HomeMy WebLinkAboutContract 54491-R1 CSC No. 54991-R 1
CSC No. 54491-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 15, 2021
EAR Telecommunications, LLC
Attn: Carlos Reyes, President
16201 Bratton Lane
Austin, TX 78728
Re: Contract Renewal Notice
Neighborhood Safety Contract
Contract No. CSC No. 54491 (the "Contract")
Renewal Term No. 1: August 1 1, 2021 to August 10, 2022
The above referenced Contract with the City of Fort Worth expires on August 10, 2021
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to two (2) one-year renewal terms. This letter will memorialize
the collective desire of the parties to renew the Contract for its first renewal term,which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely, `
az/o�' /
Engineering Manager
Clint Hoover
(817) 392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page l of 2
CSC No. 54991-R1
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
01 responsible for the monitoring and administration
c%1�v a of this contract, including ensuring all
By: Dana Burghdoff(Aug 6,202 0:32 CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
By:
Name: Clint Hoover
APPROVAL RECOMMENDED: Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By: W T)
Name: William M. Johnson
wQf—
Title: Director, Transportation & Public Works By: Mack(Aug 2,202109:53 CDT)
Department Name: Douglas W. Black
Title: Assistant City Attorney
ATTEST:
CONTRACT AUTHORIZATION:
M&C: 20-0529
�OI�GZGG� _C70�'1Lq�G1I� � �atP A"proved: 08/11/2020
By: Ronald P.Gonzales(Aug 6,2021 11:12 CDT) pFO�0it dad
Name: Ronald Gonzales "y 0 0op��d'95 Certification No.:
Title: Acting City Secretary �o g.1p
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Date July 19 2011
By:
Name: Carlos Reyes
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/11/20 M&C FILE NUMBER: M&C 20-0529
LOG NAME: 20ON-CALL TPW&NEIGHBORHOOD SAFETY CONTRACT-EARTC
SUBJECT
Authorize Execution of a Unit Price Contract with EAR Telecommunications, Inc.dba EARTC in an Amount Not to Exceed$4,500,000.00 for Task
Order Construction Services for the Installation of Projects Relating to Traffic Management,Street Light Improvements,Sidewalks and Sidewalk
Ramps Along with School Zone Flashing Beacons,with Two Renewal Options(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a unit price contract with EAR Telecommunications, Inc.dba EARTC in an
amount not to exceed$4,500,000.00 for task order construction services for the installation of projects relating to traffic management,street light
improvements, sidewalks and sidewalk ramps along with school zone flashing beacons,with two options for renewal.
DISCUSSION:
This contract will provide for construction services on an as-needed (task order) basis for the construction of projects related to traffic
management, street light improvements, sidewalks and sidewalk ramps along with school zone flashing beacons within the City limits of Fort
Worth. The contract amount is capped at$4,500,000.00. The initial contract term is one year and may be renewed up to two(2)additional terms
upon the earlier expiration of contract time or funds under the same terms, conditions,and unit prices. The project was bid in a low bid format to
determine unit prices to be paid when task orders are issued.
Notice of bids was published in the Fort Worth Star-Telegram on April 23 and April 30,2020. On June 4,2020,three companies submitted the
following bids:
CONTRACTOR BID
EARTC $1,586,018.00
Siemens $1,898,281.00
Durable Specialties, Inc. $2,074,040.00
The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the
established unit prices.
Projects identified initially include: signal reconstruction at Sycamore School Road at Hawkwood Trail/Wagonwheel Road; 2900 Block Hulen
Street;and East Berry Street and Mississippi Avenue.
EAR Telecommunications LLC is in compliance with the City's BDE Ordinance by committing to MBE participation on this project.The City's MBE
goal on this project is 5%.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the
participating departments'Operating and Capital funds to support the approval of the above recommendation and award of the contract. Prior to
any expenditure being incurred,the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861