HomeMy WebLinkAbout(0038) M&C 19-0308 (2)City of Fort Worth,
Mayor and
DATE: 11/12/19
Texas
Council Communication
LOG NAME: 202018CIPYR3CON8&9-BGE
SUBJECT
M&C FILE NUMBER: M&C 19-0308
Authorize Execution of an Engineering Agreement with Brown & Gay Engineers, Inc. in the Amount of $596,628.00 for Combined Water, Sanitary
Sewer, and Paving Improvements for 2018 CIP Year 3, Contracts 8 and 9 and Adopt Appropriation Ordinances (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing appropriations in the Water and Sewer Capital Projects Fund in the amount of
$554,499.00 from available funds;
2. Adopt the attached appropriation ordinance decreasing appropriations in the 2018 Bond Program Fund, Street
Construction/Reconstruction/Rehabilitation Programmable Project (City Project No. PB0001) in the amount of $372,623.00;
3. Adopt the attached appropriation ordinance increasing appropriations in the 2018 Bond Program Fund 2018 Bond Year 3 - Contract 8&9
project (City Project No. 101472) in the amount of $372,623.00.00 from available funds; and
4. Authorize execution of an engineering agreement with Brown & Gay Engineers, Inc. in the amount of $596,628.00 for combined water, sanitary
sewer and paving improvements for 2018 CIP Year 3, Contracts 8 and 9 (City Project No. 101472).
DISCUSSION:
This Mayor and Council Communication is to authorize the preparation of plans and specifications for water, sanitary sewer main and paving
improvements for approximately 4.78 lane miles for 2018 CIP Year 3, Contracts 8 and 9 on the following streets:
Street
From
To
Craig Street
Handley Drive
Major Street
Cravens Road
Meadowbrook Drive
Greenlee Street
Halbert Street
Beaty Street
Craig Street
Halbert Street
Routt Street
Church Street
Hightower Street
Grandview Drive
Weiler Boulevard
Van Natta Lane
Grandview Drive
Weiler Boulevard
Van Natta Lane
Emily Drive
E Terminus (gate)
Van Natta Lane
W Terminus (gate)
Grandview Drive
Benton Avenue
S. Hampshire Boulevard
Old Handley Road
House Street
House Street
Panola Avenue
N Hampshire Boulevard
N Hampshire
Boulevard
S Cul-De-Sac
Windomere Street
Benton Avenue
Springfield Street
Approval of this M&C would authorize and fund the engineering agreement as well as associated internal costs for project management,
materials testing, and utility coordination.
Transportation and Public Works Department's portion of the contract is $262,490.00. The department would also contribute an additional
$110,133.00 for project management, utility coordination and material testing associated with the paving work, for total 2018 Bond Fund costs of
$372,623.00.00.
Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with
the statement expressing Official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.
23209-05-2018). The 2018 Bond Program funding was included in the 2020-2024 Capital Improvement Plan for project P130001. In order to
administratively track the spending of all funding sources in one project, appropriation ordinances are needed to move appropriations from the
programmable project to the jointly funded static project. This action will amend the 2020-2024 Capital Improvement Plan.
The Water Department's portion of the contract is $334,138.00 will be funded from the Water and Sewer Capital Projects Fund. That fund will
also pay the $142,063.00 for Water and $78,298.00 for Sewer that is required for project management, utility coordination and material testing,
resulting in total Water and Sewer Capital Projects Fund costs of $596,628.00.
This project will have no impact on the Transportation and Public Works Department's annual operating budget nor on the Water Department's
operating budget when completed. Design is expected to start in November 2019 and be completed by November 2020 depending on utility
relocations and property acquisition. Construction should commence in February 2021 and be completed in October 2022.
Funding for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 3, Contracts 8 and 9 as depicted below:
FUND
Existing
Additional
Project
Appropriations
Appropriations
Total*
W&S Capital Projects Fund $0.00 $554,499.00 $554,499.00
56002
2018 Bond Fund 34018 $0.00 $372,623.00 $372,623.00
Project Total $0.00 $927,122.00 $927,122.00
'Numbers rounded for presentation purposes.
M/WBE OFFICE: Brown & Gay Engineers, Inc. is in compliance with the City's BIDE Ordinance by committing to 12% SBE participation on this
project. The City's SBE goal on this project is 12%.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will
be available in the 2018 Bond Program Fund and the Water and Sewer Capital Projects Fund. Prior to any expenditure being incurred, the
Transportation & Public Works and Water Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Lane Zarate 7802