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Home My WebLink AboutContract 56085 CSC No. 56085 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Rexel USA ("Vendor") and the City of Fort Worth,("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents whicli shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A—City's Terms and Conditions; 3. Exhibit B—Seller's Quote, Scope of Services or Purchase Order; 4. Exhibit C—Cooperative Agency Contract(e.g.,NJPA,DIR, BuyBoard); and S. Exhibit D-..Conflict of Interest Questionnaire. Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit A—City's Terms and Conditions and Exhibit C—BuyBoard 602-20,then Exhibit A—City's Terms and Conditions shall control,but only to the extent allowable under the BuyBoard 602-20. City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount of One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on July 22, 2021 and ending on March 31, 2022. City shall be able to renew this agreement for one (1) one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To VENDOR: City of Fort Worth Supplier:0000043125 , Attn: Jesus J. Chapa, Deputy City Manager RIXEL USA,INC/GEXPRO 200 Texas Street 2600 N.E.Loop 820 Fort Worth, TX 76102-6314 Fort Worth TX 76137 Facsimile: (817) 392-8654 Facsimile:682-647-1326 With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing 1 acknowledge that I am the person By: responsible for the monitoring and administration Name:Jesus J.Chapa, of this contract,including ensuring all performance Title: Deputy City Manager and reporting requirements. T-.,.l9Q!-I Date: Jesus J.Chapa(Ju I2,202116:09 CDT) APPROVAL RECOMMENDED: By:� Name: Cynthia Garcia Title: Assistant Finance Director By:Reginald Zeno(Ju126,202114:21CDT) APPROVED AS TO FORM AND LEGALITY: Name: Reginald Zeno Title: Chief Financial Services Officer ,aovnnp4 � a a'F°fORr a ATTEST: o° °o oo' By: p~a aA Name: Taylor Paris po =d Title: Assistant City Attorney °°o°°°° °*`' By-Ronald P.Gonzales( u127,202107:51CDT) aaZz nexASbpp CONTRACT AUTHORIZATION• Name: Ronald P. Gonzales M&C: Title: Acting City Secretary VENDOR: By: ATTEST: Na e: l4hn Fla4f By: —V r�L4 ` &IL — Title: Branch Manager Name: Nathan Wheeler Title: Outside Sales Rep Date: 07/23/2021 OFFICIAL RECORD CITY SECRETARY Page 2 of 40 FT. WORTH, TX Exhibit A- City's Terms and Conditions 1.0 The City of Fort Worth, its officers, agents, servants, authorized employees, vendors and subvendors who act on behalf of various City departments, bodies or agencies. 2.0 DEFINITION OF SELLER The consultant, Contractor(s), supplier, Contractor(s)or other provider of goods and/or services, its officers,agents,servants, employees,vendors and subvendors who act on behalf of the entity under a contract with the City of Fort Worth. 3.0 PUBLIC INFORMATION Any information submitted to the City of Fort Worth(the"City')may be requested by a member of the public under the Texas Public Information Act. See TEX. GOV'T CODE ANN. §§ 552.002, 552.128(c)(West Supp.2006). If the City receives a request for a Seller's proprietary information, the Seller listed in the request will be notified and given an opportunity to make arguments to the Texas Attorney General's Office (the "AG") regarding reasons the Seller believes that its information may not lawfully be released. If Seller does not make arguments or the AG rejects the arguments Seller makes, Seller's information will be released without penalty to the City. 4.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS No officer or employee of Buyer shall have a financial interest, direct or indirect, in any contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer of any land, materials, supplies or services, except on behalf of Buyer as an officer or employee. Any willful violation of this section shall constitute malfeasance in office, and any officer or employee found guilty thereof shall thereby forfeit his office or position. Any violation of this section with the knowledge, expressed or implied, of the person or corporation contracting with the City Council shall render the contract invalid by the City Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter) 5.0 ORDERS 5.0 No employees of the Buyer or its officers, agents, servants, vendors or subvendors who act on behalf of various City departments, bodies or agencies are authorized to place orders for goods and/or services without providing approved contract numbers, purchase order numbers, or release numbers issued by the Buyer.The only exceptions are Purchasing Card orders and emergencies pursuant to Texas Local Government Code Section 252.022(a)(1), (2), or (3). In the case of emergencies, the Buyer's Purchasing Division will place such orders. 5.1 Acceptance of an order and delivery on the part of the Seller without an approved contract number, purchase order number, or release number issued by the Buyer may result in rejection of delivery, return of goods at the Seller's cost andlor non- payment. 6.0 SELLER TO PACKAGE GOODS Seller will package goods in accordance with good commercial practice.Each shipping container, shall be clearly and permanently marked as follows: (a) Seller's name and address: (b) Consignee's name,address and purchase order or purchase change order number;(c)Container number and total number of containers, e.g., box 1 of 4 boxes; and (d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. PART-III 7.0 SHIPMEN -UNDER RESERVATION PROHIBITED Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will operate as a tender of goods. 8.0 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery after inspection and acceptance of the goods. 9.0 DELIVERY TERMS AND TRANSPORTATION CHARGES Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed, unless delivery terms are specified otherwise in Seller's proposals. Buyer agrees to reimburse Seller for transportation costs in the amount specified in Seller's proposals or actual costs,whichever is lower,if the quoted delivery terms do not include transportation costs; provided, Buyer shall have the right to designate what method of transportation shall be used to ship the goods. 10.0 PLACE OF DELIVERY The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase change order, or release order. 11,0 RIGHT OF INSPECTION Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller shall be responsible for all charges for the return to Seller of any goods rejected as being nonconforming under the specifications. 12.0 INVOICES 12.1 Seller shall submit separate invoices in duplicate, on each purchase order or purchase change order after each delivery. Invoices shall indicate the purchase order or purchase change order number. Invoices shall be itemized and transportation charges, if any, shall be listed separately.A copy of the bill of lading and the freight waybill,when applicable, should be attached to the invoice. Seller shall mail or deliver invoices to Buyer's Department and address as set forth in the block of the purchase order, purchase change order or release order entitled "Ship to." Payment small not be made until the above instruments have been submitted after delivery and acceptance of the goods and/or services. 12.2 Seller shall not include Federal Excise,State or City Sales Tax in its invoices.The Buyer shall furnish a tax exemption certificate upon Seller's request. 13.0 13.1 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller warrants to be no higher than Seller's current prices on orders by others for products and services of the kind and specification covered by this agreement for similar quantities under like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the prices contained in Seller's proposals, or in the alternative upon Buyer's option, Buyer shall have the right to cancel this contract without any liability to Seller for breach or for Seller's actual expense. Such remedies are in addition to and not in lieu of any other remedies which Buyer may have in law or equity. 13.2 Seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage or contingent fee,excepting employees of an established commercial or selling agency that is maintained by Seller for the purpose of securing business. For breach or violation of this warranty, Buyer shall have the right, in addition to any other right or rights PART-III arising pursuant to said purchase(s),to cancel this contract without liability and to deduct from the contract price such commission percentage, brokerage or contingent fee, or otherwise to recover the full amount thereof. 14.0 PRODUCT WARRANTY Seller shall not limit or exclude any express or implied warranties and any attempt to do so shall render this contract voidable at the option of Buyer. Seiler warrants that the goods furnished will conform to Buyer's specifications, drawings and descriptions listed in the proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a conflict between Buyer's specifications, drawings, and descriptions, Buyer's specifications shallgovern. 15.0 SAFETY WARRANTY Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970, as amended. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at Seller's expense. In the event Seller fails to make appropriate correction within a reasonable time, any correction made by Buyer will be at Seller's expense.Where no correction is or can be made, Seiler shall refund all monies received for such goods within thirty (30) days after request is made by Buyer in writing and received by Seller. Notice is considered to have been received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms and conditions. Failure to make such refund shall constitute breach and cause this contract to terminate immediately. 16.0 ,SQETWARE LICENSE TO SELLER If this purchase is for the license of software products and/or services, and unless otherwise agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive, nontransferable, royalty free license to use the software. This software is "proprietary' to Seller, and is licensed and provided to the Buyer for its sole use for purposes under this Agreement and any attached work orders or invoices. The City may not use or share this software without permission of the Seller; however Buyer may make copies of the software expressly for backup purposes. 17.0 WARRANIX AQAINST INFRINGEMENT OF INTELLECTUAL PROPERTY 17.1 The SELLER warrants that all Deliverables, or any part thereof, furnished hereunder, including but not limited to: programs, documentation, software, analyses, applications, methods, ways, and processes (in this Section each individually referred to as a "Deliverable" and collectively as the "Deliverables,") do not infringe upon or violate any patent, copyrights,trademarks, service marks, trade secrets, or any intellectual property rights or other third party proprietary rights, in the performance of services under this Agreement. 17.2 SELLER shall be liable and responsible for any and all claims made against the City for infringement of any patent, copyright, trademark, service mark, trade secret, or other intellectual property rights by the use of or supplying of any Deliverable(s) in the course of performance or completion of, or in any way connected with providing the services, or the City's continued use of the Deliverable(s) hereunder. 17.3 SELLER agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the payment of attorney's fees, any claim or action against the City for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from City's use of the Deliverable(s), or any part thereof, in accordance with this Agreement, it being understood that this agreement to indemnify, defend, settle or pay shall not apply if the City modifies or misuses the Deliverable(s).So long as SELLER bears the cost and expense of I PART-III payment for claims or actions against the City pursuant to this section 8, SELLER shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest, and City agrees to cooperate with SELLER in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the City for infringement arising under this Agreement,the City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, SELLER shall fully participate and cooperate with the City in defense of such claim or action. City agrees to give SELLER timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or expenses shall not eliminate SELLER's duty to Indemnify the City under this Agreement. If the Deliverable(s),or any part thereof,is held to infringe and the use thereof is enjoined or restrained or,if as a result of a settlement or compromise,such use is materially adversely restricted, SELLER shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing, provided that such modification does not materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing Deliverable(s) at no additional charge to City; or(d) if none of the foregoing alternatives is reasonably available to SELLER, terminate this Agreement, and refund all amounts paid to SELLER by the City, subsequent to which termination City may seek any and all remedies available to City under law, 18.0 OWNERSHIP OF 3UQRK PRODUCT Seller agrees that any and all analyses,evaluations,reports,memoranda,letters,ideas,processes, methods, programs, and manuals that were developed, prepared, conceived, made or suggested by the Seller for the City pursuant to a Work Order, including all such developments as are originated or conceived during the term of the Contract and that are completed or reduced to writing thereafter (the "Work Product") and Seller acknowledges that such Work Product may be considered"work(s)made for hire"and will be and remain the exclusive property of the City.To the extent that the Work Product, under applicable law, may not be considered work(s) made for hire, Seller hereby agrees that this Agreement effectively transfers, grants, conveys, and assigns exclusively to Buyer, all rights, title and ownership interests, including copyright, which Seller may have in any Work Product or any tangible media embodying such Work Product, without the necessity of any further consideration, and Buyer shall be entitled to obtain and hold in its own name,all Intellectual Property rights in and to the Work Product.Seller for itself and on behalf of its vendors hereby waives any property interest in such Work Product. 