HomeMy WebLinkAbout(0012) M&C 19-0370City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0370
LOG NAME: 13P19-0145 GAPVAX SEWER TRUCKS PMD LSJ
SUBJECT
Authorize Purchase of Two Gapvax Sewer Trucks from Rush Truck Centers of Texas, LP, in an Amount Up to $833,000.00, for the Water
Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two Gapvax sewer trucks from Rush Truck Centers of Texas, LP, in an Amount
Up to $833,000.00, for the Water Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing (Purchasing) Division for assistance with buying two sewer trucks that
will be used by the Water Department to maintain the City's wastewater collection system. Purchasing issued an Invitation to Bid (ITB) that
contained detailed specifications as to the functionality, features and requirements for the new units. The bid was advertised in the Fort Worth Star -
Telegram on May 15, 2019, May 22, 2019 May 29, 2019 and June 5, 2019. Eleven vendors were solicited from the purchasing vendor database;
five responses were received. Four of the responses were deemed non responsive since they did not meet the requirement for the cowl mounted
mirrors. Cowl mounted mirrors allow maximum visibility for safety when exiting the vehicle into traffic. The remaining response, Rush Truck
(Alternate 2), met all of the requirements contained in the bid specifications. Staff recommends awarding to Rush Truck for Alternate 2.
Southwest
International
Trucks
Rush Truck
Rush Truck
ELonetar
Group
(Alternate 2)
Non-
Non-
Non-
Non -
Responsive
Responsive
Responsive
Responsive
Bid Did Not
Meet Specs
Bid Did Not
Meet Specs
Bid Did Not
Meet Specs
Bid Did Not
Meet Specs
$833,000.00
for Cowl
for Cowl
for Cowl
for Cowl
Mirrors
Mirrors
Mirrors
Mirrors
Staff certifies that the recommended bid received meets specification and recommends awarding the purchase of two Gapvax sewer trucks
to Rush Truck Centers of Texas, LP. The new units will be replacements for unreliable units that can no longer be economically maintained. The old
units will be sold at auction. Staff certifies that the new units meet the required specification and are expected to operate satisfactorily during their
service life. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon acceptance
and delivery to the 4100 Columbus Trail facility.
BID TABULATION- (see attached)
TOTAL COST OF OWNERSHIP (TCO) - Over the service life of 15 years the total cost of ownership for both of the sewer trucks will be -
$1, 217, 340.00.
PRICE ANALYSIS - The price offered is 17 percent higher than a similar purchase awarded by City Council on April 18, 2017 (M&C P-12032).
Staff reviewed the pricing and determined it to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER — An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The units will be delivered within 250 days after receipt of a purchase order.
A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded
business entity: Rush Enterprises Inc.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current
capital budget, as appropriated, in the Water and Sewer Capital Projects Fund, Sewer FY18 Vehicles/Heavy Equipment and Sewer FY19
Vehicles/Heavy Equipment projects. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability
of funds.
Submitted for City Manager's Office by: Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314