and reasonable extra expenses incurred by you or on your behalf exclusively for the purpose of recalling "your product": (1) Expenses for communications, including broadcast announcements or printed "advertisements" and associated stationery, envelopes and postage; (2) Expenses for shipping the recalled products from any purchaser, distributor or user to the place or places designated by you; (3) Expenses for overtime paid to your regular non-salaried "employees"; (4) Expenses for hiring "temporary workers"; (5) Expenses incurred by"employees", including transportation and accommodations; (6) Expenses to rent additional warehouse or storage space; or (7) Expenses for proper disposal of"your product" if the disposal is necessary to avoid "bodily injury' or"property damage" and is other than regularly used to discard, trash or dispose of "your product". b. Does not include the following: (1) Damages, fines or penalties; (2) Defense expenses; (3) The cost of regaining your market share, goodwill, revenue or profit; or (4) Any expenses resulting from: (a) Failure of any product to accomplish its intended purpose; (b) Breach of warranties of fitness, quality, durability or performance; (c) Loss of customer approval, or any cost incurred to regain customer approval; (d) Redistribution or replacement of"your product"that was recalled with like products or substitutes; (e) The insured's caprice or whim; (f) A condition any insured knew, or had reason to know, of at the inception of this insurance that was likely to cause loss; or (g) Recall of"your products"that have no known or suspected defect solely because a known or suspected defect in another of "your products" has been found. 7. Supplementary Payments —Cost of Bail Bonds and Loss of Earnings The following replaces Paragraphs 1.b. and 1.d. of Supplementary Payments—Coverages A and B in Section I —Coverages: b. Up to$2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or"suit", including actual loss of earnings up to$250 a day because of time off from work. VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 9 Copyright 2017,OneBeacon Insurance Group LLC B. Section II —Who is an Insured 1. Broadened Named Insured Section II —Who Is An Insured is amended to include as a Named Insured any legally incorporated entity in which you maintain ownership of more than 50 percent of the voting stock on the effective date of this endorsement, but only if there is no other similar insurance available to that organization. This insurance does not apply to any organization that is an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance. 2. Additional Insured—Broad Form Vendor a. Section II—Who Is An Insured is amended to include as an additional insured any person or organization (referred to below as "vendor")with whom you have agreed in a written contract or agreement to provide insurance, but only with respect to "bodily injury" or"property damage" arising out of"your products" that are distributed or sold in the regular course of the vendor's business. But none of these vendors are an additional insured: (1) If the "products-completed operations hazard" is excluded under the Coverage Part or by endorsement; (2) If the vendor is a person or organization from whom you have acquired the products, or any ingredient, part or container entering into, accompanying or containing those products; (3) For"bodily injury" or"property damage"for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement unless that the vendor would have otherwise been liable for such "bodily injury" or"property damage" in the absence of that contract or agreement; or (4) For"bodily injury" or"property damage" caused by or arising out of: (a) Any express warranty not authorized by you; (b) Any physical or chemical change in the product made intentionally by the vendor; (c) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (d) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (e) Operations to demonstrate, install, service or repair, except those operations performed at the vendor's premises in connection with the sale of the product; (f) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (g) The sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf, unless such act or omission is: (1) In the course of repackaging "your products" in the original container after unpacking solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer; (ii) A demonstration, installation, servicing or repair operation of"your products" performed at the vendor's premises in connection with the sale of the product; or (iii)An inspection, adjustment, test or servicing of"your products" the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. b. The insurance afforded to such vendor under Paragraph a. above: (1) Applies only to the extent permitted by law; and (2) Will not be broader than that which you are required by the contract or agreement to provide to such vendor. VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 5 of 9 Copyright 2017,OneBeacon Insurance Group LLC c. The following is added to Section III —Limits Of Insurance: The most we will pay on behalf of a vendor that qualifies as an additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This provision does not increase the applicable Limits of Insurance shown in the Declarations. 