HomeMy WebLinkAboutContract 52596-R2 CSC No.52596-R2
CSC No. 52596-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 27, 2021
EAR Telecommunications, LLC
Attn: Carlos Reyes, President
16201 Bratton Lane
Austin, TX 78728
Re: Contract Renewal Notice
EARTC Traffic Signal Improvement
Contract No. CSC No. 52596 (the "Contract'
Renewal Term No. 2: July 29, 2021 to July 28, 2022
The above referenced Contract with the City of Fort Worth expires on July 29, 2021 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for up to one (1) one-year renewal terms. This letter will memorialize the
collective desire of the parties to renew the Contract for its first renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at hqp://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Engineering Manager
Yang Jin
(817) 392-2538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 52596-R2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
ZS44Ai of this contract,including ensuring all
By: Dana Burghdoff(Adg 13,20 14:27 CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
By: yangji ( .128 02110:17 CDT)
Name: Yang Jing
APPROVAL RECOMMENDED: Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By: WJ(Aug 9,2021 10:22 CDT)
Name: William M.Johnson
Title: Director, Transportation & Public Works By: DBlack(Aug 12,202119:34 CDT)
Department 4v��n�n�� Name: Douglas W.Black
��°FORp 0.��a Title: Assistant City Attorney
ATTEST: p9A, �090'
d~g o►1 d CONTRACT AUTHORIZATION:
v° _ M&C: 20-0529
n °
°° E ° pt Date Approved: 08/11/2020 A
By: / aa� °°°°°
Name: Ronald Gonzales Form 1295 Certification No.:
Title: Acting City Secretary
Date July 27th 2021
By:
Name: Carlos Reyes
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FR
TWORTH
REFERENCE **M&C 20- 20RENEWAL 1 FOR EARTC
DATE: 10/27/2020 NO.: 0792 LOG NAME: AND SIEMENS MOBILITY
CONTRACT
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of the First Renewal and Up to Two Additional Renewals for
Traffic Signal Improvements for the Following Individual Contracts with EAR
Telecommunications, LLC d/b/a EARTC LLC and Siemens Mobility, Inc. each in the
Amount of$750,000.00 (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of the first renewal and up to two additional renewals for traffic
signal improvements for a contract with EAR Telecommunications, LLC d/b/a EARTC LLC
(City Secretary Contract No. 52596) in an amount of $750,000.00 for the modification and
upgrade of traffic signals throughout the City; and
2. Authorize the execution of the first renewal and up to two additional renewals for traffic
signal improvements for a contract with Siemens Mobility, Inc. (City Secretary Contract
No. 52634) in an amount of $750,000.00 for the modification and upgrade of traffic signals
throughout the City.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the renewals for
individual contracts that were approved on June 4, 2019 by M&C C-29141 in the which the contract
renewals were inadvertently omitted.
The Transportation Management Division of the Transportation and Public Works Department
continues to actively upgrade the obsolete and non-standard traffic signal equipment, procuring and
implementing advanced technologies including advanced signal controllers, cabinets, Pan, Tilt, Zoom
(PTZ) cameras, and communication modems.
The goal of this program is to bring arterial street traffic signals and their related Intelligent
Transportation System (ITS) components up to date. This will allow traffic flow along every major
arterial in the city to be monitored and managed remotely and in real time. The result will be a more
efficient transportation system with the ability to respond to incidents, emergencies, and events
quickly.
This project is included in the 2018 Bond Program. Available resources within the General Fund will
be used to provide interim financing until debt is issued. Once debt associated with the project is
sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing
official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council.
EAR Telecommunications LLC remains in compliance with the City's BDE Ordinance by committing
to 5\% MBE participation on this renewal. The City's MBE goal on this project is 5\%.
Siemens Mobility, Inc. remains in compliance with the City's BDE Ordinance by committing to 5\%
MBE participation on this renewal. The City's MBE goal on this project is 5\%.
FISCAL INFORMATION/CERTIFICATION:
file:///C:/UsersBoamahT/AppData/Local/Temp/EKX8BYK2.htm 5/13/2021
M&C Review Page 2 of 2
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2018 Bond Program Fund for the 2018 Traffic Mods and Upgrades project to
support the approval of the above recommendations and renewal of the contracts. Prior to any
expenditure being incurred, the Transportation & Public Works Department has the responsibility to
validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amoun�
ID ID , , Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: William Johnson (7801)
Additional Information Contact: Tanya Brooks (7861)
ATTACHMENTS
Stamped M&C.Pdf
file:///C:/UsersBoamahT/AppData/Local/Temp/EKX8BYK2.htm 5/13/2021