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Home My WebLink AboutContract 52577-A4 AMENDMENT NO. 4 TO AGREEMENT STANDARD AGREEMENT FOR PROFESSIONAL SERVICES NORTHWEST COMMUNITY CENTER STATE OF TEXAS 52577-A4 CITY SECRETARY CONTRACT COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Brinkley Sargent Wiginton Architects, Inc., (Consultant) made and entered into City Secretary Contract No. 52577 (The Contract) which was administratively authorized, the 26th day of July, 2019, for Phase One, Programming, Schematic Design and Cost Estimating of the Northwest Community Center; and WHEREAS, further amendment is necessary to reimburse the Consultant as part of the design services agreement for additional design services for Drainage Study Models and Report. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I — Scope of Services, Paragraph (3) shall be added to read as follows: (3) Provide additional design services for the Schematic Design, Design Development, Construction Documents, Bidding/Negotiations and Construction Administration Phases. The cost of this additional service is $32,594.00 including reimbursable expenses. The scope of services is described more fully in Brinkley Sargent Wiginton Architects, Inc. Amendment 4 - Proposal dated August 12, 2021 . 2. Article II — Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $1 ,197,871 .00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." 3. Article III — Substitute the attached revised Section IV into the original Agreement. City of Fort Worth,Texas OFFICIAL RECORD Standard Agreement for Professional Services AMENDMENT Revision Date:7/1/2019 CITY SECRETARY Page 1 of 2 FT. WORTH, TX 4. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and 19ana Bg(-'L hdoff administration of this contract, including By: Dana Burghdoff(Aug 27,202114:52CDT) ensuring all performance and reporting Name: Dana Burghdoff, AICP requirements. Title: Assistant City Manager Date: Aug 27, 2021 By. 4 --4-v'- Approval Recommended: Name: Brian Glass Title: Architectural Services Manager Approved as to Form and Legality: By: 26,202115:01 CDT) Name: Steve Cooke Title: Director, Property Management Dept. �g s By: JB Strong(Aug','?,202113:06 CDT) Attest: Name: John B. Strong Title: Assistant City Attorney �D�rGtG�l GD`II�GGI Contract Authorization: By: Ronald P.Gonzales(Aug 27,202115:27 CDT) 4,d'64bU11� M&C: 20-0241 Name: Ronald P. Gonzales uF°FOR), Title: Acting City Secretary a>o° ° °o �� ij. s o=d ° ° Pao° o*� p� °° d ooc000 ��11 afXASapa VENDOR: Brinkley Sargent Wiginton Architects, Inc By. 51rA p nEn Es(A,el 55,20�12 CDT) Name: Stephen Springs Title: Senior Principal Date: Aug 25, 2021 OFFICIAL RECORD City of Fort Worth,Texas CITY SECRETARY Standard Agreement for Professional Services AMENDMENT Revision Date:7/1/2019 Page 2 of 2 FT. WORTH, TX Attachment "A" No BRINKLEY SARGENT 01:1 WIGINTON ARCHITECTS Amendment 4— Proposal August 12, 2021 FORT WORTH NORTHWEST COMMUNITY CENTER ADDITIONAL SERVICES AND COMPENSATION SERVICES DESCRIPTION: We are pleased to offer the following proposal for additional services as requested. 1) GEOTECHNICAL INVESTIGATION: Geotechnical engineering services including subsurface field exploration, lab analysis, and engineering design recommendations for project foundation systems, earthwork and roadway improvements. Refer to attached CMJ proposal #21-8127 dated May 26, 2021. $9,549 2) CIVIL ENGINEERING: Additoinal surveying and design for a park roadway extension to be bid as an alternate to the base scope of work Refer to attached proposal from Jim DeOtte Engineering dated August 11, 2021. Surveying $4,500 Design $16,000 Construction Administration $1,900 Total: $22,400 3) COMMISSIONING: We offer the following credit discovered in reconciling the final commissing subcontract with prior amendment. (-$2,300) 4) ARCHITECTURAL COORDINATION FEE: Administration and coordination of above items. $2,945 TOTAL PROPOSAL: $32,594 www.BSW-Architects.com Waco Dallas Austin 900 Washington Avenue,Suite 502 5000 Quorum, Suite 600 611 S.Congress Avenue,Suite 225 Dallas,Texas 75234 Dallas, Texas 75234 Austin, Texas 78704 T 254.722.5988 T972.960.9700 T512.610.4700 Page 2 Amendment No. 4 Contract COMPENSATION SUMMARY: 52577 A/E +Consultant Fees Reimbursables TOTAL Phase 1 95,350.00 1,400.00 96,750.00 Amendment No. 1 63,000.00 500.00 63,500.00 Amendment No. 2 255,905.00 9,372.00 265,277.00 Amendment No. 3 733,022.00 6,728.00 739,750.00 Amendment No. 4 