HomeMy WebLinkAbout(0070) M&C 19-0310 (3)City of Fort Worth,
Mayor and
DATE: 11/19/19
Texas
Council Communication
LOG NAME: 06ARTS COUNCIL 2020 FUNDING
SUBJECT
M&C FILE NUMBER: M&C 19-0310
Authorize Execution of a Contract with the Arts Council of Fort Worth and Tarrant County, Inc. in the Amount of $1,920,828.00 for Renewal of the
Public Art Contract, to Support the Competitive Arts Grant Program, for Operation of the Community Arts Center and for Management Funding for
the Rose Marine Theater for Fiscal Year 2020 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Arts Council of Fort Worth and Tarrant County, Inc. in the
amount of $1,920,828.00 to support the Public Art Program Contract, Competitive Arts Grant program, operation of the Fort Worth Community
Arts Center, and management funding for the Rose Marine Theater for Fiscal Year 2020.
DISCUSSION:
During the Fiscal Year 2020 budget process, the City Council approved financial support for the Arts Council of Fort Worth and Tarrant County, Inc.
(Arts Council) in the amount of $1,920,828.00. The information below captures the allocation on how these funds are to be distributed for Fiscal
Year 2020:
Art Grants Program Funding
AMOUNT
Administrative Costs 7�
$112,750. 00
Competitive Grants Program
$1,014,750.00
Total Funding Grants Program for the Arts
$1,127,500.00
Art Facility Funding
Management of Community Arts Centers
$200,000.00
Management of Rose Marine Theater (Artes de la Rosa)
$50,000.00
Total Art Facility Funding
$250,000.00
Funding for Public Art Program and Staffing
$543,328.001
Total Funding in this Contract with the Arts Council
$1,920,828.00
While considered to be a supporting organization to the Arts Council, the Fort Worth Community Arts Center is a separate Texas non-profit
corporation. In addition to absorbing utility costs for operation of the Fort Worth Community Arts Center, the City provides an annual subsidy of
$200,000.00 used wholly for the management of the facility. The Arts Council has managed this facility since 2002 (M&C L-13424).
In order to streamline the allocation of funds to various organizations, the City partners with the Arts Council to distribute funds; thus, the City will
make a single payment in the amount of $1,920,828.00 to the Arts Council for all of the programming that the Arts Council undertakes on behalf of
the City.
This is the City's 11th year to partner with the Arts Council. The Arts Council will also use the funds in support of the Neighborhood Arts Program
and for grants that support general operating costs of art agencies. These funds allow the Arts Council to continue to provide funding and
leadership to stimulate and ensure the advancement of arts via assistance to non-profit organizations in the City. The contract includes a
requirement stating that these funds must be used for arts programming (exhibitions, installations, performances, concerts, etc.) within the City. In
turn, these projects enhance the cultural and artistic life of the community. The Arts Council will retain the amount shown above for its costs in
administering the competitive grants program and will disburse the rest to grantees and other entities as shown.
This Mayor and Council communication also authorizes the fourth renewal of a Professional Management Services Agreement with the Arts
Council of Fort Worth and Tarrant County, Inc., in the amount of $543,328.00 for Fiscal Year 2020 management of the Public Art Program.
Under the proposed Fiscal Year 2020 renewal authorized in a Professional Services Agreement, City Secretary Contract No. 47245, (M&C C-
27515) October 27, 2015, the Arts Council of Fort Worth and Tarrant County, Inc. ill continue to administer the Fort Worth Public Art Program
(FWPA), including management of ongoing and new public art projects from various funding sources, including the 2004 Bond Program, 2007
Critical Capital Needs Program, 2008 Bond Program, 2014 Bond Program, 2018 Bond Program, the Public Art Fund, and other funds, with
combined budgets totaling over $10 million, in accordance with the Fiscal Year 2020 Fort Worth Public Art Annual Work Plan, as adopted by City
Council. This year the total cost of $543.328.00 is proposed to be offset by approximately $150,000.00 charged to appropriate capital
improvement accounts for allowable project management costs. The project management costs attributed to Public Art capital projects will be
reimbursed to the general fund from capital accounts allocated to the projects.
ADMINISTRATIVE SCOPE OF WORK for the Public Art Contract renewal
1. Staff the Fort Worth Art Commission
2. Plan, facilitate artist selection, and manage contracts for Public Art Capital projects
3. Fiscal management of Public Art Capital Budgets in coordination with City staff
4. Continue implementing Fort Worth Public Art Master Plan Update recommendations
5. Continue implementing the Pioneer Tower project and planning other Iconic Artwork projects
6. Provide community engagement programs related to the FWPA Collection
7. Oversee maintenance and conservation projects on artworks in the FWPA Collection
FORT WORTH ART COMMISSION ACTION:
The Fort Worth Art Commission (FWAC) formally recommended the Fiscal Year 2020 Annual Work Plan on October 7, 2019, after holding public
hearings in August and September. This action followed a public comment period, after the Art Commission endorsed the Draft Fiscal Year
2020 Annual Work Plan. Residents of Fort Worth were notified of the opportunity to comment via media releases, flyers, the City website, the Fort
Worth Public Art website (www.fwpublicart.org) and social media. The FWAC makes recommendations to the City Council for action on each
individual project in the work plan prior to commission of artwork and award of contract.
A Form 1295 has been completed for this contract
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the General Fund. Prior to an
expenditure being incurred, the participating department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Randle Harwood 6101
Additional Information Contact: Randle Harwood 6101