19.0 NETWORK ACCESS The City owns and operates a computing environment and network (collectively the "Network"). if Seller requires access, whether onsite or remote, to the City's network to provide services hereunder, and the Seller is required to utilize the Internet, Intranet, email, City database, or other network application, Seller shall separately execute the City's Network Access Agreement prior to providing such services.A copy of the City's standard Network Access Agreement can be provided upon request. PART-III 20.0 CANCELLATION Buyer shall have the right to cancel this contract immediately for default on all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof, including warranties of Seller.Such right of cancellation is in addition to and not in lieu of any other remedies, which Buyer may have in law or equity, 21.0 JERMINATION The performance of work or purchase of goods under this order may be terminated in whole or in part by Buyer,with or without cause, at any time upon the delivery to Seller of a written "Notice of Termination" specifying the extent to which performance of work or the goods to be purchased under the order is terminated and the date upon which such termination becomes effective. Such right of termination is in addition to and not in lieu of any other termination rights of Buyer as set forth herein. 22.0 ASSIGNMENT 1 DELEGATION No interest, obligation or right of Seller, including the right to receive payment, under this contract shall be assigned or delegated to another entity without the express written consent of Buyer.Any attempted assignment or delegation of Seller shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. Prior to Buyer giving its consent, Seller agrees that Seller shall provide, at no additional cost to Buyer, all documents, as determined by Buyer, that are reasonable and necessary to verify Seller's legal status and transfer of rights, interests, or obligations to another entity. The documents that may be requested include, but are not limited to, Articles of Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to verify tax identification number,etc.Buyer reserves the right to withhold all payments to any entity other than Seller, if Seller is not in compliance with this provision. If Seiler fails to provide necessary information in accordance with this section, Buyer shall not be liable for any penalties, fees or interest resulting therefrom. 23.0 WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration in writing and is signed by the aggrieved party. 24.0 MODIFICATIONS This contract can be modified or rescinded only by a written agreement signed by both parties. 25.0 THE-AGREEMENT In the absence of an otherwise negotiated contract, or unless stated otherwise, the Agreement between Buyer and Seller shall consist of these Standard Terms and Conditions together with any applicable proposal documents published by the Buyer and Seller's Response to such proposal (the"contract documents"),This Agreement is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of trade shall be relevant to supplement or explain any term used in this Agreement. Acceptance of or acquiescence in a course of performance under this Agreement shall not be relevant to determine the meaning of this Agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection. Whenever a term defined by the Uniform Commercial Code (UCC) is used in this Agreement,the definition contained in the UCC shall control. In the event of a conflict between the contract documents, the order of precedence shall be these Standard Terms and Conditions, the Buyer's published proposal documents and the Seller's response. If Buyer and Seller have otherwise negotiated a contract,this Agreement shall not apply. PART-III 26.0 APPLICABLE LAW 1 VENUE This agreement shall be governed by the Uniform Commercial Code wherever the term "Uniform Commercial Code" or "UCC" is used. It shall be construed as meaning the Uniform Commercial Code as adopted and amended in the State of Texas. Both parties agree that venue for any litigation arising from this contract shall be in Fort Worth,Tarrant County,Texas.This contract shall be governed, construed and enforced under the laws of the State of Texas. 27.0 INDEPENDENT CONTRACTOR(S) Seller shall operate hereunder as an independent Contractor(s) and not as an officer, agent, servant or employee of Buyer. Seller shall have exclusive control of, and the exclusive right to control, the details of its operations hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers,agents,employees,vendors and sub- vendors. The doctrine of respondeat superior shall not apply as between Buyer and Seller, its officers, agents, employees, vendors and subvendors. Nothing herein shall be construed as creating a partnership or joint enterprise between Buyer and Seller, its officers, agents, employees, vendors and subvendors. 28.0 LIABILITY AND INDEMNIFICATION 28.1 LIABILITY - SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,TO ANY AND ALL PERSONS,OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS OFFICERS, AGENTS,SERVANTS OR EMPLOYEES. 28.2 1NDEMNIFICATION -SELLER HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY (ALSO REFERRED TO AS BUYER), ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER,WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO SELLER'S BUSINESS, AND ANY RESULTING LOST PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF SELLER, ITS OFFICERS, AGENTS,SUBCONTRACTOR(S)S, SERVANTS OR EMPLOYEES. 29.0 SEVERABILITY In case any one or more of the provisions contained in this agreement shall for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this agreement, which agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 30.0 FISCAL FUNDING LIMITATION In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for payments due under this contract, then Buyer will immediately notify Seller of such occurrence and this contract shall be terminated on the last day of the fiscal period for which funds have been appropriated without penalty or expense to Buyer of any kind whatsoever, except to the portions of annual payments herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. 31.0 NOTICES TO PARTIES Notices addressed to Buyer pursuant to the provisions hereof shall be conclusively determined to have been delivered three (3)business days following the day such notice is deposited in the PART-III United States mail, in a sealed envelope with sufficient postage attached, addressed to Purchasing Manager, City of Fort Worth, Purchasing Division, 200 Texas Street, Fort Worth, Texas 76102. Notices to Seller shall be conclusively determined to have been delivered three(3) business days following the day such notice is deposited in the United States mail, in a sealed envelope with sufficient postage attached, addressed to the address given by Seller in its response to Buyer's invitation to proposals. Or if sent via express courier or hand delivery, notice is considered received upon delivery. 32.0 NON-DISCRIMINATION This contract is made and entered into with reference specifically to Chapter 17, Article 111, Division 3 ("Employment Practices"), of the City Code of the City of Fort Worth (1986), as amended, and Seller hereby covenants and agrees that Seller, its employees, officers, agents, vendors or subvendors, have fully complied with all provisions of same and that no employee,participant,applicant,Contractor(s)or subContractor(s)has been discriminated against according to the terms of such Ordinance by Seller, its employees, officers, agents, Contractor(s)or subvendors herein. 33.0 IMMIGRATION NATIONALITY_ACT City actively supports the Immigration&Nationality Act(INA)which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement.Vendor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services.Vendor shall provide City with a certification fetter that it has complied with the verification requirements required by this Agreement. Vendor shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. 34.0 HEALTH.SAFETY,AND-ENVIRONMENIAL REQUIREMENTS Services, products, materials, and supplies provided by the Seiler must meet or exceed all applicable health, safety, and the environmental laws, requirements, and standards. In addition, Seller agrees to obtain and pay, at its own expense, for all licenses, permits, certificates, and inspections necessary to provide the products or to perform the services hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations of this provision. Buyer shall have the right to immediately terminate this Agreement for violations of this provision by Seller. 35.0 Seller agrees that the Buyer, or Buyer's authorized representative, shall, until the expiration of three (3) years after final payment under this contract, and at no additional cost to Buyer, have access to and the right to examine and copy any directly pertinent books,computer disks, digital files, documents, papers and records of the Seller involving transactions relating to this contract, including any and all records maintained pursuant to Section 31 of this Agreement. Seller agrees that the Buyer shall have access, during normal working hours, to all necessary Seller facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the provisions of this section. Buyer shall pay Seller for reasonable costs of any copying in accordance with the standards set forth in the Texas Administrative Code, The Buyer shall give Seller reasonable advance written notice of intended audits, but no less than ten (10)business days. PART-III 36.0 DISABILITY In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Seller warrants that it and any and all of its subvendors will not unlawfully discriminate on the basis of disability in the provision of services to general public, nor in the availability, terms and/or conditions of employment for applicants for employment with, or employees of Seller or any of its subvendors. Seller warrants it will fully comply with ADA's provisions and any other applicable federal, state and local laws concerning disability and will defend, indemnify and hold Buyer harmless against any claims or allegations asserted by third parties or subvendors against Buyer arising out of Seller's and/or its subvendor's alleged failure to comply with the above-referenced laws concerning disability discrimination in the performance of this agreement. 37,0 DISPUTg RIgAOLUTION If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered or any warranty that arises under this Agreement,the parties shall first attempt to resolve the matter through this dispute resolution process.The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort, either through email, mail, phone conference, in person meetings, or other reasonable means to resolve any claim,dispute, breach or other matter in question that may arise out of, or in connection with this Agreement. If the parties fail to resolve the dispute within sixty (60)days of the date of receipt of the notice of the dispute,then the parties may submit the matter to non-binding mediation upon written consent of authorized representatives of both parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other applicable rules governing mediation then in effect. If the parties cannot resolve the dispute through mediation,then either party shall have the right to exercise any and all remedies available under law regarding the dispute. 