HomeMy WebLinkAbout(0061) M&C 19-0183City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/24/19 M&C FILE NUMBER: M&C 19-0183
LOG NAME: 20STORMDRAINREHABPROGRAM2019
SUBJECT
Authorize Construction Contracts with PM Construction & Rehab, LLC and Vortex Services, LLC, Each in an Amount Up to $2,000,000 for the
Rehabilitation and/or Improvement of Existing Stormwater Systems. (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a contract with PM Construction & Rehab, LLC, in an amount up to $2,000,000 for the rehabilitation and/or improvement of existing
Stormwater systems with the option to renew the contract up to two times under the same terms, conditions and unit prices, provided
sufficient funding has been appropriated; and
2. Authorize a contract with Vortex Services, LLC, in an amount up to $2,000,000 for the rehabilitation and/or improvement of existing
Stormwater systems with the option to renew the contract up to two times under the same terms, conditions and unit prices, provided
sufficient funding has been appropriated.
DISCUSSION:
The Transportation and Public Works Department Stormwater Management Division (SWMD) is implementing a program for the proactive
rehabilitation of aging storm drain infrastructure. The SWMD determined that it would be beneficial to have on -call, unit price contracts to expedite
the completion of easy -to -define projects as well as provide a quick response capability to emergent needs.
This project was advertised in the Fort Worth Star -Telegram on June 13, 2019 and June 20, 2019. On July 11, 2019, three proposals were
received. One proposal did not submit a complete proposal and was deemed non -responsive. The proposals were reviewed by an evaluation
committee consisting of Staff/Staff Augmentation from the TPW/Capital Delivery Division. The proposals from PM Construction & Rehab, LLC,
and Vortex Services, LLC, were found to be reasonable and responsive and presented the best value to the City. PM Construction & Rehab, LLC
proposed on CIPP, Pipe Enlargement, and Geopolymer Lining units. Vortex Services, LLC proposed on the Geopolymer Lining unit.
The costs cited were based on hypothetical quantities for the purpose of establishing unit prices for each work item. The price of each work order
for both contracts will be based on the unit prices proposed. Final payments will be made based on actual measured quantities at those proposed
prices. Funding will be verified individually for each work order task prior to its release.
The cumulative amount of all work order tasks in each contract will be $2,000,000 per contract. The initial term of the contracts will last until work is
completed or expenditure of funds, whichever occurs first. The contracts may be renewed up to 2 times under the same terms, conditions and unit
prices.
Other budget items beyond the construction contract amount include $400,000 for material testing, inspection, survey and project management,
and $200,000 for contingencies. The total budget for the program is $4,600,000.
MWBE OFFICE: PM Construction & Rehab, LLC is in compliance with the City's BIDE Ordinance by committing to 0% MBE participation and
documenting good faith effort. PM Construction & Rehab, LLC identified several subcontracting and supplier opportunities. However, the firms
contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 10%.
MWBE OFFICE: Vortex Infrastructure Holdings is in compliance with the City's BIDE Ordinance by committing to 6% MBE participation on this
project. The City's MBE goal on this project is 10%.
PROPOSERS - UNIT 1+8 - CIPP AMOUNT
PM Construction & Rehab, LLC $13,594,746
PROPOSERS - UNIT 3+8 - PIPE
ENLARGEMENT AMOUNT
PM Construction & Rehab, LLC $4,177,364
PROPOSERS - UNIT 5+8 - GEOPOLYMER
LINING AMOUNT
Vortex Services, LLC $9,285,300
PM Construction & Rehab, LLC $10,170,864
PROPOSERS - UNIT 6+8 - EPDXY LINING AMOUNT
DFW Infrastructure, Inc. Non -Responsive
PROJECT COST DESCRIPTION AMOUNT
PM Construction & Rehab, LLC $2,000,000
Vortex Services, LLC $2,000,000
Contingencies, Construction
Management, Surveying, Inspection,
Material Testing $600,000
TOTAL PROJECT BUDGET $4,600,000
These contracts are located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available in the various capital projects funds on a project by project basis and that prior to an
expenditure being made, the department has the responsibility to validate the availability of funds. Approval of this recommendation does not result
in any additional appropriations.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Linda Young 2485