HomeMy WebLinkAbout(0011) M&C 19-0369City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0369
LOG NAME: 13P19-0119 UPS SUPPORT SKR WATER
SUBJECT
Authorize Execution of a Purchase Agreement with DataSpan Holding Inc., for Preventative Maintenance on Three Phase Uninterruptible Power
Systems for the Water Department and Information Technology Solutions Department in an Annual Amount Up to $150,000.00 and Authorize Five
One -Year Renewal Terms (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a purchase agreement with DataSpan Holding Inc., for preventative
maintenance on three phase uninterruptible power systems for the Water Department and Information Technology Solutions Department in an
annual amount up to $150,000.00 and authorize five one-year renewal terms.
DISCUSSION:
The Water Department and Information Technology Solutions Department approached the Purchasing Division to finalize an annual agreement for
preventative maintenance on three phase uninterruptible power systems. The power systems are used as a source for back-up power. In order to
procure the maintenance, Purchasing issued an Invitation to Bid (ITB). The ITB consisted of detailed specifications listing the type of batteries
needed, maintenance requirements and schedules. No guarantee was made that a specific amount of services or goods would be purchased.
The Bid was advertised in the Fort Worth Star Telegram on May 1, 2019, May 8, 2019, May 15, 2019 and May 22, 2019. The City received four (4)
responses.
Bids were evaluated on best value criteria including cost, quality, bidder's experience, the extent to which the service meets the specifications and
bidder's past relationship with the City. Staff from the Water Department evaluated the bids submitted and recommends awarding a one-year
agreement to Data Span Holding Inc., along with five one-year options to renew. In addition, an administrative change order or increase may be
made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MWWBE subcontracting requirements was requested by the Purchasing Division and approved by the MWBE Office, in
accordance with the MWWBE or BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the initial term of this Agreement shall begin upon the execution of the contract and shall end on September 30, 2020.
The Water Department shall use approximately $120,000.00 per year. The Information Technology Solutions Department shall use approximately
$30,000.00 per year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated,
of the General Fund and Water & Sewer Fund. Prior to an expenditure being made, the participating department has the responsibility to validate
the availability of funds.
Submitted for City Manager's Office bT. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Steven Rathers 2057