38.0 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL Seller acknowledges that in accordance with Chapter 2270 of the Texas Government Corte,the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms"boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract,Seller certifies that Seller's signature provides written verification to the City that Seller:(1)does not boycott Israel;and(2)will not boycott Israel during the term of the contract. Revised August 31,2017. Exhibit B—Seller's Quote, Scope of Services or Purchase Order See Exhibit C pages 69 through 72. Exhibit C — Cooperative Agency Contract BoardVendor C• -ct Informatio Vendor Name Rexel USA Contact Marty Bausch Phone Number 3462692180 Email buyboard@rexelusa.com Website www.rexelusa.com Federal ID 20-5021845 Accepts RFQs Yes Address Line 1 716 S. Greenville Suite #100 Vendor City Allen Vendor Zip 75002 Vendor State TX Vendor Country USA Delivery Days 10 Freight Terms FOB Destination Payment Terms Net 30 Days Shipping Terms Pre-paid and added to invoice Ship Via Common Carrier Is Designated Dealer No EDGAR Forms Received Yes Service-Disabled Veteran Owned No Minority Owned No Women Owned No Is National Yes No Excluded Foreign Terrorist Orgs Yes No Israel Boycott Certificate Yes Is MWBE No Regions Served All Texas Regions States Served All States Contract Name Energy Saving Lighting Products Contract# 602-20 Effective Date 04/01/2020 Expiration Date 03/31/2023 Quote Reference Number 602-20 Return Policy See Extended Exceptions for return policy Additional Dealers See Dealers/Distributors for dealer list 7/15/2021 3:57:34 PM AvBoardP.O.Box 400,Austin,Texas 78767 800.695.2919•info@buyboard.com •buyboard.com March 3, 2021 Sent via email to: buyboardArexelusa.com Marty Bausch Rexel USA 716 S. Greenville Suite#100 Allen TX 75002 Re: Energy Saving Lighting Products BuyBoard Contract 602-20 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under Energy Saving Lighting Products, Contract 602-20 effective April 1, 2020 through March 31, 2021 with two possible one-year renewals. At this time, the BuyBoard is renewing your contract through March 31, 2022. All discounts,terms, and conditions of your contract will remain the same. If you agree to this renewal,there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at lisa.maraden(@tasb.orq prior to the start of the renewal term. Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of$15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal, please contact me as soon as possible at lisa.maradenC@tasb.orq. We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, AR'u. '" i G-c-&— Lisa Maraden Contract Administrator V renewal v.02.13.2020 Endorsed by * TASA► rm-L T PFBoard® Capperative Purchasing P.O. Box 400 Austin, TX 78767-0400 609.695.2919 / 512.467.0222 / Fax:800.211,5454 buyhoard.com February 10, 2020 Sent Via Email: buyboard@rexelusa.com Marty Bausch Rexel USA 716 S. Greenville Suite #100 Allen, TX 75002 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Energy Saving Lighting Products Proposal No. 602-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 602-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. Enclosed with this letter you will find the following documents: 1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative.Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 The Local Government Purchasing Cooperative is endorsed by the Texas Association of School Boards, N = `T�a Texas Municipal League, Texas Association of Counties,and the Texas Association of School Administrators.W.' i Bna�d® %National School u a ::•.s::c:re:;h a Endorsed by 'NSBA' Boards Association February 10, 2020 Sent Via Email: buyboard@rexelusa.com Marty Bausch Rexel USA 716 S. Greenville Suite #100 Allen, TX 75002 Welcome to BuyBoard! Re: Notice of Nation/Purchasing Cooperative Award Proposal Name and Number: Energy Saving Lighting Products, Proposal No. 602-20 Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals. The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract. You are advised that receipt of a purchase order directly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase orders from National Cooperative members must be processed through the BuyBoard. Please forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 P.O.Box 400,Austin, Texas 78767-0400 800.695.2919•buyboard.com Boarder L7---v Cooperative Purchasing 12007 Research Boulevard ,Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 • buyboard.corn PROPOSER"s AGREEMENT AND SIGNATURE Proposal Name: Energy Saving Lighting Products Proposal Due Date/Opening Date and Time: July 18, 2019 at 4:00 PM Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department Proposal Number: 602-20 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date: Contract Time Period: April 1, 2020 through January/February 2020 March 31, 2021 with two (2) possible one-year renewals. Rexel USA 7. 17.2019 Name of Proposing Company Date 716 S. Greenville Suite # 100 Street Address Sig re of Authorized Company Official Allen, Texas 75002 Lisa Williams Haranda City, State, Zip Printed Name of Authorized Company Official 346.269.2180 Lighting & Controls Sales Manager Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 469.675.2088 20-5021845 Fax Number of Authorized Company Official Federal ID Number Page 8 of 63 Proposal Forms COMM/SVCS v.05.15.2019 DZUBoard L; U Cooperative Purchasing The proposing company Cvou"or hereby acknowledges and agrees as follows: 1. You have canahu|k/ examined and understand all Cooperative information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments/forms, item specifications, and line items (collectively"Reouirementu"l; 2. By your response ("Proposa|"l to this Proposal Invitation, you propose to supply the products or services submitted at the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted |n the Proposal; 3. Any and all deviations and exceptions tOthe Requirements have been noted in your Proposal and no others will be claimed; 4. If the Cooperative accepts any part of your Proposal and awards you O contract, you will furnish all awarded products or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in the Proposal and accepted bvthe CoopenaUva\, including without limitation the Requirements related to: 8. CODduCbOg business with Cooperative members, iOC|ud|D0 offering pricing to members that is the best you offer compared t0 similar customers; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; C. the possible award of piggy-back contract by another governmental entity or nonprofit entity, in which event you will offer the awarded goods and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation Vf your contract; 5. You have clearly identified on the included fVnn any information in your Pn]pOSa| that you believe to be confidential Or proprietary Vr that you do not consider to be public information subject to public disclosure under Texas Public Information Act request Orsimilar public information law; D. The individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this Pn]pOSa| Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a hJrn1) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 8. Any misstatement, fa|S|fiO]bOn, Or omission in your Proposal, whenever Or h0vV8ve[ discovered, may disqualify you from consideration for contract award under this Proposal Invitation or result in termination of an award or any Other remedy 0r action provided for in the General Terms and Conditions Orbylaw. Page 9of63 Proposal Forms comm/sVCsv.ns.zs.znzy &4178oard C.7 U Cooperative Purchasing 12007 Research Boulevard I Austin,Texas 78759-2439 - PH: 800-695-2919 * FAX: 800-211-5454 1 buyboard.com VENDOR CONTACT INFORMATION Name of Company: Rexel USA Vendor Proposal/Contract Contact Name: Lisa Williams Haranda Vendor Proposal/Contract Contact E-mail Address. lisa.williams2@rexelusa.com Vendor Contact Mailing Address for Proposal/Contract Notices: 716 S. Greenville Suite # 100 Allen Texas 75002 Company Website: www.rexe1usa.com Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders and provide the requested information: F-1 I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: buyboard@rexelusa.com Purchase Order Contact: Marty Bausch Phone: 469.512.8910 Alternate Purchase Order E-mail Address: iisa.williams2@rexelusa.com Alternate Purchase Order Contact: Lisa Williams Haranda Phone: 346.269.2180 F-1 Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Request for Quotes("RFQ"): Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: buyboard@rexelusa.com RFQ Contact: Marty Bausch Phone: 469.512.8910 Alternate RFQ E-mail Address: lisa.williams2@rexelusa.com Alternate RFQ Contact: Lisa Williams Haranda Phone: 346.269.2180 Page 10 of 63 Proposal Forms COMM/SVCS v.05.15.2019 D�7board® L; U Cooperative Purchasing 12007 Research Boulevard *Austin,Texas 78759-2439 , PH: 800-695-2919 , FAX: 800-211-5454 ,buyboard.corn Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one (1) of the following options for receipt of invoices and provide the requested information: FEW Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: 716 S. Greenville Suite # 100 Department: city: Allen State: Texas Zip Code: 75002 Contact Name: Marty Bausch Phone: 469.512.8910 Invoice Fax: 469.675.2088 Invoice E-mail Address: buyboard@rexelusa.com Alternative Invoice E-mail Address: martin.bausch@rexelusa.com F-1 In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent": Billing agent Mailing address: Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: F-1 In lieu of my company, I request and authorize service fee invoices to be provided to the Designated Dealer(s) receiving the purchase order(s) to which the invoiced service fees relate at the address and contact information designated on my company's Dealer Designation form as provided to the Cooperative administrator.** **If Vendor authorizes a billing agent or Designated Dealer(s) to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relleve Vendor of its responsibilities and obligations under the Contract including,but not limited to,payment of all service fees under any Contract awarded Vendor. Page 11 of 63 Proposal Forms COMM/SVCS v.05.15.2019 ' � DZMBoard � kj U cooperative PurchasingFELONY CONVICTION DiSCLOSURE AND DEBARMENT CERTIFICATION FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code(Notification of Criminal History of Contractor) states: "A person Or business entity that enters into a contract with 8 school district must give advance notice tothe district if the person Vran owner or operator has been convicted nfafelony. The notice must include a general description 0fthe conduct resulting in the conviction of fe|nny." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person orbusiness entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) Or rnisn8pn858Oted the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination nf the ContraCt." following:Please check(21)one of the RN my company |S8 publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) My company is not owned or operated by anyone who has been convicted of a felony. | | my company is owned/operated by the following individual(s) who has/have been convicted of afe|Vny: Name OfFe|On/d: Details 0fCOmvidjon(s): By signature below, I certify that the above information is true, complete and accurate and that am authorized by my company to make �is certification. Company Name Lisa Williams Haranda Signature of u0cirileUcimpany Official Printed Name DEBARMENT CERTIFICATION Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Susp8DSioO/" asdescribed in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal ofmycompany is currently UShsd on the government-wide exclusions in SAM, debarred, Suspended/ or otherwise excluded hy agencies Or declared ineligible under any statutory or regulatory authority. My company agrees tO immediately notify the Cooperative and all Cooperative members with pending purchases or Seeking to purchase from my company if my company or an Owner or principal is later listed on the government-wide exclusions in SAM, or is debarred/ suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. By signature company to make this K exel USA Company Name r&; Lisa Williams Haranda &6��thbr'ized Company Official Printed Name Page 12of63 Proposal Forms comw/aCsv.os.1s.zmzg &UHoard L; V Cooperative Purchasing RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place ofbusiness in Texas. A "nonresident"proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer Vra"nonresid8nt"proposer under these definitions. Please check M one of the following: FO-1 I certify that my company is a Resident Proposer. [] I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the State in which your company's principal place Vf business is |ocated): Company Name Address city State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? El Yes [l No B. What is the prescribed amount Orpercentage? Or VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. A0OOOg the criteria for certain contracts |S whether the vendor nrthe vendor's ultimate parent or majority owner (i) has its phOC|pa| place Ofbusiness in Texas; or (ii) employs at leaSt5OO people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, Vr majority ownerernp|oyat |eaSt5DOpeop|einTexaS? Please check(-\/)one of the folloLA� Gl Yes F-1 No ' By signature below, I certify that the information in Sections 1 (ResidentlNonresident [enfflcabiom) and 2 Employment {en5fIiabion) above is true, complete and accurate and that I am authorized by 0y company to make this certification. R K U U(Z Company Name Lisa Williams Haranda Sign thorilM Company Official Printed Name Page 13of63 Proposal Forms coMm/SVCSv.os.1s.2ozy Board 0 U V Cooperative Purchasing 12007 Research Boulevard "Austin,Texas 78759-2439 , PH: 800-695-2919 , FAX: 800-211-5454 , buyboard.corn No ISRAEL Boycon CERTIFICATION Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GovT CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX.GOVT CODE§808.001(1). By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Re el USA Company Name Lisa Williams Haranda Signature Au orilJd Company Official Printed Name Note: If REP does not wish to make this certification,return the blank form In lieu of a completed certification. No EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization —specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. RexKe SA r, A ' ,� Company Name Lisa Williams Haranda S7!7Rut rized C mpany Official Printed Name Page 14 of 63 Proposal Forms COMM/SVCS v.05.15.2019 &578oard LY U Cooperative Purchasing 12007 Research Boulevard ,Austin,Texas 78759-2439 , PH: 800-695-2919 , FAX: 800-211-5454 1 buyboard.corn HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB) is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please check(A all that apply ❑ I certify that my company has been certified as a HUB in the following categories: M minority Owned Business F-1 Women Owned Business Fj Service-Disabled Veteran Owned Business(veteran defined by 38 U.S.C. §101(2),who has a service-connected disability as defined by 38 U.S.C. § 101(16),and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: ❑ my company has NOT been certified as a HUB. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Rexel USA Company Name 4 H,h4 ms Haran Printed Signat \-J e o�Alth4Ncl Company Official Page 15 of 63 Proposal Forms COMM/SVCS v.05.15.2019 8oard� kj--U cooperative Purchasing 12007 Research Boulevard ,Austin,Texas 78759-2439 - PH: 800-695-2919 , FAX: 800-211-5454 , buyboard.com CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members {"Advisory"}, Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act(Chapter 2254 of the Texas Government Code) and other applicable law and local policy. The Advisory, available at buyboard.com/Vendor/Resources.aspx provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction-related goods or services, whichever comes first. Rexel USA Company Name Lisa Williams Haranda Signaltur of U*red Company Official Printed Name d 7. 17.2019 Date Page 16 of 63 Proposal Forms COMM/SVCS v.05.15.2019 u, DZI78oard kJ U Cooperative Purchasing DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to acceptor rejecta proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this PmmpOS8| IOv|t8UOD if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right tO accept 0r rejecta proposal based upon any submitted deviation. Please check (1/ RK NO; Deviations Fl YeS> Deviations List and fully explain any deviations you are submitting: PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Shipping Via: OR Common Carrier �� Company Truck �� Prepaid and Add to Invoice Other: 2. Payment Terms: �� Net 30 days [l 196 in 10/Net30 days [l Other: ]. Number of Days for Delivery: ARO 4. Vendor Reference/Quote Number: G. State your return policy: See attached Document- Return Policy b. Are electronic payments acceptable? [|ves Fl No 7. Are credit card payments acceptable? ��Yes Fl No (,Omp CM��' Lisa Williams ��~-^~~-~ ~ ^ ^^,,.�, , ^— ^ ~~~^ ~~~ ~~-~- Company Official Printed Name Page 17of63 Proposal Forms COMM/SVCS v.05.15.2019 1 0 M M sis= ummmmmmm I USA Policy Title: Return of Previously Sold Material Policy Policy Effective Date: 4/5/2019 Last Revised:4/4/2019 Last Reviewed:4/4/2019 |. Purpose The 0exe| USA Return of Previously Sold Material (i� The Returns Policy) defines minimum policy guidelines for accepting and processing customer and vendor returns. The appendices of this policy contain definitions ofterms commonly used in the returns process; tips for helping the Company reduce financial risk of accepting returns that are unable to be returned to vendors; and the Company's approved process for facilitating common return transactions. |f you have questions about this policy or how to apply it, please direct those questions to the Regional Operations Director that supports your region. Compliance with the guidelines |nthis policy|s mandatory and there should be no deviations to this policy without documented authorization from the Regional Operations Director and/or Regional President. |L Scope This policy applies to Rexel USA, Inc.and all subsidiaries,Regions and Specialty businesses. This policy also applies to all employees, customers, vendors, and partners of Rexe| USA, Inc. who may be involved in the returns process or touch a return transaction. Ni PoUcw A. General Guidelines The following guidelines will apply to all return types and scenarios: * Unrefenenced returns are NOT allowed. All returns should reference the original invoice and/or sales order. w Non-cash Customers will be issued credit for returns within 3 business days of authenticating the return (general guidelines for return authentication covered insubsection 8to E of section 3). • Cash Customers whose original transactions was processed with a credit card will be immediately issued a credit for returns upon authenticating the return. Customers whose original transaction was closed with cash, will need to wait 7-10 business days for cash reimbursement upon authenticating the return (general guidelines for return authentication covered in subsection B to E of section 3). * Authorized and finalized return transactions are to be done in a manner that reverses any margin/earned commissions associated with the original order. B. Non-Stock Returns Non-stock returns are NOT allowed and expressly forbidden UNLESS a written guarantee from the vendor is secured that gives Rexd the right to return the non-stock material to the vendor from vvhorn the material was procured. The following are additional guidelines that apply to non-stock returns: w The Company will only pick-up non-stock returns from a customer-designated location AFTER a return materials authorization has been secured. w Any restocking fees or charges imposed by the vendor, as well as any freight charges associated with the return must be passed to the customer. • All non-stock returns must be approved by the Branch Manager. If Branch Manager is not available to approve a non-stock return, this authorization may be delegated to an Assistant Branch Manager but only for the period that the Branch Manager is unavailable. Page 1of6 AM I MEMEMEMEEM USA Policy Titl : Return of Previously Sold Material Policy Policy#: Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed:4/4/2019 • All approved non-stork return transactions should reference the original sales order and contain supporting documentation including, but not limited to,the return materials authorization(RMA) from the vendor. * Non-stock returns are to be processed at the branch and are NOT to be returned to the Regional Customer Solutions Center(formerly Distribution Center\. |n the case of sales office only locations (i.e. no warehouse capability), the Region Operations Director and/or Region President will establish an appropriate protocol for processing non'stocktransactions in a way that is aligned with this policy. C. Stock Returns Stock material may be returned ONLY if the following criteria iamet: w The material can be validated as being originally sold by or through a Rexe| USA Branch or Customer Solutions Center and be made within 120 days of the original purchase date and the material in question is not the result ofan error caused byRexe|. • Material must be returned in a condition that allows it to be resold and the original packaging must be included and intact. • A restocking fee of 1596 of the item(s) original sales price (i.e. price customer paid) must be charged to the customer. Any exception to assessing the restocking fee will need review and approval by the Regional Operations Director or Regional President. * The restocking fee should be entered as a miscellaneous fee on the return transaction and can be monitored by reviewing negative sales order reports. * Sellable returns should be immediately adjusted into stock and put away. w If the original purchase date cannot be determined,the Branch Manager, at their discretion, may authorize the return for up to 50%of the item(s)current market price once the material has been deemed as a stocked item for the branch or Customer Solutions Center to which it is being returned. • If material is returned and cannot be resold or returned to vendor for credit AND the Branch Manager decides to issue customer credit,a zero-sell cost-only ticket should be processed for the customer returning the material. Additionally, returned material should be scrapped following appropriate disposal guidelines. Documentation and evidence of disposal should bemaintained for ot least 18months. D. Job Site Returns Job Site returns are only allowed when the return is accompanied bv paperwork that provides details of the items being returned. The paperwork should include information such as the sales invoice,the original sales date, customer's name and billing address, the sales order number, or any additional information that facilitates an efficient return. The following guidelines also apply to job site returns: * The policy guidelines for non-stock and stock returns apply to job site returns. * The value of any job site return should be equal to or greater than $250; This threshold can be monitored by reviewing the value of negative sales orders (which are typically associated with return transactions). * Customer credit should not be issued until final disposition of all returned material. ` Page 2of6 IUSA Policy Title: Return of Previously Sold Material Policy Policy Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed:4/4/2019 ° Job site returns must be coordinated by the location that initiated the originalsale (price branch). E. Dammaged/0efectiveHetunns Defective Returns. Defective material is defined as product that is not operating according to manufacturer's specification. Any defective return transactions should document the specific cause of material being deemed defective and coded as "defective" in the ERP where possible. In the event that defective material is returned, the Regional Procurement Director or appropriate designee should be notified immediately. The Regional Procurement Director should secure a return material authorization or vendor return allowance within 7 business days. Upon vendor's approval, the Regional Procurement Director should notify warehouse personnel that the material can be returned to vendor or scrapped. Documentation of any material disposal should be maintained for 18 months. Damaged Returns. Damaged material represents material that was deemed to be damaged at some point during receipt, storage, or delivery. When damaged material is identified, the Branch Manager or designee should be notified immediately. The Branch Manager will determine the best disposition ofthe damaged material either through involving the Regional Procurement Director or writing off the material (being sure to make the proper inventory adjustment) and ensuring proper disposal. Documentation of any material disposal should be maintained for 18months. F. Transfer mf Returns to the Regional Customer Solutions Center(formerly DC) Sellable Returns aswell as damaged and defective material may be returned to the Regional Customer Solutions Center via the standard Branch-to-Customer Solutions Center transfer process. |n doing so,the following criteria should be followed: ° Transfers are only allowed according to the Region's Branch-to-Customer Solutions Center calendar (which is maintained by the Customer Solutions [enter Manager in coordination with the Regional Operations Director and/or Region President\. ° Transfers for all returns should be reviewed and approved by the appropriate Regional procurement representative. • Regional Customer Solution Centers must process returns within 3 business days of receipt. * Cut wire will not bo transferred to the Customer Solutions Center. w Allen Bradley products can only be transferred if they have an unbroken seal, undamaged packaging, and, for defective items, a defective code for the item(s) have been entered into the Enterprise Replenishment System /ERP\. Inquiries regarding specific procedures that ensure compliance with this policy may be referred to the Regional Operations Director, Regional President,or the Vice President, Commercial Operations. Page 3uf6 USA Policy Titl : Return of Previously Sold Material Policy Policy#: Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed: 4/4/2019 Appendix— Definitions mf Key Terms Customer Solutions Center: Formerly known as a Distribution Center (DC) or Hub, this regional facility provides product storage and maintenance for customer orders and branch replenishment while also providing a variety of customer solution capabilities such as wire cutting,job carts,wemco