32,594.00 32,594.00 1,179,871.00 18,000.00 1,197,871.00 7636 Pebble Drive CMJ ENGINEERING, INC. Fort Worth,Texas 76118 www.cmjengr.com Proposal No. 21-8127 (Revised) May 26, 2021 Brinkley Sargent Wiginton Architects 5000 Quorum, Suite 600 Dallas, Texas 75254 Attn: Mr. Stephen Springs, AIA, LEEP AP PROPOSAL FOR: GEOTECHNICAL ENGINEERING SERVICES NORTHWEST COMMUNITY CENTER N. BLUE MOUND ROAD (FM 156) FORT WORTH, TEXAS Dear Mr. Springs: INTRODUCTION CMJ Engineering, Inc. (CMJ) is pleased to submit a proposal for providing geotechnical engineering services in conjunction with the above-referenced project. We prepared this proposal based on an email from you and on the preliminary scope submitted to this office. The project, as currently planned, will consist of a single-story community center building with an approximate footprint of 20,000 square feet. No basements or below-grade structures are anticipated. Area parking and driveways are also planned. In addition, Hidden Lake Road will be improved for facility access, in accordance with City of Fort Worth pavement design standards. A prefabricated, single-span bridge is planned for the new roadway, near the connection to N. Blue Mound Road. For purposes of this proposal, it is assumed that all borings are accessible to truck-mounted drilling equipment. In addition, it is assumed that no underground utilities exist at boring locations. Phone(817)284-9400 Fax(817-589-9993 Metro(817)589-9992 CMJ ENGINEERING,INC. Brinkley Sargent Wiginton Architects Proposal No. 21-8127 (Revised) May 26, 2021 Page 2 SCOPE OF SERVICES I. BASIC SERVICES A. SUBSURFACE EXPLORATION Based on past experience in the vicinity of the project, we anticipate subsurface conditions to consist of soils and rock of the Fort Worth geological formation. Experienced drillers and technicians will evaluate subsurface conditions with a total of nine (9) sample borings. Six borings will be drilled to depths of 20 to 25 feet below existing grades for the proposed building and bridge, depending on the depth to unweathered gray limestone. The remaining borings will be drilled to a depth of 10 feet for area paving, in accordance with City of Fort Worth standards. Proposed tentative boring locations are presented on the attached exhibit. The field personnel will drill the borings using truck-mounted equipment. Cohesive and non- cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split-spoon samplers, respectively. In addition, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. CMJ's personnel will stake the boring locations using hand-held GPS equipment. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided as Additional Services upon request. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface by hand tamping. B. LABORATORY SERVICES Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended: • moisture content and soil identification • liquid and plastic limit determinations • unconfined compression tests on soil • unit weight determinations • absorption pressure and/or one-point pressure swell tests • soluble sulfate tests • lime series tests CMJ ENGINEERING,INC. Brinkley Sargent Wiginton Architects Proposal No. 21-8127 (Revised) May 26, 2021 Page 3 The specific types and quantities of tests will be determined based on geologic conditions encountered in the borings. C. ENGINEERING SERVICES An engineering report will be prepared to present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide two copies of the report and an electronic copy. The report will address: • general soil and ground-water conditions • recommendations for building and bridge foundation type, depth and allowable loading • minimum penetration of piers to resist uplift (if required) • foundation construction requirements • recommendations for floor slab support, including an evaluation of the swell characteristics of the subgrade soils • earthwork recommendations • guidelines for pavement design, including public roadway improvements in accordance with city standards Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. Additional Services are described in Section II. D. COMPENSATION FOR BASIC SERVICES It is proposed that the Basic Services described above be performed on a unit price basis, in accordance with the attached Basic Services Cost Estimate. Based on the anticipated scope and the attached Basic Services Cost Estimate, the total cost of the Basic Services should be on the order of $9,500 to $9,600. For