HomeMy WebLinkAboutContract 56114 DocuSign Envelope ID:F59FA4E6-C812-4518-A2B9-F53757311AEC
City Secretary Contract No. 56114
FORT WORTH.
"4110 r
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"), a Texas home rule municipal corporation,acting by and
through its duly authorized Deputy City Manager,and TEXAS CHRISTIAN UNIVERSITY("Vendor"),
a private education institute-and acting by and through its duly authorized representative,each individually
referred to as a"party"and collectively referred to as the"parties."
1. Scope of Services. Partners with a Shared Mission Evaluator("Services"), which are set
forth in more detail in Exhibit"A,"attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins on August 1, 202 1("Effective Date") and expires on July
31,2022("Expiration Date"),unless terminated earlier in accordance with this Agreement("Initial Term").
City will have the option, in its sole discretion, to renew this Agreement under the same terms and
conditions, for up to four(4)one-year renewal option(s) (each a"Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit "B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed Ten Thousand Two Hundred and Two Dollars
($10,202). Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 3 0 days'written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
OFFICIAL RECORD
Vendor Services Agreement CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: F59FA4E6-C812-4518-A2B9-F5375731 1 AEC
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine-readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor.It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access.Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Ri2ht to Audit. Vendor agrees that City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City,its officers,agents, servants and employees,and Vendor,its officers,agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
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understood that City will in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City.Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION— VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAM AGE OR LOSS(INCL UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS,EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however,Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
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City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontractin6.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract,the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s)of insurance documenting policies
of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000-Each Occurrence
$2,000,000-Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle"will be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
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$100,000- Bodily Injury by accident; each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions): ®Applicable ❑N/A
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims-made, and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents,and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local
laws, ordinances, rules and regulations and that any work it produces in connection with this
Agreement will also comply with all applicable federal, state and local laws, ordinances, rules and
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regulations. If City notifies Vendor of any violation of such laws, ordinances, rules or regulations,
Vendor must immediately desist from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself,its personal representatives,assigns, contractors,
subcontractors, and successors in interest, as part of the consideration herein, agrees that in the
performance of Vendor's duties and obligations hereunder,it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY
CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION
COVENANT BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
CONTRACTORS, SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR
AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND
HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be conclusively
determined to have been delivered when (1) hand-delivered to the other party, its agents, employees,
servants or representatives,(2)delivered by facsimile with electronic confirmation of the transmission,
or(3)received by the other party by United States Mail,registered,return receipt requested,addressed
as follows:
To CITY: To VENDOR:
City of Fort Worth Texas Christian University
Attn: Deputy City Manager Attn: LeAnn S. Forsberg, Director of Sponsored
200 Texas Street Programs
Fort Worth,TX 76102-6314 2955 South University Drive
Facsimile: (817) 392-8654 Suite 509
Fort Worth, TX 76109
With copy to Fort Worth City Attorney's Office at Facsimile:N/A
same address
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this Agreement and
additionally for a period of one year after its termination, solicit for employment or employ,whether
as employee or independent contractor, any person who is or has been employed by the other during
the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who
responds to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does
not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. Governing/Law/Venue. This Agreement will be construed in accordance with the laws of the State
of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement,venue for such action will lie in state courts located in Tarrant County,Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
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18. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions will not in any way be affected or
impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but will not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the
public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics;
government action or inaction; orders of government; material or labor restrictions by any
governmental authority; transportation problems; restraints or prohibitions by any court, board,
department, commission, or agency of the United States or of any States; civil disturbances; other
national or regional emergencies; or any other similar cause not enumerated herein but which is