3. Additional Insured—Written Contract, Agreement, Permit or Authorization a. Section II—Who Is An Insured is amended to include as an additional insured any person or organization with whom you have agreed in a written contract, agreement, permit or authorization to provide insurance but only with respect to liability for injury or damage caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf for: (1) "Bodily injury", "property damage" or"personal and advertising injury" in the performance of your ongoing operations, and only until your operations are completed, for such person or organization at the location designated in the contract, agreement, permit or authorization; (2) "Bodily injury", "property damage" or"personal and advertising injury" in the maintenance, operation or use of equipment leased to you by such person or organization; or (3) "Bodily injury", "property damage" or"personal and advertising injury" in connection with premises you own, rent, lease or occupy. b. The insurance afforded to an additional insured under Paragraph a. above does not apply: (1) Unless: (a) The contract or agreement is executed, or the permit or authorization is issued, before the "bodily injury", "property damage" or"personal and advertising injury" occurs; and (b) The contract, agreement, permit or authorization is in effect or becomes effective during the policy period. (2) To any: (a) Person or organization included as an insured under any other provision of this policy, including this or any other endorsement; (b) Lessor of equipment after the equipment lease terminates or expires; (c) Owner or other interests from whom land has been leased; (d) Manager or lessor of premises if: (1) The"occurrence"takes place after you cease to be a tenant in that premises; or (ii) The"bodily injury", "property damage" or"personal and advertising injury" arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor. (e) Person or organization if the "bodily injury", "property damage" or"personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (ii) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the"occurrence"which caused the "bodily injury" or"property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or the failure to render any professional architectural, engineering or surveying services; or VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 6 of 9 Copyright 2017,OneBeacon Insurance Group LLC (f) "Bodily injury" or"property damage"occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project(other than service, maintenance or repairs)to be performed by or on behalf of the additional insured(s)at the location of the covered operations has been completed; or (ii) That portion of"your work"out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. c. The insurance afforded to an additional insured under Paragraph a. above: (1) Applies only to the extent permitted by law; and (2) Will not be broader than that which you are required by the contract, agreement, permit or authorization to provide to such additional insured. d. With respect to the insurance afforded to an additional insured under Paragraph a. above: (1) The following is added to Paragraph 4. Other Insurance of Section IV—Commercial General Liability Conditions: Regardless of the provisions of Paragraphs a. and b. above, this insurance is primary to, and will not seek contribution from, any other insurance available to an additional insured if: (1) Such additional insured is a Named Insured under that other insurance; and (2) You have agreed in the contract, agreement, permit or authorization that this insurance would be primary and would not seek contribution from any other insurance available to such additional insured. (2) The following is added to Section III —Limits Of Insurance: The most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract, agreement, permit or authorization; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This provision does not increase the applicable Limits of Insurance shown in the Declarations. 4. Incidental Malpractice by Employed Physicians, Nurses, EMTs and Paramedics a. The following is added to Paragraph 2.a.(1)(d) of Section II—Who Is An Insured: But an "employee" or"volunteer worker" employed or volunteering as a physician, dentist, nurse, emergency medical technician or paramedic is an insured if you are not engaged in the business or occupation of providing professional health care services. b. