HomeMy WebLinkAbout(0018) M&C 19-0014City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0014
LOG NAME: 13PRADIO MONITORING SYSTEM UPGRADE AD ITS
SUBJECT
Authorize the One -Time Purchase of an Upgrade to an Existing Radio Monitoring System Using General Services
Administration Cooperative Contract Schedule No. GS-35F-268BA with Locus Diagnostics, LLC in the Amount of $140,883.33 for the
Information Technology Solutions Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a one-time purchase of an upgrade to an existing radio monitoring system using General
Services Administration cooperative agreement GS-35F-268BA in the amount of $140,833.33 for the Information Technology Solutions
Department.
DISCUSSION:
The City of Fort Worth (City) provides and maintains a public safety radio communications system for the City Departments and many external
agencies. To ensure the radios used by first responders are functioning properly, the City utilizes a monitoring system to detect when a radio
exhibits failure symptoms or is operating outside acceptable specifications. The system enables technical support staff to notify users that their
assigned radios are showing signs of failure. The user then provides the radio to IT Solutions Radio Services Division for repair. The objective is
to repair malfunctioning radios before they significantly impact operations.
The system, manufactured by Locus Diagnostics, LLC (Locus), was acquired by the City in 2011. The current version of the system is no longer
supported. Staff recommends upgrading the system using Locus' General Services Administration cooperative agreement schedule No. GS-35F-
268BA for the amount of $140,833.33. The cost includes upgraded hardware and software with a five (5) year warranty period.
COOPERATIVE PURCHASE: The US General Services Administration is authorized to offer the Cooperative Purchasing Program to state
agencies, public institutions of higher learning, public school districts, and local governments. Pursuant to state law, a local government that
purchases goods or services under the Interlocal Cooperative Act satisfies otherwise applicable competitive bidding requirements.
PRICE ANALYSIS: Staff has reviewed the pricing and found it to be fair and reasonable.
MWBE: A MWBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE INCREASE: An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00
and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM The initial term of the this Agreement shall commence upon City Council's approval and expire in accordance with the
cooperative agreement.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current capital budget, as appropriated, of
the Capital Projects Fund. Prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
Submitted for City Manager's Office by. Susan Alanis 8180
Originating Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Anabelle Dunn 7648