beyond the reasonable control of the Party whose performance is affected (collectively, "Force
Majeure Event"). The performance of any such obligation is suspended during the period of,and only
to the extent of, such prevention or hindrance,provided the affected Party provides notice of the Force
Majeure Event, and an explanation as to how it prevents or hinders the Party's performance, as soon
as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of
such notice to be determined by the City in its sole discretion. The notice required by this section must
be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes
only,will not be deemed a part of this Agreement,and are not intended to define or limit the scope of
any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and
revised this Agreement and that the normal rules of construction to the effect that any ambiguities are
to be resolved against the drafting party will not be employed in the interpretation of this Agreement
or Exhibits A, B, and C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension of this
Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart
will, for all purposes,be deemed an original,but all such counterparts will together constitute one and
the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to
generally prevailing industry standards. City must give written notice of any breach of this warranty
within thirty(30)days from the date that the services are completed.In such event,at Vendor's option,
Vendor will either(a)use commercially reasonable efforts to re-perform the services in a manner that
conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility of its
employees who perform work under this Agreement,including completing the Employment Eligibility
Verification Form(I-9). Upon request by City, Vendor will provide City with copies of all I-9 forms
and supporting eligibility documentation for each employee who performs work under this
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Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Vendor employee who is not
legally eligible to perform such services.VENDOR WILL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, OR AGENTS. City, upon written notice to Vendor, will have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers,
procedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,
City will be the sole and exclusive owner of all copyright, patent, trademark, trade secret and other
proprietary rights in and to the Work Product. Ownership of the Work Product will inure to the benefit
of City from the date of conception, creation or fixation of the Work Product in a tangible medium of
expression(whichever occurs first).Each copyrightable aspect of the Work Product will be considered
a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the
extent such Work Product, or any part thereof, is not considered a "work-made-for-hire" within the
meaning of the Copyright Act of 1976, as amended, Vendor hereby expressly assigns to City all
exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the
copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have
or obtain,without further consideration,free from any claim,lien for balance due,or rights of retention
thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have the legal
authority to execute this Agreement on behalf of the respective party, and that such binding authority
has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor.
Each party is fully entitled to rely on these warranties and representations in entering into this
Agreement or any amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing Manager, in
writing, of a company name, ownership, or address change for the purpose of maintaining updated
City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation
such as an updated W-9, documents filed with the state indicating such change, copy of the board of
director's resolution approving the action, or an executed merger or acquisition agreement. Failure to
provide the specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than
S100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271
of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel"and"company"has the meanings ascribed to those terms in Section 2271 of the Texas
Government Code. By signing this Agreement,Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not boycott Israel; and(2)will not boycott
Israel during the term of the Agreement.
30. Electronic Signatures. This Agreement may be executed by electronic signature, which will be
considered as an original signature for all purposes and have the same force and effect as an original
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signature. For these purposes, "electronic signature" means electronically scanned and transmitted
versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures
electronically inserted via software such as Adobe Sign.
31. Entirety of Agreement. This Agreement contains the entire understanding and agreement between
City and Vendor,their assigns and successors in interest, as to the matters contained herein.Any prior
or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature page follows)
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract,including ensuring all performance and
By. Jesus J.Chapa(JuI2,202114:26 CDT) reporting requirements.
Name: Jesus J. Chapa
Title: Deputy City Manager
Date: J u 128,2021 20_ K�7r/�.
By:
Name:Keith Morris
APPROVAL RECOMMENDED: Title: Senior Management Analyst
APPROVED AS TO FORM AND LEGALITY:
Neil Nog,Kes
By:
Neil Noakes(Jul 28,2021 14:15 CDT)
Name: Neil Noakes
Title: Chief of Police By:
��� � By:
d
� �*0 --
OR �� Name: Taylor Paris
ATTEST:
� � ° 'p��� Title: Assistant City Attorney
pad
P vg0 CONTRACT AUTHORIZATION:
By: ��d °°°°°° a Form 1295:
Name: Ronald Gonzales *xP"`4zA
Title: City Secretary
VENDOR:
TEXAS UNIVERSITY TEXAS CHRISTIAN UNIVERSITY
By: ��.D �, �,. �dVtM � ,��•� ���• si
Name: Floyd 112111
o ey,Jr.,Ph.D. REA �b ,�RSTOOD BY:
Title: Associate Provost for Research and Dean 28 45BB40
of Graduat// Iudj ,� Name: r.fo`�inny'Nhan,Ph.D
Date: Title: Associate Dean of Graduate
Studies, Assistant Graduate Director, and
Professor
Date: 7/7/2021
OFFICIAL RECORD
CITY SECRETARY
Vendor Services Agreement FT. WORTH, TX
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City Secretary Contract No. Click or tap here to enter text.
