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Home My WebLink AboutContract 54267-A1 CSC No.54267-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54267 WHEREAS the City of Fort Worth("City")and AIDS Outreach Center,Inc.("Agency")made and entered into City Secretary Contract No. 54267("Contract"); WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Housing Opportunities for Persons with AIDS Program ("HOPWA-CV') Program, Program No. TX-H2O-FHW002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,it is the mutual desire of the City and Agency to adjust the budget by increasing the Short-term Mortgage Assistance line item and reducing the Short-term Rental Assistance line item by the same amount to account for increase usage for mortgage assistance by participants. WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Exhibit`B"—Budget attached to the Contract is hereby replaced with the attached Exhibit`B"— Budget revised 08/2021. II. Unless otherwise specified,this amendment is effective upon execution by the Assistant City Manager below. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD CITY SECRETARY Amendment No.I to CSC No.54267 FT. WORTH, TX AIDS Outreach Center,Inc.(HOPWA) ACCEPTED AND AGREED: AIDS OUTREACH CENTER,INC. CITY OF FORT WORTH / ,fey IDcf— By: Kelly Alle ray(Aug 27,202110:0 DT) By: Fernando Costa(Aug 31,202116:28 CDT) Kelly A. Gray,Executive Director Fernando Costa,Assistant City Manager FORr 4,dpbR�� p� �oaa� ATTEST: �l�o° '0 APPROVE AS TO FORM AND pv o g=d LEGALITY: 00 E 1�G f By: � ��ap5bpp By: Taylor P I�ug 31,20202116:06 CDT) Ronald Gonzales,Acting City Secretary Taylor Paris,Assistant City Attorney M&C: 20-0330 1295 Certification No.2020-613820 Date:May 19,2020 By: Victor Turner,NSD Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara Asbury(Aug 30,2021 :32 CDT) Barbara Asbury Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No.I to CSC No.54267 FT. WORTH TX AIDS Outreach Center,Inc.(HOPWA) EXHIBIT"B"-BUDGET Account Grant Budget A IB C D Total ADMINISTRATIVE PERSONNEL Increase Decrease Salaries 1001 $ $ 1,200.00 $ 1,200.00 FICA 1002 $ $ 91.80 $ 91.80 Life/Disability Insurance 1003 $ - $ - $ - Health/Dental Insurance 1004 $ $ $ Unemployment-State 1005 $ - $ - $ - Worker's Compensation 1006 $ - $ - $ - Contract Labor(Accounting) 1007 $ $ 4,208.20 $ 4,208.20 Audit Fees 1008 $ $ - $ - hvsurance-Commercial Umbrella Liability 1009 $ $ $ Other-Admin. 1010 $ $ $ Insurance-Fidelity Bond or Equivalent 1011 $ $ - $ - TOTAL ADMINISTRATIVE EXPENSES $ $ 5,500.00 $ $ $ $ 5,500.00 io Administrative Cost 1012 0%1 $ - SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ $ 51,351.50 $ 51,351.50 FICA 2002 $ $ 3,928.39 $ 3,928.39 Life/Disability Insurance 2003 $ - $ - $ - Health/Dental Insurance 2004 $ $ $ Unemployment-State 2005 $ - $ - $ - Worker's Compensation 2006 $ - $ - $ - PLIES AND SERVICES Office/Medical Supplies 3001 $ $ $ Office Equipment Rental 3002 $ $ $ Postage 3003 $ $ $ Printing 3004 $ $ $ MISCELLANEOUS Contract Labor-Nutritionist 4001 $ - $ - $ - Other-Program 4002 $ $ $ Client Transportation 4003 $ - $ - $ - FACILITY AND UTILITIES Telephone 5001 $ $ $ Electric 5002 $ $ $ Gas 5003 $ $ $ Water and Wastewater 5004 $ - $ - $ - Solid Waste Disposal 5005 $ $ - $ Rent(City needs copy of lease before expenses can be reimbursed) 5006 $ $ 5,220.11 $ 5,220.11 Custodial Services 5007 $ - $ - $ - Maintenance/Repairs 5008 $ - $ - $ - Building Security 5009 $ - $ - $ - LEGAL,FINANCIAL AND INSURANCE Commercial Liability 6001 $ - $ - $ - TOTAL SUPPORTIVE SERVICE EXPENSES $ - $ 60,500.00 1$ $ $ $ 60,500.00 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 $ 53,333.00 $ 90,000.00 ($416.51) $ 142,916.49 Short-term Mortgage Assistance 7002 $ 12,000.00 $ 15,000.00 $ 416.51 $ 27,416.51 Short-term Utilities Assistance 7003 $ 12,000.00 $ 15,000.00 $ 27,000.00 Total Direct Assistance-STRMU $ 77,333.00 $ 120,000.00 $ 197,333.00 TENANT BASED RENTAL ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA)* 8001 $ $ $ $ $ $ Total Direct Assistance-TBRA $ _ $ _ $ _ $ _ $ _ $or _ FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 $ - $ - HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Tarrant County Samaritan Housing,Inc. Page 1 FICA 9002 $ $ Life/Disability Insurance 9003 $ - $Health/DentalInsurance 9004 $ $ Unemployment-State 9005 $ - $ - Worker's Compensation 9006 $ - $Other:Operations 9007 $ - $ - Telephone 9008 $ $ Electric 9009 $ $ Maintenance/Repairs 9010 $ - $ - Cleaning Supplies 9011 $ $ TOTAL FACILITY BASED OPERATION EXPENSES $ $ $ $ $ $ BUDGET TOTAL 1$ 77,333.00 $ 186,000.00 $ $ $ $ 263,333.00 FUNDING A: HOPWA FUNDING B: FUNDING C: FUNDING D: HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Tarrant County Samaritan Housing,Inc. Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is June 01, 2021 SALARY DETAIL - ADMINISTRATIVE Est. Percent to Amount to Position Title Annual Salary Grant Grant Salaries $ 1,200.00 $ - $ - $ - TOTAL $ 1,200.00 $ - $ - FRINGE DETAIL-ADMINISTRATIVE Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 91.80 $ - Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL 1 $ 91.80 $ - 1 $ - MISCELLANEOUS - ADMINISTRATIVE Est. Percent to Amount to Total Budget Grant Grant Contract Labor (Accounting) $ 4,208.20 Other - Admin Cost Insurance-Commercial Umbrella Liability Insurance-Directors and Officers Insurance-Fidelity Bond or Equivalent TOTAL Other Admin $ 4,208.20 $ - $ - SALARY DETAIL- SUPPORTIVE SERVICES Est. Percent to Amount to Position Title Annual Salary Grant Grant Salaries $ 51,351.50 $ - HOPWA CV PSA CONTRACT 2020-EXHIBIT"B" -BUDGET Page 3 TOTAL I S 51,351.50 IS FRINGE DETAIL- SUPPORTIVE SERVICES Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 3,928.39 S - $ - Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL I I S 3,928.39 S SUPPLIES AND SERVICES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Postage Printing TOTAL MISCELLANEOUS - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Contract Labor Food Supplies Client Transportation TOTAL Is - FACILITY AND UTILITIES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent(City needs copy of lease before $ 5,220.11 Custodial Services Maintenance/Repairs Building Security TOTAL S 5,220.11 S - LEGAL, FINANCIAL AND INSURANCE - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant HOPWA CV PSA CONTRACT 2020-EXHIBIT"B" -BUDGET Page 4 Commercial Liability TOTAL $ - DIRECT ASSISTANCE - STRMU Est. Percent to Amount to Total Budget Grant Grant Short-Term Rent Assistance $ 143,333.00 37% $ 53,333.00 Short Term Mortgage Assistance $ 27,000.00 44% $ 12,000.00 Short Term Utilities Assistance 1 $ 27,000.00 44% 1 $ 12,000.00 TOTAL $ 197,333.00 39% $ 77,333.00 DIRECT ASSISTANCE - TBRA Total Budget I Grant Grant Tenant Based Rental Assistance* TOTAL - *TBRA costs may be incurred and are eligible for reimbursement beginning October 3, 2017 SALARY DETAIL- FACILITY BASED OPERATIONS Position Title Annual Salary Grant Grant $ - $ - TOTAL I $ - Is - I $ - FRINGE DETAIL- FACILITY BASED OPERATIONS Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA $ - $ - Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL $ IS - I $ - MISCELLANEOUS - FACILITY BASED OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Insurance-Commercial Property and Telephone Electric Maintenance/Repairs Cleaning Supplies TOTAL HOPWA CV PSA CONTRACT 2020-EXHIBIT"B" -BUDGET Page 5 TOTAL 1 $ 263,333.00 1 29% 1 $ 77,333.00 HOPWA CV PSA CONTRACT 2020-EXHIBIT"B" -BUDGET Page 6