budget purposes, a maximum cost of $9,600 is recommended. This cost for Basic Services will not be exceeded without prior authorization. The estimated costs shown in this proposal are based on the anticipated soil conditions. The final invoice will be based on the specific quantities drilled and tested. If unanticipated conditions are encountered during drilling, we will notify you accordingly. E. SCHEDULE FOR BASIC SERVICES Weather permitting, we plan to initiate these studies within seven days of receipt of notice to proceed, and anticipate that one to two working days will be required to complete the CMJ ENGINEERING,INC. Brinkley Sargent Wiginton Architects Proposal No. 21-8127 (Revised) May 26, 2021 Page 4 subsurface exploration for the site (weather conditions permitting). You will receive the final report approximately three weeks following the completion of the field phase. We will make preliminary design data available sooner if necessary. II. ADDITIONAL SERVICES A. AUTHORIZATION AND SCOPE Additional Services will be performed only if specifically requested and authorized by Client. Additional Services may consist of the following: • Additional subsurface exploration, including quantities or items other than described in Basic Services. • Bulldozer or other equipment services required to achieve access to boring locations. • Stand-by time or time in excess of one-half hour required for travel between boring locations. • Additional laboratory services, including quantities or items other than described in Basic Services. • Additional insurance coverage or limits (if available) other than CMJ's standard policies. • Additional engineering services, including personnel time and expenses for items not specifically described in Basic Services. This may include, but is not limited to, additional meetings requested by Client or Client's other consultants, assistance to Client in dealing with regulatory agencies, preparation and engineering assistance in legal proceedings, and evaluation of alternative designs for the project or relocation of structure, following initial submittal of the geotechnical report. • Additional copies of the report, other than the number described in Basic Services. • Any other required or requested services authorized by Client, other than those specifically described in Basic Services. B. COMPENSATION AND SCHEDULE FOR ADDITIONAL SERVICES Additional Services, when authorized by Client, will be in accordance with our Schedule of Fees. Additional Services will be performed at reasonable times and within reasonable schedules as requested by Client. Authorized Additional Services will be billed as a separate item on invoices and a description of the Additional Services will be provided. III. TERMS AND CONDITIONS The scope of services will be performed pursuant to the AIA Consulting Agreement with Brinkley Sargent Wiginton Architects. CMJ ENGINEERING,INC. Brinkley Sargent Wiginton Architects Proposal No. 21-8127 (Revised) May 26, 2021 Page 5 Thank you for the opportunity to present this proposal. Do not hesitate to call if you have any questions or if you have suggestions regarding changes to the agreement or to the proposed scope of services. We look forward to working with Brinkley Sargent Wiginton Architects on this project. Respectfully submitted, CMJ ENGINEERING,INC. I---r, C- James P. Sappington IV, P.E. President copies submitted: (1) Mr. Stephen Springs,AIA, LEEP AP; Brinkley Sargent Wiginton Architects (by email) CMJ ENGINEERING, INC. GEOTECHNICAL ENGINEERING SERVICES BASIC SERVICES COST ESTIMATE PROPOSAL: 21-8127 (Revised) DATE: MAY 26, 2021 PROJECT: NORTHWEST COMMUNITY CENTER N. BLUE MOUND ROAD (FM 156) FORT WORTH, TEXAS SUBSURFACE EXPLORATION Quant. Unit $ Total $ Mobilization (Truck-Mounted Rig) 1 470.00 470.00 Soil Drilling-Intermittent Sampling (0-49 ft.) 180 16.00 2,880.00 Access Time (hr.) 1 230.00 230.00 Underground Utility Check 1 170.00 170.00 Subtotal Subsurface Services $ 3,750.00 LABORATORY SERVICES Moisture Content and Soil Identification 44 7.25 319.00 Liquid and Plastic Limits 9 61.50 553.50 Percent Passing the No. 200 Sieve 3 69.00 207.00 Unconfined Compressive Strength-Soil 9 50.00 450.00 Unit Weight 16 13.50 216.00 Free Swell 4 82.00 328.00 Soluble Sulfate Test 4 89.00 356.00 Lime Series Test 1 324.50 324.50 Subtotal Laboratory Services $ 2,754.00 ENGINEERING SERVICES Senior Principal Engineer 5 142.50 712.50 Staff Engineer 21 98.00 2,058.00 Drafting & Secretarial Support 3 51.50 154.50 Misc. Expense (report production, mileage, etc.) 1 120.00 120.00 Subtotal Engineering Services $ 3,045.00 TOTAL ESTIMATE $ 9,549.00 � § - - �� # } � & } . § . ,_ a CL . �•� - - . � % 2 : / Li . § . / / § \ ! { _ § � � r . « . \ e ` ^ oil ~ � § ° r $ _( ' \ Q _ � . Q . � ~ z � LLJ | m 2 E // \ , 2 2 2/ 2 Eo ZZ u - � m i ^ � � » a `\ James Civil Engineering ....................................... ........ .............................. DeOtte Land Surveying ................... .................... -:..:..:tnaine.e.r.J.n.g...... Consfruction Management ............ ENGINEERING ............................. Hydrologic a.nd Hydraulic. .. ... ..Modeling . . . I I August, 2021 Mr. Stephen Springs Senior Principal I AIA, LEED@ AP BRINKLEY SARGENT WIGINTON ARCHITECTS Suite 600 5000 Quorum Drive Dallas, TX 75254 Re: Northwest Community Center Alternate Road Design -approximately 1,500 feet Fort Worth, Texas Mr. Springs, The following is a summary of James DeOtte Engineering's (JDEI) proposed scope of services for designing approximately 1,500 feet of roadway connecting the proposed Northwest Community Center to the existing park. The design will also include a fire truck turn around at the west end. The proposed road will generally follow the existing gravel road with the intent to keep the existing large boulders as an additional barrier to off road traffic. OFFSITE DRIVE Task I - Base Civil Engineering Construction Plans - 1,500 If of roadway Task 1.1 -Sheet Layout and Keymap $ 300.00 Schematic Design $ 0.00 Design Development $ 150.00 Construction Document $ 150.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will provide a sheet showing the general location of the project, a keymap to easily locate sheets as they coincide across the project's footprint, and the list of all Civil Engineering Construction Plans included within the submittal. Task 1.2- General Notes: Paving $ 300.00 Schematic Design $ 0.00 Design Development $ 150.00 Construction Document $ 150.00 Bidding $ 0.00 Construction Administration $ 0.00 fax 817-930.0445 220I Dottie Lynn Parkway Ste.119 e Fort Worth TX,76120 phone 817.446.6877. ........ .......................................................I............................. ........................ ........ ...... T8F`L5 Firm Reg.No,10101400 FIR TBPF Firm Reg.No.8917 JDEI will provide a General Notes conforming to the City of Fort Worth standards for construction of water, sanitary sewer, storm drain, and paving improvements. Task 1.3- Project Control $ 300.00 Schematic Design $ 0.00 Design Development $ 150.00 Construction Document $ 150.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will provide a Project Control Sheet that will show the location, elevation and description of all temporary and permanent benchmarks to be utilized during construction. Task 1.4-Coordinate Control Plan $ 300.00 Schematic Design $ 0.00 Design Development $ 150.00 Construction Document $ 150.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will provide a Coordinate Control Plan that will horizontally locate all proposed site improvements for construction. Task 1.5- Existing Drainage (Hydrology) - $ 2,000.00 Schematic Design $ 0.00 Design Development $ 1,000.00 Construction Document $ 1,000.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop an existing site drainage plan. This plan will divide the existing site into sub- basins that are delineated by the existing storm water drainage paths. A hydrologic analysis will be performed to calculate existing site runoff rates. Task 1.6- Grading $ 1,500.00 Schematic Design $ 0.00 Design Development $ 1,000.00 Construction Document $ 500.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop a grading plan for the proposed development.The grading plan will attempt to balance earthwork cut and fill volumes. This plan will also vertically locate all proposed site improvements. The grading plan will be prepared to City of Fort Worth Grading Permit requirements. Retaining wall design is not included. fax 817.930.0445 2201 Dottie Lynn Parkway Ste.119 • Fort Worth TX,76120 phone 817.446.6877 ............................................................................................................................................................................................. TBPLS Firm Reg,No,10101400 TBPF Firm Reg.No,8917 u+aiwEEaixa Task 1.7 - Paving and Jointing (1,500 linear feet-24 feet wide) $ 7,500.00 Schematic Design $ 2,500.00 Design Development $ 2,500.00 Construction Document $ 2,500.