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Home My WebLink AboutContract 43816 4t CrrY SECRETARY CONTRACT NOW W,000,00N CITY of FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and Teague Nall and Perkins, Inc., authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Southeast Water Main Extensions. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article li Compensation A. The ENGINEER's compensation shall be $410,620.00 as set forth in Attachment S. Article Ili Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. City of Fort Worth,Texas OFFICIAL. RECORD Standard Agreement for Engineering Related De ign Services PMO Official Release Date:08/09/2012 CITY SECRETARY Page T of 16 J FTs WORTH,TX t (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO official Release Date:08/09/2012 Page 2 of 16 M a 7 4 conditions and cost/execution effects are not the responsibility of the ENGINEER. M Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shalt not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineers Personnel at Construction Site ( 1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the constnuction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO official Release Date:0810912012 Page 3 of 16 M • services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the C ITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGI N EER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between -the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and ftiarnished by others, and may not always represent the exact location, type of various components, or exact manner in which the City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO official Release Date:08/09/2012 Page 4 of 16 r • • PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the city of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08/0912012 Page 5 of 16 ti ti effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability -- the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: p rem isesloperations, productslcompleted operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08!0912012 Page 6 of 16 4 4 c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000-00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. -rhe term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08109/2012 Page 7 of 16 y f 4 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENG I NEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both -the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. 1. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. City of Fort Worth,Texas Standard Agreement for Engineering Belated Design Services PMO Official Release Date:08109/2012 Page 8 of 16 a r • L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M, Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. o, Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P, Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO official Release Date:08/09/2012 Page 9 of 16 i r i • Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C, Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights- of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO official Release Date:08/09/2012 Page 10 of 16 A 4 i F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGI NEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08/09/2012 Page 11 of 16 • I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre--existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08/09/2012 Page 12 of 16 r the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the city, the ENGINEER ►►vial be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.} Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; C.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMQ official Release Date:08109/2012 Page 13 of 16 interruption, an equitable adjustment in the PRGJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGI N EER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENG I N EER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. 5everability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:08/09/2012 Page 14 of 16 s K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article Vll Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, SUpersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services Attachment B— Compensation Attachment G -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date:0810912012 Page 15 of 16 Y i r i i t 1 Executed and effective this the a of C D BY: BY: CITY OF FORT WORTH ENGINEER Teague Nall and Perkins, Inc. Fernando Costa Ty it on, P.E. Assistant City Manager Principal Date. 10,4 Zry sari Date: APPR L RE M ENDED By: S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND M&C No.: 25847 LEGALITY M&C Date: September 18, 2012 By: .. D uglas W. Black Assistant City Attorney *01117* }, �0 p 0o p ATTEST: = ° , X, 0 00 0 *do Mary J. Kays °0 00 o0o0n ICY 4y City Secrets �I`' 01 z N,q City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services rF CIAL RECORD 9 9 9 Page Official fi of�fi Release Date:0810912012 ��CR�i`ARY 9 WO RTHv T ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT N0.:01985 ATTACHMENT A Scope for Enaineerin4 Design Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR SOUTHEAST WATER MAIN EXTENSIONS 24"WATER MAIN EXT. FROM FOREST HILL DR. TO EVERMAN-KENNEDALE RD. (MAIN 1)& 24"WATER MAIN EXT. FROM OAK GROVE RD. TO ALTA MESA BLVD. (MAIN 2) CITY PROJECT NO.: 01985 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design Task 3, PrPliminary Design Task 4. Final Design Task 5. Bid Phase Services Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Plan Submittal Checklists TASK 1. DESIGN MANAGEMENT. ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change, • communicate effectively, • coordinate internally and externally as needed, and ■ proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 1 of 20 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 1.2. Communications and Reporting ■ Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements ■ Conduct review meetings with the CITY at the end of each design phase Prepare invoices and submit monthly in the format requested by the CITY. ■ Prepare and submit monthly progress reports in the format provided by the Water Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly MN\IBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with City of Kennedale, City of Everman, City of Forest Hill, Tarrant County and other agencies and entities as necessary for the planning and design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities such as: the Cities of Kennedale, Forest Hill, Everman and Tarrant County, Union Pacific Railroad and Oncor Electric delivery, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS ■ Assumed these design services will span up to a maximum of eighteen (18) months. ■ 18 MWBE reports will be prepared ■ 8 meetings with city staff (1 kickoff meeting, 1 field ops meeting and 1 meeting for each submittal phase) ■ 18 monthly water department progress reports will be prepared ■ 18 monthly project schedule updates will be prepared City of Fort Worth,Texas Attachment A PMO Release date:07.23.2012 Page 2 of 20 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Month!% prrogroeS r°pori3 D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly MIWBE Report Form and Final Summary Payment Report Form G. Plan Submittal Checklists (See Task 9) TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Design Report shall be submitted to the CITY per the approved Project Schedule. The purpose of the design report is for the ENGINEER to • Obtain existing water modeling data and pressure test data from the City, • Coordinate with customer cities to understand existing water system operations and future water demand needs, ■ Use the City's existing water model to identify and develop various water modeling alternatives, • Evaluate PRV and looping options, • Prepare route study for Mains#1 and #2, • Present (through the defined deliverables) design/route alternatives to the CITY • Recommend the alternatives that successfully addresses the existing issues and comply with the design parameters, and ■ Work with the City to select an alternative that meets the project's objectives and is feasible from a construction standpoint. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection i In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project. • ENGINEER will acquire City's current Eastside Il and Southside II water models for use in evaluating future growth and sizing of water mains. ENGINEER will also collect any pressure test data that will help in evaluating whether pressure reducing valves (PRV's) are required due to the pressure plane shift. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 3 of 20 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:019$5 • ENGINEER will obtain record drawings to confirm configuration and operation of connections to the Cities of Everman, Forest Hill and Kennedale. • The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; agencies (Oncor and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The data collection efforts will also include special coordination with the affected cities, property owners and businesses. • The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. Geotechnical Investigations ■ ENGINEER will work with its geotechnical consultant to conduct subsurface investigations at certain locations along the proposed routes to determine soil conditions, ground water conditions and the proximity of rock. The estimated number of borings is listed in the assumptions. 