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV— Commercial General Liability Conditions: This insurance is excess over any of the other valid and collectible insurance available to the insured for coverage for insured "employee" or volunteer worker who is a physician, dentist, nurse, emergency medical technician or paramedic, whether such insurance is primary, excess, contingent or on any other basis. 5. User of Covered Watercraft a. Section II —Who Is An Insured is amended to include as an additional insured any person or organization who uses, or is responsible for the use of, a watercraft covered by this policy if the use is with your express or implied consent. But no such person or organization is an insured with respect to: a. 'Bodily injury"to that person's or organization's "employee"; or b. "Property damage"to property: (1) Owned, occupied or used by; or (2) In the care, custody or control of, rented to or over which physical control is being exercised for any purpose by; that person or organization. VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 7 of 9 Copyright 2017,OneBeacon Insurance Group LLC b. The following is added to Paragraph b.(1) in Paragraph 4. Other Insurance of Section IV— Commercial General Liability Conditions: This insurance is excess over any of the other valid and collectible insurance available to the insured for use of, or responsibility for use of, a watercraft covered by this policy, whether such insurance is primary, excess, contingent or on any other basis. 6. Newly Acquired or Formed Organizations The following replaces Paragraph 3.a. of Section II—Who Is An Insured: a. Coverage under this provision is afforded only until the end of the policy period; C. Section III—Limits of Insurance—Aggregate Limit Per Location The following is added to Paragraph 2. of Section III—Limits Of Insurance: The General Aggregate Limit applies separately to each "location" of yours.As used in this provision, "location" means premises you own, rent or lease involving the same or connecting lots, or whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. D. Section IV—Commercial General Liability Conditions 1. Duties in the Event of Occurrence, Offense, Claim or Suit The following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV—Commercial General Liability Conditions: The requirements that you must notify us of an "occurrence", offense, claim or"suit", or send us documents concerning a claim or"suit", apply only if the "occurrence", offense, claim or"suit" is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An "executive officer" or insurance or risk manager, if you are a corporation; or (4) A manager, if you are a limited liability company. The requirement that you must notify us as soon as practicable of an "occurrence" or an offense that may result in a claim does not apply if you report the "occurrence" or offense to your workers' compensation insurer and that"occurrence" or offense later develops into a liability claim for which coverage is provided by this policy. But as soon as you become aware that an "occurrence" or offense is a liability claim rather than a workers' compensation claim, you must comply with all parts of Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV—Commercial General Liability Conditions. 2. Waiver of Subrogation When Required by Written Contract or Agreement The following is added to Paragraph 8.Transfer of Rights of Recovery Against Others to Us of Section IV—Commercial General Liability Conditions: We will waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" included within the "products-completed operations hazard" if the operations or work is done under a written contract or agreement with that person or organization, but only if the contract or agreement is executed before the"bodily injury" or"property damage" occurs and requires you to waive your rights of recovery. E. Section V—Definitions 1. Bodily Injury—Includes Mental Anguish The following is added to Paragraph 3. of Section V—Definitions: "Bodily injury" includes mental anguish resulting from bodily injury, sickness, or disease sustained by a person at any time. 2. Coverage Territory—Worldwide The following replaces Paragraph 4. of Section V—Definitions: 4. "Coverage territory" means anywhere other than a country or jurisdiction that is subject to trade or other economic sanction or embargo by the United States of America. But the insured's VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 8 of 9 Copyright 2017,OneBeacon Insurance Group LLC responsibility to pay damages must be determined in a settlement we agree to or in a "suit" on the merits brought within the United States of America (including its territories and possessions), Puerto Rico or Canada. 3. Mobile Equipment—Self-Propelled Snow Removal, Road Maintenance and Street Cleaning Equipment Less than 1,000 Pounds Gross Vehicle Weight The following is added after Paragraph 12.f.