HomeMy WebLinkAbout(0021) M&C 19-0286City of Fort Worth,
Mayor and
DATE: 11 /05/19
Texas
Council Communication
M&C FILE NUMBER: M&C 19-0286
LOG NAME: 13PPROJECT MANAGEMENT ASSESSMENT FOR LED CONVERSION TPW SB
SUBJECT
Authorize an Agreement with Bean Electrical Inc., in an Amount Up to $727,346.00 for an Initial Two -Year Term and Three One -Year Renewals in an
Amount up to $363,673 Annually and Authorize an Agreement with Citelum US, Inc., in an Amount Up To $989,875.07 for an Initial Two -Year Term
and Three One -Year Renewals in an Amount up to $494,937.54 Annually for Project Management and Assessments for Street Light Installation
Services and LED Conversion (COUNCIL DISTRICTS 2, 4, 5, 8 and 9)
RECOMMENDATION:
1. Authorize execution of an Agreement with Bean Electrical, Inc., in an amount not to exceed $727,346.00 for an initial two year term
for Project Management and Assessments and task order construction services for Street Light Installation and LED Conversions (Area 3) with
three, one-year options to renew in the amount up to $363,673.00 annually;
2. Authorize execution of an Agreement with Citelum US, Inc., in an amount not to exceed $989,875.07 for an initial two year term for Project
Management and Assessments and task order construction services for Street Light Installation and LED Conversions (Area 2) with three,
one-year options to renew in the amount up to $494,937.54 annually.
DISCUSSION:
As the City lighting system ages the need for lighting system infrastructure improvement becomes more urgent. The City currently maintains over
67,000 street lights for community convenience, safety and to assist emergency responders. Approval of this M&C will authorize the award of two
contracts to facilitate street lighting upgrades in selected neighborhoods.
On August 29, 2017, the City authorized M&C P-12092 for the Street Light Energy Savings Pilot Program in Southeast Fort Worth bounded by IH-
30 (North), East Loop 820 (East), IH-20 (South), and IH-35 (West). Southeast Fort Worth was selected for the pilot project after Staff worked with
the State Energy Conservation Office and identified locations of highest energy consuming street lights in the City. The pilot project improved the
lighting conditions and converted over 3,400 street lights to LED fixtures.
In a continuation of the work begun in the pilot project, Staff issued a Request For Proposals (RFP) for the Project Management and Assessments
for Street Light Installation Services and LED Conversions based on an analysis completed in Fall 2018 of neighborhood lighting systems. The
analysis included an evaluation of energy consumption, lighting conditions, and lighting uniformity.
BID ADVERTISEMENT —A Request for Proposals (RFP) was advertised in the Fort Worth Star -Telegram on Wednesday February 13,
2019, February 20, 2019, February 27, 2019, March 6,2019, March 13, 2019, March 20, 2019, and March 27, 2019. The evaluation factors
included company qualifications and experience, references, quality of proposer's equipment and materials, project schedule, including team
availability and cost. One hundred forty-one vendors were solicited from the purchasing vendor's database system and sixteen non -registered
vendors were solicited via email. Six responses were received and one response was deemed non -responsive. The proposals received were
reviewed by an evaluation committee consisting of staff from the Transportation and Public Works Department and Economic Development
Department. The evaluation committee recommends awarding contracts to Bean Electrical, Inc., and Citelum US, Inc.
RFP 19-0080
Bidders
Amount
Ameresco, Inc
$7,638,584.65
Citelum US, Inc
$3,496,662.36
Environmental Lighting Services
$4,141,559.04
Highway Intelligent Traffic Solutions, Inc
$4,217,263.20
Bean Electrical, Inc
$2,876,606.32
Bean Electrical, Inc (Alternate Bid)
$2,603,620.32
Engie JFNot
Qualified
The purpose of the Project Management and Assessments for Street Light Installation Services and LED Conversions project is to install new
poles, arms, wires, and LED lights in residential neighborhoods. The project will also update City asset management and geospatial records with
assessment and installation documentation for new street light assets.
The Project Management and Assessments for Street Light Installation Services and LED Conversions project divides the City into 4 distinct
areas as follows:
Area
Description
# of Lights
# of Lights in
75% MMA
1
Loop 820, RR Tracks/been/IH-35W, Northside Drive,
1,038
964
Jacksboro Highway/City Limit Line
2
Loop 820, Beach Street/City Limit/IH-30, Henderson,
1,018
786
Northside Drive
3
City Limit Line, Randol Mill Road, Trinity Blvd, Precinct
931
188
Line Road, Beach Street
4
IH-30, City Limit Line, E. Rosedale Street, Loop 820
702
297
Total # of Lights
3,689
2,235
Initially Areas 2 and 3 are being awarded with this M&C as an outcome of proposal evaluations by an evaluation committee. After completion of
Areas 2 and 3 the remaining Areas 1 and 4 are to be awarded by future Council Action to the successful bidders based on evaluated company
performance of light assessments and installations.
M/WBE OFFICE — Citelum US, Inc is in compliance with the City's BDE Ordinance by committing to 7% MBE participation on this project. The
City's MBE goal on this project is 7%. Bean Electrical is in compliance with the City's BIDE Ordinance by committing to 7% MBE participation on
this project. The City's MBE goal on this project is 7%.
AGREEMENT TERMS - Upon City Councills approval, these Agreements shall begin upon execution and expire two years from the date of
execution.
RENEWAL OPTIONS - These Agreements may be renewed for three additional one-year terms at the City's option. This action does not require
specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
The 2018 Bond Program authorizes issuance of bonds for street lighting improvements for $10,000,000.00.
Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with
the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.
23209-05-2018).
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, in the 2018 Bond Program Fund Street
Lights programmable project. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Monty Hall 8662