2.3. Water Modeling Ei�rviKIEER will per IV]i i a VVater 1 lodel aI WYb17 to col it f it tl'le recommended sizing of the proposed water mains and to determine the effects of the pressure charges that will result from the shifting a portion of the Eastside 11 pressure plane to the Southside II pressure plane. ■ Modeling analysis will also evaluate various options including how the system is affected by valving off the existing 24" water line in Wichita Street from the existing 48" Eastside 11 line at the intersection of 1-20 and Wichita, thereby effectively creating a dead-end line from Alta Mesa to 1-20. An alternative to this long dead-end line would be to construct/extend a water line between Wichita Street and the Southside II lines within the Rolling Hills WTP. • Using pressure test information provided by the City, evaluate the seasonal pressure fluctuations along the mains and areas associated with the Project and evaluate alternatives for addressing the potential of unreasonably high pressures along the routes. 2.4 Route Study • ENGINEER will develop water line alignment alternatives taking into consideration the following information: location of existing utilities, property lines, existing pavement, easement requirements, accessibility for maintenance, environmental considerations and permits required, construction methods and cost of construction. • Route alternatives will be placed on top of a high quality aerial image that shows property lines and easements to evaluate each alignment and its impacts. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 4 of 20 a ATTACHMENT A 1 DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 2.5. The Conceptual Design Package shall include the following: • Cover Sheet • Graphic exhibits and written summary of water modeling results and route study alternatives considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • List of proposed easements. The proposed easements will be graphically depicted on the alignment exhibits. • Proposed phasing of any work that is included in this project documented in both the project schedule and narrative form. Documentation of key design decisions. Estimates of probable construction cost for the different design alternatives. ASSUMPTIONS • 9 Geotechnical borings are anticipated for this project. • 8 copies of the conceptual design package will be delivered. Report shall be fetter sized and comb- bound with a clear plastic cover. Drawings will be 11"x17 ti size fold outs bound in the report • DWF files created from design DAD drawings will be uploaded to the designated project folder in Buzzsaw ■ ENGINEER shall prepare the meeting minutes of the Concept Review meeting and revise the report, if needed. • ENGINEER shall not proceed with Preliminary Design activities without obtaining written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument#8901, PK Nail, 5f8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, City of Fort worth,`texas Attachment A PMO Release Date:07.23.2012 Page 5of20 i ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 and a referred bearing base. Z coordinate on city Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 0 Overall project easement_layout sheet(s}with property owner information. 0 Overall ro'ect water and/or sanity sewer la out sheets. The water layout sheet shall identify the proposed water main improvement/existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • overall water and/or sanitary sewer abandonment sheet. • coordinates on all P.C.'s, P.T.'s, P.l.'s, manholes, valves, mainline fittings, etc., in the same coordinate system as the control Points. ■ Bench marks per 1,000 ft of plan/profile sheet—two or more. ■ bearings given on all proposed centerlines, or baselines. i Station equations relating utilities to paving, when appropriate. Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size; fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. ■ The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. • The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service Rine, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been performed). The Level A SUE will be City of Fart Worth,Texas Attachment A PMO Release Date:07.23.201 2 Page 6 of 20 s 4 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01885 performed; (1) by the ENGINEER if included in the fee proposal; or(2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or(3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de- hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. • Provide map showing location of new manhole construction at the end of existing sewer segments, 90 degree bends, or tee connections. Site survey or specific design plans for manhole construction is not included as part of the scope. The contract documents shall specify that it is the Contractor's responsibility to coordinate utility location, etc. manhole construction. • The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D--section of the CITY's specifications. These may included connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. 3.2. Geotechnical investigation r snil in%►ae#ignfinne inrll�'+riint+ fic�i�►1 can P4 l�h�,r•��r,r.. .ter+ �+ 1�....-:�r±... w.�1..4.+.� .....ti. vvalV4alV1!V, !1 IV! \rlfF!� l�4iL.R Qr iu G1 I ALVI Y L�.7L01 IJVI Il ILU.S, 1 CICILVU engineering analysis and recommendations for determining soil conditions will be made. In addition to the above investigations, borings and appropriate field and laboratory analysis will be made at reasonable intervals along the project alignment for the Contractor's use in determining soil conditions for preparing bids and a Trench Safety Plan. 3.