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HomeMy WebLinkAbout(0069) Tarrant County Contract 2020-114.pdfCOMMISSIONERS COURT COMMUNICATION REFERENCE NUMBER p' y� PAGE 1 OF 14 DATE: 5/19/2020 SUBJECT: BID NO.2020-114 - ANNUAL CONTRACT FOR MOVING SERVICES - COUNTYWIDE - VARIOUS VENDORS - PER UNIT PRICE COMMISSIONERS COURT ACTION REQUESTED: It is requested that the Commissioners Court award Bid No. 2020-114, Annual Contract for Moving Services, Countywide, to the following vendors at the per unit price: Primary Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary Exserv, Inc. BACKGROUND: Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Sixty (60) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. Four (4) bids were received. Award recommendations are to the low bids meeting specifications. The term of the contract is twelve (12) months, effective October 1, 2020, with two (2) options for renewal periods of twelve (12) months each. Therefore, it is the recommendation of Purchasing that Bid No. 2020-114, Annual Contract for Moving Services, be awarded to the vendors listed above at the per unit price. FISCAL IMPACT: Expenses for last year were approximately $3,537.00. Orders are placed on an as -needed basis. SUBMITTED BY: Purchasing PREPARED BY: Dallas Arter}' APPROVED BY: BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Primary Secondary Lord's Relocation Services, Inc. d/b/a All Points of Texas Exserv, Inc. Grand Prairie, TX Dallas, TX Est. HUB - No HUB - No Description Qty Coop - Yes Coop - Yes Section A - Labor/Insurance Price Per Each Extended Price Price Per Each Extended Price Supervisor - Regular Time (Per Hour/Per Person) 1 $0.00 $0.00 $27.00 $27.00 Supervisor - Overtime (Per Hour/Per Person) 1 $0.00 $0.00 $27.00 $27.00 Driver - Regular Time (Per Hour/Per Person) 1-5 $45.00 $225.00 $25.00 $125.00 Driver - Overtime (Per Hour/Per Person) 1-5 $0.00 $0.00 $25.00 $125.00 Packer - Regular Time (Per Hour/Per Person) 1-2 $0.00 $0.00 $22.00 $44.00 Packer - Overtime (Per Hour/Per Person) 1-2 $0.00 $0.00 $22.00 $44.00 Mover - Regular Time (Per Hour/Per Person) 1-15 $20.00 $300.00 $22.00 $330.00 Mover - Overtime. (Per Hour/Per Person) 1-15 $0.00 $0.00 $22.00 $330.00 Installer - Regular Time (Per Hour/Per Person) 0-2 $20.00 $40.00 $23.00 $46.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Lord's Relocation Services, Inc. d/b/a All Points of Texas Exserv, Inc. Grand Prairie, TX Dallas, TX Est. HUB - No HUB - No Description Qty Coop - Yes Coop - Yes Installer - Overtime (Per Hour/Per Person) 0-2 $0.00 $0.00 $23.00 $46.00 Full Value Protection. (Per $1000) $4.50 N/A $6.00 - S N/A Trip Charge Per Hour - Max 2 Hours Per Day *Does Not Include Crew Rates 2 2 hrs for crew $75.00 Per Hour Total Cost Section A $565.00 $1,144.00 Section B - Storage Warehouse Storage (Daily) Per Square Foot Regular 0-1 $0.85 $0.85 $0.95 $0.95 Per Square Foot Air Conditioned and Heated 0-1 $1.15 $1.15 N/A N/A Per Vault 8x5 . 5x5 0-1 $35.00 $35.00 N/A N/A Onsite Storage Approx. 200 Cubic Feet Daily Rate 0-1 $3.00 $3.00 $3.00 $3.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Lord's Relocation Services, Inc. d/b/a All Points of Texas Grand Prairie, TX HUB - No Coop - Yes Exserv, Inc. Dallas, TX HUB - No Coop- Yes Pick-up and Deliver Each 0-1 $0.00 $0.00 $50.00 $50.00 Approx. 