HomeMy WebLinkAboutContract 56130 CSC No. 56130
FORT WORT El
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement("Agreement")is entered into by and between Ingram Library
Services LLC ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and
4. Exhibit C—Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be in the amount of Eighty Thousand Dollars ($80,000.00).Vendor shall not provide any additional
items or services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement shall be for one year beginning on June 15,2021 and ending on June
14, 2022. City shall be able to renew this agreement for four one-year renewal options by written
agreement of the parties.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY: To VENDOR:
City of Fort Worth Ingram Library Services LLC
Attn: Dana Burghdoff,Assistant City Manager Pamela R. Smith
200 Texas Street One Ingram Bld.
Fort Worth, TX 76102-6314 La Vergne, Tennessee 37086
Facsimile: (817) 392-8654 Facsimile: N/A
With copy to Fort Worth City Attorney's Office
at same address
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
/� � CONTRACT COMPLIANCE MANAGER:
Dam 397 y h4lo By signing I acknowledge that I am the person
By: Dana Burghdoff(A g 7,2021 153 CDT) responsible for the monitoring and administration
Name: Dana Burghdoff of this contract,including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date:
APPROVAL RECOMMENDED: By: `'a1
Name: Timothy Shidal
Title: Administrative Services Manager
By: U APPROVED AS TO FORM AND LEGALITY:
Name: Marilyn Marvin
Title: Assistant Library Director
ATTEST: By:
Name: Jessika J. Williams
Title: Assistant City Attorney
Ronald P. Gonzales
By: Ronald P.Gonzales(Aug9,202108:07 CDT) CONTRACT AUTHORIZATION:
Name: Ronald P. Gonzales aa4�FORr'Qa :: N/A
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Title: Acting City Secretary 9 o 0'.0
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VENDOR: '00" g2ij
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Ingram Library- Services L C �aan��EXASba�
By:
Name: Pamela R. Smith
Title: Vice President and General Manager
OFFICIAL RECORD
Date:
CITY SECRETARY
FT. WORTH, TX
Exhibit A
Contract Item List
Contract No.715M2 Publications,Audiovisual Materials,Books,Textbooks,and Ancillary Services
Ingram Library Services LLC K-12 Public Libraries State Agencies and
Academic Institutions
School Libraries (City,Regional,etc.) Category Co-Op Member
Category Category Category
Electronic and Digital Materials
Category 1 Digital pre-loaded;all-in-one audio books 20% 20% 20% 20%
Category 2 Digital pre-loaded;all-in-one audio book pack kits N/A N/A N/A N/A
Category 3 Digital pre-loaded N/A N/A N/A N/A
Category 4 Audiovisual Pre-loaded;Device included N/A N/A N/A N/A
Print Materials
Category Adult trade;fiction/non-fiction hardbound 38% 47% 20% 38%
Category6 Adult trade;fiction/non-fiction paperback 36% 41% 20% 36%
Category7 Juvenile trade;fiction/non-fiction hardbound 38% 47% 20% 38%
Category 8 Juvenile trade;fiction/non-fiction paperback 36% 41% 20% 36%
Category 9 Mass market paperback;rack 36% 41% 20% 36%
Category 10 Non-trade publication;hardbound 10% 10% 20% 10%
Category 11 Non-trade publications;paperback 10% 10% 20% 10%
Category 12 University press 10% 10% 20% 10%
Category 13 Adult library bound;fiction/non-fiction 10% 15% 20% 10%
Category 14 Juvenile library bound;fiction/non-fiction 10% 15% 20% 10%
Category 15 Pre-bound hardbound 30% 30% 20% 30%
Category 16 Pre-bound paperback N/A N/A N/A N/A
Nonstandard Formats
Category 17 Music/Audio Compacts Disc;Pre-recorded 10% 10% 10% 10%
Category 18 Music/Audio Record Disc,Vinyl;Pre-recorded N/A N/A N/A N/A
Category 19 Audiovisual DVD/Blue-ray pre-recorded;feature/non- 25% 31% 20% 25%
feature films
Category 20 Spoken word/audio compact disc pre-recorded;abridged 45% 46% 20% 45%
Category 21 Spoken word/audio compact disc pre-recorded;un-abridged 45% 46% 20% 45%
Category 22 Spoken word/audio MP3 format pre-recorded;un-abridged 45% 46% 20% 45%
*N/A=not awarded
Additional Information
Net titles for all categories and bindings are invoiced at 0.0%discount.For public,K12 school libraries and State Agencies,Spoken word audio non-trade/short discount
invoiced at 10.0%discount.Video Games invoiced at 5.0%discount for all categories.Continuations and standing order programs receive the same discounts as firm orders.
