HomeMy WebLinkAbout(0035) M&C 19-0410City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/17/19 M&C FILE NUMBER: M&C 19-0410
LOG NAME: 13P19-0175 FLOWABLE FILL MATERIALS AND SERVICES SNB WATER
SUBJECT
Authorize an Execution of an Agreement with H & H Concrete On Demand, Inc., for Flowable Fill Materials and Services for the
Water Department in an Annual Amount Up to $730,000.00 and Authorize Five Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Agreement with H & H Concrete On Demand, Inc., for flowable fill materials and
services for the Water department in an annual amount up to $730,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize a bid for an annual Agreement for flowable fill materials and services. The
Water Department will use the flowable fill materials and services to fill needed voids with free flowing cement. In order to procure these
services, Purchasing issued an Invitation to Bid (ITB). The ITB consisted of detailed specifications of various types of flowable fill routine and
emergency deliveries and services.
The bid was advertised in the Fort Worth Star -Telegram on July 17, 2019, July 24, 2019, July 31, 2019, August 7, 2019 and August 14, 2019,
August 21, 2019, August 28, 2019 and September 4, 2019. One hundred thirty five vendors were solicited from the purchasing vendor database
system. The City received two bids.
Bids were evaluated based on the lowest bidder complying with all the provisions of the solicitation. Tarrant Concrete submitted a bid but was
deemed non -responsive due to specifications not being met. Staff from the Water Department recommends awarding a one-year agreement
to H & H Concrete On Demand, Inc., along with five one-year options to renew. No guarantee was made that a specific amount of these services
will be purchased.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
Upon City Council approval, the initial term shall begin upon execution of the Agreement and shall end one year from that date.
Each agreement may be renewed for up to five additional one-year terms at the City's option. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the
current operating budget, as appropriated, in the Water and Sewer Fund. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Kevin Gunn 2015
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno 8517
Cynthia Garcia 8525
Shatabya Bergland 8087