reels, etc. ]obslte Return: Refers to excess/unused material at a customer's job site that the customer requests to be returned. In most cases, this material was shipped direct to the job Site and may include stock Or non-stock material. Nun-Stock Return: Refers to the return of material that is not stocked at the location(s) servicing a particularly customer. Return Goods Authorization: Used interchangeably with Return Material Authorization (RK4A), refers to pre-authorization or permission to return material to a branch,a customer solutions center, ortoavendor. Return Material Authorization: Used interchangeably with Return Goods Authorization (RGA), refers to pre-authorization or permission to return material to a branch,a customer solutions center, ortoavendor. Scrap Allowance: Refers to dollars and/or purchase credits allocated by a vendor/supplier to Rexel associated with material that Rexe| is seeking to return toavendor. |n most cases,a scrap allowance means the vendor/supplier will provide credit and request Rexel to dispose of the material rather than returning itto the vendor/supp|ier. Sellable Item: Refers to any item that is in good condition to sell and is in original undamaged packaging. Stock Return: Refers to the return of material that is stocked at the location(s)servicing a particularly customer. Boarder U U Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 1 buyboard.com LOCATION / AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Rexel USA Company Name 716 S. Greenville Suite # 100 Address Allen Texas 75002 City State Zip 469.512.8910 469.675.2088 Phone Number Fax Number Marty Bausch Contact Person Gexpro Company Name 2965 Commodore Dr. Address Carrolton Texas 7007 City State Zip 469.512.8910 469.675.2088 Phone Number Fax Number Marty Bausch Contact Person Page 18 of 63 Proposal Forms COMM/SVCS v.05.15.2019 L'o&7Board'o Cooperative Purchasing � If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation � please list each looation/authohzed seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Drdmrs � and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Company Name (2,n Address city � Zip��~7.� State 4 Ph b Fax Number Contact Person Address Aa�A --7 City State Zip Phone Number Fax Number Contact Person Page 18uf63 pmposa|mnnscoMm/Svcsv.us.zs.mzy D4178oard kj U Cooperative Purchasing 1200 ResearchBoulevard 78759-2439 800-695-29 800-2 If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders On your behalf, you must complete the Manufacturer Designated Dealer form. qz j — SB le Company Name 2- Address 3&AAI-� -71�' city State Zip 4,ol '~ '�_�� ~~ J�� a�� `�� C?�� — ° +^ " `� � � �� J 2— Phone Number Fax Number Contact Person '"Ai eLe�l Com'pa'ny Name Add ss 7- city State Zip 77, - '�)All - 91z - 24 b7 j 6 Phone Number Fax Number Contact Person Page 18 ofG3 Proposal Forms cumm/axCS^os.zs.zoze &UBoard Cooperative Purchasing LOCATION / AUTHORIZED SELLER USTINGS If you have more than one location/authorized seller that will service acontract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required/ please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. ':Y3 -e,,,�' _ Company Name o Address city State Zip 6 1 Phone Number Fax Number Contact Person"i 141W x1el --Ara-J.rj "e- 4- Address city State Zip 4(v� — ?1)1�5—— 1�44Z —-----— Phone Number Fax Number JD kn Contact Person Page 18ofB Proposal Forms COMm��5.zs2019 .. DUBoard kj U Cooperative Purchasing If you have more than one location/authorized seller that will service acontract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary, NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are e product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beha|f, you must complete the Manufacturer Designated Dealer form. Company Name 34�� Address city State Zip Phone Number Fax Number Contact Person Company Name Add ry"�q V), EVI 0 State Zip Phone Number Fax Number Contact Person Page 1QofG3 Proposal Forms comn/Svcs^uo.1s.zoze DZUBoard Cooperative Purchasing 12007 Research If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beho|f, you must complete the Manufacturer Designated Dealer form. '2 1- Company Name Address city State Zip Le q32, ' Phone Number Fax Number Contact Person Compan' Name Address i-sso U ri 0:::�t-th —7 city \Ij State Zip Phone Number Fax Number 11�- '3L'461!L- Contact Person Page 18of63 Proposal Forms comm/m/oS,us.zs.zoze D4178oard cooperative Purchasing If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers an defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beha|f, you must complete the Manufacturer Designated Dealer form. Company Name Address city State Zip Phone Number Fax Number Contact Person (f —k g�ky— ��Qrea,� Compan� Name Address City ~ � State' Zip Phone Number Fax Number T,6,S :5// Contact Person Page 18of63 Proposal Forms comm/Svcsvos.zszo1n &�178oard k.F Tj Cooperative Purchasing 12007 Research Boulevard I Austin,Texas78759-2439 PH 800-695-29 Q FAX 800 2 1 5 If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. 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Xww �zX C9QE0> O = r' LuCw0W C?WUJ aaU CL zc .r (°a aicn 0° cittQoav c a ° o =cc6 Qai X o , co Om (ac > ° cAR ~E W � = > UU t4 ° zI- T E >0�m m w 2 �4CS) iw DY )C o F - ic iF N to (D o o ,o n W O O to to ((3 o r W O O h W o N V' to o h 0 o 0 o N N O P P P P h P P P h h o O p W o W m m O o O o O P h P P P h h h h h P h P h P P P P h P P h P DZMHoard U U Cooperative Purchasing MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers CDesignated Dealers'� to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless ofany Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor Of any obligations under the Contract, including payment VfCooperative service fees on all Purchase Orders submitted to Vendor Or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all Of its obligations under the Contract and the performance of both Vendor and any OfVendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BUy8oard 5yshanu and to receive Purchase Orders directly from Cooperative nnernbena on behalf 0fVendor. To the extent a Vendor with Designated Dealers receives a Purchase Order din8Ctky, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to [8fUSe addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require Such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to pe00v8 Or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary. 8�/��/� n� Designated Dealer Name Designated Dealer Address City State Zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach W-9) Designated Dealer Contact Person Your Company Name Signature Vf Authorized Company Official Page 19of6] Proposal Forms cowM/SVCsv.os.1s.zozy ❑oard� cooperative Purchasing 12007 Research Boulevard I Austin,Texas 78759-2439 , PH: 800-695-2919 * FAX: 800-211-5454 , buyboard.corn TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included In your proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specirled products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. RegionaVEduo9tion Service Centers i will service Texas Cooperative members statewide. C3 I will not service Texas Cooperative members statewide. I will only 7�—TZT,---7-7� ~� service members in the regions checked below: Region Headguarters Edinburg 2 Corpus Christi 3 Victoria 4 4 Houston ❑ 5 Beaumont ❑ 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls ❑ 10 Richardson 11 Fort Worth 12 Waco 13 Austin ❑ 14 Abilene ❑ 15 San Angelo 16 Amarillo D 17 Lubbock I)x—, ❑ 18 Midland I Company ❑ 19 El Paso ❑ 20 San Antonio Sig Vatur�of 46h&V& Company Official Lis is Williams Haranda ❑ I will not service members Printed Name of the Texas Cooperative. Page 20 of 63 Proposal Forms COMM/SVCS v.05.15.2019 Boarder L; U Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 * buyboard.corn If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Page 21 of 63 Proposal Forms COMM/SVCS v.05.15.2019 &578oard L; V Cooperative Purchasing 12007 Research Boulevard *Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 • buyboard.corn STATE SERVICE DESIGNATION The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note, If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) If you serve different states for different products or services Included in your proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services In those states. Designating states in which you are either unable or unwilling to provide the specirled products and services shall be grounds for either rejection of your proposal or, IF awarded, termination of your Contract. Please check(A all that apply: RN I will service all states in the United States. ❑ I will not service all states in the United States. I will service only the states checked below: ❑ Alabama ❑ Alaska ❑ Nebraska ❑ Arizona ❑ Nevada ❑ Arkansas ❑ New Hampshire ❑ California (Public Contract Code 20118 &20652) ❑ New Jersey ❑ Colorado ❑ New Mexico ❑ Connecticut ❑ New York ❑ Delaware ❑ North Carolina ❑ District of Columbia ❑ North Dakota ❑ Florida ❑ Ohio ❑ Georgia ❑ Oklahoma ❑ Hawaii ❑ Oregon ❑ Idaho ❑ Pennsylvania ❑ Illinois ❑ Rhode Island ❑ Indiana ❑ South Carolina ❑ Iowa ❑ South Dakota ❑ Kansas ❑Tennessee ❑ Kentucky ❑ Texas ❑ Louisiana ❑ Utah ❑ Maine ❑ Vermont ❑ Maryland ❑ Virginia ❑ Massachusetts ❑ Washington ❑ Michigan ❑ West Virginia ❑ Minnesota ❑ Wisconsin ❑ Mississippi ❑ Wyoming ❑ Missouri ❑ Montana Page 22 of 63 Proposal Forms COMM/SVCS v.05.15.2019 Boarder Cooperative Purchasing 12007 Research Boulevard *Austin,Texas 78759-2439 - PH: 800-695-2919 , FAX: 800-211-5454 * buyboard.corn This form will be used to ensure that you can service other governmental entities throughout the United States as indicated. Your signature below confirms that you understand your service commitments during the term of a contract awarded under this proposal. Rexel USA Company Name Lisa Williams Haranda tignat e YALKrized company Official Printed Name 7/r If this State Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Page 23 of 63 Proposal Forms COMM/SVCS v.05.15.2019 %78oard kJ---V Cooperative Purchasing NATIONAL PURCHASING COOPERATIVE VENDOR AwARD AGMEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be " " by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. D you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree bo the following terms and agree h3serve National Purchasing Cooperative members in the states you have indicated OO the State Service Designation form, iO your Proposal. By signing this form, Proposer(referred to in this Agreement as"Vendor") agrees as follows: 1. Vendor acknowledges that if The LOO]| Government Purchasing Cooperative ("Texas CO0pe[aUve"\ avV8ndS Vendor 3 contract under this Proposal Invitation ("Underlying /hward"l/ the National Purchasing Cooperative ("National [boperative"l may - but is not required to -"piggy-back"on Or re-award all or 8 portion of that Underlying Award ("Piggy-Back Avvdrd"l. By signing this National Cooperative Vendor Award Agreement ("Agreement), Vendor accepts and agrees to be hound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor o Piggy-Back Award, the National Cooperative Administrator ("BuyBVard AdministTator") will notify Vendor in writing of such Piggy-Back Award, which award shall [0QOnOence on the effective date stated in the Notice and end OR the expiration date of the Underlying Award, SUhieCt to annual v2O2wa|S as authorized in writing by the Buy8oand Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Pigby-BackAvvard and this Agreement to be binding upon Vendor. Vendor further agrees that no |Dt8diO8ati0Os or changes b3 this Agreement by Vendor will be binding on National Cooperative, UD|8SS such Changes are agreed hobv its BuyBoard Administrator inwriting. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state ofpurchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative nl8[8b8rs better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this PFOpOSa| Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing bv the 8Vy8VanjAdministrator, 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative On such schedule as it specifies /vvh|Ch shall not be more Often than rnOnth|vi. Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, Upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members iM order tV verify the accuracy Vf service fees. 6 Vendor agrees that the Underlying Award, including its General TGy0S and CVDd|UVOS/ are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application tO other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Proposal Forms coMM/SVcs^os.xs.zno; Page 24of63 Boarder L; U Cooperative Purchasing 12007 Research Boulevard , Austin,Texas 78759-2439 • PH: 800-695-2919 * FAX: 800-211-5454 • buyboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy- Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Rexel'USA Name of en or Proposal Invitation Number Lisa Williams Haranda re Authorized Name Official Printed Name of Authorized Company Official 7.17.2019 Date Proposal Forms COMM/SVCS v.05.15.2019 Page 25 of 63 &USoard tj U Cooperative Purchasing 12O0 Research Boulevard Austin,Texas 78759-2439 800-695-219 800-2 FEDERAL AND STATE/PURCHASING COOPERATIVE WEPIENCE The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond tV the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $0.00 . (The period of the 12 month period is . In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure Vf the sales of the item/m\. 