HomeMy WebLinkAboutContract 54405-A3 CSC No.54405-A3
AMENDMENT 3 TO CITY OF FORT WORTH SUBGRANT AGREEMENT 54405
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR RENTAL ASSISTANCE AND HOUSING SERVICES
This Amendment is made and entered into by and between the City of Fort Worth, a home-rule
municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through
Fernando Costa, its duly authorized Assistant City Manager, and TARRANT COUNTY
HOMLESS COALITION (hereinafter referred to as the "Agency"), acting by and through
Lauren King, its duly authorized Executive Director, for rental assistance and housing services.
Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, on September 1, 2020, the City entered into an Agreement with the Agency
to provide services more specifically described in the agreement, City Secretary Office (CSO)
Contract No. 54405, (the "Agreement"); and
WHEREAS,on January 11,2021,the Parties agreed to amend the Agreement and Exhibit
"A" to change the scope of services to clarify responsibilities of subgrantee and add Exhibit "G"
Policies and Procedures to the Agreement;
WHEREAS,on June 8,2021,the Parties agreed to amend Exhibit`B"in order to provide
more intensive case management to clients;
WHEREAS, on August 16, 2021, the City executed a contract amendment with Texas
Department of Housing and Community Affairs (TDHCA) to extend the Homeless Housing and
Services Program youth contract until February 28, 2022;
WHEREAS,the Parties agree to modify the terms of the agreement to match the contract
extension from TDHCA and modify the termination period.
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
Section 2 Term is hereby amended and replaced in its entirety with the following:
2. TERM.
This Agreement shall begin on September 1, 2020 ("Effective Date") and shall expire on
February 28, 2022 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement.
OFFICIAL RECORD
Amendment 3 to CSC 54405
CoFW and TARRANT COUNTY HOMELESS COALITION CITY SECRETARY
FT. WORTH, TX
Section 4 Termination is hereby amended and replaced in its entirety with the following:
4. TERMINATION.
4.1. Written Notice. City or Agency may terminate this Agreement at any time and for
any reason by providing the other Party with 5 days' written notice of termination.
4.2 Duties and Obligations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall reimburse Agency for allowable costs for services actually
rendered up to the effective date of termination and Agency shall continue to provide City with
services requested by City and in accordance with this Agreement up to the effective date of
termination. Upon termination of this Agreement for any reason, Agency shall provide City with
copies of all completed or partially completed documents prepared under this Agreement. In the
event Agency has received access to City data as a requirement to perform services hereunder,
Agency shall return all City-provided data to City in a machine readable format or other format
deemed acceptable to City.
III.
This amendment is effective as of August 30, 2 02 1.
IV.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
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[SIGNATURE PAGE FOLLOWS]
Amendment 3 to CSC 54405 Page 2 of 3
CoFW and TARRANT COUNTY HOMELESS COALITION
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH: FOR AGENCY:
7 ct-- Lauren Kin
Fernando Costa(Aug 25,2021 09:22 CDT) Lauren King(Aug 2 ,202122:01 CDT)
Fernando Costa Lauren King
Assistant City Manager Executive Director
Date:Aug 25, 2021 Date: Aug 24, 2021
APPROVAL RECOMMENDED
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Tara Perez(Aug 25,202108:11 CDT)
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Jo Pate(Au 2 02109:16 CDT)
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Jo Ann Pate Ronald Gonzales
Assistant City Attorney Acting City Secretary
Date: Aug 25, 2021 Date: Aug 26, 2021
M&C No.:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
JOV,c'` �
Tara Perez(Aug 25,202108:11 CDT) OFFICIAL RECORD
Tara Perez
Manager, Directions Home CITY SECRETARY
Amendment 3 to CSC 54405 FT. WORTH, TX
CoFW and TARRANT COUNTY HOMELESS COALITION
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0382
LOG NAME: 02HOMELESS HOUSING AND SERVICES PROGRAM-GENERAL AND YOUTH
SUBJECT
Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services Program
Funds for$486,499.00 and HHSP-Youth Set Aside for$136,139.00,Authorize Execution of Related Agreements,Authorize Execution of
SubGrant Agreements with Housing Authority of the City of Fort Worth DBA Fort Worth Housing Solutions to Provide Rental Assistance and with
Tarrant County Homeless Coalition to Provide Youth Rental Assistance and Case Management and Adopt Attached Appropriation
Ordinances(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Authorize acceptance of grants and execution of contracts with the Texas Department of Housing and Community Affairs(TDHCA)for the
Homeless Housing and Services funds for$486,499.00(HHSP-General)and$136,139.00(HHSP-Youth);
2.Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of$486,499.00 to provide rental assistance to
at least 60 permanent supportive housing clients(HHSP-General);
3.Authorize the execution of subgrant agreement with Tarrant County Homeless Coalition in the amount of$136,139.00 to provide rental
assistance and case management to at least 15 youth(HHSP-Youth);and
4.Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Grants Operating State Fund in the
amounts of$486,499.00 and$136,139.00 upon notification of award and receipt of funds.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program(HHSP)administered by the Texas Department of
Housing and Community Affairs(TDHCA)to nine municipalities with a population of 285,600 or greater,including the City of Fort Worth.
The HHSP funds may be used to provide rental assistance,case management and other services or housing options to reduce homelessness,
The HHSP grant funds are currently used by Fort Worth Housing Solutions to provide rental assistance to 60 persons for permanent supportive
housing annually.
The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with additional funds to address homelessness
among young adults 18 to 24 years of age. The HHSP-Youth amount allocated to the City of Fort Worth is$136,139.00. Eligible services include
case management,emergency shelter,street outreach and transitional living,The HHSP-Youth grant funds are currenly used by Tarrant County
Homeless Coalition to provide rental assistance and case management for 15 youth annually. TCHC will provide rental assistance and will partner
with a supportive services provider to provide case management for youth in the program.
Upon acceptance,the grant will begin on September 1,2020.The City's Directions Home unit will administer the HHSP and HHSP-Youth funds
and monitor the sub-recipients,Fort Worth Housing Solutions and Tarrant County Homeless Coalition.The subgrant agreements will be from
September 1,2020 to August 31,2021.
An assistant city manager is authorized to execute the contracts.
A Form 1295 is not required for these contracts because:These contracts will be with a governmental entity,state agency or public institution of
higher education:TDHCA and Fort Worth Housing Solutions. A Form 1295 is required for Tarrant County Homeless Coalition.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that,upon acceptance of the above recommendations,receipt of the grant funding and adoption of the attached
appropriation ordinance,funds will be available in the Grant Operating State Fund,as appropriated.
This is a reimbursement grant.The Directions Home unit will be responsible for the verification and submission of documents for these funds.Prior
to expenditure being made,the Directions Home unit has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Tara Perez 2235
Additional Information Contact: Tara Perez 2235