HomeMy WebLinkAbout(0048) M&C 21-0531City of Fort Worth,
Mayor and
DATE: 08/03/21
Texas
Council Communication
LOG NAME: 36SAGINAW STATION ALERTING
SUBJECT
M&C FILE NUMBER: M&C 21-0531
(ALL) Authorize Interlocal Agreement with the City of Saginaw for Fire Station Alerting Services, Authorize the Fire Department to Accept
Reimbursements for One -Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Fire Station Alerting Services, and
Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize interlocal agreement to provide fire station alerting services to the City of Saginaw;
2. Authorize acceptance of reimbursement for one-time equipment installation costs from the City of Saginaw into the Special Purpose Fund
related to initiating fire station alerting services;
3. Authorize acceptance of annual reimbursements from the City of Saginaw into the General Fund for reoccurring costs as a result of Fort
Worth handling fire station alerting services; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund, in the amount of
$6,346.10, from future revenues, for the purpose of funding one-time initial equipment installation within the Suburban Dispatching project
(City Project No. 102758), to be fully reimbursed by the City of Saginaw, subject to need of equipment purchase by the City of Fort Worth.
DISCUSSION:
The City of Saginaw (Saginaw) shares common geographical boundaries with the City of Fort Worth (Fort Worth) and already participates in a
mutual aid agreement to provide fire protection, emergency medical, and rescue services in each other's jurisdictions. Fort Worth currently
operates a Public Safety Answering Point (PSAP) with the responsibility to receive calls for help and dispatch appropriate fire suppression,
emergency medical, and emergency rescue resources for citizens of Fort Worth and also for Saginaw through the Fort Worth Fire Department's
Suburban Dispatching Program authorized by Mayor and Council Communication (M&C) 20-0297. It has become mutually agreeable to
incorporate the station alerting service for Saginaw into the Fort Worth PSAP for all calls, doing so will increase efficiencies by reducing call
transfer times between agencies, minimize dispatch delays due to cellular calls, begin regionalization and consolidation approach to dispatching,
and enhance cooperation with adjacent municipalities.
Common communications and Information Technology (IT) equipment may be necessary. Fort Worth has agreed to purchase equipment
for Saginaw if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement, appropriations
will be established and reimbursed by Saginaw. These potential one-time costs will be captured in the Special Purpose Fund, and are calculated
on a per station basis with two stations being equipped initially for Saginaw. The estimated total is $6,346.10.
The equipment will be supported by Fort Worth through existing contracts and city personnel. Annual costs will be paid by Fort Worth and invoiced
to Saginaw for repayment to the General Fund. Annual recurring costs are expected to be $4,333.84 for the services and maintenance of
equipment and hardware. These costs will be built into the Fire Department's Fiscal Year 2022 General Fund operating budget through the budget
development process.
Potential one time purchase costs and annual cost of support details are shown below.
Station Alerting Costs
One-
Time
Quantity
One -Time
Total
Monthly
Annual*
Quantity
Annual
Total
Alerting System Hardware
CFW PC
$866.45
2
$1,732.90
PA Amp
$610.05
2
$1,220.10
Connectivity - Network
Meraki device
$659.55
2
$1,319.10
Internet Circuit - AT&T FirstNet USB backup
$37.99
$455.88
2
$911.76
Internet Circuit - Spectrum Primary service
$99.00
2
$198.001
$114.99
$1,379.88
2
$2,759.76
Network Cabinet and Installation
$938.00
2
$1,876.00
Recurring Costs
Meraki License per year
$27.601
$331.16
2
$662.32
TOTAL - Station Alerting Costs
$3,173.051
$6,346.10
$180.581
$2,166.921
$4,333.84
*Annual costs charged quarterly
This project will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: City of
Saginaw
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, execution of the interlocal agreement, and adoption of the
attached appropriation ordinance, funds will be deposited in the Special Purpose Fund. The Fire Department (and Financial Management
Services) have the responsibility for the collection and deposit of funds due to the City. Prior to any expense being incurred, the Fire Department
also has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803