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other pU[Ch8S|Og cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. R0vVS should be added to aCCOnlnnndate as many purchasing cooperatives as required. CURRENT FORMER VENDOR(Y/N)?— AWARDED PURCHASING VENDOR? IF YES, LIST YEARS COMMODITY GROUP (Y/N) AS VENDOR CATEGORY(IES) 1. Federal General Services Administration 2.T-PASS (state of Texas) 3. U.S. Communities Purchasing Alliance 5. Houston-Galveston Area Council (HGAQ 8. The Interlocal Purchasing System (TIPS) 9. Other NIMY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount(0/o): Proposed Discount(0/6): Explanation: Proposal Forms comn/eCsvus.1smzo Page 26of63 DUBoard k.X U Cooperative Purchasing 12007 Research Boulevard I Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 1 buyboard.com By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Rexel USA Company Name 'A Lisa Williams Haranda natu o ufhcWized- Company Official Printed Name Proposal Forms COMM/SVCS v.05,15.2019 Page 27 of 63 8oard� tjF U Cooperative Purchasing 12007 Research Boulevard I Austin,Texas 78759-2439 - PH: 800-695-2919 * FAX: 800-211-5454 , buyboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume 1. Amtrak JT Thomspon 215.349.1058 john.thompson@amtrak.com- $250-500K Annually 2.Arnold Air Force Base Adam Foret 931.454.4448 adam.foret.l@us.af.mil - $500K- 1M Annually 3.City of Allen Bill Little 214.509.4100 blittle@cityofallen.org 50K Annually_ 4.Houston First Len Masengale 281.520.8891 len.masengale@tdindustries.com- 1 OOK Annually 5.Veterans Administration Joseph Cesar joseph.cesar@va.gov 713.794.7591 Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower prices) than indicated? YESEI NO 110-11 If YES, please explain: By signature below, I certify that the above is true and correct and that I am authorized by my company to make this certification. �exel USA) e Compan m SignatuWo—fgut or zed Company Official Yis-aWilliams Haranda Printed Name Proposal Forms COMM/SVCS v.05.15.2019 Page 28 of 63 &578oard� cooperative Purchasing 12007 Research Boulevard , Austin,Texas 78759-2439 , PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com MARKETING STRATEGY For your Proposal to be considered ou must submit the Marketing Strategy you will cause if the Cooperative accepts all or Rartof our Pro oral Y 3�# Attach additional pages if necessary. Rexel has a very strong marketing team in the region for Texas and across the United States. If the Cooperative accepts all or part of our proposal we would begin our marketing strategy by sending targeted mailers to all members introducing our brand and products that we represent. We would also purchase space if possible from buyboard to advertise on the top banner so that all members who were searching for a certain product would see our brand. After gaining brand recognition we would filter by members, list priorities; with our footprint that covers the country we would make face to face contact with individuals. Rexe I USA Compan {s i l Signat t"Orikd Co pany Official Lisa Williams Haranda Printed Name Proposal Forms COMMJSVCS v.05.15.2019 Page 29 of 63 &UHoard 63) Cooperative Purchasing CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, 0rother materials submitted bv Vendor tVthe Cooperative in response tOthis Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et seq.) or similar disclosure law. Proposer must clearly identify On this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have DO obligation to notify Vendor 0rseek protection of such information from public disclosure should a member of the public or other third p8hY request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified 0f any third party request for information in a Proposal that Proposer has identified in this form 8s proprietary Orconfidential. Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information which Vendor considers proprietary orconfidential? Please check(V)one of the following: NNO, I certify that none of the information included with this Proposal is considered confidential or proprietary. E3YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded"YES"/ you must identify below the specific information you consider confidential Or proprietary. ��each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and its Administrator will not be responsible for PrOp0ser's failure tO clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by |Bvv, even if such information has been identified herein as information the vendor considers confidential 0rproprietary. Confidential / Proprietary Information: (Attach additional sheets if needed.) Proposal Forms coMm/aCsv.os.zs.zozy Page 3Oof63 %YBoard tj U Cooperative Purchasing B. Copyright Information Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information? Please check(-V)one of the followincr NO, Proposal (including forms, documentation,or other materials submitted with the Proposal)does not contain copyright information. YES, Proposal (including forms, documentation, or other materials submitted with the Proposal)does contain copyright information. If you responded"YES" identify below the specific documents Or pages containing copyright iOfOnDatiOO. Copyright Information: NttachaddItional sheets If needed.) C.Consent to Release Confldential/Proprietary/Copyright Information to BuyBoard Members 8uyBnard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoand may wish to view information included in the Proposals of awarded Vendors. If you identified information On this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBOard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBVard vvebsitefor members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information bvBVyBVard members or any other party. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a PnDp05a|/ Vendor consents and agrees that, upon Contract award, the Cooperative may pub|ica||y release, including posting on the public Buy8oard vveboibe, a copy of the proposal tabulation for the Contract including Vendor name; proposed caba|oy/phce|is± nanne(S); proposed pencentagediScouOt(s), hourly labor ngte(5)/ 0r other specified pricing; and Vendor award or non-award information. By signature b2|0w/ I certify that the information in this form is true, complete, and accurate and that a0 authorized by rny company to make this certification'and all consentsaDd agreements contained herein. Rex 7 TV1� L11 SWature VfutUoWzed Company Official Lisa Williams Haranda Printed Name �� x . : x .u�v� o �� Date Proposal Forms oowm/evcsv.os.zs.zozy Page]1cf63 Boarder cooperative Purchasing 12007 Research Boulevard , Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.corn VENDOR BUSINESS NAME By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive. Name of Proposing Company: Rexel USA (List the legal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name,dba,aka,etc.here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor Information form Separately operating legal business entltleS, even If affl1lated entities, which propose to provide goods or services separately must submit their own Proposals) Please check(,A one of the following: Type of Business: Individual/Sole Proprietor Corporation X Limited Liability Company Partnership Other If other, identify State of Incorporation (if applicable): Delaware Federal Employer Identification Number: 20-5021845 (Vendor must include a completed form with their proposal) List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note. if different than the Name of Proposing Company listed above, only valid trade names(dba, aka, etc)of the Proposing Company may be used and a copy of your Assumed Name Celtificate(s),Yapplicable,must be attached.) Rexel Commercial & Industrial Gexpro Proposal Forms COMM/SVCS v.05.15.2019 Page 32 of 63 Form W=9 Request for Taxpayer Give Form to the (Rev.October 2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service �Go to wwwJirs.gov1FbrmW9 for instructions and the latest Information. I Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Rexel USA, Inc. 2 Business name/disregarded entity name,if different from above dba Rexel Commercial&Industrial 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to following seven boxes. certain entities,not individuals;see CL instructions on page 3): 10 C Corporation ❑0 S Corporation ❑n Partnership ❑0 Trust/estate M Individualilsole proprietor or to single-member LLC C Exempt payee code(if any) 0 n Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)� 0 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code(if an another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. El Other(see instructions)0- (Applies to accounts maintained o4tsde the Us) 5 Address(number,street,and apt.or suite no.)See Instructions. Requester's name and address(optional) U)M 4) 14951 Dallas Pkwy 6 City,state,and ZIP code Dallas,TX 75254 7 List account number(s)here(optional) JJM_ Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding,For Individuals,this is generally your social security number(SSN).However,for a C—�� resident alien,sole proprietor,or disregarded entity,see the instructions for Part 1,later.For other _M entities,it is your employer identification number(EIN).If you do not have a number,see How to get a _C— � TIN,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and I Employer Identification number Number To Give the Requester for guidelines on whose number to enter. M2O —1 5 1 0 1 2 1 1 IT841 5 Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(If any)indicating that I am exempt from FATCA reporting is correct. Certification Instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid. acquisition or abandonment of sec \ property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends, are no sign the certification,but you must provide your correct TIN.See the instructions for Part 11,later. Pull Sign Signature of Here I U.S.person� Date 10. General Instructions e Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise a Form 1099-M ISO(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments *Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to wwwJrs.gov1FdrmW9. ®Form 1099-5(proceeds from real estate transactions) Purpose of For a Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an 9 Form 1098(home mortgage interest),1098-E(student loan interest), Information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number 9 Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(1`171",adoption e Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an Information return.Examples of information alien),to provide your correct'T1N. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) &UBoard tj---U Cooperative Purchasing 12007 Research Boulevard , Austin,Texas 78759-2439 • PH: 800-695-2919 1 FAX: 800-211-5454 • buyboard.com EDGAR VENDOR CERTIFICATION (2 CPR Part 200 and Appendix 11) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR). All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the items below, Vendor should certify Vendor's agreement and ability to comply, where applicable, by having Vendor's authorized representative complete and Initial the applicable boxes and sign the acknowledgment at the end of this form. If you fall to complete any Item In this form, the Cooperative will consider and may List the Vendoriv response on the BuyBoard as "NO,'7 the Vendor Is unable or unwilling to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the Simplified Acquisition Threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned In accordance with Vendors return policy. If the Cooperative member has pald Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s) If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order, ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall control. Proposal Forms COMM/SVCS v.05.15.2019 Page 33 of 63 D4178oard U7 U Cooperative Purchasing 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CRR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, ] CFR Part, 1954-1985 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity " and implementing regulations at 41 CFR Part 6O,"Office ofFederal Contract Compliance Programs, Equal Employment Opportunity, Department OfLabor." The equal opportunity clause provided under 41 CFR 60-1.4/b\ is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract"in 41 CFK Part 60-1.3 and Vendor agrees that it shall comply with such provision. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all [VOpen3bV8 [D80be[ prime C0nstTUCU0n contracts/purchases in excess mf $2,OOO, Vendor shall comply with the Davis-Bacon Act (4O USC 3141-3144/ and 3146- 3148) as supplemented by Department of Labor regulations (29 CFRPort 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted CODstTu[±ioO"l. In accordance with the statute, Vendor iSrequired to pay wages tO laborers and rDechaO|CS at rate not less than the prevailing wages specified in a wage determinate made by the Secretary 0fLabor. ID addition, Vendor shall pay wages not less than once aweek. Current prevailing wage determinations issued by the Department 0f Labor are available at wdol.cloy. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance 0f the wage determination. Vendor further agrees that it shall also comply with the 0]p8|aDd "Anti-Kickback"Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in VVhn|e or in Part by Loans or Grants from the United Stahes"1. The A{± provides that each contractor or subneUpient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. S. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of$100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC37OZ and 3704, as supplemented by Department VfLabor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of standard work week of40 hours. VVnd« in excess of the Standard work week is permissible provided that the worker is compensated at rate Of not less than one and a half times the basic rate Of pay for all hours worked in excess of4O hours in the work week. The requirements of4O USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission ofintelligence. 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative rne0b8r's Federal award meets the definition of"funding agreement" under 37 CFR 401.2(a) and the neCp|8Ot or SubreC|p|eDt wishes to enter into a contract with a s[D8U buS|DeSS fi[Dl Or nonprofit organization regarding the substitution of parties, assignment Or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements Of37 CFR Part4O1, "Rights to Inventions Made by Nonprofit Organizations and Srna|| Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. Proposal Forms coMm/SvCsvus.1s.zn10 Page 34of63 DZMHoard 0 cooperative Purchasilig 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387) as amended — Contracts and Suborantsof amounts in excess of$15O.00O must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, Or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (3] USC 1251-1387). Violations must be reported bothe Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant tO the Clean Air Act and the Federal Water Pollution Control Act. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 [FR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award MaDagernent (SAy4), in accordance with the OMB guidelines 2t2 CFR 18O that implement Executive Orders 13549 (3 CFRPdr[ 1965Co[np. p. 189) dDd 12689 (3 CFR Part 1989 Comp. p. 235}, "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 1Z549. Vendor certifies that Vendor is not currently listed OD the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded bv agencies ordeclared ineligible under statutory 0r regulatory authority other than Executive Order 13549. Vendor further agrees tO immediately notify the Cooperative and all Cooperative Dl80nberS with pending purchases Or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in 5AM/ Or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory Or regulatory authority other than Executive Order 12549. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendrnent(31 USC 1352) —VendOcs that apply or bid for an award exceeding $100/000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person Or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or e[np|Oy88 of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered bv31 USC 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier tO tier upbothe non-Federal award. As applicable, Vendor agrees tD file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying A0OeDdOOeOt(31 USC 1352). 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise COOnp|y. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials pna{±iC8b|8, consistent with maintaining a Satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000| procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative pr0CVr8[neDt program for procurement of recovered materials identified in the EPA guidelines. 11. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as e separate element ofthe price. See/ 2 CFR 200.323/b\. When required by Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. . pmposa|m,mscomM/SVCSv.us.1s.zuzy Page 3So[63 &UBoard LT--7U Cooperative Purchasing 1200Reseanch Boulevard I Austin,Texas78759-2439 PH 800-695-2919 FAX800-211-G454 12. General Compliance and Cooperation with Cooperative Members: ID addition to the foregoing specific nequ|nenl8Ota Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. 1. Vendor Violation or Breach of Contract Terms Yes LWH 2. Termination for Cause or Convenience Yes LWH 3. Equal Employment Opportunity Yes LWH 4. Davis-Bacon Act Yes LWH 5. Contract Work Hours and Safety Standards Act Yes LWH 6. Right to Inventions Made Under a Contract or Agreement Yes LWH 7. Clean Air Act and Federal Water Pollution Control Act Yes LWH 8. Debarment and Suspension Yes LWH 9. Byrd Anti-Lobbying Amendment Yes LWH 10. Procurement of Recovered Materials Yes LWH 11. Profit as a Separate Element of Price Yes LWH 12. General Compliance and Cooperation with Cooperative Members Yes LWH By signature below, I certify that the |Ofo[DlahOD in this form is true, complete, and accurate and that am authorized by my company to make this certification and all consents and agreements contained herein. Cdmpany Sig ft,�WAuthorized'Company Official Lisa Williams �� r1 �-|�� xv�n� o ��a Printed Name Proposal Forms comm/Svcsvo5.1s.zoze Page 36of63 Boarder kJ U Cooperative Purchasing 12007 Research Boulevard I Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 , buyboard.corn PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract'. Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Rexel USA was incorporated in December of 2004. Rexel has been doing business for over 15 years; Rexel Commercial and Industrial.We are publicly traded and are not for sale or involved in any transaction that would alter it's business 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. As one of the largest electrical distributors in the world we have trained professionals on staff that have the capabilities to assist all cooperative members with development, product selection and any technical issues We have product specialists across the country willing to share their expertise 3. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. Upon award of contract; Rexel would be pleased to provide financial statements upon request. Our annual revenue exceeds 535 Million and we are financially capable of performing the contract. We are providing a material only proposal; bonding and insurance requirements would be be applicable. Rexel;past nor present has shareholders that have been a debtor party to a bankruptcy or any other insolvency proceeding in the last 7 years. Proposal Forms COMM/SVCS v.05.15.2019 Page 37 of 63 &�7Board L; U Cooperative Purchasing 12007 Research Boulevard *Austin,Texas 78759-2439 , PH: 800-695-2919 1 FAX: 800-211-5454 * buyboard.corn 4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. N/A 5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. N A //--I 6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. N/A I %I By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to make this certification. Rexel A p a,qny7 of IV horked Company Official Proposal Forms COMM/SVCS v.05.15.2019 Page 38 of 63 Board LX V Cooperative Purchasing 12007 Research Boulevard , Austin,Texas 78759-2439 , PH: 800-695-2919 1 FAX: 800-211-5454 buyboard.com REQUIRED Fopms CHECKLIST (Please check(-V)the following) E3 Completed: Proposer's Agreement and Signature E� Completed: Vendor Contact Information ..Z F71 Completed: Felony Conviction Disclosure and Debarment Certification Completed: Resident/Nonresident Certification E� Completed: No Israel Boycott Certification Completed: No Excluded Nation or Foreign Terrorist Organization Certification Completed: Historically Underutilized Business (HUB) Certification) Completed: Construction Related Goods and Services Affirmation E� Completed: Deviation/Compliance Completed: Location/Authorized Seller Listings Completed: Manufacturer Dealer Designation Completed: Texas Regional Service Designation Completed: State Service Designation E� Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience Completed: Governmental References Completed: Marketing Strategy Completed: Confidential/Proprietary Information Completed: Vendor Business Name with IRS Form W-9 Completed: EDGAR Vendor Certification Completed: Proposal Invitation Questionnaire Completed: Required Forms Checklist Completed: Oa Specification Form with Catal; s/P ic lists -Ir Proposal Forms COMM/SVCS v.05.15.2019 Page 39 of 63 G Q Q z< O U. a;tC F • � � �' si Q) Q� Qa N i L L V +' H CL MVE r q� y EMI �`�Cp Q C� Q Q O f. 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C7Gwj�x'�3 �ll c W L �� ¢ U 0 M `` t6 {t3L J K O � p1 lB �' (L7'�{�jssx._ 01 U ��az�' W CL L.�> � V n C11 O 'II 4 O s1n RS .I O i — ) Z S' tip O � ,J Nf W O z�c { gg Qj 41 � O i i c cr cal LLJ 0. #x e ? Y.. Q7 Q V N Q p z to Pxrz s U H +— t71 O L° o O �O N O i GL t+a M N f 3 02 Qi tt3 C N O C?- t Lai Aa O sue. z .` Z (n L1') fLF r �;G`. z. gss V)W y< "O,` 1 0 M M sis= ummmmmmm I USA Policy Title: Return of Previously Sold Material Policy Policy Effective Date: 4/5/2019 Last Revised:4/4/2019 Last Reviewed:4/4/2019 |. Purpose The 0exe| USA Return of Previously Sold Material (i� The Returns Policy) defines minimum policy guidelines for accepting and processing customer and vendor returns. The appendices of this policy contain definitions ofterms commonly used in the returns process; tips for helping the Company reduce financial risk of accepting returns that are unable to be returned to vendors; and the Company's approved process for facilitating common return transactions. |f you have questions about this policy or how to apply it, please direct those questions to the Regional Operations Director that supports your region. Compliance with the guidelines |nthis policy|s mandatory and there should be no deviations to this policy without documented authorization from the Regional Operations Director and/or Regional President. |L Scope This policy applies to Rexel USA, Inc.and all subsidiaries,Regions and Specialty businesses. This policy also applies to all employees, customers, vendors, and partners of Rexe| USA, Inc. who may be involved in the returns process or touch a return transaction. Ni PoUcw A. General Guidelines The following guidelines will apply to all return types and scenarios: * Unrefenenced returns are NOT allowed. All returns should reference the original invoice and/or sales order. w Non-cash Customers will be issued credit for returns within 3 business days of authenticating the return (general guidelines for return authentication covered insubsection 8to E of section 3). • Cash Customers whose original transactions was processed with a credit card will be immediately issued a credit for returns upon authenticating the return. Customers whose original transaction was closed with cash, will need to wait 7-10 business days for cash reimbursement upon authenticating the return (general guidelines for return authentication covered in subsection B to E of section 3). * Authorized and finalized return transactions are to be done in a manner that reverses any margin/earned commissions associated with the original order. B. Non-Stock Returns Non-stock returns are NOT allowed and expressly forbidden UNLESS a written guarantee from the vendor is secured that gives Rexd the right to return the non-stock material to the vendor from vvhorn the material was procured. The following are additional guidelines that apply to non-stock returns: w The Company will only pick-up non-stock returns from a customer-designated location AFTER a return materials authorization has been secured. w Any restocking fees or charges imposed by the vendor, as well as any freight charges associated with the return must be passed to the customer. • All non-stock returns must be approved by the Branch Manager. If Branch Manager is not available to approve a non-stock return, this authorization may be delegated to an Assistant Branch Manager but only for the period that the Branch Manager is unavailable. Page 1of6 AM I MEMEMEMEEM USA Policy Titl : Return of Previously Sold Material Policy Policy#: Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed:4/4/2019 • All approved non-stork return transactions should reference the original sales order and contain supporting documentation including, but not limited to,the return materials authorization(RMA) from the vendor. * Non-stock returns are to be processed at the branch and are NOT to be returned to the Regional Customer Solutions Center(formerly Distribution Center\. |n the case of sales office only locations (i.e. no warehouse capability), the Region Operations Director and/or Region President will establish an appropriate protocol for processing non'stocktransactions in a way that is aligned with this policy. C. Stock Returns Stock material