HomeMy WebLinkAboutContract 51436-R3 CSC No. 51436-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 19, 2021
JWC Environmental Inc
2850 S Red Hill Avenue
Santa Ana, CA 92705
Re: Contract Renewal Notice
Contract No. CSC No. 51436
Renewal Term No. R-3: October 18, 2021 to October 17, 2022
The above referenced Contract with the City of Fort Worth expires on October 17, 2021.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1)year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sinc e y,
'4;zjz �a'6
Darla Morales
Parts Material Supervisor
817-392-4932
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
'gana Bunghd0AA administration of this contract, including
By: Dana Burghdoff ul30,202110:50CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name: Darla Morales
Title: Parts Material Supervisor
�� tLirg&r APPROVED AS TO FORM AND
By: Christopher arder(J ul 30,202109:42 CDT) LEGALITY:
Name: Chris Harder
Title: Water Director
ATTEST: 8890r,
By: DBlack(Jul 30,202109:54 CDT)
�o�gGal Go�zaG�t �ti��City Je��et�� Name: Doug Black
By: Ronald P.Gonzales,Acting City Secretary(Jul 30,2 111:04C ) Title: Assistant City Attorney
Name: Mary J Kayser ooaa�u
Title: CitySecretary a F Fon) �
Y ��°°°° °°!y CONTRACT AUTHORIZATION:
°° %OVo M&C: P-12265
p'0 0��
pv0 o=d Date Approved: 10--16-18
° °
da °°°°°°°°°°° Form 1295 Certification No.: 2018-39861
a��nE�ps�ga
FJWCEnvironmental IncDigitally signed by:Burt,Chris
DN:
CN=Burt,Chris
, Chris Dat.:021.07.22 17:16:34-04'00'
Name: Chris Burt
Title: Director of Aftermarket Sales
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
Page 2 of 2
7/23/2021 M&C Review
Official site of the City of Fort Wor`h, exas
CITY COUNCIL AGENDA FORT�TI1
COUNCIL ACTION: Approved on 10/16/2018
REFERENCE ** 13P434796 OEM MONSTER
DATE: 10/16/2018 NO.: P-12265 LOG NAME: GRINDER MJR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Sole Source Agreement with JWC Environmental, Inc., for OEM
Muffin Monster Grinder Parts and Repair for the Water Department in an Annual Amount
Up to $150,000.00 and Authorize Five Annual Renewal Options (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole Source Agreement with JWC
Environmental, Inc., for OEM Muffin Monster Grinder Parts and Repair for the Water Department in
an Annual Amount Up to $150,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize an annual Sole Source
Agreement for Original Equipment Manufacturer (OEM) Muffin Monster grinder parts and repair on an
as-needed basis. The Village Creek Reclamation Facility has OEM Muffin Monster sludge grinders
installed at two underflow lines coming from the Primary area going to the Digester area. The
function of these grinders is to ensure a constant flow of sludge by reducing pump clogs caused by
large debris that flows through these lines. In order to procure these products and services, Staff has
documented JWC Environmental, Inc. as the Sole Source OEM and distributor for OEM Muffin
Monster grinder repair service and replacement parts. No guarantee was made that a specific
amount of goods or services would be purchased.
The Water Department anticipates spending $150,000.00 annually under this Agreement. The
proposed contract would allow the unit price to be increased so long as the City approves the
increase. In addition, an administrative change order or increase may be made by the City Manager
in the amount up to $37,500.00 and does not require specific City Council approval as long as
sufficient finds have been appropriated.
The Water Department reviewed prices and found prices to be considered fair and reasonable.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the M/WBE Waiver is based on the sole source information provided to the
M/WBE Office by the Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which JWC Environmental, Inc., is the exclusive owner and provider, as authorized by
Section 252.022 of the Texas Local Government Code.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall
end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year
renewal periods (October 1 to September 30) and the fifth renewal period which shall run from
October 1 to the anniversary of the date of execution.
apps.cfwnet.org/council_packet/mc_review.asp?ID=26318&councildate=l0/16/2018 1/2
7/23/2021 M&C Review
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $150,000.00 as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated
and that prior to an expenditure being made, the Water Department has the responsibility to validate
the availability of funds. Future year expenses are subject to appropriations.
BQN\434796\MJR
TO
Fund Department Account Project I Program Activity Budget Reference# Amount
I ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Cynthia Garcia (8525)
Additional Information Contact: Jane Rogers (8385)
ATTACHMENTS
JWC 1295 2018-398601 9.13.18.pdf
apps.cfwnet.org/council_packet/mc_review.asp?ID=26318&councildate=10/16/2018 2/2