HomeMy WebLinkAboutContract 52634-R2 CSC No. 52634-R2
CITY OF FORT WORTH CSC No. 52634-R2
CONTRACT RENEWAL NOTICE
August 18, 2021
Siemens Mobility, Inc.
Attn: Michelle Flynn, Service Account Manager
9225 Bee Cave Rd. Bldg. B Suite 101
Austin, TX 78733
Re: Contract Renewal Notice
Siemens Mobility Traffic Signal Improvement
Contract No. CSC No. 52634 (the "Contract")
Renewal Term No. 2: August 5, 2021 to August 4, 2022
The above referenced Contract with the City of Fort Worth expires on August 5, 2021 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below,acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas. og_v/purchasing_to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
YangJin
Yang In (Aug 20, 2021 11:29 CDT)
Engineering Manager
Yang Jin
(817) 392-2538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 52634-R2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
AM 397 vah4Qll of this contract,including ensuring all
By: Dana Burghdoff(Aug 26,202114:35 CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
By: yangji (Aug24,202110:03 CDT)
Name: Yang Jing
APPROVAL RECOMMENDED: Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By: WJ(Aug 24,20 13:50 CDT)
Name: William M. Johnson
Title: Director,Transportation& Public Works By: Mack(Aug 26,202114:18 CDT)
Department Name: Douglas W. Black
g44n�onIl� Title: Assistant City Attorney
of F�Rr,�odd ATTEST:
° %o��d CONTRACT AUTHORIZATION:
$�o o M&C: 20-0792
o.dp�aa� '°a�' P. Gi � Date Approved: 10/27/2020 nCezASoOp BY: Ronald P.Gonzales(/dug 26,202114:58 CDT)
Name: Ronald Gonzales Form 1295 Certification No.:
Title: Acting City Secretary
Date AUGUST 18TH 2O21
Flynn DDLNgltelly siyned by Flynn Michelle
Michelle: Bare: � ,3:,340.0500
BY: chelle.flynn@siemens.cam
Name: Michelle Flynn
Title: Service Account Manager
Date AUGUST 18TH 2O21
�. , tally siggned by Bansal Anchal
ddqqN:-en eHensal Anchal,
7�AD(ti4[JL�{ ¢ eins
l nchal.bansal@siemens cam
BY —Date:2021.08.18 13:04:39-07-00.
Name: Anchal Bansal
Title: Portfolio Unit Controller
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FO
RTWORTH
COUNCIL ACTION: Approved on 6/4/2019 -Ordinance No. 23682-06-2019
REFERENCE ** 20TRAFFIC SIGNAL
DATE: 6/4/2019 NO.: C-29141 LOG NAME: CONTRACTS EARTC AND
SIEMENS MOBILITY
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of Individual Contracts with EAR Telecommunications, LLC d/b/a
EAR TC, and Siemens Mobility, Inc., Each in the Amount of$750,000.00, and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a contract with EAR Telecommunications, LLC d/b/a EAR TC in an
amount of$750,000.00 for the modification and upgrade of traffic signals throughout the City;
2. Authorize the execution of a contract with Siemens Mobility, Inc. in an amount of$750,000.00 for
the modification and upgrade of traffic signals throughout the City; and
3. Adopt the attached appropriation ordinance increasing appropriations in the 2018 Bond Program
Fund in the amount of$1,500,000.00, from available funds to provide funding in the 2018 Bond
Program Traffic Signals Programmable.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate additional funds in
the 2018 Bond Program Fund in the amount of$1,500,000.00 to provide funding for the modification
and upgrade of traffic signals throughout the City by EAR Telecommunications, LLC d/b/a EAR TC
and Siemens Mobility, Inc.
The Transportation Management Division of the Transportation and Public Works Department has
been actively upgrading the obsolete and non-standard equipment, procuring and implementing
advanced technologies including advanced traffic signal controllers, traffic signal cabinets, PTZ (Pan,
Tilt, Zoom) cameras, and communication modems. Additional funds provide the ability to continue
these programs until all traffic signals and its related ITS (Intelligent Transportation System)
components are up to date. This will allow traffic flow along every major arterial in the city to be
monitored and managed remotely and in real time. The result will be a more efficient work force and
a robust system with ability to respond to incidents, emergencies, and events quickly.