400 Cubic Feet Daily Rate 0-1 $3.83 $3.83 $3.25 $3.25 Pick-up and Delivery Each 0-1 $0.00 $0.00 $50.00 $50.00 Approx. 1200 Cubic Feet Daily Rate 0-1 $4.25 $4.25 $3.50 $3.50 Pick-up and Delivery Each 0-1 $100.00 $100.00 $100.00 $100.00 Approx. 2500 Cubic Feet Daily Rate 0-1 $7.90 $7.90 $4.50 $4.50 Pick-up and Delivery Each 0-1 $100.00 $100.00 $100.00 $100.00 Section C - Materials 1.5 Box 1 $1.25 $1.25 $3.00 $3.00 3.1 Box 1 $3.00 $3.00 $3.25 $3.25 4.5 Box 1 $4.25 $4.25 $3.50 $3.50 6.1 Box 1 $6.00 $6.00 $5.00 $5.00 Dish Pack Box 1-20 1 $4.50 $90.00 $7.00 $140.00 1.5 Pop Up Box 1-100 1 $2.10 $210.00 1 $3.00 1 $300.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Lord's Relocation Services, Inc. d/b/a All Points of Texas Grand Prairie, TX HUB - No Coop - Yes Exserv, Inc. Dallas, TX HUB - No Coop- Yes Shrink Wra Roll 1-10 $28.00 $280.00 $20.00 $200.00 Small Bubble Roll 24"x300' 1 $50.00 $50.00 $15.00 $15.00 Paper Pads 1-80 $2.00 $160.00 $3.00 $240.00 Anti -Static Micro Bubble PC Screen Saver 1-80 $2.00 $160.00 $5.00 $400.00 Labels per 650 1-15 $20.00 $300.00 $15.00 $225.00 Crate Security Seals 1-20 $1.00 $20.00 $0.10 $2.00 Newsprint Per Pound 1-100 $1.00 $1,000.00 $1.00 $100.00 Painters Blue Tape 3M 1-30 1 $8.00 $240.00 $3.00 $90.00 Flute Wall Protection Per Foot 6' Tall Min, 1-1200 $0.50 $600.00 $20.00 $24,000.00 Plastic Tape Roll 1-25 $2.25 $56.25 $2.00 $50.00 Corrugated Floor Protection Per Foot 1-800 $1.00 $800.00 $20.00 $16,000.00 Masonite Floor Protection Per Foot 1-600 $1.00 $600.00 $3.25 $1,950.00 Section D - Rental Equipment Daily Double Sided Library Cart 1-35 $4.50 $157.50 $1.50 $52.50 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Lord's Relocation Services, Inc. d/b/a All Points of Texas Grand Prairie, TX HUB - No Coop - Yes Exserv, Inc. Dallas, TX HUB - No Coop- Yes Carpeted Machine Cart 1-20 $4.50 $90.00 $1.50 $30.00 Wooden Art Gondola 1-5 $40.00 $200.00 $1.00 $5.00 Panel Cart 1-10 $4.50 $45.00 $0.50 $5.00 Tri Wall Movers Boxes 1-5 $5.00 $25.00 $1.00 $5.00 Pallet Jack 1 $20.00 $20.00 $1.00 $1.00 4-Wheel Funiture Doll 1-5 $1.50 $7.50 $1.00 $5.00 Safe Jack 1 $75.00 $75.00 $35.00 $35.00 Weekly Crate Rental w/Doll 4.1 1-600 $3.50 $2,100.00 $1.75 $1,050.00 1.5 Pop Up Box Rental Crate 1-5 $3.00 $15.00 $1.75 $8.75 Double Sided Library Cart 1-35 $20.00 $700.00 $10.50 $367.50 Carpeted Machine Cart 1-20 $20.00 $400.00 $10.50 $210.00 Wooden Art Gondola 1-5 $75.00 $375.00 $7.00 $35.00 Panel Cart 1-10 $17.50 $175.00 $3.50 $35.00 Tri Wall Movers Boxes 1-5 $20.00 $100.00 $7.00 $35.00 Pallet Jack 1 $40.00 $40.00 $7.00 $7.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Lord's Relocation Services, Inc. d/b/a All Points of Texas Grand Prairie, TX HUB - No Coop - Yes Exserv, Inc. Dallas, TX HUB - No Coop - Yes 4-Wheel Funiture Doll 1-5 $1.50 $7.50 $7.00 $35.00 Safe Jacks 1 N/A N/A N/A N/A Monthly Crate Rental w/Doll 4.1 1-600 $11.00 $6,600.00 $7.00 $4,200.00 1.5 Pop Up Box Rental Crate 1-5 $3.00 $15.00 $7.00 $35.00 Double Sided Library Cart 1-35 $68.00 $2,380.00 $45.00 $1,575.00 Carpeted Machine Cart 1-20 $68.00 $1,360.00 $45.00 $900.00 Wooden Art Gondola 1-5 $150.00 $750.00 $30.00 $150.00 Panel Cart 1-10 $68.00 $680.00 $15.00 $150.00 Tri Wall Movers Boxes 1-5 $25.00 $125.00 $30.00 $150.00 Pallet Jack 1 $150.00 $150.00 $30.00 $30.00 4-Wheel Funiture Doll 1-5 $3.00 $15.00 $30.00 $150.00 Safe Jacks 1 N/A N/A N/A N/A Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Move Solutions, Ltd. Dallas, TX Suddath Relocation Systems of Texas, Inc. Est. HUB - Yes HUB - No Description Qty Coop - Yes Coop - Yes Section A - Labor/Insurance Price Per Each Extended Price Price Per Each Extended Price Supervisor - Regular Time (Per Hour/Per Person) 1 $32.00 $32.00 $32.00 $32.00 Supervisor - Overtime (Per Hour/Per Person) 1 $32.00 $32.00 $34.00 $34.00 Driver - Regular Time (Per Hour/Per Person) 1-5 $32.00 $160.00 $32.00 $160.00 Driver - Overtime (Per Hour/Per Person) 1-5 $32.00 $160.00 $34.00 $170.00 Packer - Regular Time (Per Hour/Per Person) 1-2 $28.00 $56.00 $27.00 $54.00 Packer - Overtime (Per Hour/Per Person) 1-2 $28.00 $56.00 $28.00 $56.00 Mover - Regular Time (Per Hour/Per Person) 1-15 $28.00 $420.00 $27.00 $405.00 Mover - Overtime. (Per Hour/Per Person) 1-15 $28.00 $420.00 $28.00 $420.00 Installer - Regular Time (Per Hour/Per Person) 0-2 $31.00 $62.00 $35.00 $70.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Move Solutions, Ltd. Est. Dallas, TX Suddath Relocation Systems of Texas, Inc. HUB - Yes HUB - No Description Qty Coop - Yes Coop - Yes Installer - Overtime (Per Hour/Per Person) 0-2 $31.00 $62.00 $38.00 $76.00 Full Value Protection. (Per $1000) Per Project N/A $3.50 N/A Trip Charge Per Hour - Max 2 Hours Per Day *Does Not Include Crew Rates 2 Per Project $100.00 Per Hour Total Cost Section A $1,460.00 $1,477.00 Section B - Storage Warehouse Storage (Daily) Per Square Foot Regular 0-1 $1.00 $1.00 $0.50 $0.50 Per Square Foot Air Conditioned and Heated 0-1 $1.50 N/A N/A Per Vault 8x5 . 5x5 0-1 N/A N/A $30.00 Onsite Storage Approx. 200 Cubic Feet Daily Rate 0-1 N/A N/A $10.00 $10.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Move Solutions, Ltd. Dallas, TX HUB - Yes Coop - Yes Suddath Relocation Systems of Texas, Inc. HUB - No Coop - Yes Pick-up and Delivery Each 0-1 N/A N/A $160.00 $160.00 Approx. 400 Cubic Feet Daily Rate 0-1 N/A N/A $20.00 $20.00 Pick-up and Delivery Each 0-1 N/A N/A $160.00 $160.00 Approx. 1200 Cubic Feet Daily Rate 0-1 N/A N/A $35.00 $35.00 Pick-up and Delivery Each 0-1 N/A N/A $200.00 $200.00 Approx. 2500 Cubic Feet Daily Rate 0-1 N/A N/A $45.00 $45.00 Pick-up and Delivery Each 0-1 N/A N/A $250.00 $250.00 Section C - Materials 1.5 Box 1 $2.25 $2.25 $1.35 $1.35 3.1 Box 1 N/A N/A $3.00 $3.00 4.5 Box 1 N/A N/A $3.75 $3.75 6.1 Box 1 N/A N/A $4.50 $4.50 Dish Pack Box 1-20 N/A N/A $6.50 $130.00 1.5 Pop Up Box 1-100 $2.25 $225.00 $2.00 $200.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Move Solutions, Ltd. Dallas, TX HUB - Yes Coop - Yes Suddath Relocation Systems of Texas, Inc. HUB - No Coop - Yes Shrink Wrap Roll 1-10 $26.00 $260.00 $25.00 $250.00 Small Bubble Roll 24"x300' 1 $46.25 $46.25 $100.00 $100.00 Paper Pads 1-80 $1.50 $120.00 $2.75 $220.00 Anti -Static Micro Bubble PC Screen Saver 1-80 $6.89 $551.20 $2.50 $200.00 Labels per 650 1-15 $52.00 $780.00 $20.00 $300.00 Crate Security Seals 1-20 $0.87 $17.40 $0.50 $10.00 Newsprint Per Pound 1-100 $1.50 $150.00 $1.00 $100.00 Painters Blue Tape 3M 1-30 $6.00 $180.00 $2.00 $60.00 Flute Wall Protection Per Foot 6' Tall Min, 1-1200 $0.00 $0.00 $0.50 $600.00 Plastic Tape Roll 1-25 $6.00 $150.00 $10.00 $250.00 Corrugated Floor Protection Per Foot 1-800 $0.45 $360.00 $0.00 $0.00 Masonite Floor Protection Per Foot 1-600 $1.50 $900.00 $0.00 $0.00 Section D - Rental Equipment Daily Double Sided Library Cart 1-35 $8.50 $297.50 $3.00 $105.