(1) of Section V—Definitions: But a self-propelled vehicle of less than 1,000 pounds gross vehicle weight that is maintained primarily for purposes other than transportation of persons or cargo with permanently attached equipment for snow removal, road maintenance (other than construction or resurfacing)or street cleaning will be considered "mobile equipment' and not an "auto". VCG 207 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 9 of 9 Copyright 2017,OneBeacon Insurance Group LLC Policy Number: 711-01-70-64-0000 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BROAD FORM AUTOMOBILE ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM This endorsement extends certain coverages. The following listing and the headers in this endorsement are only for convenience. Provisions in this endorsement might be modified by other endorsements. Read the entire policy carefully to determine rights, duties and what is and is not covered. A. Drive Other Car Coverage—Executive Officers 4. Loss of Use Expenses Increased and Certain Individuals 5. Other Coverage Extensions B. Section II —Covered Autos Liability Coverage a. Airbag Discharge b. Auto Theft Reward 1. Additional Insured —Written Contract, c. Loan/Lease Gap Coverage Agreement, Permit or Authorization d. Rental Reimbursement 2. Broadened Named Insured 6. Diminution in Value 3. Employees as Insureds 7. Communications Equipment (Including Employee Hired Autos and 8. Deductible Waived For Glass Repair Fellow Employee Coverage) D. Section IV— Business Auto Conditions 4. Newly Acquired or Formed Organizations 5. Supplementary Payments— 1. Duties in Event of Accident, Claim, Suit or Loss Bail Bonds and Loss of Earnings 2. Waiver of Subrogation When Required by C. Section III— Physical Damage Coverage Written Contract or Agreement 1. Hired Auto Physical Damage Coverage E. Section V—Definitions 2. Towing—Any Covered Autos 1. Bodily Injury— Includes Mental Anguish 3. Transportation Expenses Increased 2. Executive Officer A. Drive Other Car Coverage—Executive Officers and Certain Individuals 1. The following is added to Section I —Covered Autos: Drive Other Car Coverage a. For Covered Autos Liability Coverage and Physical Damage Coverage, "autos" in the care, custody or control of an "insured" described in Paragraph 2. below, which you do not own, hire, lease or borrow, are covered "autos". But this does not include any"auto": (1) Owned by any"insured" described in Paragraph 2. below, or any member of their household, including any "auto" that is owned but not insured; (2) Used by an "insured" described in Paragraph 2. below while working in the business of selling, servicing, repairing or parking autos; or (3) Insured or covered under another policy. b. If Medical Payments, Uninsured/Underinsured Motorist, Personal Injury Protection or other compulsory coverages required by the governing jurisdiction are provided by this policy, then an "insured" described in Paragraph 2. below, and their family members residing in the same household, are "insureds"while: (1) Occupying as a passenger; or (2) A pedestrian when struck by; any"auto" you do not own, hire, lease or borrow, except an "auto" owned by an "insured" described in Paragraph 2. below or members of their household, or an "auto" insured or covered under any other policy. VCA 201 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 1 of 5 Copyright 2018,OneBeacon Insurance Group LLC E-INSURED 2. With respect to Drive Other Car Coverage only, Paragraph A.1.Who is an Insured of Section II— Liability Coverage is amended to include as an "insured" the following: If you are designated in the Declarations as: a. An individual, you and your spouse. b. A partnership, your partners and their spouses. c. An organization other than an individual or a partnership, your"executive officers" and their spouses. 3. Limit of Insurance and Deductible The most we will pay for Drive Other Car Coverage is the single highest Limit of Insurance for the applicable coverage for an "auto" you own. The Deductible for Drive Other Car Coverage is the largest Deductible for the applicable coverage for an "auto" you own. 4. Other Insurance Regardless of the existence of other insurance or Paragraph B.S. Other Insurance of Section IV— Business Auto Conditions, Drive Other Car Coverage is primary. B. Section II —Covered Autos Liability Coverage 1. Additional Insured—Written Contract, Agreement, Permit or Authorization Paragraph A.1.Who is an Insured of Section II —Covered Autos Liability Coverage is amended to include as an additional "insured" any person or organization with whom you have agreed in a written contract, agreement, permit or authorization to provide insurance such as is afforded under this Coverage Form but only with respect to liability for"bodily injury" or"property damage" caused in whole or in part by your maintenance, operation or use of a covered "auto". But this insurance does not apply: a. Unless the written contract or agreement has been executed or the permit or authorization has been issued prior to the "accident" that caused the "bodily injury" or"property damage"; b. To any person or organization included as an "insured" under any other provisions of this policy, including this or any other endorsement; c. To the independent acts or omissions of such person or organization; or d. To any lessor of"autos"when their contract or agreement with you for such leased "auto" ends or the lessor or its agent takes possession of the "auto". 