HomeMy WebLinkAbout(0011) M&C 19-0167City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/17/19 M&C FILE NUMBER: M&C 19-0167
LOG NAME: 13P19-0143 STREETLIGHT POLES AND ARMS
SUBJECT
Authorize Purchase Agreement with WildCat Electric Supply, LTD., Bean Electrical, Inc., and Structural and Steel Products, Inc. for a Combined
Annual Amount Up to $1,300,000.00 for Streetlight Poles and Related Items and Authorize Four Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with WildCat Electric Supply, LTD., Bean Electrical, Inc., and
Structural and Steel Products, Inc. in a combined annual amount up to $1,300,000 for streetlight poles and related items and authorize four
renewal options.
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The Transportation and Public Works Department (T/PW) approached the Purchasing Division to procure street light poles and related items
for new installations and replacements for damaged poles throughout the City. The Invitation to Bid (ITB) consisted of detailed specifications
describing sizes, quantities, pole dimensions, and design standards of the streetlight poles and related equipment required by T/PW.
BID ADVERTISEMENT - this bid was advertised in the Fort Worth Star -Telegram on May 15, 22 and 29, 2019. Sixty-six vendors were
solicited from the purchasing vendor database system; three bids were received.
BID TABULATION - See attached bid tabulation.
PRICE ANALYSIS - the unit prices overall are within industry standards. No guarantee was made that a specific amount of items would be
purchased. Staff reviewed the proposed pricing and certified that the prices are fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to
$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by
the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting
or supplier opportunities are negligible.
AGREEMENT TERM - Upon City Council approval, this Agreement shall begin September 18, 2019 and expire on August 6, 2020.
RENEWAL OPTIONS - These Agreements may each be renewed for up to four successive one-year terms at the City's option. This action
does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current Operating and Capital budgets, as
appropriated, of the general fund and general capital project fund. Prior to an expenditure being made, the department has the responsibility to
verify the availability of funds..
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Laurena. Hamilton 8321