may be returned ONLY if the following criteria iamet: w The material can be validated as being originally sold by or through a Rexe| USA Branch or Customer Solutions Center and be made within 120 days of the original purchase date and the material in question is not the result ofan error caused byRexe|. • Material must be returned in a condition that allows it to be resold and the original packaging must be included and intact. • A restocking fee of 1596 of the item(s) original sales price (i.e. price customer paid) must be charged to the customer. Any exception to assessing the restocking fee will need review and approval by the Regional Operations Director or Regional President. * The restocking fee should be entered as a miscellaneous fee on the return transaction and can be monitored by reviewing negative sales order reports. * Sellable returns should be immediately adjusted into stock and put away. w If the original purchase date cannot be determined,the Branch Manager, at their discretion, may authorize the return for up to 50%of the item(s)current market price once the material has been deemed as a stocked item for the branch or Customer Solutions Center to which it is being returned. • If material is returned and cannot be resold or returned to vendor for credit AND the Branch Manager decides to issue customer credit,a zero-sell cost-only ticket should be processed for the customer returning the material. Additionally, returned material should be scrapped following appropriate disposal guidelines. Documentation and evidence of disposal should bemaintained for ot least 18months. D. Job Site Returns Job Site returns are only allowed when the return is accompanied bv paperwork that provides details of the items being returned. The paperwork should include information such as the sales invoice,the original sales date, customer's name and billing address, the sales order number, or any additional information that facilitates an efficient return. The following guidelines also apply to job site returns: * The policy guidelines for non-stock and stock returns apply to job site returns. * The value of any job site return should be equal to or greater than $250; This threshold can be monitored by reviewing the value of negative sales orders (which are typically associated with return transactions). * Customer credit should not be issued until final disposition of all returned material. ` Page 2of6 IUSA Policy Title: Return of Previously Sold Material Policy Policy Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed:4/4/2019 ° Job site returns must be coordinated by the location that initiated the originalsale (price branch). E. Dammaged/0efectiveHetunns Defective Returns. Defective material is defined as product that is not operating according to manufacturer's specification. Any defective return transactions should document the specific cause of material being deemed defective and coded as "defective" in the ERP where possible. In the event that defective material is returned, the Regional Procurement Director or appropriate designee should be notified immediately. The Regional Procurement Director should secure a return material authorization or vendor return allowance within 7 business days. Upon vendor's approval, the Regional Procurement Director should notify warehouse personnel that the material can be returned to vendor or scrapped. Documentation of any material disposal should be maintained for 18 months. Damaged Returns. Damaged material represents material that was deemed to be damaged at some point during receipt, storage, or delivery. When damaged material is identified, the Branch Manager or designee should be notified immediately. The Branch Manager will determine the best disposition ofthe damaged material either through involving the Regional Procurement Director or writing off the material (being sure to make the proper inventory adjustment) and ensuring proper disposal. Documentation of any material disposal should be maintained for 18months. F. Transfer mf Returns to the Regional Customer Solutions Center(formerly DC) Sellable Returns aswell as damaged and defective material may be returned to the Regional Customer Solutions Center via the standard Branch-to-Customer Solutions Center transfer process. |n doing so,the following criteria should be followed: ° Transfers are only allowed according to the Region's Branch-to-Customer Solutions Center calendar (which is maintained by the Customer Solutions [enter Manager in coordination with the Regional Operations Director and/or Region President\. ° Transfers for all returns should be reviewed and approved by the appropriate Regional procurement representative. • Regional Customer Solution Centers must process returns within 3 business days of receipt. * Cut wire will not bo transferred to the Customer Solutions Center. w Allen Bradley products can only be transferred if they have an unbroken seal, undamaged packaging, and, for defective items, a defective code for the item(s) have been entered into the Enterprise Replenishment System /ERP\. Inquiries regarding specific procedures that ensure compliance with this policy may be referred to the Regional Operations Director, Regional President,or the Vice President, Commercial Operations. Page 3uf6 USA Policy Titl : Return of Previously Sold Material Policy Policy#: Effective Date: 4/5/2019 1 Last Revised:4/4/2019 Last Reviewed: 4/4/2019 Appendix— Definitions mf Key Terms Customer Solutions Center: Formerly known as a Distribution Center (DC) or Hub, this regional facility provides product storage and maintenance for customer orders and branch replenishment while also providing a variety of customer solution capabilities such as wire cutting,job carts,wemco reels, etc. ]obslte Return: Refers to excess/unused material at a customer's job site that the customer requests to be returned. In most cases, this material was shipped direct to the job Site and may include stock Or non-stock material. Nun-Stock Return: Refers to the return of material that is not stocked at the location(s) servicing a particularly customer. Return Goods Authorization: Used interchangeably with Return Material Authorization (RK4A), refers to pre-authorization or permission to return material to a branch,a customer solutions center, ortoavendor. Return Material Authorization: Used interchangeably with Return Goods Authorization (RGA), refers to pre-authorization or permission to return material to a branch,a customer solutions center, ortoavendor. Scrap Allowance: Refers to dollars and/or purchase credits allocated by a vendor/supplier to Rexel associated with material that Rexe| is seeking to return toavendor. |n most cases,a scrap allowance means the vendor/supplier will provide credit and request Rexel to dispose of the material rather than returning itto the vendor/supp|ier. Sellable Item: Refers to any item that is in good condition to sell and is in original undamaged packaging. Stock Return: Refers to the return of material that is stocked at the location(s)servicing a particularly customer. Boarder U U Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 , FAX: 800-211-5454 1 buyboard.com LOCATION / AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Rexel USA Company Name 716 S. Greenville Suite # 100 Address Allen Texas 75002 City State Zip 469.512.8910 469.675.2088 Phone Number Fax Number Marty Bausch Contact Person Gexpro Company Name 2965 Commodore Dr. Address Carrolton Texas 7007 City State Zip 469.512.8910 469.675.2088 Phone Number Fax Number Marty Bausch Contact Person Page 18 of 63 Proposal Forms COMM/SVCS v.05.15.2019 L'o&7Board'o Cooperative Purchasing � If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation � please list each looation/authohzed seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Drdmrs � and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Company Name (2,n Address city � Zip��~7.� State 4 Ph b Fax Number Contact Person Address Aa�A --7 City State Zip Phone Number Fax Number Contact Person Page 18uf63 pmposa|mnnscoMm/Svcsv.us.zs.mzy D4178oard kj U Cooperative Purchasing 1200 ResearchBoulevard 78759-2439 800-695-29 800-2 If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders On your behalf, you must complete the Manufacturer Designated Dealer form. qz j — SB le Company Name 2- Address 3&AAI-� -71�' city State Zip 4,ol '~ '�_�� ~~ J�� a�� `�� C?�� — ° +^ " `� � � �� J 2— Phone Number Fax Number Contact Person '"Ai eLe�l Com'pa'ny Name Add ss 7- city State Zip 77, - '�)All - 91z - 24 b7 j 6 Phone Number Fax Number Contact Person Page 18 ofG3 Proposal Forms cumm/axCS^os.zs.zoze &UBoard Cooperative Purchasing LOCATION / AUTHORIZED SELLER USTINGS If you have more than one location/authorized seller that will service acontract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required/ please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. ':Y3 -e,,,�' _ Company Name o Address city State Zip 6 1 Phone Number Fax Number Contact Person"i 141W x1el --Ara-J.rj "e- 4- Address city State Zip 4(v� — ?1)1�5—— 1�44Z —-----— Phone Number Fax Number JD kn Contact Person Page 18ofB Proposal Forms COMm��5.zs2019 .. DUBoard kj U Cooperative Purchasing If you have more than one location/authorized seller that will service acontract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary, NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are e product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beha|f, you must complete the Manufacturer Designated Dealer form. Company Name 34�� Address city State Zip Phone Number Fax Number Contact Person Company Name Add ry"�q V), EVI 0 State Zip Phone Number Fax Number Contact Person Page 1QofG3 Proposal Forms comn/Svcs^uo.1s.zoze DZUBoard Cooperative Purchasing 12007 Research If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your beho|f, you must complete the Manufacturer Designated Dealer form. '2 1- Company Name Address city State Zip Le q32, ' Phone Number Fax Number Contact Person Compan' Name Address i-sso U ri 0:::�t-th —7 city \Ij State Zip Phone Number Fax Number 11�- '3L'461!L- Contact Person Page 18of63 Proposal Forms comm/m/oS,us.zs.zoze D4178oard cooperative Purchasing If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. 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Xww �zX C9QE0> O = r' LuCw0W C?WUJ aaU CL zc .r (°a aicn 0° cittQoav c a ° o =cc6 Qai X o , co Om (ac > ° cAR ~E W � = > UU t4 ° zI- T E >0�m m w 2 �4CS) iw DY )C o F - ic iF N to (D o o ,o n W O O to to ((3 o r W O O h W o N V' to o h 0 o 0 o N N O P P P P h P P P h h o O p W o W m m O o O o O P h P P P h h h h h P h P h P P P P h P P h P Exhibit D—Conflict of Interest Questionnaire Pursuant to Chapter 176 of the Local Government Code,any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity (i.e. The City of Fort Worth)must disclose in the Questionnaire Forms CIQ ("Questionnaire")the person's affiliation or business relationship that might cause a conflict of interest with the local governmental entity. By law, the Questionnaire must be filed with the Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations with the City, or submits an application or response to a request for proposals or bids, correspondence, or another writing related to potential agreement with the City. Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the Questionnaires Form CIQ is enclosed with submittal documents. The form is also available at https://www.ethics.state.tx.us/data/forms/conflict/C[Q.pdf If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor. NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might have with the City, state Vendor name in the# 1, use NIA in each of the areas on the form. However, a signature is required in the#7 box in all cases. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 178.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. 1J Name of vendor who has a business relationship with local governmental entity. z Pe-)(eI ❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the Information Is being disclosed. tJI4 Name of Officer AJ Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. ft— A. Is the Total government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? F1 Yes E] No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? /� J Yes EJNo lvJ -5J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local oyternment officer serves as an offleer or director,or holds an ownership interest of one percent or more. 6 EJCheck this box if the vendor has given the local government officer or a family member of the officer o e more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 44&14-41�0. Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/112021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference,below are some of the sections cited on this form. Local Government„Code§„176_0010-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or total governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§,176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§ 176.006(a)and(a•1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/112021