Page 3 of 8
Contract Item List
Contract No.71SM2 Publications,Audiovisual Materials, Books,Textbooks, and Ancillary Services
Ingram Library Services LLC
Premium Processing-Shelf-Ready Base Price Description
Mylar Jacket(or Laminate Cover),Label Protectors,Spine Mylar or up to 2 label protectors,spine label,barcode,standard
Label,Barcode,and Standard MARC Record $1.19 BookMARC record.Laminate paperback cover is a separate charge.
Mylar Jacket(or Laminate Cover),Label Protectors,Spine Mylar or up to 2 label protectors,spine label,pre-programmed RFID
Label,Barcode,RFID Tag(programmed and applied),and $1.99 and barcode(1)set,standard BookMARC record.Laminate
Standard MARC Record I I paperback cover is a separate charge.
Processing Services Base Price Description
Brief MARC Record No Charge If Vendor Offers MARC records,a Brief MARC Record Shall Be Free
of Charge,Per the Terms of This RFP
Full MARC Record 0.35 BookMARC record via FTP or ipage
MylarJacket 0.69 attached via tape or glue
Barcode Label 0.20
Label(per application-Customer supplied) 0.20
Label(per application-Vendor supplied) 0.20
Genre Label 0.20
Spine Label 0.20
Label Protector 0.25
Pocket(paper) 0.35
Pocket(vinyl) 0.45
Property Stamp(per impression) 0.20
Spine Tape(inside) 1.55
Spine Tape(Outside) 1 0.85
Audio Visual Processing and Accessories Base Price Description
Digital Processing for Media $2.00 Up to 6 digital labels
Format Conversion Service N/A
Hub Label(per application) $0.25
Shrink Wrap Removal $0.55
DVD/CD Case,Holds Single Disc(Paper) N/A
DVD/CD Case,Holds Single Disc(Plastic) $1.99 DVD single disc case.
DVD/CD Case,Holds Multiple Discs $2.60 DVD multiple disc case
Single DVD OneTime locking case at$2.59.Multi-DVD OneTime
DVD/CD Case,Locking $2.59 locking case at$3.50.Single music CD OneTime locking case at
$3.00,Double music CD OneTime locking case at$3.50.
Spoken Audio CD Case;Various Capacities $3.80 small spoken audio CD clam case;$4.75 medium spoken audio CD
clam case;$6.00 large spoken audio clam case.
Type text here
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Laminated Paperback Covers Base Price Description
$1.85 for 15 mil laminate cover.$1.99 for 5 mil laminate cover.Clear
Polypropylene Laminate;Various Thicknesses $1.85 polyester,applied to front and back cover.The 2-mil spine ensures
the book remains flexible.
Vinyl Laminate;Various Thicknesses N/A
RFID/Theft Deterrents Base Price Description
Pre-programmed RFID/Barcode Set(1 Barcode);Applied to
$0.80
book
RFID("universal"tag programmed and applied) $0.99 Ingram-supplied tag
CD/DVD Overlay RFID Tag $1.29 StingRay Full Disc Overlay RFID Tags
Theft Deterrent Tape/Strip 1 $0.50 13M or Checkpoint theft strip placed inside book or on case
Additional Processing Components
Ingram offers prebinding services for$5.45 per unit.Spoken Audio CDs can be repackaged into locking MediaSAFE cases for$4.95 per unit
small case(holds up to 14 CDs)and$5.30 per unit large case(holds up to 26 CDs.)Processing options requested by the Library and not
specifically listed on this price sheet will be offered at our standard pricing at the time an option is added to the customer's account profile.
