HomeMy WebLinkAbout(0017) M&C 21-0567City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/17/21 M&C FILE NUMBER: M&C 21-0567
LOG NAME: 13P AMEND M&C 20-RFP 20-0128 FLOCK CAMERAS CODE ADK
SUBJECT
(ALL) Authorize an Amendment with Flock Group Inc. in an Amount Up to $125,000.00, for a New Annual Amount of $625,000.00 to Purchase
Automated License Plate Camera Readers for Illegal Dumping with Unlimited Renewal Terms for the Information Technology Department on
Behalf of the City of Fort Worth Code Compliance Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment with Flock Group Inc. in an amount up to $125,000.00 for a new annual amount of
$625,000.00 to purchase automated license plate camera readers for illegal dumping with unlimited renewal terms for the Information Technology
Department on behalf of the City of Fort Worth Code Compliance Department.
DISCUSSION:
On April 21, 2020, the Purchasing Division issued a Request for Proposals (RFP 20-0128) to purchase community automated license plate
camera readers for the City of Fort Worth Police Department (PD) and Code Compliance Department (CODE). The RFP was advertised in the
Star Telegram on Wednesday' s, from April 22, 2020 through May 6, 2020. Dana Safety Supply, Flock Group, Inc., Quest Solutions, and Rekor
Recognitions Systems, Inc., submitted responses. A team made up of members from the Police Department and ITS sat on the evaluation
committee and evaluated the proposals based on the published criteria. Flock Safety scored the highest.
Through M&C 20-0842, Council authorized the award of a contract with Flock Group, Inc. The original contract capacity was set at $500,000.00,
with the City committing to purchase 48 cameras and 3 years of service. The total allocated ammount of $500,000.00 annually was intended to
cover service and new purchases for additional areas of deployment. However, the Code Compliance Department is requesting an administrative
increase of $125,000.00 due to the need for additional cameras at locations determined by the Environmental Investigations Unit to counteract
illegal dumping. The new amount will then be $625,000.00 annually.
AGREEMENT TERMS: The agreement may be renewed for an unlimited number of terms at the City's option. The renewal action will not require
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. This
amendment will not impact the agreement terms that have already been set in place.
BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects
Fund to support the approval of the above recommendation and execution of the amendment to the purchase contract. Prior to any expenditure
being incurred, the Code Compliance Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Brandon Bennett 6322
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047