HomeMy WebLinkAboutContract 52577-A2 AMENDMENT NO. 2 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
NORTHWEST COMMUNITY CENTER
STATE OF TEXAS
CITY SECRETARY CONTRACT 52577-A2
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Brinkley Sargent Wiginton Architects, Inc.,
(Consultant) made and entered into City Secretary Contract No. 52577 (The Contract)
which was administratively authorized, the 26th day of July, 2019, for Phase One,
Programming, Schematic Design and Cost Estimating of the Northwest Community
Center; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Drainage Study Models
and Report.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1 .
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the Schematic Design, Design
Development, Construction Documents, Bidding/Negotiations and Construction
Administration Phases. The cost of this additional service is $265,277.00
including reimbursable expenses. The scope of services is described more fully
in Brinkley Sargent Wiginton Architects, Inc. Amendment 2 - Proposal dated
June 24, 2021 .
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall
not exceed a total of $424,527.00 unless the City and the Consultant
mutually agree upon a fee amount for additional services and amend this
Agreement accordingly."
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date:7/1/2019 CITY SECRETARY
Page 1 of 2
FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
19ana L4Lr hdoAc administration of this contract, including
By; Dana Burghdoff(,Tu115,202119:32CDT) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Jul 15, 2021
Approval Recommended: Name: Brian Glass
Title: Architectural Services Manager
Approved as to Form and Legality:
By; Stev�ke(Ju19,202109:34CDT)
Name: Steve Cooke
Title: Director, Property Management Dept.
By; IBStrong(JuIS 02111:12 CDT)
Attest: Name: John B. Strong
Title: Assistant City Attorney
�D`IGZ�G� GD�IZGZGGI poRr�a Contract Authorization:
By; Ronald P.Gonzales(Jul 16,202109:57CDT) O*000000-,.A$ d� M&C: 21-0428
Name: Ronald Gonzales a�►o 0,
Title: Acting City Secretary o do 0
p p
Y o 0'0y
o0p Opp T�
�n�*XAsoaA�
VENDOR:
Brinkley Sargent Wiginton Architects, Inc
Ste hen stgrin S
By: Stephen Springs(Jun 25, 02112:54 CDT)
Name: Stephen Springs
Title: Senior Principal
Date: J u n 25, 2021
OFFICIAL RECORD
CITY SECRETARY
City of Fort Worth,Texas y
Standard Agreement for Professional Services AMENDMENT FT. WORTH, TX
Revision Date:7/1/2019
Page 2 of 2
Attachment "A"
Amendment 2—Proposal
June 24,2021
FORT WORTH NORTHWEST COMMUNITY CENTER
SERVICES AND COMPENSATION
11.2.1 A/E SUPPLEMENTAL SERVICES INCLUDED IN THE CONTRACT SCOPE OF WORK.
SUPPLEMENTAL SERVICES IN ARE INCLUDED AS FOLLOWS:
*indicates services provided by SBE subcontract.
*CIVIL ENGINEERING(ON-SITE): "On-site" civil engineering services is defined as those required to
site the building within an artificial lot line. A preliminary depiction of which is attached as Exhibit D.
These services include providing site horizontal control,water and sewer plans,utility plans,paving plans
for the parking lot, grading plans, localized drainage & storm water pollution prevention plan, utility
coordination and related contract administration. ($71,920)
*CIVIL ENGINEERING(OFF-SITE): "Off-site"civil engineering services is defined as those required to
site the building beyond an artificial lot line, excluding "Site Access" (see "Optional Services"below). A
preliminary depiction of which is attached as Exhibit D. These services include providing site horizontal
control,extended utility plans,overall drainage plans and permitting(former iSWM),grading plans, storm
water pollution prevention plan,utility coordination and related contract administration. ($28,900)
Related CLOMR(if required): ($16 000)
*SITE SURVEY(ON-SITE): Topographic survey as shown on Exhibit E. ($14,000)
*PLATTING: Re-plat of site to incorporate project improvements. ($34,600)
*LANDSCAPE DESIGN SERVICES: Services shall include selection of plant material, flatwork
design/details and design of irrigation system as well as providing assistance in the bidding and contract
administration of these elements. Designer shall coordinate all work with appropriate agencies. ($16,000)
*URBAN FORESTERY DOCUMENTATION: Services shall include documentation as required to
comply city urban forestry requirements. ($3,500)
INTERIOR DESIGN SERVICES: Interior finish selection,presentation, specifications, and shop drawing
review services will be provided by Brinkley Sargent Wiginton Architects. ($20,000)
*ACCESSIBILITY CONSULTING SERVICES: Review of documents by state-approved firm for
conformance. Site visits for substantial completion and final state required inspection are included. All
State of Texas required submittal fees are included in this contract except submittal fee. ($2,590)
**AS-BUILT DOCUMENTS: Prepare an electronic version of drawings showing significant changes in
the work during construction from data furnished by Contractor. ($15,300)
