HomeMy WebLinkAbout(0075) PURCHASING REC LETTER.pdfFinancial Management Services Department
Purchasing Division
FORTWORTH
To: PMD_Fleet Assests
Austin Walker, Kristine Caffey, Shomari Williams,
CC: Chris Means, Assistant Director Fleet
From: LaXita Slack, Buyer, Purchasing Division
Date: May 15, 2020
Subject: Recommendation for Award on Invitation to Bid
(ITB) 20-0130 Service Body Trucks
On April 30, 2020, the Purchasing Division received 4 responsive bid to subject
ITB 20-0130 Service Body Trucks. The following documents has been sent to PMD for review:
• Bid Tabulation
• Bid Responses
• M&C Draft
Purchasing Recommendation: Grapevine DCJ LLC, in An Amount up to $393,160.00 based on
Lowest Bid Meeting or Exceeding All Specifications
Should your recommendation differ from the recommendation of Purchasing
please provide justification for your rejection and disqualification in a memo
along with this document (signed) to the Purchasing Division by 4 PM, May 21,
2020 and include the following documents required for M&C:
• TCO
• FID Tab
• Memo Rejecting any low bids and justification
Department Recommendation: Grapevine DCJ LLC — Option 2
Specify Bidder
Austin Walker
Signature Date 7/29/2020
Memo
Date: June 12, 2020
To: Cynthia Garcia, Assistant Finance Director
From: Austin Walker
Property Management Department
Re: Water & PMD Departments
Water & Sewer Capital Projects
Vehicle & Equipment Replacement Fund
Property Management Department requests that the Purchasing Division issue a purchase order to GRAPEVINE
DCJ for the purchase of TWO (2) RAM 1500 SERVICE TRUCKS and FOUR (4) RAM 4500 SERVICE TRUCKS.
These units are being purchased from the vendor utilizing bids received from an ITB process. These units will be
replacements in the fleet for units that are no longer feasible to retain and maintain. These units will be used by the
WATER department for the maintenance and installation of the City of Fort Worth's water and sewer systems and by
the Facilities Division of the Property Management department for the maintenance of City owned facilities.
The "Option 1" bid received by Grapevine DCJ was rejected due to GVWR Requirements not being met.
TCO is unavailable at this time as assets have never been purchased utilizing this specification before now.
The total cost of the six (6) units as specified in the attached documentation is $408,245.00. (W 3213 3223 3225
3291). The contact for GRAPEVINE DCJ is Dennis Thomas at 817-410-7541 (dthomas@grapevinedcj.com).
The recommended unit quantity and cost is consistent with the original purchase request and will not require
additional funds to accomplish this purchase in the Vehicle Equipment Replace Fund. MWBE website was checked
and no MWBE's were found.
The equipment meets the established requirements and should operate satisfactorily over its service life of ten
(10) years. Warranty information, Manufacturer's Statement of Origin (if applicable) and Original Sales Invoice
will accompany the equipment upon receipt to the City.
Please contact
// Austin Walker at (817) 392-2008 if any assistance or further information is needed.
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Austin Walker
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