HomeMy WebLinkAbout(0012) M&C 19-0027City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0027
LOG NAME: 20TXDOT SIGNAL MAINT FY 19 AND 20
SUBJECT
Adopt Appropriation Ordinance for Funds Received from the Texas Department of Transportation in the Amount of $585,541.35 for Fiscal Years
2019 and 2020, in Accordance with the Texas Department of Transportation Signal Maintenance Agreement for the Routine Operation and
Maintenance of State -Owned Traffic Signals and for the Non -Routine Repair of State -Owned Traffic Signals (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance to increase estimated receipts and appropriations in the
amount of $585,541.35 in the General Capital Projects Fund for funds received, in accordance with the Texas Department of Transportation Signal
Maintenance Agreement (City Secretary Contract No. 44231) for the routine operation and maintenance of state-owned traffic signals and for the
non -routine repair of state-owned traffic signals.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate funds and increase receipts for continued maintenance of TxDOT
signals for the third and fourth quarter of Fiscal Year 2019 for $142,306.03 and all of Fiscal Year 2020 in the amount of $443,235.32 in
accordance with the Agreement between TxDOT and the City of Fort Worth.
History
In 1987, the Texas Transportation Commission revised the State's policy that permitted the TxDOT district offices to establish a method to
reimburse cities with a population of over 50,000 for the installation, operation and maintenance of state-owned traffic signals.
On August 3, 1993, the City Council approved M&C C-13942 authorizing execution of an Agreement between TxDOT and the City of Fort Worth
(City Secretary Contract No. 19811) for TxDOT to pay a portion of the operation and maintenance costs of state-owned traffic signals within the
Fort Worth City limits. Since then, 12 supplemental Agreements have been executed to reflect additional traffic signal locations (City Secretary
Contract No. 37068).
On November 6, 2012, the City Council approved M&C C-25951 authorizing execution of a new Agreement consolidating the previous
supplemental Agreements into one (City Secretary Contract No. 44231). On February 26, 2013, the first supplemental to the Agreement (City
Secretary Contract No. 44231-S1) was executed to add six traffic signal locations and to revise the annual reimbursement amount to
$208,392.00.
On September 18, 2018, the City Council approved M&C G-19368 authorizing an appropriation ordinance for funds received from TxDOT in the
amount of $561,417 for Fiscal Years 2017, 2018 and 2019.
On May 16, 2019, City Secretary Contract No. 42231 supplemental 2 increased the annual compensation amount to $369,235.32 and added
additional locations to the contract.
The Agreement with TxDOT also allows for the City of Fort Worth to seek reimbursement for non -routine repairs made to damaged state-owned
traffic signals that result from crashes or weather events. The amount reimbursed annually for non -routine repairs varies but are typically less than
$50,000.00.
The Transportation and Public Works Department is responsible for the billing and collection of these funds.
This M&C does not request approval of a contract with a business entity.
A Form 1295 is not required for this contract because: This contract will be with a governmental entity, state agency or public institution of higher
education: Texas Department of Transportation
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will
be available in the current capital budget, as appropriated, of the General Capital Projects Fund.
Submitted for City Manager's Office by. Tanya Brooks 7861
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Dana Burghdoff 8018