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop a paving and jointing plan. This plan will also include the location of all pavement sections provided by the owner's geotechnical engineer, and the coordination and location of all electrical conduit required under the pavement. Pavement design will be completed by the Geotechnical Engineer. This design will include a fire truck turn around on the west end of the roadway. Task 1.8 - Pavement Signage and Marking $ 1,000.00 Schematic Design $ 0.00 Design Development $ 500.00 Construction Document $ 500.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop a pavement signage and marking plan. Signage and marking will direct onsite vehicular and pedestrian traffic flow. This includes signage for the Fire Lane as required by the Fire Department Task 1.9 - Paving Details $ 1,000.00 Schematic Design $ 0.00 Design Development $ 500.00 Construction Document $ 500.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop pavement details reflecting the recommended pavement sections. These plans will also include standard pavement details. Task 1.10- Erosion Control Plan $ 1,000.00 Schematic Design $ 0.00 Design Development $ 500.00 Construction Document $ 500.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will develop an erosion control plan utilizing current best management practices (BMP's). The erosion control plan will include, but not limited to, a stabilized construction entrance, silt fence, inlet protection, a concrete washout area, check dams, and a materials staging area. Task 1.11 -Cost Estimates $ 800.00 Schematic Design $ 0.00 Design Development $ 400.00 fax 817.930.0445 2201 Dottie Lynn Parkway Ste.119 • Fort Worth TX,76120 phone 817.446.6877 ............................................................................................................................................................................................. TBPLS Firm Reg,No,10101400 TBPF Firm Reg.No,8917 u+aiwEEaixa Construction Document $ 400.00 Bidding $ 0.00 Construction Administration $ 0.00 Throughout the duration of design JDEI will assemble quantity take offs and construction cost estimates for Civil related improvements. Sub-total $16,000.00 Task 2 -Survey Services Task 2.1 -Topographical Services- 1.5 acres $3,000.00 Schematic Design $ 0.00 Design Development $ 3,000.00 Construction Document $ 0.00 Bidding $ 0.00 Construction Administration $ 0.00 JDEI will provide topographical surveying services which includes both the field work and the office reduction of the survey. Existing topography for 1,500 feet and 50 feet wide. Survey will locate existing paving on the west end of the proposed road to determine a tie in location. Permanent construction benchmarks outside the project footprint will be set for utilization during construction. Task 2.2-Tree Survey-25 trees $ 1,500.00 Schematic Design $ 0.00 Design Development $ 1,500.00 Construction Document $ 0.00 Bidding $ 0.00 Construction Administration $ 0.00 The surveyor will perform a site tree survey in preparation for urban forestry requirements stated in city ordinance. It is assumed that the project landscape architect will prepare the required permit utilizing the tree survey information. Sub-total $ 4,500.00 Task 3- Construction Services Task 3.1 - Preconstruction Meeting $0.00 Meet with design team, contractor and client to discuss any construction activities deviating from standard specifications and set construction timeline. Task 3.2-Site Visits (1 Expected) $ 800.00 Site visits to review field changes and answer requests for information (RFI's). Includes any office time to make adjustments to existing drawings or create new drawings for detailed answers to RFI's. Task 3.3-Shop Drawing Review $ 500.00 fax 817.930.0445 2201 Dottie Lynn Parkway Ste.119 • Fort Worth TX,76120 phone 817.446.6877 ............................................................................................................................................................................................. TBPLS Firm Reg,No,10101400 TBPF Firm Reg.No,8917 u+aiwEEaixa Engineers review and approval of any contractor submittals or substitutions. Task 3.4- Prepare Record Documents $ 600.00 Based on information provided by the contractor and inspector, JDEI will prepare Record Drawings. Sub-total $ 1,900.00 TOTAL $ 