HomeMy WebLinkAbout(0019) M&C 19-0305City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/12/19 M&C FILE NUMBER: M&C 19-0305
LOG NAME: 13P19-0122 LIGHT DUTY SVS BODIES PMD LSJ
SUBJECT
Authorize Purchase of Nine Light Duty Service Body Trucks from Texas Kenworth Co., dba MHC Kenworth - Fort Worth, in an Amount Up to
$653,439.24, for the Water Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of nine light duty service body trucks from Texas Kenworth Co., dba MHC Kenworth
- Fort Worth in an amount up to $653,439.24 for the Water Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying light duty service body trucks for
use by the Water Department. The trucks will be used to service, repair and install the City of Fort Worth's water and sewer infastructure.
Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new
trucks. This bid was advertised in the Fort Worth Star -Telegram on April 24, 2019, May 1, 2019, and May 8, 2019. Ten vendors were solicited from
the purchasing vendor database. A sole response was received.
Staff certifies that the sole response received meets specification for the items bid and recommends awarding the purchase of nine new trucks
from MHC Kenworth Co., dba MCH Kenworth-Fort Worth . The trucks will be replacements for outdated and unreliable trucks that can no longer be
economically maintained. The old trucks will be sold at auction. Staff certifies that the new trucks meet the required specification and are expected
to operate satisfactorily during their service life. Warranty information, manufacturer's Statement of Origin and original sales invoice will
accompany the new trucks upon acceptance and delivery to the City's Southside Service Center located at 4100 Columbus Trail.
BID TABULATION- (see attached)
TOTAL COST OF OWNERSHIP (TCO) - Over their service life of 15 years the total cost of ownership for the light duty service body trucks will be -
$ 888,926.00.
PRICE ANALYSIS - There is no recent purchase history for trucks configured to these exact specifications. Staff reviewed the proposed pricing
and concluded that pricing offered by the recommended Vendor is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The new trucks will be delivered within Approximately 180 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as appropriated, in the Water & Sewer Capital Projects
Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Kevin Gunn 2015
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno 8517
Cynthia Garcia 8525
LaKita Slack -Johnson 8314