HomeMy WebLinkAbout(0113) M&C 19-0050City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/20/19 M&C FILE NUMBER: M&C 19-0050
LOG NAME: 13PTRAFFIC SIGNAL COMMUNICATION NETWORK SB TPW
SUBJECT
Authorize Purchase Agreement with Iteris, Inc., for Traffic Signal Communication Network Wireless Radios, Vehicle Detection Equipment,
Accessories, Upgrades, Repairs and Installation Services, Using a Cooperative Contract for an Annual Amount Up to $1,500,000.00 for the
Transportation and Public Works Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize a Purchase Agreement with Iteris, Inc., for traffic signal communication network wireless radios,
vehicle detection equipment, accessories, upgrades, repairs and installation services, for an annual amount up to $1,500,000.00 using the Texas
Smart Buy Cooperative Contract No. 550-A2 with three (3) options to renew for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department (TPW) will use this Agreement to purchase Vehicle Detection Equipment this equipemnt is a
crucial part of traffic signal communication network wireless radios system which provide TPW staff remote capability to monitor and manage
traffic signals, traffic flow and traffic issues efficiently in order to minimize dispatch of technicians to the site. The Agreement will also be utilized for
purchase of vehicle detection equipment, wireless radio accessories, upgrades, repairs and installation services.
COOPERATIVE PURCHASE - State law provides that a local government purchasing items under a Cooperative Purchasing Agreement satisfies
state laws requiring that the local government seek competitive bids for purchase of the item. Texas Smart Buy contracts have been competitively
bid to increase and simplify the purchasing power of government entities across the State of Texas.
PRICE ANALYSIS - There is an overall 31 percent price decrease from the previous Agreement awarded . Pricing was obtained using Texas
Smart Buy (SmartBuy) Cooperative Contract No. 550-A2. Staff reviewed the proposed pricing and certified that the pricing is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS - Upon City Council approval, the Agreement shall begin and end on November 30, 2019 to correspond with the SmartBuy
Contract.
RENEWAL OPTIONS: These Agreements may be renewed for three additional one-year terms at the City's option in accordance to Texas Smart
Buy. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal terms.
FISCAL INFORMATION / CERTIFICATION:
The approval of this action provides purchasing authority up to $1,500,000.00, as specified. The Director of Finance certifies that funds are
available in the current operating budget, as appropriated, of the Transportation and Public Works Department and that prior to an expenditure
being made, the department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Susan Alanis 8180
Originating Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Trey Imes 8558