22,400.00 Fee Summary: Schematic Design $ 2,500.00 Design Development $ 11,500.00 Construction Document $ 6,500.00 Bidding $ 0.00 Construction Administration $ 1,900.00 TOTAL $ 22,400.00 ASSUMPTIONS: • No permit fees are included in this pricing. Fees will be paid by the Client • Any services not specifically listed as a part of this contract will be treated as an additional service. The Client will be notified before any additional services are performed. Thank you for allowing us to propose on this project. Sincerely, James E. DeOtte, P.E., R.P.L.S. President fax 817.930.0445 2201 Dottie Lynn Parkway Ste.119 • Fort Worth TX,76120 phone 817.446.6877 ............................................................................................................................................................................................. TBPLS Firm Reg,No,10101400 TBPF Firm Reg.No,8917 u+aiwEEaixa Article VI Procedures for Providing Architectural Services (1) The Architect agrees to commit the personnel to each assignment of the Project as appropriate in order to complete the Project in an expeditious manner. The Architect shall meet with the City's staff as required during the duration of the project. The Architect may not change key personnel without the City's written approval. (2) Programming and Schematic Design Phase: a. The Architect shall become familiar with the site and scope of the Project. b. The Architect shall consult with the City to clarify and define the City's requirements relative to the Project and review available data. c. The Architect shall become familiar with the City's current document "Facilities Division DESIGN GUIDELINES forNewand Existing Facilities"and incorporate into all phases of the work. d. The Architect shall prepare a written Program Design Manual defining project goals, program, architectural concepts, site and floor plans, principal equipment, finishes and area-based cost estimates. e. The Architect shall assist the Owner with the selection of a CMAR Contractor. f. The Architect shall pay for the printing of contract documents required for design submittals and presentations as a part of the reimbursable allowance. g. Architect shall not proceed to the Design Phase until the City has provided written approved of the Program Design Manual. (3) Design Phase: a. The Architect shall perform all services necessary to complete the design and secure a construction permit, including all services necessary to survey, plat, prepare and vacate easements and address any other property issues. b. The design shall include all site work, design and coordination of utilities, landscaping and facility design required for a complete and functional project. c. The Architect shall work through the Design Phase with the Owner and CMAR Contractor to obtain a Guaranteed Maximum Price. d. The Architect shall prepare presentation graphics (plans, elevations, etc.) and present at two (2) City meetings (if required) during the design of the project. e. The Architect shall prepare the design in two stages as follows: i. Design Development Phase: Preparation of architectural, civil, iSWM, structural, MEP plans, principal elevations, site plans, cartoon set, selection of principal equipment and finishes, and discipline-based opinion Amendment 4 8/25/2019 1 of probable construction costs. Upon written approval of this phase of the work, the Architect may proceed to the Construction Document Phase. ii. Construction Document Phase: Preparation of details, architectural, structural, mechanical, electrical, and plumbing plans, finishes schedules, detailed technical specifications, and detailed opinion of probable construction costs. f. Drawings at all stages of design will have the following characteristics: scale for floor plans will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations will be at same scale as floor plans, area plans will have same scale for all disciplines, site plans for all disciplines will be at same scale. g. The Architect shall provide such service as may be necessary for the building permits to be issued. The City shall pay any fees for such Building Permits. The City or contractor shall apply for building permits. h. The Architect, at the Architect's sole cost and expense, shall engage a Consultant to prepare "Elimination of Architectural Barriers Registration" and submit the applications to the Texas Department of Licensing and Regulation (TDLR). The Architect (if required) will pay all fees required for TDLR reviews and inspections. All designs shall be in conformance with the Elimination of Architectural Barriers Act, State of Texas, and the City of Fort Worth Building Codes. i. In the event the Project is constructed in accordance with the Architect's designs and is subsequently determined to be in non-conformance with the above Act, Codes or Texas Accessibility Standards, the City will bear the construction costs associated with enhancements. The Architect will reimburse the City for additional costs, charges or fees to replace or rework features that were constructed in accordance with the design but fail to meet applicable accessibility requirements or building codes in force at the time that the design was performed. j. The Architect shall upload the electronic files in PDF format to the City's online bidding site. (4) Bidding Phase: a. Bidding will be led by CMAR. The Architect shall assist and respond to Contractors' inquiries, prepare necessary addenda, and conduct the Pre- Proposal Conference, and participate in the General Contractor selection process. b. Following bidding, the Architect shall investigate the qualifications of up to five (5) bidders and make recommendations concerning the capability of the bidder to satisfactorily perform the Contract. (5) Responsibility for Construction Cost a. The Construction Budget for the Project shall be defined by the City. Amendment 4 8/25/2019 2 b. The Architect shall provide to the City a review of the CMAR Contactor's opinion of probable construction cost at the submission of each phase, and make adjustments to the project to remain in budget. A final estimate will be presented by the CMAR Contractor. Once the City, Architect and CMAR Contractor agree on the final estimate, the contractor may initiate a bid process to obtain a Guaranteed Maximum Price. (6) Construction Phase: a. The Architect shall assist the City with review and approval of submittals and proposed change orders concerning the Contractor, and shall review and advise the City with respect to the resolution of construction issues, including Contractor Request for Information, Submittals, Change Orders, Contingency Allowance Forms, Field Orders, etc. The Architect shall visit the site at interval appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive of continuous on-site inspection to check the quality or quantity of the Work. On the basis of the site visits, the Architect will keep the city reasonably informed about the progress and quality of the portion of the Work Completed and make written report to the City (1) known deficiencies from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. b. The Architect shall attend progress meeting at the job site every other week. c. At the completion of construction, the Architect shall conduct and document the final inspection and assist the City on the resolution of construction or design deficiencies. d. The Architect will review contractor's pay requests. e. The Architect will conduct final acceptance and end of warranty inspections with representatives of the City and issue AIA G704 Certificate of Substantial Completion with City approval. f. The Architect shall provide electronic copies of the drawings and specifications in a format acceptable to the Contractor for the Contractor's preparation of "Record Drawings" for the City's archives. g. At the end of the project,the Architect use field notes, contractor provided "Record Drawings" and other data will provide "As Built Drawings" in AutoCAD format or other format as determined by the City. Amendment 4 8/25/2019 3 (7) All designs, drawings, specifications, documents, and other work products of the Architect, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of the City of any such instruments of service without the written permission of the Architect will be at the City's sole risk. The City shall own the final designs, drawings, specifications and documents. Transfer of ownership of the contract documents does not constitute sale of the documents. Amendment 4 8/25/2019 4 9/2/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWoRm DATE: 4/7/2020 REFERENCE **M&C 20- LOG NAME: 21 NORTHWEST COMMUNITY NO.: 0241 CENTER DESIGN CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize the Execution of an Amendment to the Architectural Services Agreement with Brinkley Sargent Wiginton Architects, Inc., in the Amount of$803,750.00, for