Ingram can provide custom cataloging including linking,record upgrades,and original cataloging.Pricing is custom quoted based on the
individual library's specifications.
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Exhibit B �
GLENN REGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
NOTICE OF AWARD
Page 1 of 2
Payee ID#: 16217466966 Contact Name: Pamela Smith
Ingram Library Services LLC Phone: 615-213-5373
One Ingram Blvd. Email: ilsbids@ingramcontent.com
La Vergne, TN 37086
Re: Contract Category: 715M2 Publications, Audiovisual Materials, Books, Textbooks,
and Ancillary Services
Contract ID No.: 715M2-2706
RFP No.: 304T-20-715M2
Term of Contract: date of Deputy Comptroller's signature on this Notice of Award
through October 31, 2021
Your company, Ingram Library Services LLC, submitted a Proposal to the Comptroller of Public
Accounts (CPA) in response to the above-referenced Request for Proposal (RFP). This letter is to
inform you that the Comptroller accepts your Proposal for the items listed in the attached Contract
Item List.
The Contract Item List includes a description for each item. This description must be included on the
sales report as required in Part A, Section A.10, to be submitted by the Contractor.
The Contract consists of the documents stated in Section B.3.4 of the RFP; however, products or
services in your Proposal for which you sought an award that are not included in the attached
Contract Item Listing are not part of the Contract.
Only those assumptions and exceptions specifically noted in this award letter have been accepted by
CPA. All other assumptions and exceptions are specifically denied. Any oral discussions,
representations, or accommodations regarding assumptions or exceptions are specifically disclaimed.
As stated in the RFP, no minimum compensation under the Contract is guaranteed. You must not
process or make delivery for any products or services until receipt of a purchase order by a Customer
pursuant to the terms of the Contract.
Any payment due under this Contract will be applied towards any debt, including but not limited to
delinquent taxes and child support, which is owed to the state of Texas.
The terms and conditions of this Contract may be modified only through a written amendment
executed by an authorized representative of the CPA. Customers may not modify the terms and
conditions nor amend the Contract.
Please review the attached Contract Item Listing carefully. Notify CPA of any errors requiring
correction within five (5)business days of the date the Notice of Award was sent by e-mail from the
Page 6 of 8
Comptrol I e r.Fexa s.Gov
DocuSign Envelope ID:4D109D3F-9549-4DB9-9D98-FE57A537B58D
NOTICE OF AWARD
Page 2 of 2
Statewide Contract Development. Such notification and all invitations for any changes to the
Contract, including communications regarding the Contract, shall reference the Contract number
and IFB number and be submitted to Statewide Contract Management.
Statewide Contract Management
E-mail: spd cmogcpa.texas. og_v
Texas Comptroller of Public Accounts
0isa1�VTPA �
Deputy Comptroller
Date-6/29/2020 13:22 PM CDT
Complroller.Texas,Gov Page 7 of 8
Exhibit C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordancewith Chapter 176,Local Government Code, Data Rec@nred
by avendorwho has abusiness relationship as defined by Section 176.001(1-a)with a local
governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filedwith the records administrator of the local governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed. See Section 176.006(a-1),Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local
Government Code.An offense under this section is a misdemeanor.
t Name ofvenciorwhc has a buslness relatIonshlpwIth local governmental entity.
N/A
2 H Check this box If you are filing an update to a previously filed questionnaire.
{The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally filed questionnaire was
incomplete or inaccurate_)
3
Name o4local government officer about whom the Information Inthls section is being disclosed.
N/A
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an
employment or other business relationship as deli ned by Section 176001 Local Government Code_ Attach additional
pages to this Form CIO as necessary_
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the vendor?
Yes F—] No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local
government officer named in this section AND the taxable income is not received from the local governmental entity?
= Yes = No
G. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the cr-,
government officer serves as an officer or director, or holds an ownership interest of one percent or more?
= Yes = No
D. Describe each employment or business and family relationship with the local government officer named in this section.
N/A
4
�. August 3, 2021
Signature of vendor doing business with the governmental entity [=.:e
Adopted BM2015
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