**indicates portions of these services are provided by SBE subcontract.
*COMMISSIONING: Basic commissioning services for IECC compliance. Does not include test and
balance,which will be by Contractor. ($14,800)
Fort Worth Northwest Community Center Exhibit C,Page i of 2
CIVIL ENGINEERING (SITE ACCESS): Architectural coordination and overhead related to "Site
Access"design services described in Amendment 1A. ($18,295)
SUMMARY OF PROFESSIONAL FEES:
Supplemental Services $255,905
Reimbursable Allowance (estimated) $9,372
TOTAL AMENDMENT#2 $265,277
Fort Worth Northwest Community Center Exhibit C,Page 2 of 2
8/12/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
'14�
DATE: 6/22/2021 REFERENCE**M&C 21- LOG NAME: 21NORTHWEST COMMUNITY CENTER
NO.: 0428 AMENDMENT NO. 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 7)Authorize Execution of Amendment No. 2 to the Architectural Services
Agreement with Brinkley Sargent Wiginton Architects, Inc., in the Amount of$265,277.00,
for a Total Contract Value of$1,165,277.00, to Provide Civil Design and Construction
Administration Services for the Northwest Community Center, Adopt Attached
Appropriation Ordinance and Amend the Fiscal Years 2021-2025 Capital Improvement
Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 2 to the Architectural Services Agreement with
Brinkley Sargent Wiginton Architects, Inc., in the amount of $265,277.00, for a total contract
value of $1,165,277.00, to provide civil design and construction administration services for
the Northwest Community Center project;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the
Park and Recreation Department Gas Lease Capital Project Fund from available funds for the
Northwest Community Center project (City Project No. 101650) by $1,820,000.00; and
3. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
The City Council authorized the execution of Amendment No. 1 to the Architectural Services
Agreement with Brinkley Sargent Wiginton Architects, Inc. in the amount of$803,750.00, for a total
contract amount of$900,000.00 on April 7, 2020 (Mayor and Council Communication (M&C) 20-0241).
The new Northwest Community Center will be developed on an portion of the Northwest Community
Park. On the east boundary of the site, the Texas Department of Transportation (TxDOT) is elevating
Blue Mound Road above Big Fossil Creek. This affects the primary access to the park and new
community center. These changes have significantly impacted the access to the site, requiring a
bridge to be constructed for this project. The purpose of this M&C is to execute Amendment No. 2 and
appropriate $1,820,000.00 in additional funds from the Park & Recreation Department's Gas Lease
Fund which is needed to complete the project
Funding for this project was included in the FY2021-2025 Capital Improvement Program in the amount
of$10,000,000.00. Additional funding in the amount of$1,820,000.00 is needed due to unanticipated
changes by TxDOT to Blue Mound Road. The action in this M&C will amend the FY2021-2025 Capital
Improvement Program as approved in connection with Ordinance 24446-09-2020. The overall budget
for the project is as follows:
Project Budget Cost
(Design Costs $1,165,277.00
Anticipated Construction Costs $9,427.292.00
Administrative Costs - Advertising, Bidding, Staff
Time, Impact Fees, Utility Costs, Platting Costs, IT, I $1,227,431.00
Security, FFE, Contingencies, etc.
r TOTAL $11,820,000.00
Schedule - The design portion of this project started in the third quarter of 2019 and construction is
anticipated to be complete in the second quarter of 2021.
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=28977&counciIdate=6/22/2021 1/2
8/12/2021 M&C Review
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort
Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on
property under the control of the City of Fort Worth shall be exempt from the permit fees only if the
work is for action under a contract that will be or has been approved by City Council with notes in the
contract packages stating the fee is waived."
Business Equity - Brinkley Sargent Wiginton Architects, Inc. agrees to maintain its initial SBE
commitment of 20\% that it made on the original contract and extend and maintain that same SBE
commitment of 20\% to all prior change orders up to and inclusive of this Amendment No. 2.
Therefore, Brinkley Sargent Wiginton Architects remains in compliance with the City's BDE Ordinance
and attests to its commitment by its signature on the Acceptance of Previous SBE Commitment form
executed by an authorized representative of its company.
This project is included in the 2018 Bond Program. Available resources within the General Fund will
be used to provide interim financing until debt is issued. Once debt associated with the project is
sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing
official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council.
The new Northwest Community Center is to be located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified Restr Park
Endowmt and the Unspecified - Gas Lease Rev projects within the PARD Gas Lease Capital
Project Fund and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the PARD Gas Lease Capital Project Fund for the
Northwest Community Center project to support the approval of the above recommendations and
execution of the amendment. Prior to an expenditure being incurred, the Property Management and
Park & Recreation Departments have the responsibility of verifying the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID t I Year (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff(8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
21 NORTHWEST COMMUNITY CENTER AMENDMENT NO. 2 33002 A021(r2).docx
a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=28977&cou nci Idate=6/22/2021 2/2