HomeMy WebLinkAbout(0009) M&C 19-0366City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0366
LOG NAME: 13P19-0000018 PERISHABLE AND NON-PERISHABLE FOOD ITEMS CC PARD
SUBJECT
Authorize Execution of an Agreement with US Foods, Inc. in an Annual Amount of Up to $400,000.00 for Perishable and Non -Perishable Food
Items for All City Departments and Authorize Four Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with US Foods, Inc. in an annual amount up to $400,000.00 for
perishable and non-perishable food items for all City Departments and authorize four annual renewal options.
DISCUSSION:
The Park & Recreation Department requested that the Purchasing Division issue a Request for Proposals (RFP) for an agreement for perishable
and non-perishable food items. The items being sought include perishable food, such as fresh fruit and vegetables, and non-perishable food,
such as pancake mix and peanut butter. The items will be used for cooking classes at community centers, special events, and pre -made food
trays. The agreement will also be available for all departments to purchase food for a variety of meetings, events and programs.
The Bid was advertised in the Fort Worth Star -Telegram on August 7, 2019, August 14, 2019, August 21, 2019 and August 28, 2019. A pre -bid
conference was held on August 15, 2019. The City received one response.
The evaluation committee evaluated the proposal and recommends awarding an one-year agreement to US Foods, Inc., along with four one-year
options to renew. No guarantee was made that a specific amount of these items will be purchased.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
Upon City Council approval, the Contract shall begin on execution and end one year from that date.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as
appropriated, in the General Fund and Special Donations Fund. Prior to an expenditure being incurred, the participating department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Cynthia Garcia
8525
Cristina Camarillo
8355