2. Broadened Named Insured Paragraph A.1.Who is an Insured of Section II —Covered Autos Liability Coverage is amended to include as a Named Insured any legally incorporated entity in which you maintain ownership of more than 50 percent of the voting stock on or after the effective date of this endorsement, but only if there is no other similar insurance available to that organization. This insurance does not apply to any organization that is an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance. 3. Employees as Insureds (Including Employee Hired Autos and Fellow Employee Coverage) a. Paragraph A.1.Who is an Insured of Section II —Covered Autos Liability Coverage is amended to include as an "insured" your"employee"while: (1) Using a covered "auto" you do not own, hire or borrow in your business or your personal affairs. (2) Operating an "auto" hired or rented under a contract or agreement in that"employee's" name, with your permission, while performing duties related to the conduct of your business. b. Exclusion B.S. Fellow Employee of Section II—Covered Autos Liability is deleted. c. The following is added to B.5.b of Section IV—Business Auto Conditions: Any covered "auto" hired or rented without a driver by your"employee" under a contract or agreement in that"employee's" name, with your permission, while performing duties related to the conduct of your business is also deemed to be a covered "auto" you own. VCA 201 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 2 of 5 Copyright 2018,OneBeacon Insurance Group LLC 4. Newly Acquired or Formed Organizations Paragraph A.1.Who is an Insured of Section II —Covered Autos Liability Coverage is amended to include as an "insured" any organization you newly acquire or form, other than a partnership orjoint venture, and over which you maintain ownership or majority interest, if there is no other similar insurance available to that organization. But: (1) Coverage under this provision is afforded only until the end of the policy period; and (2) Coverage does not apply to "bodily injury" or"property damage" caused by an "accident" that occurred before you acquired or formed the organization. 5. Supplementary Payments —Bail Bonds and Loss of Earnings In Paragraph A.2.a. Supplementary Payments of Section II—Covered Autos Liability, the following replaces Paragraphs (2) and (4): (2) Up to $3,500 for cost of bail bonds (including bonds for related traffic law violations) required because of an"accident"we cover. We do not have to furnish these bonds. (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work. C. Section III—Physical Damage Coverage 1. Hired Auto Physical Damage Coverage a. If hired "autos" are covered "autos" under Section II —Covered Autos Liability Coverage and this policy provides Comprehensive, Specified Causes of Loss Coverage or Collison Coverage for any "auto" you own, a hired "auto"will be deemed a covered "auto" for Physical Damage Coverage subject to the provisions in Paragraph b. below. b. For Hired Physical Damage Coverage provided by paragraph a. above: (1) The most we will pay for"loss" to any hired "auto" is the lesser of: (a) $75,000 for"autos"of the private passenger type and $50,000 for all other"autos"; (b) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (c) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. (2) The Deductible is the largest Deductible for the applicable coverage for an "auto" you own. (3) This insurance is excess over any other valid and collectible insurance, whether such insurance is primary, excess, contingent or on any other basis. 2. Towing—Any Covered Autos The following replaces Paragraph A.2. Towing of Section III— Physical Damage Coverage: We will pay up to$100 for towing and, if labor is performed at the place of disablement, labor costs incurred each time a covered "auto" is disabled if a premium charge for towing and labor is shown in the Schedule or the Declarations. 3. Transportation Expenses Increased In Paragraph A.4.a. Transportation Expenses of Section III— Physical Damage Coverage, the amounts we will pay amounts we will pay for temporary transportation expenses incurred by you because of the total theft of a covered "auto" of the private passenger type are increased to$75 per day, to a maximum of$2,250. 4. Loss of Use Expenses Increased The following replaces the last paragraph in Paragraph A.4.b. Loss Of Use Expenses of Section III — Physical Damage Coverage: However, the most we will pay for any expenses for loss of use is$1,000. 