EXHIBIT A
SCOPE OF SERVICES
Lonuitudinal evaluation design
A pretest-posttest research design will be employed for CCPD programs.
Analytical data collection tools
Quantitative survey data will be collected using the Qualtrics online survey platform. Qualitative
interviews, if conducted remotely,will be performed and recorded using Zoom interview software. Zoom
recordings and transcriptions will be securely stored on the Box cloud drive through the university
enterprise account.
Self-assessment statistical instrumentation
Quantitative data collected will be assessed using Statistical Package for the Social Sciences (SPSS) and
Microsoft Excel for visualization. The evaluation will employ descriptive statistics as well as more
advanced inferential statistics, depending on the nature of the data collected. This may include,but not
limited to,logistic regression and multiple regression models for predictive models with multiple
independent variables. Other statistical tests may be employed to compare means between two or more
groups over a period of time.
Inteizration of publicly available data sources
Data collected may be integrated with U.S. Census data,Uniform Crime Report(UCR), and other
Department of Justice sources. Furthermore, City of Fort Worth demographic, geographic, and other data
may be used for analysis. For internal reports exclusively for the Fort Worth Police Department,police
data may be requested for analysis.
Interviews and focus groups
Interview and focus group data will be collected during the research design phase to aid in developing
appropriate survey questions. Subjects may include community members,police personnel, school staff,
and other CCPD funded individuals and organizations. Interviews will be conducted for use as analytic
data itself with CCPD funded individuals and groups.
Reports and presentations
Reports will be submitted to Fort Worth Police and the City of Fort Worth upon approval, including
executive surninaries. It is expected that a report and executive summary will be produced for each CCPD
funded program. The evaluators will give presentations to the city,police department, or other
organization upon request. Furthermore, academic publications derived from collected data can be
presented at national and international conference,with prior approval by the appropriate governing
bodies.
Policy recommendations
Included in each report submitted to the Fort Worth Police Department will be policy recommendations
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for program improvement,budget efficiency, and other factors. It is expected that the recommendations
made will improve existing CCPD funded programs and operational factors.
Federal grants
The evaluators will work with the Fort Worth Police Department and City of Fort Worth to obtain grants
through the Office of Justice Programs, Community Oriented Policing Services (COPS), and other
Department of Justice sponsored programs. These grants may be submitted in partnership with Texas
Christian University.
Advising on academic research
The evaluators will continually advise the city and police department on academic research and research
related activities, including potential research for publications,national and international conferences, and
general interpretation of existing research and research trends. A goal of the evaluators is to forward a
reputation of the city of Fort Worth and police department as innovative leaders in policy, research, and
operations.
Milestone Estimated Timeline
Evaluation Design August-September 2021
Data Collection October- February 2022
Self-assessment April 2022
Integration March 2022
Interviews and Focus Groups October- February 2022
Reports and Presentations May 2022
Vendor Services Agreement Page 12 of 13
DocuSign Envelope ID: F59FA4E6-C812-4518-A2B9-F5375731 1 AEC
EXHIBIT B
Budget and Payment Schedule
Budget
$1,000 Gift Cards
50 participants x $20 gift card per participant
$5,975 Summer Salary
(2)Researchers @ $2,500 salary for the summer= $5,000
19.5% fringe benefits x $5,000 (2)researchers= $975
Overhead/Indirect Costs
54%x$5,975 (salary and wages only) _ $3,226.50
$10,202.00-TOTAL BUDGET
Billing
TCU will bill monthly for reimbursement of allowable expenditures incurred to complete the project. An
invoice will be sent within(30) days after the end of each month for the term of this agreement. The
amounts due under such invoice shall be payable within thirty(30) days after the City's receipt of such
invoice.
Vendor Services Agreement Page 13 of 13