HomeMy WebLinkAbout(0018) M&C 19-0283City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/05/19 M&C FILE NUMBER: M&C 19-0283
LOG NAME: 13P TEMPORARY PERSONNEL SERVICES HR JPB
SUBJECT
Authorize the Execution of a Contract with Smith Temporaries Inc., dba Cornerstone Staffing for Temporary Personnel Services Using an Inter -local
Agreement with the City of Arlington in an Amount Up to $2,000,000.00 for One -Year Term for All City Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Smith Temporaries Inc., dba Cornerstone Staffing for temporary
personnel services using an Inter -Local agreement with the City of Arlington Bid 19-0036 in an Amount Up to $2,000,000.00 for one-year term for
all City departments.
DISCUSSION:
On February 03, 2015, the City Council approved M&C P-11729 authorizing agreements for temporary personnel services with various vendors for
an amount up to $1,200,000.00 per year. City Departments use these Agreements to acquire personnel on a temporary basis to work in
conjunction with city staff. The length of assignments vary from a few weeks to several months. The agreements were for one year and four
additional one-year renewal options. The current agreements will expire on February 3, 2020.
On December 4, 2018, City Council approved increasing the amount of the Temporary Personnel Service Agreements to a maximum of
$1,500,000.00 (M&C P-12278) Currently, the city spends approximately $110,000 - $160,000.00 per month on temporary services, therefore, the
approved spending authority is not sufficient for a full year. Accordingly, Purchasing and Human Resource staff began compiling the information to
begin the rebidding process over the summer and the bid will be released in the 1It quarter of 2020.
In order to meet the City's need for temporary personnel services while the bid process is proceeding, Purchasing and Human Resource staff
recommend utilizing the City of Arlington's bid for temporary personnel services. In March of 2019, the City of Arlington completed an Invitation to
Bid (ITB) process for temporary personnel services and awarded the contract to Smith Temporaries Inc., dba Cornerstone Staffing. The City of
Fort Worth will utilize an Inter -Local Agreement with the City of Arlington to execute a one-year agreement with Smith Temporaries Inc., dba
Cornerstone Staffing for up to $2,000,000.00 which will be superseded when the city's bid for temporary services is completed.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for the purchase of the item. In accordance with the Mayor and Council Communication (M&C P-12061)
approved June 13, 2017, the City Manager may enter into an Inter -local Cooperative Purchasing Agreement that allows the cities to take
advantage of each other's competitively bid contracts. The City has a Cooperative Purchasing Agreement with the City of Arlington.
Staff has reviewed the pricing and determined it to be fair and reasonable. No guarantee was made that a specific amount of these services will
be purchased.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall continue for a term up to one year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current
operating budget, as appropriated, in the participating departments' Operating Funds. Prior to any expenditure being incurred, the participating
departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
John Padinjaravila Baby 2279