HomeMy WebLinkAboutContract 54569-A1 CSC No.54569-A1
AMENDMENT No. 1
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Freese and
Nichols, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 54569, (the CONTRACT) which was authorized on the
15th day of September, 2020 in the amount of $1 ,117,000 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Village Creek Water Reclamation Facility Grit Facility and
South Influent Lift Station; and
WHEREAS, it has become necessary to execute Amendment No. 1
to the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal letter
attached hereto and incorporated herein. The cost to City for the
additional design services to be performed by Engineer totals
$394, 134 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $1,511 ,134 . 00 .
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page -1-
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED :
City of Fort Worth Freese and Nichols, Inc.
D�n�Sur-gh�loff
Da na Burg hd off a 120,202112:34 CDT)
Dana Burghdoff Nick Lester, P.E.
Assistant City Manager Vice-President
DATE : J u 120,2021 DATE :
APPROVAL RECOMMENDED :
Ch,istopher Hard (Jun 29,2021]5:35 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all p formance nd repo ting requirements .
Farida God ya, P.E.
roject Manager
APPROVED AS TO FORM AND LEGALITY: M&C : 21-0476
02aj� Date : June 22 2021
D Bla ck(Jul 9,2021 13:58 CDT)
Douglas W. Black Form 1295 : 2021-748790
Senior Assistant City Attorney
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Ronald P.Gonzales(Jul 21,2021 08:31 CDT) t�, O=
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Ronald Gonzales ���*°0 O°4 gy
° Y OFFICIAL RECORD
Acting City Secretary EXA`ra�p
CITY SECRETARY
FT. WORTH, TX
Page -2-
FREESE
Irmoll"MICHOLS
.
801 Cherry Street,Suite 2800 + Fort Worth,Texas 76102 + 817-735-7300 + FAX 817-735-7491 www.freese.com
April 30, 2021
Christopher Harder
Director, Fort Worth Water Department
311 West 101h Street
Fort Worth,Texas 76102
Re: Amendment No. 1-Village Creek WRF—City Project No.CO2647& 100075 & 100075-2
Dear Mr. Harder:
Freese and Nichols is providing this contract amendment for additional Resident Engineer(RE) and
Resident Project Representative (RPR)services required on the Village Creek Lift Station and Force Main
project and for the time adjustments to the Grit Removal and Thickening Projects RE/RPR services. The
following is a summary of the amendment costs:
Item Fee
Lift Station Facility
Inspection labor/Expenses $423,219
Specialty Electrical Inspection/Startup Assistance Labor/Expenses 25,677
Sub-total $448,896
Thickening Facility Labor/Expenses $ 39,992
Grit Removal Facility Labor/Expenses $ 39,992
*Credit for services included in original contract -$134,746.
Amendment No. 1 Total $394,134
*As part of the original contract,Freese and Nichols contracted with a SBE subconsultant(FosterCM). This amendment utilizes that budgeted
fee in the original contract to offset fee costs associated with Amendment No.1.
Freese and Nichols appreciates this opportunity,and we are available to meet with you, if requested,to
discuss these additional services.
Original Contract Amount $1,117,000
Amendment No 1 $ 394,134
Contract Amount to Date $1,511,134
Sincerely,
Freese and Nichols, Inc.
Chris Jones, P.E, CCM
Vice President/Principal
Attachments: Level of Effort(LOE)
Amended Scope of Work(Attachment A)
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 22, 2021 REFERENCE NO.: **M&C 21-0476
LOG NAME: 60VCWRF GRIT AND THICKENING RPRA1 — FNI
SUBJECT:
(CD 5) Authorize Execution of Amendment No. 1 in the Amount of$394,134.00 to an Engineering
Agreement with Freese & Nichols, Inc. for Resident Engineering and Construction Inspection Services for
the Village Creek Water Reclamation Facility Grit Facility and South Influent Lift Station and the Thickening
Process Improvements Projects, Adopt Attached Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt, and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 in the amount of$394,134.00 to City Secretary
Contract No. 54569, an Engineering Agreement with Freese & Nichols, Inc., for Resident
Engineering and Construction Inspection Services for the Village Creek Water Reclamation Facility
Grit Facility & South Influent Pump Station project for a revised contract amount of$1,511,134.00;
2. Adopt the attached Resolution expressing Official Intent to Reimburse Expenditures with Proceeds
from Future Debt for the Village Creek Reclamation Facility South Influent Pump Station project;
and
3. Adopt the attached Appropriation Ordinance adjusting receipts and appropriations in the Water and
Sewer Commercial Paper Fund in the amount of$460,134.00, by increasing appropriations in the
Village Creek Reclamation Facility Girt Facility & South Influent Pump Station project (City Project
No. 100075) and decreasing appropriations in the Unspecified project (City Project No. UNSPEC)
by the same amount.
