HomeMy WebLinkAbout(0016) M&C 19-0342 (3)City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 12/03/19 M&C FILE NUMBER: M&C 19-0342
LOG NAME: 13PCOOP21-3912 SCISSOR LIFTS LSJ PMD
SUBJECT
Authorize the Purchase of Three JLG Lifts from Equipment Depot Texas, Inc. d/b/a Equipment Depot, Ltd. in an Amount Up to $116,125.23 Using
BuyBoard Cooperative Purchasing Agreement 515-16 for the Public Events and Property Management Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of three JLG lifts from Equipment Depot Texas, Inc. d/b/a Equipment Depot, Ltd. in
an amount up to $116,125.23 using BuyBoard Cooperative Purchasing Agreement 515-16 for the Public Events and Property Management
Departments.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying one JLG E400AN Boom Lift for the
Public Events Division of the Culture and Tourism Department, one JLG 2646 ES Scissor Lift, and one JLG T500J Boom Lift with generator for the
Facilities Division of PMD. PMD and the Culture and Tourism Department will use the units to lift personnel and material necessary
to provide maintenance services to City of Fort Worth buildings.
Property Management Fleet Division obtained cooperative quotes for cost comparison between cooperative boom and scissor lift vendors. Below
is a summary of the quotes received.
Vendor
Cooperative
Contract
Pricing
Equipment Depot
Sunbelt Material Handling
BuyBoard 515-16
BuyBoard 515-16
$116,125.23
1 Si eNot Meet
p
Kirby Smith Machinery Inc.
jBuyBoard 515-16
j$137,358.40
Associated Supply Company Inc.
(ASCO)
[BuyBoard 515-16
�$137,890.00
Equipment Depot Texas, Inc. d/b/a Equipment, Ltd. through BuyBoard Cooperative Purchasing Agreement 515-16 provided a combination of the
lowest cost for each model selected and meets all required specifications. These new units meet the required specifications and are expected to
operate satisfactorily. Staff recommends awarding the purchase of the three Lifts to Equipment Depot Texas. The three new units will replace three
old units that are unreliable and can no longer be economically maintained. All new units are expected to operate satisfactorily during their service
life for each unit. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon
acceptance and delivery to the 4100 Columbus Trail facility.
TOTAL COST OF OWNERSHIP (TCO) - Over the service life of 15 years the total cost of ownership for the Boom and Scissor Lifts will be
$278,172.23.
PRICE ANALYSIS - There is no previous purchase history for units with these specific configurations. Staff has reviewed the prices and found
them to be fair and reasonable based on current market values.
An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Buyboard contracts have been
competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
The units will be delivered within 180 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budget, as
appropriated, in the Vehicle and Equipment Replacement Fund, Culture & Tourism Vehicle Replacement(CPN 100675) and PMD Vehicle and
Equipment(CPN 100866) projects. Prior to any expenditure being incurred, the Property Management Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314