This project was advertised on January 24, 2019, January 31, 2019 and February 7, 2019 in the Fort
Worth Star-Telegram. On February 21, 2019 the following bids were received:
Bid Results
Contractor Total Bid
EARTC, LLC $4,906,049.07
Siemens Mobility, Inc. $6,776,941.00
Durable Specialties $7,927,360.00
These bids were obtained to determine the unit prices for the contracts. Staff intends to utilize
these contracts immediately after their approval and execution.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26971&councildate=6/4/2019 8/17/2021
M&C Review Page 2 of 2
The Traffic Signals programmable project budget summary is as follows:
Category Programmable Current Additional Approp. Total
Budget (After this M&C)
Traffic Signals PB0006 $4,000,000.00 $1,500,000.00 $5,500,000.00
Funding 2018 Bond $4,000,000.00 $1,500,000.00 $5,500,000.00
Source Program
The action in this M&C was not included in the FY2019-2023 Capital Improvement Plan
(CIP) appropriation and will allow a mid-year increase to an existing programmable project
(Traffic Signals) and its FY2019 budget.
Funds for this project are included in the 2018 Bond Program. Available resources within the
General Fund will be used to provide interim financing until debt is issued. Once debt
associated with the project is sold, bond proceeds will reimburse the General Fund in
accordance with the statement expressing official Intent to Reimburse that was adopted as
part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018).
EAR TELECOMMUNICATIONS LLC is in compliance with the City's BDE Ordinance by
committing to 5% MBE participation on this project. The City's MBE goal on this project is
5%.
Siemens Mobility, Inc., is in compliance with the City's BDE Ordinance by committing to 5%
MBE participation on this project. The City's MBE goal on this project is 5%.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated of the 2018 Bond Program Fund.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Tanya Brooks (7861)
ATTACHMENTS
20TRAFFIC SIGNAL CONTRACTS EARTC AND SIEMENS MOBILITY 34018 A019Rev.docx
EAR TC 1295 Traffic Signals Upgrades 2019-462982 Redacted.pdf
Siemens_FTW 1295 Traffic Signals Upgrades 2019-463040_Redacted.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26971&councildate=6/4/2019 8/17/2021
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FR
TWORTH
REFERENCE **M&C 20- 20RENEWAL 1 FOR EARTC
DATE: 10/27/2020 NO.: 0792 LOG NAME: AND SIEMENS MOBILITY
CONTRACT
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of the First Renewal and Up to Two Additional Renewals for
Traffic Signal Improvements for the Following Individual Contracts with EAR
Telecommunications, LLC d/b/a EARTC LLC and Siemens Mobility, Inc. each in the
Amount of$750,000.00 (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of the first renewal and up to two additional renewals for traffic
signal improvements for a contract with EAR Telecommunications, LLC d/b/a EARTC LLC
(City Secretary Contract No. 52596) in an amount of $750,000.00 for the modification and
upgrade of traffic signals throughout the City; and
2. Authorize the execution of the first renewal and up to two additional renewals for traffic
signal improvements for a contract with Siemens Mobility, Inc. (City Secretary Contract
No. 52634) in an amount of $750,000.00 for the modification and upgrade of traffic signals
throughout the City.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the renewals for
individual contracts that were approved on June 4, 2019 by M&C C-29141 in the which the contract
renewals were inadvertently omitted.
The Transportation Management Division of the Transportation and Public Works Department
continues to actively upgrade the obsolete and non-standard traffic signal equipment, procuring and
implementing advanced technologies including advanced signal controllers, cabinets, Pan, Tilt, Zoom
(PTZ) cameras, and communication modems.
The goal of this program is to bring arterial street traffic signals and their related Intelligent
Transportation System (ITS) components up to date. This will allow traffic flow along every major
arterial in the city to be monitored and managed remotely and in real time. The result will be a more
efficient transportation system with the ability to respond to incidents, emergencies, and events
quickly.
This project is included in the 2018 Bond Program. Available resources within the General Fund will
be used to provide interim financing until debt is issued. Once debt associated with the project is
sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing
official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council.
EAR Telecommunications LLC remains in compliance with the City's BDE Ordinance by committing
to 5\% MBE participation on this renewal. The City's MBE goal on this project is 5\%.
Siemens Mobility, Inc. remains in compliance with the City's BDE Ordinance by committing to 5\%
MBE participation on this renewal. The City's MBE goal on this project is 5\%.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28361&councildate=10/27/2020 8/16/2021
M&C Review Page 2 of 2
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2018 Bond Program Fund for the 2018 Traffic Mods and Upgrades project to
support the approval of the above recommendations and renewal of the contracts. Prior to any
expenditure being incurred, the Transportation & Public Works Department has the responsibility to
validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amoun�
ID ID , , Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: William Johnson (7801)
Additional Information Contact: Tanya Brooks (7861)
ATTACHMENTS
Stamped M&C.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28361&councildate=10/27/2020 8/16/2021