DISCUSSION:
On September 15, 2020, Mayor and Council (M&C 20-0673), the City Council authorized a professional
services agreement with Freese and Nichols, Inc., in the amount of$1,117,000.00 for resident engineering
and construction inspection services for the Village Creek Water Reclamation Facility Grit Facility in the
amount of$550,172.00 and Village Creek Water Reclamation Facility Thickening Process improvement in
the amount of$566,828.00.
On May 18, 2021 Mayor and Council (M&C 21-0356), the City Council authorized a contract in the amount
of$19,993,000.00 with Crescent Constructors, Inc., for the VCWRF South Influent Pump Station.
As part of Amendment No. 1, the Engineer will perform the construction phase services, by providing a
part time Resident Engineer(RE) and full time Resident Project Representative (RPR) for the VCWRF
South Influent Pump Station project.
In addition to the contract cost, $66,000.00 is required for project management, material testing and
inspection.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached Reimbursement Resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt
bond proceeds.
Funding for the VCWRF Grit Facility and South Influent Pump Station project is depicted below:
Fund Existing Additional Project Total*
Appropriations Appropriations
Water & Sewer
Bonds 2017A $1,870,965.00 $0.00 $1,870,965.00
Fund 56011
WS Capital
Project 2019 $1,035,755.00 $0.00 $1,035,755.00
Fund 56016
Water & Sewer
Bond 2020A $27,552,151.00 $0.00 $27,552,151.00
Fund 6017
W&S Rev Bonds
Series 2021 $1,379,389.00 $0.00 $1,379,389.00
Fund 56019
W&S Commercial
Paper - Fund $0.00 $460,134.00 $460,134.00
56020
Project Total $31,838,260.00 $460,134.00 $32,298,394.00
*Numbers rounded for presentation purposes.
DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved
by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
The project is located in COUNCIL DISTRICT 5, VCWRF serves all COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the UNSPEC project within the W&S
Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the VCWRF Grit
Fac & S Influent PS project to support the approval of the above recommendation and execution of the
amendment to agreement and contract. Prior to any expenditure being incurred, the Water Department
has the responsibility of verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fundy Department Account Project ProgramlActivity Budget Reference # Amoun
ID - � ID- Year (Chartfield 2)
FROM _
(Fund Department Account Project ProgramlActivity Budget Reference # 'Amoun
ID I ID Year I (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Farida Goderya (8214)
ATTACHMENTS
1. 60VCWRF GRIT AND THICKENING RPRA1 FNI 560020 A021(r3).docx (Public)
2. 60VCWRF GRIT AND THICKENING RPRA1 — FNI funds avail.docx (CFW Internal)
3. 60VCWRF GRIT AND THICKENING RPRA1-FNI Reimb Resolution.docx (Public)
4. 60VCWRF GRIT AND THICKENNING RPRA1-FNI FID Table (NN 5.18.21).xlsx (CFW Internal)
5. 60VCWRF SOUTH INFLUENT LIFT STATION CRESCENT & CDM Map -.pdf (Public)
6. Form 1295 Certificate 100768889, FNI Amend1, VC LS RPR.pdf (CFW Internal)
7. RPRA1-FNI SAM.pdf (Public)
8. VCWRF REIS Amendment#1 Waiver.pdf (CFW Internal)
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