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4. Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.20 1 2 Page 7 of 20 s ATTACHMENT A • DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO,:41985 i 3.5. Traffic Control Plan ■ Develop a traffic control plan utilizing standard traffic reroute configurations posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. • Develop supplemental traffic control drawings as needed for review and approval by the Traffic Division of the Transportation and Public Works Department. These drawings shall be sealed by a professional engineer registered in the State of Texas. ASSUMPTIONS ■ 1 public meeting(s) will be conducted or attended during the preliminary design phase. ■ 9 borings at an average bore depth of 15 feet each will be provided. 0 Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an additional 4 project specific traffic control sheets will be developed for the project. • S sets of 11"x17" size plans will be delivered for the Constructability Review. ■ 4 sets of 11"x17" size plans will be delivered for the Preliminary Design (60% design). ■ 2 sets of specifications will be delivered for the Preliminary Design (50% design). DWF files created from design DAD drawings will be uploaded to the designated project folder in Buzzsaw, ■ The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. ■ 1 complete pdf set of drawings will be uploaded to Buzzsaw for Utility Clearance. ■ ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Easement Documents C. Permit Applications/correspondence (Oncor, UPRR, Tarrant County) D. Utility Clearance drawings E. Traffic Control Plan F. Estimates of probable construction cost G. Data Base listing names and addresses of residents and businesses affected by the project. City of Fort Worth,Texas Attach me nt A PMO Release Date:07.23.2012 Page 8 of 20 40 i + ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS ` CITY PROJECT NO.:01985 TASK 4. FINAL DESIGN t9O PERCENT)AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction which will be incorporated into the SWPPP by the contractor. • Draft Final plans (90%) and specifications shall be submitted to CITY per the approved Project Schedule. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Construction Documents (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. ■ The ENGINEER shall submit a final design estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid items. ASSUMPTIONS • 8 sets of 11"x17" size drawings and 1 sets of 22"x34" size drawings and 2 specifications will be delivered for the 90% Design package. A DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • 1 sets of 22"X34" size drawings and 2 specifications will be delivered for the 100% Design package. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in Buzzsaw. • Estimated number of plan sheets (see table below) Sheet No. Sheet Title 1 Cover Sheet 2 Water- Legend &General Notes 3 Main#1 Water Layout 4 Main#1 Easement Layout Sheet 5 Erosion Control Sheet— Main#1 6 SUE plan sheet 7 SUE plan sheet S SUE plan sheet City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 9 of 20 ti ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.!01985 J 9 SUE plan sheet 10 Water--Shelby Road (24" P&P) 11 Water--Shelby Road (24" P&P) 12 Water-Shelby Road (24" P&P) 13 Water-Shelby Road (24" P&P) 14 Water--Shelby Road (24" P&P) 15 Water-- Shelby Road (24" P&P) 15 Water-- Shelby Read t24" P&P} 17 Water- Shelby Road (24" P&P) 18 Water-Shelby Road (24" P&P) 19 Water-Shelby Road (24" P&P) 20 Water- Shelby Road (24" P&P) 21 Water-Timberview Drive (24" P&P} 22 Water-Timberview Drive (24" P&P) 23 Water-Timberview Drive (24" P&P) 24 Water--Timberview Drive (24" P&P) 25 Water-Timberview Drive (24" P&P) 25 Water--Timberview Drive (24" P&P) 27 Water-Anglin Drive (24" P&P) 28 Water-Anglin Drive(24" P&P) 29 Water-Anglin Drive (24" P&P) 30 Water-Anglin Drive (24" P&P} 31 Water--Anglin Drive (24" P&P) 32 Water--Anglin Drive (24" P&P) 33 Main#2 Water Layout 34 Main#2 Easement Layout Sheet 35 Erosion Control Sheet-- Main#2 35 Water-Joel East Road (24" P&P) 37 Water-Joel East Road (24" P&P) 38 Water- Joel East Road (24" P&P) 39 Water-Joel East Road (24" P&P) 40 Water--Joel East Road (24" P&P) 41 Water-Joel East Road (24" P&P) 42 Water-Joel East Road (24" P&P) 43 Water-Joel East Road (24" P&P) 44 Water---Joel East Road (24" P&P) 45 Water-- Joel East Road (24" P&P) 46 Water-Joel East Road (24" P&P) 47 Water--Joel East Road {24" P&P} 48 Water--Wichita Street(24" P&P) 49 Water-Wichita Street(24" P&P) 50 Water Crossing Details 51 Water Crossing Details 52 Traffic Control Plan Sheet(Typicals) 53 Traffic Control Plan Sheet(Typicals) 54 Traffic Control Plan Sheet(Shelby Rd. & Forest Hill Dr.) 55 Traffic Control Plan Sheet(Anglin Dr. & Everman-Kennedale Rd.) 55 Traffic Control Plan Sheet(Wichita St. &Joel East Rd.) 57 Traffic Control Plan Sheet Joel East Rd. & yak Grove Rd. City of Fart Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 10 of 20 { ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS J CITY PROJECT NO.:01985 DELIVERABLES A. 90% construction plans and specifications. B. 100% construction plans and specifications. C. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. D. original cover mylar for the signatures of authorized CITY officials. TASK[ 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. ■ contract documents shall be uploaded in a .xls file. ■ Unit Price Proposal documents are to be created utilizing CFW Bidtools only r*r"lmhihor�l in iT1ar� C* r�rs� ■ 0rl,1,r, U 1�;r+f Qr.-.r,r. .�� I.�.r1 r.4 1•, an ,..,..,..,,.,t,,,,�, 1 a spec111 .4 Apr VGidshee� vr�,►r ninon, uiu i r uoNusal �v 01 r �eet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 11 of 20 i ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS r CITY PROJECT NO.:419$5 I • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtoois only are to be uploaded into the project's Bid Results folder on Buzzsaw. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings 1) Final Design Drawings shall be submitted in both Adobe Acrobat PDF format (version 5.0 or higher) format and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all associated sheets of the particular plan set. Sin ular PDF and DWF files for each sheet of a Plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: L T PW file name example — "w-1955_org47,pdf' where "W-1 956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0$53—org3.pdf and K-0320—org5.pdf ll. Water and Sewer file name example — "X-35557_org35.pdf3' where 11X- 35557" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "35" shall be the total number of sheets in this fife. Example: X-12755—orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in Buzzsaw. 2} In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. -rhe naming convention to be used for the DWG fifes shall be as follows: City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 12 of 20 i { ATTACHMENT DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 I. TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name -- "W-1956_SHT01.dwg", "W- 1956_S HT62.dwg,,, etc. 11. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name — "X_ 2156�SH T 01.dwg", "X-12 755 SHT02_.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number(817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS * The project will be bid only once and awarded to one contractor. • Sets of construction documents will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. • 16 sets of 11"X17" size and 10 sets of 22"X34" size drawings plans and 20 specifications (conformed, if applicable) will be delivered to the CITY. a PDF and DWF files will be uploaded to Buzzsaw. • 1 copy full size (22" x 34") rnylar plans (conformed, if applicable) will be delivered to the CITY. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed, if applicable) E. Conformed mylar plans TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1 construction Support i The ENGINEER. shall attend the preconstruction conference. • After the pre-construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall Select a suitable location and mail the invitation letters to the affected customers. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 13 of 20 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 ■ The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list 6.2 Record Drawings ■ The ENGINEER shall prepare Record Drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o As-Built Survey o Red-Line Markups from Contractor o Red-Line Markups from City Inspector o Copies of Approved Change orders o Approved Substitutions • The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: o These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, on rnylar for record storage. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red-lined drawings shall be returned to the CITY with the mylars. 2) Record Drawings shall also be submitted in both Adobe Acrobat PDF format (version 6.0 or higher) format and DWF format. There shall be one (1) PDF fife and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Sin ular PDF and DWF files for ch sheet-of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 14 of 20 r 4 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 I. TPW file name example — "W-1955_rec47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_rec" designating the file is of a record drawing plan set, "47" shall be the total number of sheets in this file. Example: W-0053_rec3.pdf and K-0320—org5.pdf 11. Water and Sewer file name example — "x-35657—rec3G.pdf' where "x- 35557" is the assigned file number obtained from the CITY, "_rec" designating the file is of a record drawing plan set, "38" shall be the total number of sheets in this file. Example: X-12755—rec18.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawings folder in Buzzsaw. ASSUMPTIONS • 5 RFI's are assumed. ■ o Change Orders are assumed One copy of full size (22"x34") mylars will be delivered to the CITY. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings on Mylar TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance -from the CITY's Project Manager. 7.1. Right-of-Way Research • The ENGINEER shall determine rights-of-way, easements needs for construction of the project. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 15 of 20 ATTACHMENT A ` DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS • CITY PROJECT NO.:01985 structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: 9 -- !�! Project control Sheaf, showing ALL %.f I d a amts, used ar,set while gather irg data. Generally on a scale of "o not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument#8901, PK Nail, 518" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). VVUl Ulf later o�l dii r.�. 5, r. I . 5, PA. s, lvlannoies, valves, etc., in the same coordinate system, as the Control. -- No less than two horizontal bench marks, per line or location. -- Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 8.2. Temporary Right of Entry Preparation and Submittal ■ Prior to entering property, the ENGINEER shall prepare and submit Temporary Right of Entry for landowners to CITY PM. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 8.3 Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level as described below for a portion of the project. SUE will not be performed for the entire project. After completion of the Route Study, the CITY and ENGINEER will mutually agree on how to best utilize the budget established for SUE. The SIDE work shall be performed in accordance with CIIASCE 38-02. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.20 1 2 Page 17 of 20 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS C1TY PROJECT NO.:01985 i 1 Quality Level D — Records Research Limits -entire roiect • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. • Collect applicable records (e.g., utility owner base maps, "as built" or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality levers); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Quafitv Level C—Visible Surface Feature Utilitv 5urve Limits—entire roject • identify surface features, from project topographic data and from field observations; that are surface anpurte►nances of subsurface utilities. • include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. Is Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Qualitv Level B -Utility Desi nation Limits--described below • Level B will be obtained at all street intersections (8 total), proposed bore locations and along Wichita Street. • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or systern. • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 18 of 20 r i 1 ATTACHMENT A DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS CITY PROJECT NO.:01985 ■ Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems. • Resolve differences between designated utilities and utility retards and surveyed appurtenances. • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. As an alternative to the physical marKing of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project's survey control. Quality Level A--Under round Utilitv Locatin test hole • For this highest confidence level, precise horizontal and vertical locations of utilities are obtained using non-destructive vacuum equipment excavation to safely expose, measure and map utilities. Level A includes all other quality level tasks and conflict resolution. ASSUMPTIONS • Topographic survey at intersection will include no more than 1 00 ft. in each r4 i ra r-f i rwt %411..0v1L1v1 a. • The scope does not include full SUE for the entire project. A budget was established for SUE to cover critical areas. After completion of the Route Study, the CITY and ENGINEER will mutually agree on how to best utilize the budget established for SUE. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. C. SUE plan sheets and test hole data sheets signed and sealed by a professional engineer. TASK J. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMENTS Traffic Traffic Traffic Street Water Control Control Control Traffic Storm Storm Lights /Sewer Traffic 34°%° 60% 90°%° Type (Submit All Attachment"A" Signal Water Water Submit Submit Engineering 3D°%o SO°%o All @ All @ SSubmi�t All @ 30/p} 30% 60%) �6O/°� Required for all work in City ROW City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 19 of 20 1 ■ ATTACHMENT A ' DESIGN SERVICES FOR SE WATER MAIN EXTENSIONS 4 CITY PROJECT NO.:01 985 Street x x x x X* x x x x Storm Water x x x x x Water 1 Sewer x x x x *If included in street project ASSUMPTIONS DELIVERABLES A. Plan submittal checklists ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material channe fry the Scone of thin Prnia►r_t shall ho nnreed Upon in Wrifin h►► h.�tk r%^r+ Scope .. .. ... .r.. �........ ..r upon 1 r r fLl,ig N y I.�V 1 r Nar IIC� before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of-- entries. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Construction management and inspection services ■ Periodic site visits during construction phase ■ Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. ■ Services related to submitting for permits (ie. TxDOT, railroad, etc...) o Services related to Survey Construction Staking ■ Services related to acquiring real property including but not limited to easements, right-of-way, and/or temporary right-of-entries. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Attachment A PIAO Release Date:07.23.2012 Page 20 of 20 s ATTACHMENT B COMPENSATION Design Services for Southeast Water Main Extensions City Project No. 01985 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $410,647 as summarized in Exhibit B-1 — Engineer invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item Ill. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department, monthly progress reports and schedules in the format required by the City. City of Fort worth,Texas Attachment B PMO official Release Date:5.19.2010 Page 1 of 3 B-1 i 4 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount ° 1 y 10 , Prime Consultant Teague Nall and Engineering & Project Mgmt. $316117 77.0% Perkins, Inc. i Proposed M1WBE Sub-Consultants � ANA Consultants, LLC Surveying & Esmt. Prep. $30,150 i 7.3% i Gorrondona &Assoc. Surveying, Esmt. Prep., $64,380 ti 15.7% 4 Geotechnical Nora-MIWBE Consultants I TOTAL $4101647 100% Project Number& Name Total Fee MIWBE Fee M WBE $4101647 - - $94Y530 23.0°h City MIWBE Goal = 17% Consultant Committed Goal = 23.0 % City of Fort Worth,Texas Attachment B PMD Official Release Date:5.'19.2010 Page 2 of 3 B-2 s EXHIBIT "134 99 ENGINEER INVOICE . (supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Foft Worth,Texas Attachment B PMO official Release Date:5.19.2010 Page 3 of 3 B-3 i 1 L 0 0 0 0 0 °v v� LOarn °orn r` c q w •C t.7 0 R r m cro 00 ° � R 6%— &).E Eli Ef3 r a Cf] C � a •� a � C V 0 C c •� C L v R G. r► 3 � .0 C = � • C_ G O' m V a V M � C H M EE� O as m' o Q E 4 C ar oa o o C) a o rn U 0 V) m O is V - N iD L0 •. CL Z Gf ~ cm E ❑ m > '0 N � Q to U to P K Q C A, 4) 40 C C o.L.. _ CL -o 0 E 2 G �, ,� �i a ri m �. 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COUNCIL AC71ON: Approved on 911812012 DATE: 9/18/2012 REFERENCE NO.: **C-25847 LOG NAME: 60ESWMEXT-TNP CODE: C TYPE: CONSENT PUBLIC NO O SUBJECT: Authorize Execution of an Engineering Agreement with Teague Nall & Perkins, Inc., in the Amount of$410,620.00 for Southeast Water Main Extensions Including a Twenty-Four Inch Water Alain Extension Along Anglin Drive, Timberview Drive and Shelby Road to Fossil Hill Drive and a Similar Extension Along Joel East Road and Wichita Street (COUNCIL DISTRICT 5) RECQM N O : It is recommended that the City Council authorize the execution of a contract with Teague Nall & Perkins, Inc., in the amount of$410,620.00 for Southeast water main extensions including a twenty-- four inch water main extension along Anglin Drive, Timberview Drive and Shelby Road to Fossil Hill Drive and a similar extension along Joel East Road and Wichita Street. DISCUSSION: In order to increase water delivery and reliability to customers located southeast of the Roiling Hills Water 'T'reatment Plant (RHWTP), it is necessary to install a 24-inch water main on Anglin Drive, Timberview Drive, Shelby Road to Fossil Hill Drive and on Joel East Road from Everman-Kennedale Road to Fossil Hill Drive (Main 1) and also a 24-inch water main on Joel East Road from Oak Grove Road to Wichita Street (Main 2). Currently customers southeast of RHWTP are served by a 24-inch main on Wichita Street, which also serves, the Industrial Park, the City of Kennedale and the City of Forest Hill's emergency meter. It is necessary to loop the water system by installing Mains 1 and 2 in order to increase the level of water delivery. Teague Nall & Perkins, Inc., proposes to perform the necessary design work for a fee not to exceed $410,620.00. Staff considers this fee to be fair and reasonable for the scope of services proposed. Teague Nall & Perkins, Inc., is in compliance with the City's MfWBE Ordinance by committing to a 23 percent M/WBE participation. The City's goal on this project is 17 percent. In addition to the contract amount, $30,000.00 is required for project management, real property acquisitions and utility coordination. This project is located in COUNCIL DISTRICT 5. FISCAL N FO] MATZO C FICA 0 : The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Fund. http:llapps.cfwnet.orglcounc _packetlrnc review.asp?ID17331&councldate-911812012 9/19/2012 L .Siii►�/ �V■ wrvv F� ► V .r ♦T' Fund/A cou ntlCanters FROM Fund/Account/Centers .s P265531200 605140198531 $9_93936.00 P265 53 200 6Q§14Q 1985 2 $199.872.00. P265 531200 605140198533 $331312.Q P265 531200 OOL140198 5'! Lr77 5oo.QU Submit�bed for City_Managers ice by: Fernando Costa (6122) Ori inatin D oartment Head_: S. Frank Crumb (6207) Additions I Information Contact: Rakesh Chaubey (6051) ATT&CHMN TS 60ESWINAEXT-TNP MAP 01.pdf 60ESVIIMEXT-TNP MAP 02-.W h :11 a s.cfwnet.org/council-Packet/mc-revi env.asp?ID-=173 31&counci Idate=9/18/2012 311912012