a Total Contract Value of$900,000.00 to Provide Architectural Design and Construction Administration Services for the Northwest Community Center Located at Northwest Community Park for a Total Project Cost of$10,000,000.00 (2018 Bond Program) (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to the architectural services agreement with Brinkley Sargent Wiginton Architects, Inc., in the amount of$803,750.00, for a total contract value of$900,000.00 to provide architectural design and construction administration services for the new Northwest Community Center located at Northwest Community Park (City Project No. 101650). DISCUSSION: The 2018 Bond Program includes $10,000,000.00 to design and construct the Northwest Community Center at the Northwest Community Park. A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram on January 17, 2019 and January 24, 2019. Seventeen SOQs were received March 27, 2019. A selection team, comprised of members of the Park & Recreation Department, Property Management Department and the Office of Business Diversity, reviewed these proposals and met on April 25th, 2019 to create a short list for interviews on March 30, 2019. On May 6, 2019 a selection team composed of members of Park & Recreation Department, Property Management Department and the M/WBE Office conducted final interviews created from the short list. Following the interviews the four highly qualified design teams submittals were carefully reviewed and after discussions scored and thier ranking was established. Brinkley RPGA Pierce, Komatsu INTERVIEW SCORES I Sargent Design Goodwin, Architects, Wiginton Group, Alexander & Architects, Inc. Inc. Linville, Inc. Inc. Firm and Staff Experience with 38 35 33 30 Community Center Projects Sub Consultant F 12 10 9 T � 8 Experience _F History of Teamwork r with Sub Consultants 10 12 9 10 Strategies for Maintaining Project 9 7 8 8 Budgets and _F Schedules apps.cfwnet.org/counciI_packet/mc_review.asp?ID=27809&counciIdate=4/7/2020 1/3 9/2/2021 M&C Review Experience in the City 7 I 10 7 I 10 of Fort Worth MWBE Score 1 5 FF_ 7.5 6 TOTAL 81 80 73.5 72 After ranking the proposals and conducting interviews, the selection team recommends that City Council authorize the execution of an amendment to architectural services agreement with Brinkley Sargent Wiginton Architects, Inc. In order to identify site opportunities and constriants, staff administratively executed a design agreement with Brinkley Sargent Wiginton Architects, Inc. in the amount of$96,250.00 to provide programming and schematic design services. This M&C will authorize an amendment to that contract in the amount of$803,750.00, for a total contract amount of$900,000.00, to address storm water issues, complete the balance of the design, and provide construction administration services. The overall budget for the project is as follows: PROJECT COST Amount Total Architectural Services Agreement �F_$900,000.00 Construction Cost (Including Owners Construction F$7,793,750.00 Contingency Allowance) Staff Time, Materials Testing, IT, Security, Fixtures Furnishings and Equipment (FF&E), Exercise $1,306,250.00 Equipment, Contingency, etc. Total Project Cost $10,000,000.00 Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council. The impact to maintenance cost associated with this project for the Property Management Department, beginning in Fiscal Year 2021, is expected to be $56,000.00 annually. In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." The detailed design portion of this project is anticipated to start in the third quarter of 2020 and construction is anticipated to be complete in the fourth quarter of 2021. MWBE OFFICE - Brinkley Sargent Wiginton Architects, Inc. is in compliance with the City's BDE Ordinance by committing to 20\% SBE participation on this project. The City's SBE goal on this project is 20\%. The Northwest Community Center is to be located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund, Northwest Community Center project. Prior to a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=27809&cou nci Idate=4/7/2020 2/3 9/2/2021 M&C Review expenditures being incurred, the Park & Recreation and Property Management Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Steve Cooke (5134) Additional Information Contact: Brian Glass (8088) ATTACHMENTS NWCP-Master Plan -04242013.pdf a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=27809&cou nci Idate=4/7/2020 3/3