HomeMy WebLinkAbout(0009) M&C 19-0036City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0036
LOG NAME: 60WEMCO PUMPS - JAY MARTIN CO
SUBJECT
Authorize a Sole Source Purchase Agreement with Jay Martin Company, Inc. for Original Equipment Manufacturer Wemco Pumps, Components
and Replacement Parts for the Village Creek Wastewater Treatment Plant in an Annual Amount up to $400,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with Jay Martin Company, Inc. for Original Equipment
Manufacturer (OEM) Wemco pumps, components and replacement parts for the Village Creek Wastewater Treatment Plant in an
annual amount up to $400,000.00.
DISCUSSION:
The Water Department's Village Creek Wastewater Reclamation Facility currently has numerous Wemco Pumps in service throughout the facility
and a Wemco Hydrogritter Dewatering System in service at the plant. This agreement will be used to obtain replacement parts to repair the
existing units, and if repairs are not feasible, replace these Original Equipment Manufacturer (OEM) units for which Jay Martin Company, Inc. is the
authorized representative in the Fort Worth —Dallas area. Jay Martin is under contract with Weir Specialty Pumps as the exclusive authorized
municipal representative to solicit and obtain orders and contracts in Texas and Oklahoma for our Wemco pump. The pumps are already in our
system and they cannot be replaced with any other pump without changing the fittings, pad, and connections. No other sources are available to buy
replacement parts or replacement pumps.
Water Department Staff has reviewed the prices and considers the prices to be fair and reasonable.
MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the Department and approved by the OBD, in
accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the MWBE Office
by the managing department's project manager.
The procurement is exempted from competitive bidding requirements because it is a purchase of materials for which Jay Martin Company, Inc.
holds exclusive distribution rights in the Fort Worth - Dallas area as authorized by Section 252.022(7)((D) of the Texas Local Government Code.
This will be an annual agreement for one year with the option to renew four additional years and can increase the amount up to $50,000.00 if
needed without City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Water and Sewer Fund.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Martin Phillips 8293