HomeMy WebLinkAbout(0015) M&C 19-0371City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/10/19 M&C FILE NUMBER: M&C 19-0371
LOG NAME: 13P19-0210 ROTOBOOM TRUCKS
SUBJECT
Authorize Purchase of Two Rotoboom Trucks from Southwest International Trucks, Inc. in an Amount Up to $392,023.29 for the Code Compliance
Department through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two (2) rotoboom trucks from Southwest International Trucks, Inc. in an amount up
to $392,023.29 for the Code Compliance Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying a total of eight trucks that will be
used by the Code Compliance Department for bulky waste and bulk trash removal. Purchasing issued an Invitation to Bid (ITB) consisting of
detailed specifications as to the functionality, features and requirements for the new trucks.This bid was advertised in the Fort Worth Star -Telegram
on July 10, 2019, July 17, 2019 and July 24, 2019. Fourteen vendors were solicited from the purchasing vendor database; two responses
were received.
The first response was deemed non -responsive because the bid was for the body of the truck bed only without the boom and did not meet
specification requirements. The second reponse, from Southwest International Trucks, contained 8 items; however the response for six of the items
were deemed non -responsive because those items did not meet the requirements for the cowl mounted mirrors and front axle weight rating.
Southwest International Trucks bid for the remaining two items, the rotoboom trucks, met specifications and therefore, Staff recommends
purchasing two rotoboom trucks from Southwest International Trucks.
The new units will be replacements for outdated and unreliable units that can no longer be economically maintained. The old units will be sold at
auction. Staff certifies that the new units meet the required specifications and are expected to operate satisfactorily during their service life.
Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon acceptance and delivery to
the 4100 Columbus Trail facility.
BID TABULATION- See Attached.
PRICE ANALYSIS - There is no previous purchase history for trucks with these specific configurations. Purchasing staff reviewed the proposed
pricing and certified that the prices offered by the recommended vendor are fair and reasonable.
TOTAL COST OF OWNERSHIP (TCO) - Over their service life of 15 years the total cost of ownership for two trucks will be $671,666.00.
An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The new trucks will be delivered within an estimated 300 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budget, as
appropriated, in the Solid Waste Capital Projects Fund. Prior to an expense being incurred, the Code Compliance Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head:
Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Lakita Slack -Johnson 8314