5. Other Coverage Extensions If you have Physical Damage Coverage, the following are added to Paragraph A.4.Coverage Extensions of Section III —Physical Damage Coverage: VCA 201 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 3 of 5 Copyright 2018,OneBeacon Insurance Group LLC a. Airbag Discharge We will pay to reset or replace a covered "auto's" airbag that accidentally discharges without the "auto" being involved in an "accident" if the airbag is not covered under a manufacturer's warranty and you did not intentionally cause the discharge. No Deductible applies to this Coverage Extension. b. Auto Theft Reward If you have Comprehensive or Specified Cause of Loss Coverage, we will pay a reward up to $2,000 for information leading to the arrest and conviction of anyone stealing a covered "auto". But we will not pay a reward to you, any family members or"employees" or any public officials while performing their duties. c. Loan/Lease Gap Coverage If a covered "auto" is subject to a long-term loan or lease that requires, in writing, that the lender or lessor be an additional "insured", and you are legally obligated for the remaining balance on the loan or lease, we will pay the difference between the actual cash value of the "auto" at the time of "loss" and the remaining balance on your loan or lease. But we will not pay for: (1) Any amount paid under the policy's Physical Damage Coverage; or (2) Any amounts for abnormal or excess wear and tear, additional or high mileage charges, carry-over balances from previous loans or leases, extended warranties or insurance purchased with the loan or lease, lease termination fees, taxes, overdue payments, unreturned security deposits or any penalties, interest or charges resulting from overdue payments. d. Rental Reimbursement We will pay for expenses to rent an "auto" of the private passenger type because of"loss" to a covered "auto" of the private passenger type. But: (1) We will only pay expenses incurred during the policy period at the time of the "loss" and ending, regardless of the policy period, six days after the"loss". (2) The most we will pay is the lesser of: (a) Reasonable and necessary expenses actually incurred; or (b) $50 per day. (3) This coverage does not apply if a spare or reserve "auto" is available to you. (4) If"loss" is because of the total theft of a covered "auto", we will pay only those amounts that are not already covered under Transportation Expenses. No Deductible applies to this Coverage Extension. 6. Diminution in Value The following is added to Exclusion 13.6. of Section III— Physical Damage Coverage: This exclusion does not apply to "diminution in value" of a covered "auto" of the private passenger type used in the conduct of the "insured's" business that is leased, rented, hired or borrowed without a driver for a period of 30 days or less. But the most we will pay for such "diminution in value" is the lesser of: a. 20 percent of the actual cash value of the"auto" as of the time of the"loss"; or b. $7,500. 7. Communications Equipment The following is added to Paragraph B. Exclusions of Section III— Physical Damage Coverage: Exclusions 4.c. and 4.d. do not apply to communications equipment, including its antenna and other accessories, that is permanently installed in, and not removable from, a covered "auto" and designed for use as a: a. Citizen's band radio; b. Two-way mobile radio or telephone; VCA 201 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 4 of 5 Copyright 2018,OneBeacon Insurance Group LLC c. Scanning monitor receiver; or d. GPS navigation system. No Deductible applies to "loss" to such communications equipment. But the most we will pay for all such communications equipment is $5,000 for any one"loss". 8. Deductible Waived For Glass Repair The following is added to Paragraph D. Deductible of Section III— Physical Damage Coverage: No Deductible applies if glass that is damaged is repaired rather than replaced. D. Section IV— Business Auto Conditions 1. Duties in the Event of Accident, Claim, Suit or Loss The following is added to Paragraph A.2. Duties in the Event of Accident, Claim, Suit or Loss of Section IV— Business Auto Conditions: The requirements that you must notify us of an "accident", claim, "suit" or"loss", or send us documents concerning a claim or"suit", apply only if the "accident", claim, "suit" or"loss" is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An "executive officer" or insurance or risk manager, if you are a corporation; or (4) A manager, if you are a limited liability company. The requirement that you must notify us as soon as practicable of an "accident", claim, "suit" or"loss" does not apply if you report the"accident", claim, "suit" or"loss" to your workers' compensation insurer and the"accident", claim, "suit" or"loss" later develops into a liability claim for which coverage is provided by this policy. But as soon as you become aware that an "accident", claim, "suit" or"loss" is a liability claim rather than a workers' compensation claim, you must comply with all parts of Paragraph A.2. Duties in the Event of Accident, Claim, Suit or Loss of Section IV—Business Auto Conditions. 