HomeMy WebLinkAbout(0010) M&C 19-0367City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0367
LOG NAME: 13P19-0040 RISK MANAGEMENT SOFTWARE SC HR
SUBJECT
Authorize Execution of a Service Agreement with Origami Risk, LLC, in an Amount Up to $109,625.00 for the First Year, $99,450.00 for Years Two
and Three and $101,700.00 for Years Four and Five for Software Licenses and Services for the Human Resources Department (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Service Agreement with Origami Risk, LLC, in an amount up to $109,625.00 for
the first year, $99,450.00 for years two and three and $101,700.00 for years four and five for software licenses and services for the Human
Resources Department.
DISCUSSION:
The Human Resources Department, Risk Management Division, requested that the Purchasing Division issue a Request for Proposals (RFP) for
a Risk Management Information System (RMIS) cloud based software. The RMIS cloud based software offers additional software capabilities and
efficiencies related to Claims and Safety to better streamline processes, provide additional storage of information, and increase opportunity to
analyze needed information.
This RFP was advertised in the Fort Worth Star -Telegram on August 28, 2019, September 4, 2019, September 11, 2019, September 18, 2019,
and September 25, 2019. A pre -bid conference was held on September 5, 2019. The City received three responses. The evaluation team ranked
the proposals based on pre -defined factors. The evaluation team consisted of staff from Information Technology Solutions, Financial
Management Services and Human Resources Departments, together they determined Origami Risk, LLC, provided the best overall proposal.
The RMIS will include all facets of Incident Reporting, Claim and Lawsuit Management, Risk Exposure, and Property Management. RMIS will also
include safety features for tracking aspects of Safety Inspections and Loss Control recommendations and Certificate of Insurance storage
capabilities. The Service Agreement includes software cost, customization, configuration of screens and processes, training, and maintenance.
The price for the licenses and services is $109,625 for the first year, $99,450 for year two, $99,450 for year three, $101,700 for year four, and
$101,700 for year five.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
An administrative change order or increase may be made by the City Manager up to the amount by relevant law and the Fort Worth City Code and
does not require specific City Council approval as long as sufficient funds have been appropriated.
This M&C authorizes spending authority for a five-year team, to begin upon execution.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current
operating budget, as appropriated, in the General Fund and that, prior to an expenditure being incurred, the Human Resources Department has
the responsibility to validate the availability of the Funds.
Submitted for City Manager's Office by: Kevin Gunn 2015
Originating Business Unit Head:
Additional Information Contact:
Reginal Zeno 8517
Cynthia Garcia 8525
Sarah Czechowicz 2059