HomeMy WebLinkAbout(0015) M&C 19-0012City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0012
LOG NAME: 13P19-0131 TRAILER MOUNTED TRASH PUMPS PMD LSJ
SUBJECT
Authorize Purchase of Two Trailer Mounted Trash Pumps from RWN Contractors LLC in an Amount Up to $139,159.53, for the Water Department
Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two trailer mounted trash pumps from RWN Contractors LLC, in an Amount Up to
$139,159.53, for the Water Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying two trailer mounted trash pumps to
be used to operate and maintain water/sewer lines by the Water Department. Purchasing issued an Invitation to Bid (ITB) consisting of detailed
specifications as to the functionality, features and requirements for the new units. This bid was advertised in the Fort Worth Star -Telegram on May
7, 2019, May 14, 2019, May 22, 2019 and May 29, 2019. Nineteen vendors were solicited from the purchasing vendor database and a sole
response was received. The Purchasing Division made attempts to contact potential vendors to determine why only one bid was received. The
vendors did not respond to the inquiries.
Staff certifies that the sole bid received meets specification and recommends awarding the purchase of the trash pumps to RWN Contractors. The
units will be replacements for units that are unreliable and can no longer be economically maintained. The old units will be sold at auction. Staff
certifies that the new units meet the required specification and are expected to operate satisfactorily during their service life. Warranty information,
manufacturer's Statement of Origin and original sales invoice will accompany the new units upon acceptance and delivery to the 4100 Columbus
Trail facility.
BID TABULATION- (SEE ATTACHED)
TOTAL COST OF OWNERSHIP (TCO) - Over the service life of 15 years the total cost of ownership for each trailer mounted trash pump will be
$143,163.00.
PRICE ANALYSIS - There is no recent purchase history for a units configured to these exact specifications. Staff reviewed the proposed pricing
and concluded that pricing offered by the recommended Vendor is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER — An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible
The units will be delivered within 180 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects
Fund. Prior to an expenditure being incurred, the participating Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Susan Alanis 8180
Originating Business Unit Head:
Additional Information Contact:
Kevin Gunn 2015
Cynthia Garcia 8285
LaKita Slack -Johnson 8314