2. Waiver of Subrogation When Required by Written Contract or Agreement The following is added to Paragraph A.5.Transfer of Rights of Recovery Against Others to Us of Section IV— Business Auto Conditions: We will waive any right of recovery against any person or organization because of payments we make for"bodily injury" or"property damage" arising out of the ownership, maintenance or use of a covered "auto"when you have assumed liability for such "bodily injury" or"property damage" under an "insured contract", but only if the "insured contract" is executed before the "accident" or"loss" occurs. E. Section V—Definitions 1. Bodily Injury—Includes Mental Anguish The following is added to Paragraph C. of Section V—Definitions: "Bodily injury" includes mental anguish resulting from bodily injury, sickness, or disease sustained by a person at any time. 2. Executive Officer The following is added to Section V—Definitions: "Executive officer" means a person holding any of the officer positions created by your charter, constitution, bylaws or any other similar governing document. VCA 201 06 18 Includes copyrighted material of Insurance Services Office,Inc.,with its permission. Page 5 of 5 Copyright 2018,OneBeacon Insurance Group LLC COMMERCIAL AUTO CA 04 49 11 16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A. The following is added to the Other Insurance B. The following is added to the Other Insurance Condition in the Business Auto Coverage Form Condition in the Auto Dealers Coverage Form and and the Other Insurance — Primary And Excess supersedes any provision to the contrary: Insurance Provisions in the Motor Carrier This Coverage Form's Covered Autos Liability Coverage Form and supersedes any provision to Coverage and General Liability Coverages are the contrary: primary to and will not seek contribution from any This Coverage Form's Covered Autos Liability other insurance available to an "insured" under Coverage is primary to and will not seek your policy provided that: contribution from any other insurance available to 1. Such "insured" is a Named Insured under such an "insured" under your policy provided that: other insurance; and 1. Such "insured" is a Named Insured under such 2. You have agreed in writing in a contract or other insurance; and agreement that this insurance would be 2. You have agreed in writing in a contract or primary and would not seek contribution from agreement that this insurance would be any other insurance available to such primary and would not seek contribution from "insured". any other insurance available to such "insured". CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 E-INSURED WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not en- force our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. Schedule AZ ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED IL ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED MA ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED MO ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED MT ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED NY ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED NC ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED DC ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED WI ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED FL ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 0 4/19/2 0 21 Policy No. 4 O 6-0 4-6 7-2 0 -0 0 01 Endorsement No. Insured INFRASTRUCTURE MANAGEMENT SERVICES, LLC Premium$ Insurance company Atlantic Specialty Insurance Company Countersigned By WC 00 03 13 04 84 ©1983 National Council on Compensation Insurance. Page 1 of 1 E-INSURED WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the Information Page. We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this waiver from us. This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule. The premium for this endorsement is shown in the Schedule. Schedule 1. ( ) Specific Waiver Name of person or organization (X) Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. ALL PERSONS OR ORGANIZATIONS ON FILE WITH THE INSURED 2. Operations: 3. Premium The premium charge for this endorsement shall be 2.0 percent of the premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described. 