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Home My WebLink AboutContract 54257-R1 CSC No. 54257-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION August 18, 2021 Macaulay Controls Company Attn: Becky Robertson P.O. Box 890231 Houston, TX 77289 Re: Contract Renewal Notice— 1st Renewal ITB No. 20-0070 Instrumentation Equipment Parts and Services Contract No. CSC No. 54257 Renewal Amount: $111,111.11 The above referenced Contract with the City of Fort Worth expires on September 30,2020. This letter is to inform you that the City is exercising its right to renew the contract for an amount up to$111,111.11,which will be effective immediately upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned Please log onto PeopleSoft Purchasing at hqp://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, s a276"�td Shatabya Bergland Contract Compliance Specialist 817-392-4940 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and 19ana 24L( hdoAc administration of this contract, including By: Dana Burghdoff(Aug 24,202111:03CDT) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager c�'lGl'tGl'b a—�iGI'GI�`1G� By• Shatabya Berg nd(Aug 18, 2116:48 CDT) APPROVAL RECOMMENDED: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND By: Christopher rder(Aug 18,202116:49 CDT) LEGALITY: Name: Chris Harder Title: Water Director y�l ATTEST: By: Mack(Aug 23,2021 21:28 CDT) �D`IGZGG�� 6")ez lee Name: Doug Black By Ronald P.Gonzales(Aug 24,202111:31 CDT) Title: Assistant City Attorney Name: Ronald Gonzales Title: Acting City Secretary CONTRACT AUTHORIZATION: aq�FORr��a M&C: 20-02,71 a� ° °°�L��d Date Approved: 5/5/2020 ° 0 �a odd ° ° Form 1295 Certification No.: 0 0v o o - °00. o A, °O°a0000° d a �EapSb�a Macaulay Controls Company By• Name: 1Sec�ICu enbeCtrrm+� Title: Dfi Y YP.�- OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Contract Entry Contract SLAID SHARE Contract Version Contract l❑ 0000000000000000000011134 Version 1 Status Current New Version Status Approved Approved Date 091110020 Buyer FOWLERME Fowler,Megan ContraclAdminislramr Phillips,ManinAlhert Header O Contract Style IDIO Contracts Dispatch Process Option General Contract Dispatch Method Print Supplier MACAULAY C-011 :Edit Comments :............................................: Supplier ID 0000001664 MACAULAY CONTROLS COMPANY Contract Activities Primary Contact Primary Contact Info Contract Header Agreement Supplier Contract Ref Auto Renewal 1 of 5; Contract Releases Description ITBA20-00761CS 54257 lnstEqup Custom Fields Master Contract ID Retention Begin Date 10101/2020 Activity Log Document Status Expire Date 0913012021 Thresholds&Notifications Renewal Date Price Adjustment Template Group Contracts Control Type Business Unit View Changes Tax Exempt Tax Exempt ID Current Change Reason Auto Default Purchase Order BLJ Defaults Laserf the Lock Chartfields Mayor&Council Corporate Contract Currency USD Rate Date 0 610 92 0 2 0 CRRNT Must Use Contract Rate Date Allow Mufticurrency PO 8/5/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWORTII '14� DATE: 5/5/2020 REFERENCE**M&C 20- LOG NAME: 13P20-0076 INSTRUMENTATION PARTS NO.: 0271 AND EQUIP WATER SC CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Non-Exclusive Agreements with Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC for a Combined Annual Amount Up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for the Water Department and Authorize Four Annual Renewal Options and Increased Amounts of$1,100,00.00 for the Third Renewal and $1,210,000.00 for the Fourth Renewal (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize non-exclusive Agreements with Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC for a combined annual amount up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for the Water Department and authorize four annual renewal options and increased amounts of$1,100,00.00 for the third renewal and $1,210,000.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division to procure new and replacement water and wastewater utility instrumentation equipment and appurtenances, parts, on-site or shop repair services, calibration, engineering and startup services, and field troubleshooting for various locations throughout the City. The Invitation to Bid (ITB) consisted of detailed specifications describing the instrumentation equipment and repair services required to meet American Water Works Association (AWWA), National Electrical Manufacturer's Association (NEMA), American Society for Testing and Materials (ASTM), and Underwriters Laboratories (UL) standards. The Water Department certifies that the bids received by Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC meet the specifications required for the items and services that are being awarded. An increase in the annual amount for years three and four will ensure that spending authority is available throughout the agreement term. Instrumentation equipment, parts, and repair services will be ordered as needed based on price and availability to ensure the City's needs are met. This bid was advertised in the Fort Worth Star-Telegram on February 05, 2020, February 12, 2015, February 19, 2020 and February 26, 2020. The City received nine bids. A pre-bid conference was held on February 12, 2020. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. apps.cfwnet.org/counciI_packet/mc_review.asp?ID=27840&counciIdate=5/5/2020 1/2 8/5/2021 M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water& Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget FReference # Amount ID ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Sarah Czechowicz (2059) ATTACHMENTS a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=27840&cou nci Idate=5/5/2020 2/2