HomeMy WebLinkAboutContract 44949-R1A4 CSC No.44949-R1A4
FIRST RENEWAL AND FOURTH AMENDMENT TO CITY SECRETARY
CONTRACT NO.44949,A PROFESSIONAL SERVICES AGREEMENT WITH THE FORT
WORTH CONVENTION AND VISITORS BUREAU
This First Renewal and Fourth Amendment to City Secretary Contract Number 44949
("First Renewal and Fourth Amendment") is by and between the City of Fort Worth ("City"), a home-
rule municipality organized under the laws of the State of Texas, acting by and through its duly
authorized Assistant City Manager,and the Fort Worth Convention and Visitors Bureau ("Bureau"), a
Texas non-profit corporation, acting by and through its duly authorized President and C.E.O.
WHEREAS, City and Bureau are parties to City Secretary Contract ("CSC") Number 44949, a
professional services agreement under which the Bureau markets and promotes Fort Worth as a business
and leisure destination;
WHEREAS, the parties addended CSC 44949 six times for the purpose of funding additional
marketing and promotional services to more key markets through targeted outreach during fiscal years
2014 and 2015, funding the Destination Master Plan, funding Molly the Trolley, and funding phases 1
and 2 of the tourism response and recovery plan, the same being CSC 44949-AD1, 44949-AD2, 44949-
AD3,44949-AD4,44949-AD5, and 44949-AD6;
WHEREAS, the parties have also amended CSC 44949 on several occasions, the same being
CSC 44949-A1,44949-A2,44949-SA1,and 44949-A3 (CSC Nos.44949-AD1,44949-AD2,44949-AD3,
44949-AD4, 44949-AD5, 44949-AD6, 44949-A1, 44949-A2, 44949-SA1, and 44949-A3 are collectively
referred to herein as the Agreement);
WHEREAS, the Initial Term of the Agreement expires on September 30, 2021 and includes two
options to renew for additional one-year periods each;
WHEREAS, the parties desire to renew and extend the Agreement for the first renewal term of
one year;
WHEREAS,the parties also desire to revise the performance measurements for the first renewal
term; and
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties
agree as follows:
I.
First Renewal
1. The Parties agree to renew and extend the Agreement for the first one-year renewal
period,to be effective beginning on October 1,2021 and expiring on September 30,2022 ("First Renewal
Term"), with the understanding the Bureau will still be required to provide, in a timely manner, any and
all records and reports that may be due after the expiration date.
OFFICIAL RECORD
CITY SECRETARY
First Renewal and Fourth Amendment to CSC 44949
FT. WORTH, TX
II.
Fourth Amendment
1. The Parties hereby amend the entirety of Section 8.05, "Performance Measurements", of
the Agreement to revise the performance measurements for the First Renewal Term and reads as follows:
"8.05 Performance Measurements. The criteria set forth in Exhibit
E, which is attached hereto and incorporated herein for all purposes,will
be used for measurement purposes in order to determine the success of
the adopted Marketing Plan. All criteria listed in Exhibit E must be
tracked and reported to the City in written form by the Bureau on or
before October 31,2022.
III.
Miscellaneous
1. All terms and conditions of the Agreement not addressed herein remain in full force and
effect and are binding upon the parties.
2. All terms in this First Renewal and Fourth Amendment that are capitalized but not
defined shall have the meanings assigned to them in the Agreement.
IN WITNESS WHEREOF, the City and Bureau have caused this First Renewal and Fourth
Amendment to be executed in Fort Worth,Tarrant County,Texas.
CITY OF FORT WORTH FORT WORTH CONVENTION AND
VISITORS BUREAU
By:,a0i By: /TZ k
Jay Chapa Robert Jam o
Deputy City Manager President and CEO
Contract Compliance Manager:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
Name: Michael E Crum
Title: Director- Public Events Department
OFFICIAL RECORD
CITY SECRETARY
First Renewal and Fourth Amendment to CSC 44949
FT. WORTH, TX
APPROVED AS TO FORM
AND LEGALITY:
O ,uJ
Tyler Wallach
Assistant City Attorney
4 11 a
,"ot°FORM a
ATTEST: P.J. 00 0
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°Ronald P. Gonzales � °°°°°°°°°°°° *a
Acting City Secretary aa4��EXAS�ap
Authorization:
M&C Numbers: C-2648 (September 24, 2013); C-26493 (October 7, 2013); C-26800 (May 13, 2014); C-
28037 (December 13, 2016); C-28863 (September 25, 2018); 20-0758 (October 20, 2020); and 20-0853
(November 17,2020)
OFFICIAL RECORD
CITY SECRETARY
First Renewal and Fourth Amendment to CSC 44949 FT. WORTH, TX
EXHIBIT E
FIRST RENEWAL TERM PERFORMANCE MEASUREMENTS
Economic Impact
For entire City of Fort Worth
Economic Impact per
annual audit by Tourism
Economics
Total Combined Sales - Conventions & Sports
Visit Fort Convention
Worth Center WRMC
Total # Events Booked
Definite Room Nights
Contracted
Total Room Night Leads
Total Rental Revenue Pace
Convention Meeting Sales
Visit Fort Convention
Worth Center WRMC
Total # Events Booked
Definite Room Nights
Contracted
Total Room Night Leads
Total Rental Revenue Pace
First Renewal and Fourth Amendment to CSC 44949 4 of 5
Sports
Visit Fort Convention
Worth Center WRMC
Definite Room Nights
Contracted
Estimated Room Nights
Estimated Economic Impact
Total Event Leads
Total Rental Revenue Pace
Marketing/Public Relations
Visit Fort Convention
Worth Center WRMC
Consumer Engagement
Website Unique Visitors
Social Media Engagement
Email Engagement
Public Relations
Placed Stories
Consumer Awareness
Meeting Services
Visit Fort Convention
Worth Center WRMC
Customer Experience -Net
Promoter Score
First Renewal and Fourth Amendment to CSC 44949 5 of 5