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Move Solutions, Ltd. Dallas, TX HUB - Yes Coop - Yes Suddath Relocation Systems of Texas, Inc. HUB - No Coop - Yes Carpeted Machine Cart 1-20 $8.50 $170.00 $10.00 $200.00 Wooden Art Gondola 1-5 $8.50 $42.50 $10.00 $50.00 Panel Cart 1-10 $8.50 $85.00 $10.00 $100.00 Tri Wall Movers Boxes 1-5 $0.00 (Rental) $0.00 (Rental) $10.00 $50.00 Pallet Jack 1 $26.00 $26.00 $30.00 $30.00 4-Wheel Funiture Doll 1-5 $0.00 (Rental) $0.00 (Rental) $3.00 $15.00 Safe Jack 1 $45.00 $45.00 $75.00 $75.00 Weekly Crate Rental w/Doll 4.1 1-600 $2.10 $1,260.00 $1.75 $1,050.00 1.5 Pop Up Box Rental Crate 1-5 N/A N/A $1.00 $5.00 Double Sided Library Cart 1-35 $59.50 $2,082.50 $21.00 $735.00 Carpeted Machine Cart 1-20 $59.50 $1,190.00 $20.00 $400.00 Wooden Art Gondola 1-5 $59.50 $297.50 $20.00 $100.00 Panel Cart 1-10 $59.55 $595.50 $20.00 $200.00 Tri Wall Movers Boxes 1-5 $0.00 (Rental) $0.00 (Rental) $20.00 $100.00 Pallet Jack 1 $182.0077r $182.00 $50.00 $50.00 Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. BID NO. 2020-114 ANNUAL CONTRACT FOR MOVING SERVICES Description Est. Qty Move Solutions, Ltd. Dallas, TX HUB - Yes Coop - Yes Suddath Relocation Systems of Texas, Inc. HUB - No Coop - Yes 4-Wheel Funiture Doll 1-5 $0.00 (Rental) $0.00 (Rental) $6.50 $32.50 Safe Jacks 1 N/A N/A N/A N/A Monthly Crate Rental w/Doll 4.1 1-600 $9.00 $5,400.00 $7.00 $4,200.00 1.5 Pop Up Box Rental Crate 1-5 N/A N/A $4.00 $20.00 Double Sided Library Cart 1-35 $255.00 $8,925.00 $84.00 $2,940.00 Carpeted Machine Cart 1-20 $255.00 $5,100.00 $50.00 $1,000.00 Wooden Art Gondola 1-5 $255.00 $1,275.00 $50.00 $250.00 Panel Cart 1-10 $255.00 $2,550.00 $50.00 $500.00 Tri Wall Movers Boxes 1-5 $0.00 (Rental) $0.00 (Rental) $50.00 $250.00 Pallet Jack 1 $780.00 $780.00 $150.00 $150.00 4-Wheel Funiture Doll 1-5 $0.00 (Rental) $0.00 (Rental) $21.00 $105.00 Safe Jacks 1 N/A N/A N/A N/A Primary - Lord's Relocation Services, Inc. d/b/a All Points of Texas Secondary - Exserv, Inc. COUJV, * -•,. •••'•,• *,;•'• TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any County action that involves the adoption of a regulation, policy, guideline, court resolution or order. Project/Regulation Name: Bid No. 2020-114 — Annual Contract for Moving Services County Department: PURCHASING Contact Person: JACK BEACHAM, C.P.M.. A.P.P. Phone Number for Contact Person: (817) 884-1133 Type of TIA Performed: SHORT TIA or FULL TIA. Circle one after answering the questions in Sections II and III below. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution or order. *************************************************************************************************** Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property Does the County action require a physical invasion, occupation or dedication of real property? Yes ►RNA 2. Does the County action limit or restrict a real property right, even partially or temporarily? Yes No J If you answered yes to either question, go to Section III. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. ***************************************************************************************************