HomeMy WebLinkAbout(0070) M&C 20-0691City of Fort Worth,
Mayor and
DATE: 09/22/20
Texas
Council Communication
LOG NAME: 13P2020 JANITORIAL SUPPLIES
SUBJECT
M&C FILE NUMBER: M&C 20-0691
(ALL) Authorize the Execution of a Contract with Various Vendors for Janitorial Supplies using BuyBoard Cooperative Contract 598-19 and 569-
18, Sourcewell Cooperative Contract 012320-SCC, and Omnia Partners Cooperative R-TC-17006 and R162102 in an Amount Up to
$1,100,000.00 for a One -Year Term for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with various vendors for janitorial supplies using BuyBoard
Cooperative Contract 598-19 and 569-18, Sourcewell Cooperative Contract 012320-SCC, and Omnia Partners Cooperative R-TC-
17006 and R162102 in an amount up to $1,100,000.00 for a one-year term for all city departments
DISCUSSION:
On September 29, 2015, the City Council approved Mayor and Council Communication P-11794 authorizing agreements for janitorial
supplies with various vendors for an amount up to $950,000.00 per year. City departments use these agreements to purchase needed janitorial
supplies. The agreements were for one year and four additional one-year renewal options. The current agreements will expire on September 30,
2020.
The Purchasing Division began the bidding process in July, however the bid document was not completed in time to issue before the current
contracts expired. In order to meet the City's need for janitorial supplies, Purchasing staff recommends utilizing the following Cooperative
Contracts for an amount up to $1,100,000.00 for janitorial supplies:
Cooperative Contract
Vendor
BuyBoard 598-19
Empire Paper Company
Sourcewell 012320-SCC
Staples Contract and Commercial LLC
BuyBoard 569-18
Home Depot Pro
Omnia Partners R-TC-17006 IAmazon
Omnia Partners R162102 IFOffice
Depot
In the Spring of 2021, Purchasing staff will issue a bid forjanitorial supplies to ensure that the city is receiving the best value for janitorial supplies.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies State laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard, Sourcewell, and Omnia
Partners have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDER - an administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
A 1295 form is not required for Amazon, Home Depot, and Office Depot because they are publicly traded.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall continue for a term up to one year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525