HomeMy WebLinkAboutContract 55100-R1 CSC No. 55100-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 16, 2021
Sunbelt Pools, Inc.
Attn: Robert C. Morgan, Jr.
10555 Plano Rd.
Dallas, Texas 75238
Re: Contract Renewal Notice
Contract No. CSC No. 55 1 00("Contract")
Renewal Term No. 1: June 1, 2021 to May 31„ 2022
The above referenced Contract with the City of Fort Worth expires on May 31, 2021 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for up to two (2) one-year renewal terms. This letter will memorialize the
collective desire of the parties to renew the Contract for its first renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at hltp://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at
the telephone number listed below.
Sincerely,
Valerie Washington(Aug 3,202108:55 CDT)
Valerie Washington,Assistant City Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
V. 1.0
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
jf "e—) By signing I acknowledge that I am the person
By Vale rie Washington(Aug 3,202108:55 CDT) responsible for the monitoring and administration
./ Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Aug 3,2021
APPROVAL RECOMMENDED: By: Bobby Ritzhaupt for Cory Stu hmer(Ju 130,202116:35 CDT)
Name: Cory M. Stuhmer
Title: Athletics Coordinator
fa..'
Park&Recreation Department
By:
Name: Richard Zavala APPROVED AS TO FORM AND LEGALITY:
Title: Director
Park&Recreation
C ?�
By:
Name: Kelli Pickard Name: Taylor Paris
Title: Assistant Director Title: Assistant City Attorney
Park&Recreation Department
oa44FURra CONTRACT AUTHORIZATION:
'OF000���000/ya� M&C: 20-0583
ATTEST: p9�o °o Form 1295: 2020-651688
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Y:
Name: Ronald P. Gonzales
Acting
Title: City Secretary
VENDOR:
Sunbelt Pools,Inc.
By: /V
Name: Robert C.Morgan,Jr.
Title: President
Date: Jul 22, 2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
V. 1.0
12/9/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 8/25/2020 REFERENCE**M&C 20- LOG 13PSWIMMING POOL CHEMICALS,
NO.: 0583 NAME: SUPPLIES, AND EQUIPMENT
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Sunbelt Pools, Inc. and Leslie's Poolmart,
Inc. for Swimming Pool Chemicals, Supplies and Equipment for City Departments in a
Combined Annual Amount Up to $200,000.00 Using Cooperative Contracts and Authorize
Two Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Sunbelt Pools,
Inc. and Leslie's Poolmart, Inc. for swimming pool chemicals, supplies and equipment for all City
Departments in a combined annual amount up to $200,000.00 using Texas Association of School
Boards (Buyboard) Contract No. 613-20 and authorize two annual renewal options.
DISCUSSION:
On May 31, 2020, BuyBoard Contract No. 533-17 for swimming pool chemicals, supplies and
equipment expired with no remaining renewals. In lieu of the expired contract, BuyBoard implemented
contract no. 613-20.
The Purchasing Division contacted all City departments to participate in the new cooperative
agreement. The Code Compliance, Parks and Recreation, and Water Departments responded. City
Departments will use the new agreement to purchase pool chemicals, supplies and equipment needed
for City swimming pools, inspections, and treatment of water chemical tanks on an as needed basis.
The contract also includes hourly labor rates for installation and repair services of swimming pools,
equipment and supplies.
Staff recommends awarding non-exclusive agreements to Sunbelt Pools, Inc. and Leslie's Poolmart,
Inc. using Buyboard Contract No. 613-20. No guarantee was made that a specific amount of these
goods will be purchased.
Fund allocation amongst each vendor will be distributed as listed below:
Sunbelt Pools, Inc. 1 $151,000.00
F Leslie's Poolmart, Inc T $40,000.00
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This agreement will commence upon City Council approval and end May 31, 2021, to coincide with
Buyboard Contract No. 613-20.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. Texas Association of School Boards Buyboard Contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
This agreement may be renewed for up to two additional one year terms in accordance with the terms
and conditions of Buyboard Contract No. 613-20 or applicable successive BuyBoard contracts for the
same services at the City's option. This action does not require specific City Council approval provided
that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
terms.
apps.cfwnet.org/council_packet/mc_review.asp?ID=28152&counciId ate=8/25/2020 1/2
12/9/2020 M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating funds to support the approval of
the above recommendation and execution of purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget FReference # Amount
ID ID I I I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jesus J. Chapa (5804)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8285)
A'ja Robertson (8585)
ATTACHMENTS
a pps.cfwnet.o rg/co u ncil_packet/mc_review.asp?I D=28152&cou nci Id ate=8/25/2020 2/2