4. Advance Premium This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 04/19/2021 Policy No. 406-04-67-20-0001 Endorsement No. Insured INFRASTRUCTURE MANAGEMENT SERVICES, LLC Premium$ Insurance Company Atlantic Specialty Insurance Company Countersigned By WC 42 03 04B 0614 E-INSURED Page 1 of 1 7/9/2021 M&C-Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, June 22, 2021 REFERENCE NO.: **M&C 21-0479 LOG NAME: 13P21-0016 PAVEMENT CONDITION SURVEY& GIS UPDATE CC TPW SUBJECT: (ALL)Authorize Execution of an Agreement with IMS Infrastructure Management Services, LLC, for a Pavement Condition Survey and Geographic Information System Update in an Annual Amount Up to $2,383,994.00, with Five One Year Renewal Options for the Same Annual Amount, Adopt Attached Appropriation Ordinance, and Amend the Fiscal Years 2021-2025 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an agreement with IMS Infrastructure Management Services, LLC, for a pavement condition survey and GIS update in an annual amount up to $2,383,994.00, with five one year renewal options for the same annual amount; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Street Rehabilitation Fund, in the amount of$1,608,429.00, from available funds, for the purpose of funding the Pavement Condition Index Study Project (City Project No. 103068); 3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the General Capital Projects Fund, by decreasing receipts and appropriations in the Contract Street Maintenance Programmable (City Project P00020) in the amount of$740,000.00, and increasing receipts and appropriations in the Pavement Condition Index Study project (City Project 103068) by the same amount; and 4. Amend the FY2021-2025 Capital Improvement Program. DISCUSSION: The Transportation Public Works (TPW) Department approached the Purchasing Division to procure an agreement for a pavement condition survey and a Geographic Information System (GIS) update. The City of Fort Worth conducted a citywide street asset condition inventory in 2016 and rolled out the VUEWorks® pavement management system (PMS) in 2017 for internal staff use. The services to be provided by IMS Infrastructure Management Services, LLC (IMS)will include a PMS update which includes a comprehensive survey of City streets and roadway system. Specific services will include providing all data collected during the survey in a format compatible with the PMS software. In addition, IMS will collect asset data for sidewalks, sidewalk ramps, pavement stripping, signs and street lights. In order to procure these services, staff issued a request for proposals (RFP) seeking qualified bidders for a one year agreement with annual renewal options up to five additional years. The RFP consisted of detailed specifications regarding the survey and GIS update requirements. The RFP was advertised in the Fort Worth Star-Telegram on December 16, 2020, December 23, 2020, December 30, 2020, January 6, 2021, January 13, 2021 and January 20, 2021. The City received nine proposals. Mandli Communications was deemed non-responsive due to not submitting the required RFP cover sheet that provides the bidder's contact information. Proposals were evaluated on best value criteria including the proposer's qualifications, capabilities, and project approach. Staff from TPW and Park and Recreation Departments evaluated the proposals submitted and recommend awarding the contract to IMS. No guarantee was made that a specific amount of these services will be purchased in any year. Business Equity: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance with the BDE Ordinance, because the application of the purchase of apps.cfwnet.org/ecouncii/printmc.asp?id=29027&print=true&DocType=Print 1/2 7/9/2021 M&C-Council Agenda good or services is from sources where subcontracting or supplier opportunities are negligible In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council approval, this agreement shall begin upon execution. Approval of Recommendation 3 will adjust appropriations between a programmable project and convert the Pavement Condition Index Study project into a static capital project. This action is needed as funding for this project is anticipated from other funding sources and the scope of this project is expanded from that of the current programmable project. Funding for this project was not included in the FY2021-2025 Capital Improvement Program. The action in this M&C will amend the FY2021-2025 Capital Improvement Program as approved in connection with Ordinance 24446-09-2020. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the General Capital Projects and Street Rehabilitation Funds. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivit Budget Reference # moun ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity BudgetT Reference # moun ID ID Year I (Chartfield 2) CERTIFICATIONS: Jay Chapa (5804) Submitted for City Manager's Office by_ Dana Burghdoff (8018) Reginald Zeno (8517) Originating Department Head: William Johnson (7801) Cynthia Garcia (8525) Additional Information Contact: Cristina Camarillo (8355) ATTACHMENTS 1. 13P21-0016 PAVEMENT CONDITION SURVEY& GIS UPDATE CC TPW funds avail.docx (CFW Internal) 2. 13P21-0016 PAVEMENT CONDITION SURVEY& GIS UPDATE CC TPW 30100 Rec3.docx (Public) 3. 13P21-0016 PAVEMENT CONDITION SURVEY& GIS UPDATE CC TPW 39408 Rec2.docx (Public) 4. 13P21-0016 PAVEMENT CONDITION SURVEY FID REV.xlsx (CFW Internal) 5. 21-0016 Signed Waiver.pdf (CFW Internal) 6. Asset Inventory and Condition Assessment FID updated.xlsx (CFW Internal) 7. Form 1295 Signed.pdf (CFW Internal) 8. SAMs Report 3.12.2021.pdf (CFW Internal) apps.cfwnet.org/ecouncii/printmc.asp?id=29027&print=true&DocType=Print 2/2